1. Various prerequisites were set up including activating the necessary business function set and creating required G/L accounts for down payment requests, input tax clearing, and configuration transaction settings.
2. A purchase order was created with a voluntary down payment set at the line item level and a down payment request was generated.
3. The down payment was posted, generating financial postings that credited the bank account and debited the vendor account and input tax clearing account.
4. Goods receipt and invoice receipt were processed against the purchase order, automatically settling the down payment and generating additional postings that cleared the down payment.
1. Various prerequisites were set up including activating the necessary business function set and creating required G/L accounts for down payment requests, input tax clearing, and configuration transaction settings.
2. A purchase order was created with a voluntary down payment set at the line item level and a down payment request was generated.
3. The down payment was posted, generating financial postings that credited the bank account and debited the vendor account and input tax clearing account.
4. Goods receipt and invoice receipt were processed against the purchase order, automatically settling the down payment and generating additional postings that cleared the down payment.
1. Various prerequisites were set up including activating the necessary business function set and creating required G/L accounts for down payment requests, input tax clearing, and configuration transaction settings.
2. A purchase order was created with a voluntary down payment set at the line item level and a down payment request was generated.
3. The down payment was posted, generating financial postings that credited the bank account and debited the vendor account and input tax clearing account.
4. Goods receipt and invoice receipt were processed against the purchase order, automatically settling the down payment and generating additional postings that cleared the down payment.
Control Data Tax category -B Input Tax Managed Gross Recon account for account type K Vendors Open item management: Not checked Line item display: Checked
Create/Bank/Interest Field status group G001 General (with text, assignment)
- G/L account for Input Tax Clearing with some critical settings being:
Control Data Tax category * Recon account for account type None Open item management: Not checked Line item display: Checked
Create/Bank/Interest Field status group G011 Clearing accounts (with settlement per.)
- Configuration transaction <OBYR> settings
For account type K and Special G/L indicator F & A, against the relevant controlling area, set Recon account = Vendor reconciliation account, Special G/L Account = Down payment requests (vendors)
- Configuration transaction <OBXB> settings
Set G/L account created for Input Tax Clearing on Down payments against Transaction Key VVA
Scenario brief
PO for amount AUD 1000, I/p tax on item 10% GST Downpayment of AUD 100 (inclusive of I/p tax GST of 10%)
Process Steps
1. Purchase Order created with Voluntary Downpayments set at Line item level
2. Report transaction ME2DP for creation of PO Downpayments
5. Report transaction ME2DP for creation of PO Downpayments
Now you will Notice that the Line item is updated with a Green Traffic light and PO History is updated
6. Check transaction FBL1N Vendor Line Items
In selection screen select Special G/L Transactions, Enter relevant Posting date and other selection parameters as necessary
7. Perform Goods Receipt <MIGO> against the PO
8. Check PO History <ME23N> against PO Line Item
9. Perform Invoice Receipt <MIRO> against the Purchase Order
While creating the IR with reference to the Purchase Order, the system would give a popup Downpayments exist against the Purchase Order. Payment program settles down-payments automatically with payments to be made
If you want to allocate a down-payment to a specific invoice, you must make a transfer posting for down-payment manually.
You can clear Down payment in MIRO itself (screenshot below). In case you do that, the next step <F-54> for Clearing Down payments will not be required to be performed.
Once Downpayment details have been entered, you will not that the Downpayment Clearing tab at the top right corner of the screen turns green
Click on Simulate to simulate the postings and Post the Invoice Doc
Financial Postings as proposed above are:
Down payment request a/c Cr 100.00 Vendor Account Dr 100.00+