Introduction to ERP

By
Suyog M. Marathe
AE(ERP)
2
The largest electric power transmission utility in state sector in India.
Capacity addition in 11
th
Plan (Actual) - 71 S/stns., 33730 MVA and
4138 ckm. Lines.
Capacity addition in 12
th
Plan (Proposed) - 133 S/stns., 58185 MVA
and 20840 ckm. Lines.
Capex- 11
th
Plan (Actual) - 10017 (Rs. In Cr.)
Capex- 12
th
Plan (Proposed) - 17784 (Rs. In Cr.)
Transmission system capable of handling about 18500 MW of power.
Transmitted 116195 MUs. in the year 2011-12.
Staff strength of around 13128 employees all across Maharashtra.
MAHATRANSCO IN NUTSHELL
What is an ERP?
Enterprise Resource Planning
Enterprise-wide system which integrates the business functions and
processes of an organization
Integration of business functions into one seamless application
ERP usually runs on a RDBMS
Replaces Countless Departmental and Workgroup Information Systems
Links business processes
Maintains audit trail
Utilizes a common information system
Implementation normally involves BPR: Business Process Reengineering
Difficult to Implement Correctly
SAP ECC
SAP EP
SAP BI
SAP ESS
MS Exchange Mail
EDMS
ERP
ERP Central Component
(2500 Licenses)
Enterprise Portal
(Internal Website)
Business Intelligence Warehouse
(only for TOP Management)
Employee Self Service
(7600 Employees)
Class I, II & III
E Mail
(2500 Licenses)
Enterprise Document
Management System
ERP Components (Technical)
ERP Users Categorisation
ERP Users
ERP Transaction Users
Fixed Position Based User
Variable Position Based User
ERP Non Transaction
Users
(ESS User)
ERP Users Categorisation:
The ERP Users are broadly categorized as follows
based on their role in SAP system.
ERP Transaction Users:
These Users will perform their day-to-day business
activity through SAP ECC by executing SAP
transaction codes. These Users will have access to
EP/ESS-MSS/ECC/DMS/Email.
ERP Non Transaction Users (ESS Users):

These Users will have access to Employee Portal and
SAP -Employee Self Service module only.

ERP Transaction Users:
Fixed Position Based User:
If the number of Identified ERP Transaction Users to the
number of similar sanctioned Position is equal, then that Position is
identified as Fixed Position.
Example: In Circle Office Position of SE is One and Identified
User for SE is also One, hence the Position SE is a Fixed User
Position.
Variable Position Based User
If the number of Identified Transaction Users is lesser than the
number of similar sanctioned Positions, then that Position is
identified as Variable Position.
Example: In 400 kV Substation Operations- the Identified ERP
Transaction User for DYEE-operation is only One (1) no. and
sanctioned DYEE positions are Four (4) nos., hence the Position
DYEE-operation is a Variable User Position.


Notes for Password
Remembering the password and maintaining secrecy of your account is
the End User responsibility.
For security reasons, the repeated password reset request will be tracked
and will be notified to your Reporting Officer.
End User should specify in which ERP system (i.e. SAP-EP/ECC/DMS/Email )
their User ID to be unlocked and password to be reset.
Accordingly, based on the system, the End User should send the email to
following Admin Email IDs;
For SAP related : erpadmin@mahatransco.in
For DMS related : dmsadmin@mahatransco.in
For Email related: mailadmin@mahatransco.in
After End User receives the reply email, it is the End User responsibility
to login to the application and change the password immediately.

ERP Module Process Owner
Finance & Controlling (FICO) CGM(F&A)
Human Resources (HR) CE(HR)
Project Systems (PS) CE(C&M) and CE(P&D)
Quality Management (QM) CE(P&D) and CE-Procurement
Material Management (MM) CE-Procurement and CE(O&M)
Plant Maintenance (PM) CE(O&M)
Document Management System (DMS) CE(O&M)
BASIS, ABAP, BI, EP Head System - IT
ERP Modules & Process Owner
|
MM Application Module
n Materials Management (MM)
Supports the procurement and inventory functions
occurring in a day-to-day business operation

Key Elements
Purchasing
Inventory Management
Warehouse Management
Consumption Based Planning
Invoice Verification
Material Valuation
Vendor Evaluation
Logistic Info System

|
FI Application Module
n Financial Accounting (FI)
Designed for automated management and external
reporting of general ledger, accounts receivable,
accounts payable, and other sub-ledger accounts with
a user-defined chart of accounts

Key Elements
General Ledger
Accounts Payable
Accounts Receivable
Consolidation
Treasury Management
|
CO Application Module
n Controlling (CO)
Represents the companys flow of cost and
revenue. A management instrument for
organizational decisions

Key Elements
Overhead Cost Controlling
Cost center accounting
Activity based costing
Internal Orders
Profit Center Accounting
Profitability Analysis


|
PM Application Module
n Plant Maintenance (PM)
Supports the planning, processing, and
completion of plant maintenance tasks

Key Elements
Preventive Maintenance
Maintenance Order Management
Maintenance Notification
Maintenance Orders
Maintenance BOMs
Plant Maintenance Info System
|
QM Application Module
n Quality Management (QM)
Quality control and information system
supporting quality planning, inspection, and
control for manufacturing and procurement

Key Elements
Quality Inspection
Quality Planning
Quality Control
Quality Certificates
Quality Notification
Test Equipment Management
Quality Management in Logistic Processes
Quality Mgmt Info System
|
PS Application Module
n Project System (PS)
Designed to support the planning, control, and
monitoring of long-term, highly complex projects
with defined goals

Key Elements
Work Breakdown Structure
Revenues, Cost and Earnings
Payments
Capacities
Project Information System
|
HR Application Module
n Human Resources (HR)
Complete integrated system for supporting the
planning and control of personnel activities and
information
Key Elements
Personnel Management
PA Recruitment
Personnel Administration
Benefits
Personnel Development
Compensation Management
Personnel Cost
Time Management
Shift Planning
Incentives Wages
Time Sheet
Travel Management
Travel Planning
Travel Expenses
Human Resources Information Systems


Process Owner & Project Owner
Project Manager
SE(ERP)
ERP Core Team
Zonal Champions Team
End Users
ERP Admin
Mail Admin
DMS Admin
Head Systems - IT
ABAP team
ERP Operational Hierarchy
Site Name Internet Intranet i.e Tulip N/w
Mahatransco
Website
http://www.mahatransco.in
OR
http://mahatransco.in

http://intraweb.mahatransco.in
Email https://mail.mahatransco.in https://mail.mahatransco.in
Employee
Portal
Accessible
http://ep.mahatransco.in
ERP Accessibility
End User Identification Sheet
Email Manual for End User
ERP End User Login Procedure Manual
Employee Self Service User Manual
SAP-GUI Logo-on Load Balancing Inst.Manual
DMS Operating Manual
ERP Network document


End Users Reference Document