Ers

Conc ept of Eval uat ed Rec ei pt
Set t l ement (ERS) i n SAP R/3 4.7

Ver si on
Applies to:
SAP R/3 4.7 Version
For more information, visit the Enterprise Resource Planning homepage.
Summary
In this article I have mentioned the concept of Evaluated receipt settlement and also highlighted the
configuration required for activating ERS in SAP.
Author: Indraneel Mukherjee
Company: CapGemini India
Created on: 29 J une 2009
Author Bio
I have taken a great interest in the contribution of SDN and since not much research and material is available
on site in SAP-AFS hence I have decided to contribute it based on my experience and skill.
Currently I am working for Capgemini, India and I have experience in various organizations like Reliance,
Infocomm, Accenture, IBM, etc.
SAP DEVELOPER NETWORK | sdn.sap.com BUSINESS PROCESS EXPERT COMMUNITY | bpx.sap.com
2009 SAP AG 1
Concept of Evaluated Receipt Settlement (ERS) in SAP R/3 4.7 Version
Table of Contents
Evaluated Receipt Settlement (ERS) .................................................................................................................3
Process Flow......................................................................................................................................................3
Configuration Path..............................................................................................................................................5
Related Content..................................................................................................................................................8
Disclaimer and Liability Notice............................................................................................................................9

2009 SAP AG 2
Evaluated Receipt Settlement (ERS)
ERS allows settlement of goods receipt without receiving actual invoice from vendors. Thus through this
functionality system can generate the corresponding invoices and post them and hence a vendor invoice is
no longer required. Basically based on price maintained in purchase order and quantity captured during
goods receipt system determines the invoice amount.
Process Flow
The goods receipt transaction also creates an entry in the ERS (EKRS) table. The ERS program
(RMMR01RS) reads this ERS table and automatically generates the respective invoice documents. The
system will automatically set the ERS flag in the purchase order line items if the vendor is subject to ERS
and the purchasing info record has not been flagged to disallow ERS.The ERS indicator can be removed for
any particular line item in the PO.The ERS program allows you to determine which transactions to process
and requires you to determine the document selection and processing mode.
Prerequisites:
Flagging the vendor in the vendor master record as being subject to ERS : In purchasing view of
vendor master there is check box of AutoevalGRsetm Del and AutoevalGRsetm Ret.
If you will select these two check box in Vendor master, the vendor become a ERS vendor and if you
will not select these check box, the vendor will be Non ERS.

2009 SAP AG 3
Flagging a purchasing information record as being non-ERS (this can be done only if the vendor is
subject to ERS)

Following are the invoice criteria based on which a invoice under ERS can be generated :
o Per vendor
o Per purchase order
o Per order item
o Per goods receipt document (only if goods-receipt-based invoice verification has been
defined)
2009 SAP AG 4
Configuration Path
1) SPRO Materials Management Logistic Invoice Verification Evaluated Receipt Settlement
Specify Automatic Settlement of Planned delivery Costs.
We need to maintain company code / Purchase Organization / Freight Vendor and need to on the check box,
so that while running ERS, planned delivery cost maintained in Purchase Order get settled.

ERS Invoice Numbering Create Number Group

ERS Invoice Numbering Create ERS Number Range

2009 SAP AG 5
2009 SAP AG 6
2009 SAP AG 7
4) SPRO Materials Management Logistic Invoice Verification Message Determination
pe
output type. From this activity we need to assign
.

5) MRRL is the Tcode and by executing we will get list of receipt cover in ERS.If we need to settle Delivery
cost then on the check box Settle Goods Item +Planned Delivery Costs.
Logistics Materials Management Logistic Invoice Verification Automatic Settlement
Evaluated Receipt Settlement

Once ERS run has been completed a processing log can be generated which indicate status of transaction
carried out during the run.If any transaction failed a log is maintained and system also display possible
reason of failure, we may further investigate based on reason display correct the discrepancy and again
carry out the run to get ERS.

Maintain Message Ty
For invoice printing / transmitting it is mandatory to assign
form and out put determination of Invoice generated out from ERS
2009 SAP AG 8
Related Content
Forum on ERP - Logistics Materials Management (MM)
Forums SAP Material Management Vendor Master
Forums SAP Material Management Purchase Order
Forums SAP Material Management Info Record

2009 SAP AG 9
8BDisclaimer and Liability Notice
9BThis document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not
supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.
10BSAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,
and anyone using these methods does so at his/her own risk.
11BSAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or
code sample, including any liability resulting from incompatibility between the content within this document and the materials and
services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this
document.

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Conc ept of Eval uat ed Rec ei pt

Set t l ement (ERS) i n SAP R/3 4.7

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