Meeting Notes 9-6-14

General Topic: Ftc Kick-Off!! Event Day!!

Written by: Megan Steeley
Location: Capitol College
Attendees:
Patrick Grady
Ethan Lendore
Billy Carrington

Emanuel Curtis
Andrew Brasch
Gemma Lundergan

Chris Jacobs
Skye Basir

Megan Steeley
Nancy Zhang

Agenda:
Attend!
Accomplishments (Meeting Notes):
1. Leadership Seminar
a. Win either by, scoring faster, or be a strong force to push other robots out of the way
b. Know your competition, what will be the necessary elements (ex. fast scoring vs. strength)
c. Hands-off policy for the captains/teachers
d. No vetoes, make suggestions or show someone why it would or would not work (teaching rather than
just saying no)
e. LOTS of drive practice; scrimmage with the other GCS teams or other teams
f. Ideas: is it viable, how much time will it take to make, do the math before you start to build
g. Make sure everyone has something to do, if someone is not doing anything in a meeting ask them to
leave, they will just distract everyone else
h. Different ideas: multiple teams prototyping different things
i. Ask, even though it may not be their first choice, can they support going in this direction
2. Hosting a Qualifier Seminar
a. Organize volunteers early - 40
b. Spreadsheets
c. Judges
i. Recruit 2-3 more judges than needed
ii. Technical and non-technical judges
iii. Event coordinator should have a student assistant who can do all the running
d. Budgeting
i. $50 per team attending event (covers all costs, not just food)
ii. Provide breakfast, lunch, snacks, and drinks for volunteers --> coffee & chocolate
e. Snack table - get marketing team to come during that day??
f. Materials
i. Look up full list on PowerPoint
ii. Keep people out of the competition area
1. Have a very defined area so there is no argument during the competition
g. Team information packet
i. Contact info
ii. Directions
iii. Map
iv. Schedule
v. List of teams
vi. Lunch options + deadline day
vii. Rules and reminders
h. Forms to Print Before Event

i. Scoring sheets
ii. Schedules
iii. Inspection sheets
iv. Volunteer check in sheet
v. Team number pit signs
vi. etc.
i. Things to bring
i. Extra safety glasses (labeled!)
ii. Clipboards
iii. First Aid Kit with incident forms
iv. Printed forms
v. Sharpies, stapler, pens, pencils
j. Night before
i. Build/set up fields
ii. Volunteer break room - safe place for belongings
k. Others
i. Entrance and exit to the field separate for flow
ii. Different teams for set up and clean up
iii. Volunteer coordinator
iv. because a hip hop a hip hip hoppity bidibi bum bum bum
To-Do:
Plan! Design! The world is ours!
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Date:

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