Professional Documents
Culture Documents
Alcatel 4028 4029 Manual 2
Alcatel 4028 4029 Manual 2
Alcatel 4028/4029
First
User manual
How
Introduction
Actions
Keypad
Lift the receiver.
A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program
2ab
jkl
ef
3d
mno
Numeric keypad.
your telephone,
Hang up.
Alphabetic keypad.
a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,
2
communication is even more convenient using the audio keys (loudspeaker, hands free),
using the convenient alphabetic keypad, you can call your correspondents by name.
Navigator
Move the navigation key up, down, to the left or to the right.
To go back one level (press and release) or to return to the welcome page (press and hold) ;
during a conversation, can be used to access the different pages (Menu, Perso, etc.) and to return
to the telephone screens.
Audio keys
Loudspeaker,
hands free.
Display key.
Adjustment reduce.
Adjustment increase.
Line key.
Fixed key.
MENU key.
Voice mail access key.
How
Contents
Toc
1.1
1.2
1.3
2.
p.9
p.9
p.9
p.10
p.10
p.10
p.10
p.11
p.11
p.11
p.11
p.12
p.12
6.
p.13
p.13
p.13
p.14
p.14
p.14
p.15
p.15
p.15
p.15
7.
p.16
p.16
p.16
p.16
p.17
p.17
p.17
p.17
p.17
p.18
p.18
p.19
p.19
p.20
p.20
p.20
p.20
p.21
p.21
p.21
p.21
p.21
p.21
p.22
p.22
p.22
p.22
p.22
p.23
p.23
Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating the loudspeaker during a conversation (receiver lifted). . . . . . . . . . . . . . . . . .
Calling your correspondent by name (company directory) . . . . . . . . . . . . . . . . . . . . . . .
Make calls via your programmed call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Filtering calls using the voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . .
Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mute, so that your correspondent cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3.
5.
p.25
p.25
p.25
p.25
p.26
p.26
p.26
p.26
p.27
p.27
p.27
p.27
p.27
p.28
p.28
Telephone
Indicator light
Transfer icon: pressing the key next to this icon allows you to program or change the transfer function.
Headset connected.
Appointment programmed.
Telephone locked.
Display keys: pressing a display key activates the function shown associated with it on the screen.
Navigation
OK key: used to validate your choices and options while programming or configuring.
Welcome screens
Alcatel 4028
Menu page: contains all functions and applications accessible via the keys associated with
the words on the screen.
Perso page: contains call line keys (allowing supervision of calls) and programmable call
keys.
Info page: contains information on the telephone and the status of its functions: name, telephone number, number of messages, activation of transfer function, appointment reminder, etc.
Call display
Alphabetic keypad
Incoming call.
Audio keys
Hang-up key:; to terminate a call.
Hands-free/Loudspeaker Key:to make or answer a call without lifting the receiver.
Lit in hands-free mode or headset mode (short press).
Flashing in loudspeaker mode (long press).
Call on hold*.
Intercom/Mute key:
During a conversation: press this key so that your correspondent can no longer hear you.
Terminal idle: press this key to answer calls automatically without picking up the receiver.
If you get two calls at the same time, you can switch from one call
to the other by pressing the display key associated with each call.
Extension unit
Perso page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator
1.1
is used to access all the direct call keys (apart from those displayed by default). Direct call keys are programmed or
modified via the Information key.
Welcome screens
Menu page
Perso page
Info page
Info page: contains information on the telephone and the status of its functions: name, telephone number, number of
Menu page: contains all functions and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,
lock the terminal, define the default page displayed, configure voice mail, and access telephone functions such as calling
back one of the last 10 numbers or intercepting calls.
Left-right navigator:
used to move from one page to another.
Up-down navigator:
used to scroll through the content of a page.
1
1.2
Date
1.3
Application screen
Date
Application name
Time and
status icon
Pop-up display of
functions accessible while the call is
taking place
Events screen
Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).
When a call is in progress, use the left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the functions accessible. These functions (transfer, conference, etc.) are
directly related to the status of the call consulted. For example, the transfer function will not be available
between a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an appointment reminder, etc.
Calls can also be managed from the Perso page.
While the call is in progress, press the Back/Exit key and display the Perso page.
Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller
of your choice by pressing the key associated with him.
Other
Making a call
2.1
ef
bc
3d
jkl
2a
dial directly
the number
for your call
lift the
receiver
3d
mn
OR
OR
number
required
lift the
receiver
2.3
ef
bc
3d
2a
o
mn
jkl
Receiving a call
ef
bc
jkl
2a
OR
o
mn
2.2
OR
OR
hands free
Paul
is calling
OR
Terminal idle:
hands free
number
required
programmed line
key
correspondent
s name
you are in hands free
mode
Paul
in conversation
press and
release
during a conversation
terminate
your call
Call in progress:
To make an external call, dial the outside line access code before dialling your
correspondent's number. 9 is the default code for an outside line.
Paul
in conversation
during a
conversation
OR
broadcast a message on
the loudspeaker of the
free terminal
Callback
request callback to a
busy terminal
OR
Text
send a written
message
OR
go to next screen
2.4
1stname
extend search in
list
Paul
in conversation
during a
conversation
activate loudspeaker
(long press)
OR
adjust volume
(7 levels)
deactivate loudspeaker
(long press)
OR
OR
show previous
name
OR
OR
2.6
press and release the loudspeaker key to switch to hands free mode (light steady).
10:30
Helen
PERSO
access the
'Perso' page
2.5
Dial by name
Paul
001/003
OK
2.7
first letters of
your
correspondents
name
If name is OK:
bc
3d
jkl
2a
ef
o
mn
directory
number
10
OR
This service lets you filter incoming calls to your voice mailbox. When your caller leaves his message you can choose to
communicate with him.
'Redial' key
(long press)
ef
bc
3d
jkl
2a
RedialLst
menu
Call
o
mn
2.10
Paul
is screened
name or number of
the caller
Callback
OR
Callback
2.9
Redialling
2.11
'Redial'
key(short
press)
11
2
2.12
During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a
remotely consulted answering machine.
MFcode
Paul
in conversation
during a
conversation
to activate
2.13
You can hear your correspondent but he/she cannot hear you:
Paul
in conversation
during a
conversation
disable microphone
resume the
conversation
12
During a conversation
Other
3.1
3.2
c
ab
Paul
in conversation
during a
conversation
jkl
de
o
mn
Paul
in conversation
number of
second
correspondent
Paul
is calling
during a
conversation
OR
OR
SpeedDial
John
in conversation
ef
bc
3d
jkl
2a
o
mn
OR
Answer
John
in conversation
OR
Paul
in conversation
John
in conversation
Paul
in conversation
3.3
OR
OR
John
in conversation
Paul
in conversation
key associated
with the
'incoming call'
icon
If you make an error, hang up: your telephone will ring and you will recover your first
call.
13
OR
During a conversation
Transferring a call
Conf
Transfer
ef
bc
3d
jkl
2a
Paul
in conversation
cancel the
conference
o
mn
during a
no. of the 2nd
conversation
terminal
If the number receiving the transfer answers:
John
in conversation
3.6
Exclusive hold:
During a conversation, you wish to place the call on hold and recover it later, on the same telephone.
Transfer
Hold
Paul
in conversation
Paul
on hold
during a
conversation
Recover the call on hold:
You can also transfer your call immediately, without waiting for the number to answer, using either of the two methods described
above.
Transfer between two outside calls is not generally possible (depends on country
concerned and system configuration).
Paul
on hold
3.5
Paul
in conversation
Confer
John
in conversation
Paul
on hold
during a
conversation
Conf
14
During a conversation
3
3.7
3.9
You can place an outside call on hold and recover the call on another telephone:
Store a number
Park
SaveToRep
Paul
in conversation
Paul
in conversation
during a
conversation
To recover the parked call:
during a
conversation
----------
Pickup
Unpark
ef
bc
3d
jkl
2a
o
mn
number of
telephone from
which call was
parked
3.10
If the parked call is not recovered within a preset time (default value 1 min 30), it is
transferred to the operator.
3.8
during a
conversation
Intrus
'protection of a
call' programmed key
ef
bc
3d
jkl
Paul
in conversation
Your correspondents line is busy. If the number is not protected and if authorised, you can intrude into the call:
2a
apply
Intrus
o
mn
15
OR
Sharing
Other
4.1
Call pick-up
4.4
You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
Supervised call
ringing programmed
key
4.2
10:30
Pickup
menu
Set
When the operator is absent, outside calls to the operator are indicated by a general bell. To answer:
10:30
Pickup
menu
GenBell
4.3
Manager/secretary filtering
System configuration allows manager/secretary groups to be formed, so that the managers calls can be directed to one or more
secretaries.
3d
mn
number of
telephone
ringing
ef
bc
3d
jkl
2a
OR
ef
bc
jkl
2a
o
mn
number of
telephone ringing
Filter
programmed key
16
Sharing
4
4.5
Outside calls to the operator will ring on your telephone and you can answer the call:
The number called does not answer and you know that the person called has a pager:
Paul
is alerted
same key to
cancel
Operator
help
programmed key
Calls to the switchboard:
4.7
your
correspondent
does not reply
'page' programmed
key
Operator help
programmed key
Your correspondent can answer from any telephone in the system.
4.6
Hunting groups
4.8
Certain numbers can form a hunting group and can be called by dialling the group number.
A call on your pager can be answered from any telephone within the system.
2a
bc
jkl
ef
3d
o
mn
'answer page'
programmed key
bc
3d
jkl
2a
'exit group'
programmed key
bc
3d
jkl
2a
ef
o
mn
your group
number
ef
o
mn
4.9
Your internal correspondent does not answer. If authorised, you can remotely activate your correspondents phone:
Belonging to a group does not affect the management of direct calls. A specific
telephone within a group can always be called by using its own number.
Interphon
Paul
is alerted
your
correspondent
does not reply
you are connected to the loudspeaker on your correspondents
phone (if he/she has the hands free function)
17
Sharing
4
4.10
Text
bc
3d
jkl
2a
4.11
ef
Voice
OR
o
mn
number to be
called
ef
bc
3d
jkl
2a
o
mn
personal code
Predefined message:
Sendcopy
5
Text Mail
Call me back
01/27
Gotomsg
OR
select the
message to be
sent
Sendmsg
OR
Language
send message
change language of
message
Personal message:
3d
ef
mn
OR
number to be
called
select message to
copy by
consecutive
presses
bc
jkl
2a
Record
record a comment*
* To record a comment:
Voice mail
Ready to record
Create
Voice mail
recording
Record
Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the secretary
I will call back at _:_ (*)
Use paging
Please fetch your fax
Please fetch your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)
correspondents
name
15
16
17
18
19
20
21
22
23
24
25
26
27
(*)
Stop
Listen
end of recording
OR
Record
re-record a comment
18
replay comment
OR
send message
recording
Consult
Sharing
4
Sending a recorded message to a number / a distribution list
4.12
Voice
ef
bc
3d
jkl
2a
Sendmsg
o
mn
personal code
ef
bc
3d
jkl
2a
Add
OR
o
mn
correspondents name
or list name
(00 to 50)
correspondent
s no. or list no.
(00 to 50)
Voice mail
Ready to record
other correspondents
if necessary
apply
Record
Stop
recording
OR
end of recording
Listen
OR
replay message
4.13
apply
Record
re-record a message
apply
A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group:
ef
bc
3d
jkl
2a
o
mn
OR
number of
broadcast
group
The message will only be broadcast on terminals not in use and which have a
loudspeaker.
19
Keep in touch
Other
5.1
5.3
When a diversion is applied, you can select the types of call to be diverted: outside, internal, all.
ImmedVM
diversion is acknowledged
Forward
Div: Ext/Loc
Ext/int
5.4
Perso Assist:OFF
Choice
OR
all calls
Voice
5
Perso Assist:OFF
Div: Local
select message
Play
The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).
ef
bc
3d
jkl
2a
mn
OR
SpeedDial
OR
listen to message
RedialLst
number to be
called
OR
o
mn
Consult
apply
Immediat
Div: External
5.2
3d
personal code
Perso Assist:OFF
OR
ef
bc
jkl
2a
OR
Sendcopy
copy message
diversion is acknowledged
You can make calls, but only the destination number can call you.
20
Clear
erase message
OR
Call
Keep in touch
5
Activate/disable the personal assistant
5.5
10:30
Settings
menu
5.8
Settings
Assistant : OFF
Assistant
Follow-me
bc
'forward calls'
programmed key
10:30
Settings
menu
Assistant
2a
OR
apply
5.6
3d
o
mn
your extension
number
Settings
Assistant : ON
Choice
ef
bc
jkl
2a
jkl
ef
3d
o
mn
diversion is acknowledged
your extension
number
Menu
select type of
diversion
diversion is acknowledged
InternNr
ExternNr
dial number of a
colleague or your
secretary
MobileNr
'selective
diversion'
programmed key
5.10
Operator
You can divert all your group calls to another internal number:
activate/deactivate transfer
to operator
apply
5
5.7
'divert group
calls' programmed
key
Callers will thus be able to contact you while you are moving around the company:
Topaging
bc
3d
jkl
2a
diversion is acknowledged
OR
'divert to pager'
programmed key
21
ef
o
mn
number receiving
diversion
diversion is acknowledged
Keep in touch
5
5.11
5.14
Do not disturb
You can make your terminal temporarily unavailable for all calls.
Cancfwd
OR
OR
DND
5.12
diversion is acknowledged
OR
5.15
5.13
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
Textansw
Callers can be diverted to another telephone if you are already on the line.
Onbusy
ef
bc
3d
jkl
2a
diversion is acknowledged
mn
Predefined message:
number
receiving
diversion
Text Mail
Call me back
01/27
bc
2a
OR
'divert if busy'
programmed key
jkl
ef
3d
mn
number
receiving
diversion
Gotomsg
OR
select the
message to be
sent
Language
change language of
message
Personal message:
Create
create a temporary
personal message
(alphabetic keypad)
22
Keep in touch
5
The 27 standard messages are shown below:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the secretary
I will call back at _:_ (*)
Use paging
Please fetch your fax
Please fetch your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)
15
16
17
18
19
20
21
22
23
24
25
26
27
(*)
Message notification
5.17
A message is left in your mailbox but you are not at your desk. You can configure your telephone so that you receive notification
of the message on another telephone.
10:30
menu
Notify
5.16
Settings
Choice
Messaging
Voice mail: 0
Text mails: 2
Text
number of messages
received
Readmore
SaveToRep
bc
3d
apply
ef
o
mn
change times
Previous message.
Sendmsg
o
mn
jkl
2a
Next message.
Call
3d
Schedule
Erase message.
ef
bc
jkl
2a
Clear
apply
Terminate consultation.
23
apply
At the end of the call, you are called back and you can:
Other
6.1
OK
You can charge the cost of your outside calls to business account numbers.
ef
bc
3d
jkl
2a
o
mn
ef
bc
3d
jkl
2a
o
mn
Finding out the cost of an outside call made for an internal user from
your terminal
6.2
Paul
in conversation
during an internal
conversation
ef
bc
3d
jkl
2a
o
mn
outside
number
called
24
3. Terminate consultation.
OK
Other
7.1
7.3
Your personal code is used to access your voice mailbox and to lock your telephone.
enter your personal code then record
your name according to voice guide
instructions
light flashes
10:30
Settings
menu
My options
Password
3d
bc
3d
jkl
2a
o
mn
old code
(4 digits)
7.2
ef
bc
jkl
2a
ef
o
mn
new code
(4 digits)
As long as your voice mailbox has not been initialized, personal code is 1515.
10:30
Settings
menu
Mailbox
Persomsg
7.4
Voice mail
Ready to record
Voice mail
recording
Record
10:30
Settings
menu
to start recording
Stop
end of recording
OR
My Phone
Ringing
recording
Pause
to pause recording
OR
Default
apply
Melody
Volume
7
T Activate/deactivate silent mode:
7.6
Silent
On
Off
This function is used to choose the page displayed by default on the telephone.
to activate
to deactivate
Progress.
Settings
menu
On
My options
Homepage
Off
Choice
to activate
to deactivate
Beeps
On
Off
Selecting language
7.7
to activate
to deactivate
10:30
Settings
menu
My options
Paul
is calling
your telephone
rings
Language
7.5
10:30
Settings
menu
Choice
My Phone
7.8
Contrast
Name
OR
Keys
Number
ef
bc
3d
jkl
2a
o
mn
7.9
10:30
Appointmt
menu
Name
press a programmable
key (F1 or F2)
bc
2a
jkl
Clear
7.11
Number
Choice
ef
3d
o
mn
7.10
You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
10:30
Appointmt
menu
7.12
Choice
You can broadcast background music on the loudspeaker of your telephone (depending on configuration):
(Long press)
ef
bc
3d
jkl
2a
o
mn
enter time of
appointment
apply the
appointment
time
At the programmed time, your telephone rings:
The music stops when a call is made or received and starts again when you hang up.
7.13
If you are in conversation, the display flashes and an audio tone is generated. After
three calls without reply, a temporary request is cancelled but a permanent request
remains in memory.
If your calls are diverted to another terminal, the diversion is not applied to the
reminder call.
10:30
menu
Lock
bc
3d
jkl
2a
ef
o
mn
your telephone is
locked/unlocked
7
Configuring the audio jack of your telephone
7.14
By default, the audio jack of your telephone can be used to connect a headset, hands free kit or loudspeaker.
10:30
Settings
menu
My Phone
Jack
Handsfree
OR
OR
Ldspeaker
7.15
'Forced headset' mode must be activated as soon as a headset is installed instead of the receiver.
10:30
Settings
menu
My Phone
FcedHead
OR
Off
28
29