Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.

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Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Report Formulas Cheat Sheets
by Crystal Reports Online Training
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Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
String Functions
String Analysis Functions
Function Name Description
AscW(str) Returns the ASCII alue o! a
character.
ChrW(al) Returns the character
e"uialent o! an ASCII alue.
#en(str) $ets the number o! characters
in the string.
Is%umeric(str) Tells i! the string can be
properly conerte& to a
number.
InStr(start'str(' str)'
compare)
*etermines i! str) is a sub+
string o! str(. The start an&
compare arguments are both
optional.
InStrRe(start'str('
str)' compare)
Same as InStr() e,cept that it
starts at the en& o! the string
an& searches towar&s the
beginning.
StrCmp(str(' str)'
compare)
Compares two strings to each
other.The compare argument
is optional.
-al(str) Returns the numeric
e"uialent o! the string.
The StrCmp() !unction returns a alue base&
upon how the two strings compare to each
other. .ust li/e the Instr() !unctions' you can
pass a compare argument to set case
sensitiity.
StrCmp(str1, str2) Return Values
Return Value Description
+( str( 0 str)
1 str( 2 str)
( str( 3 str)
String Parsing Functions
Function
Name
Description
Trim(str) Trim the spaces !rom both si&es o! a
string.
#Trim(str) Trim the spaces !rom the le!t si&e o!
a string.
RTrim(str) Trim the spaces !rom the right si&e
o! a string.
4i&(str' start'
length)
Return a gien number o! characters
starting at a speci!ie& position. The
start an& length arguments are
optional.
#e!t(str'length) Return a gien number o! characters
starting with the le!tmost character.
Right(str'
length)
Return a gien number o! characters
starting with the rightmost character.
The Trim() !unction &eletes all e,traneous
spaces !rom either si&e o! the string' &epen&ing
on which !unction you call. The 4i&()' #e!t()'
an& Right() !unctions return a partial string
where the number o! characters returne& is
base& on the length argument. I! you &on5t
pass a length argument to the 4i&() !unction' it
returns all characters starting with the !irst one
you speci!ie&.
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
String Manipulation Functions
It is common !or a string to be mo&i!ie& be!ore
it is &isplaye& on a report. This can consist o!
re!ormatting the string or een 6oining the
&i!!erent elements o! an array into a single
string.
String Manipulation Functions
Function Name Description
7' 8 Concatenate(combine) two
strings into a single string.
Filter(str'!in&' inclu&e'
compare)
Search an array o! strings
!or a sub+string an& return
an array matching the
criteria.
Replace(str'!in&'
replace'start'
count' compare)
Fin& a string an& replace it
with another string. The
arguments start, count an&
compare are all optional.
StrReerse(str) Reerse the or&er o! all
characters in the string.
ReplicateString(str'
copies)
Returns multiple copies o! a
string.
Space(al) Returns the speci!ie&
number o! spaces as a single
string.
.oin(list' &elimiter) .oin an array o! strings into
one string an& separatethem
with the speci!ie& &elimiter.
Split(str'&elimiter'
count' compare)
Split a single string into an
array o! strings base& upon
the speci!ie& &elimiter.The
arguments count an&
compare are optional.
9icture(str'template) Formats the characters in a
string onto a template.
The 7 or 8 is use& between two string
ariables (or !iel&s) to combine them into a
single string. An e,ample is:
{Customer.LastName} & ", " & {Customer.FirstName};
Although you can use 8 to concatenatestrings'
it is recommen&e& that you use 7 because it is
most commonly recogni;e& as the stan&ar&
operator !or concatenating strings. <sing 8 can
be con!use& with arithmetic !unctions.
An easy way to insert the "uote into a string is
to use the ChrW(=>) !unction. This returns the
"uote literal an& it is much easier to rea&.
// Display "Ben Hur"
Chrw(34) & "Ben Hur" & Chrw(34)
The Filter() !unction searches an array o!
strings !or a matching sub+string. It returns an
array o! all the strings that hae that sub+string
in them. The !irst argument is the string array
an& the secon& argument is the sub+string to
search !or. The Filter() !unction has an optional
inclu&e argument that tells the !unction to
return an array o! strings that &on5t match the
sub+string. ?ssentially' this woul& be the same
as saying that it returns all strings where the
InStr() !unction returns a ;ero.
The Replace() !unction searches !or a sub+
string within another string' an& i! it !in&s it'
then it replaces it with the new string. It uses
an a&&itional optional argument calle& count.
The count argument lets you limit how many
string replacements are &one. I! you pass a
number !or this argument' then the number o!
replacements &one cannot e,cee& that alue. I!
you &on5t pass a alue !or this argument' then
all the sub+strings are replace&.
The Split() an& .oin() !unctions wor/ together
nicely. The Split() !unction ta/es a string an&
splits it into a string array. The string is
separate& base& upon a character you pass to
the !unction. This is typically a comma' but it
can be anything you nee& it to be. Splitting the
string apart ma/es it is easy to wor/ on the
in&ii&ual strings. A!ter you are &one ma/ing
any necessary changes to the in&ii&ual
strings' you can combine them bac/ into one
string using the .oin() !unction. @ow
conenientA
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Converting Data Types
?en though the &ata types in Crystal synta,
are !airly simple' you still hae to ma/e sure
that they are compatible. Fortunately' this
shoul&n5t cause problems because there are
!unctions to conert between the &i!!erent &ata
types.
Data Conversion Functions
Conversion Function Description
CBool(number)'
CBool(currency)
Conert to Boolean.
CCur(number)'
CCur(string)
Conert to Currency.
C*bl(currency)'
C*bl(string)'
C*bl(boolean)
Conert to %umber.
?"uialent to
To%umber(). See the
section CFormatting
-alues !or OutputD.
CStr() Conert to String.
?"uialent to ToTe,t().
C*ate(string)' C*ate(year'
month' &ay)'
C*ate(*ateTime)
Conert to *ate.
CTime(string)' CTime(hour'
min' sec)' C*ate(*ateTime)
Conert to Time.
C*ateTime(string)'
C*ateTime(&ate)'
C*ateTime(&ate'time)'
C*ateTime(year'month'
&ay)
Conert to *ateTime.
C*ateTime(year'month'
&ay' hour'
min' sec)
Conert to *ateTime.
To%umber(string)'
To%umber(Boolean)
Conert to a %umber.
ToTe,t() Conert to String. Same
as CStr().
Is*ate(string)' IsTIme()'
Is*ateTime()
Test a string !or being a
ali& &ateEtime.
ToWor&s(number)'
ToWor&s(number'&ecimals)
Conert a number to its
wor& e"uialent.
The CBool() !unction ta/es a number or
currency alue an& conerts it to Boolean True
or False. Any non+;ero alue is conerte& to
True an& ;ero is conerte& to False. When it is
&isplaye& on a report' it prints the wor&s
CTrueD or CFalseD.
The CCur() !unction ta/es a number or string
an& conerts it to the Currency &ata type.
When conerting a string' it can hae
!ormatting characters in it (CFD' C'D' etc.) an& it
will still be conerte& properly.
The C*bl() an& To%umber() !unctions are
e"uialent. 9ass each a alue an& it gets
conerte& to a number.
The C*ate()' CTime() an& C*ateTime() are all
similar. 9ass them a string an& it gets
conerte& to the proper &ata type. The string
parser !or this !unction is ery sophisticate&.It
lets you pass strings as &ierse as C.an (>'
(>>(D' CGE)HE(>>ID an& C)11)' Feb 1JD. Kou
can also pass numbers as in&ii&ual arguments
!or representing the &i!!erent parts o! a &ate
an& time. See Table H+G !or the arious
argument options.
When conerting a string to a &ate or number'
you run the ris/ o! raising an error i! the string
isn5t in the e,pecte& !ormat.Kou can aoi& this
by testing the strings ali&ity be!ore conerting
it. The Is*ate() an& Is%umber() !unctions &o
this !or you. They return True i! the string can
be properly conerte&.I! not' they return False.
For e,ample' here is a !unction that conerts a
string to a &ate'but only i! it is a ali& &ate.
If IsDate({Invoice.ExpirationDate}) Then
CDate({Invoice.ExpirationDate});
The ToWor&s() !unction ta/es a number an&
conerts it to its e"uialent in wor&s. This is
similar to writing a &ollar amount on a chec/
an& then spelling out the !ull amount in wor&s.
It prints the &ecimal portion as CLLE(11D. Kou
can set the number o! &ecimals it &isplays by
passing a number to the secon& argument'
which is optional. %otice in the secon&
e,ample how it only &isplays one &ecimal
place an& it roun&s it up to the ne,t higher
number.
//Demonstrate the ToWords() formula
ToWords(123.45); //Result is "one hundred twenty-
three 45 / 100"
ToWords(123.45,1); //Result is "one hundred twenty-
three and 5 / 100"
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Formatting Values for Output
The CStr() !unction is passe& the alue to
!ormat as the !irst argument an& a !ormatting
string as the secon& argument.
CStr() Formatting Caracters
Format Description
L <se with !ormatting numbers. ?ach
instance o! it allocates space !or a
single &igit. I! the number isn5t ery
large' the remaining part is !ille& with
spaces. I! the number is too large' the
integer part is still !ully &isplaye&.
<nuse& &igits a!ter the &ecimal are
;ero !ille&.
1 <se with !ormatting numbers. I! the
number isn5t large enough' it is
pa&&e& with ;eros. I! the number is
too large' the integer part will still be
!ully &isplaye&. <nuse& &igits a!ter
the &ecimal are ;ero !ille&.
' <se with !ormatting numbers to
&esignate the thousan& separators.
. <se with !ormatting numbers to
&esignate the &ecimal separator.
*' 4 *ay an& month as a number (without
a lea&ing ;ero).
&&' 44' yy *ay' month an& year as a two &igit
number (with a lea&ing ;ero when
necessary).
&&&' 444 *ay an& month as a three letter
abbreiation.
&&&&' 4444'
yyyy
*ay' month an& year !ully spelle&
out.
@' m' s Time portions (() hour) as a number
without a lea&ing ;ero.
hh' mm' ss Time portions (() hour) as a two
&igit number (with a lea&ing ;ero
when necessary).
@' @@ Show hours using a )J hour cloc/
(military time).
T Single character representation o!
A4E94.
TT Two characterrepresentation o!
A4E94.
CStr() !"ample #utput
# CStr() Output
( CStr(()=J' )) (')=J.11
) CStr(()=J.GHM' )) (')=J.GM
= CStr(()=J.GHM' CLD) ()=J
J CStr(()=J.GHM' C1D) ()=J
G CStr(()=J' C1.LLD) ()=J.11
H CStr(()=J' C1.11D) ()=J.11
M CStr(()=J.GHM' CL.LLD) ()=J.GM
I CStr(()=J.GHM' C1.11D) ()=J.GM
> CStr(()=J.GHM' CLLLLLD) ()=J
(1 CStr(()=J.GHM' C11111D) 1()=J
(( CStr(L(E)E)11= 1J:1G:1H
amL'
C&E4Eyy @EmEstD)
)E(E1= J: G: H A
() CStr(L(E)E)11= 1J:1G:1H
pmL'
C&&E44Eyyyy @@EmmEss
ttD)
1(E1)E)11= (H:1G:1H
A4
(= CStr(L(E)E)11= 1J:1G:1H
amL'
C&&E44Eyyyy hhEmmEss
ttD)
1(E1)E)11= 1J:1G:1H
A4
(J CStr(L=:)1 94L'
C@@:mmD)
(G:)1
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Date and Time Functions
Crystal Reports gies you a plethora o! &ate
an& time relate& !unctions to utili;e. Kou can
also combine &i!!erent !unctions together to
createery power!ul &ate calculations.
Date an$ %ime Functions
Function Name Description
Current*ate'CurrentTime'
Current*ateTime'9rint*ate'
9rintTime
Returns the current
&ate an&Eortime.
*ata*ate' *ataTime The &ate an& time that
the report &ata was last
re!reshe&.
*ateSerial(year'month' &ay)'
*ateTime(hour'minute'
secon&)
Returns a &ate or time.
*ateA&&(interal' number'
&ate)
Increases the &ate by a
certain interal.
*ate*i!!(interal' start&ate'
en&&ate'!irst&ayo!wee/)
Fin& the &i!!erence
between two &ates.
*ate9art(interal' &ate'
!irst&ayo!wee/'
!irstwee/o!year)
Return a number
representing the current
interal o! a &ate.
*ay(&ate) Return the &ay
component as a
number.
@our(time)' Secon&(time)'
4inute(time)
Return the time relate&
components.
4onth(&ate) Return the month
component as a
number.
4onth%ame(&ate'
abbreiate)
Return the !ull month
name. When the secon&
argument is True' it
returns the =+letter
abbreiation.
Time(time)'Time(hour'min'
sec)' Time-alue(time)
Return a Time &ata
type gien a string
(N((:G>:11 94N) or
numeric time().
Timer The number o! secon&s
since mi&night.
*ayO!Wee/(&ate'
!irst&ayo!wee/)
Return a number
representing the &ay o!
the wee/.
Wee/&ay%ame(wee/&ay'
abbreiate'!irst&ayo!wee/)
Return the !ull wee/
name. Return the =+
letterabbreiation i!
the secon& argument is
True.
Kear(&ate) Return the year
component as a
number.
&nterval Strings 'or DateA$$(), DateDi''() an$
DatePart()
String Description
yyyy Kear
O Ouarter
4 4onth (( through ())
ww Wee/ o! the year (( through G=)
W *ay o! the wee/ (( through M)
K *ay o! year (( through =HH)
* *ay part o! the &ate (( through =()
@ @our
% 4inute
S Secon&
Printing the Current Date and Time
There are !ie !unctions which return a report5s
&ate an& time. The !unctions Current*ateTime'
Current*ate' CurrentTime' 9rint*ate' an&
9rintTime all return the &ate or time that the
report was printe&. Although the !unctions
Current,,, an& 9rint,,, hae &i!!erent names'
they are synonymous with each other.
The !unctions *ata*ate an& *ataTime return
the &ate an& time that the report &ata was last
re!reshe&. I! a report has the Sae *ata With
Report option turne& on' this will tell you how
current the &ata is.
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
Reporting Formulas Cheat Sheet by www.CrystalReportsOnlineTraining.com
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