13th Council of Student Organizations

Minutes of the Meeting

IMC # Meeting Type: Venue: CSO Room Date: July 01, 2011 Time Started: 2:13pm Time Ended: 4:13 Opening and Closing Prayer: Elgin

Attendance: Position Moderator Vice-Chairman Secretary General Finance Office Audit and Inventory Officer Cluster Heads Combat Sports Communications Performing Arts Publications Sciences Social Sciences Socio-Spiritual Team Sports Visual Arts Remarks Ms. Kristine Anne P. Valdellon Martin Luis T. Malabanan Corbin Oscar David B. Ipapo Josemaria T. Onglao Matthew M. Mandanas Jericho Martin P. Capinpin Clyde S. Maramba Erwin Guile M. Dizon Juan Miguel Carlos B. Abola Theodore Roland A. Banzon Luis Rafael S. Coloso Elijah Giancarlo B. Mallari Danilo Lorenzo S. Atanacio Zuriel Alkian C. Tan

LATE (3:04 pm)

*All are present unless otherwise indicated.

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Agenda: I. Urgent Things to be Done II. Org Systems Check III. Combat Sports Cluster Night IV. Announcements from the CSO Moderator V. Meeting Adjournment

Meeting Proper:
I.

Urgent Things to be Done a. CSO Room Clean-Up i. Shelves 1. Sharing of shelves to conserve space 2. Extra shelf for general 3. At least until we get a new cabinet 4. Get rid of all stuff 5. Core: contact predecessors 6. Copies of Pugad should be distributed to offices 7. Should be clean and sparkling 8. By Wednesday, 6 July b. Label pigeon holes of Cluster Heads i. c/o Cody c. Tarp on the CSO Board i. Cut-up part of the tarp as main design ii. Divided into 9 clusters and general CSO section iii. c/o Al & Jap d. CSO Room Guidelines i. Use of room for meetings ii. Logbook for CSO Room e. List equipment of the CSO in the room i. Working computer and printer ii. Wall whiteboard iii. Filing cabinet iv. School supplies for CSO (use in cluster nights, etc.) v. Cleaning materials vi. Clock vii. Shopping list c/o Elgin and Matt f. Give away extra Teddies i. By Wednesday, 6 July ii. c/o Cluster heads iii. We need to get rid of them. iv. Blank Teddies for orgs who gave portfolios (MI, Akay) Org Systems Check a. List of accepted applicants should be with cluster heads i. Club X and SocSpir dont have enough applicants. ii. Team Sports has too many applicants. iii. No list of accepted org members yet: 1. Publications: Grafiction

II.

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b. c. d.

e. f.

g.

h. i. j. III.

2. Sciences: Math, Club X 3. Social Sciences: ASM, AkBay 4. Team Sports: 6 orgs 5. Performing Arts: Il Voce, Glee 6. Combat Sports: Muay Thai and fencing 7. Socio-Spiritual: 5 orgs 8. Total: approximately 18 orgs iv. Deadline: Wednesday, 6 July Orgless freshmen and sophomores will fill up non-quota orgs Org Directory i. Submit to Cody by this weekend Org Calendar i. Some orgs dont have the forms. ii. Some Org Moderators lost forms. iii. Available at the OSA website iv. Org heads should have their own copies v. Deadline: Monday, 4 July Budget Kits i. Kits distributed; deadline by Wednesday, 6 July (both hard and soft copy) Orgs not following CSOs instructions i. Cluster heads: take note of those who dont submit requirements ii. PRF-like form will be given to orgs who have not complied with CSOs instructions Corkboards i. There are ~60 posts to place corkboards (counting MST walkway) ii. Shortage 1. Make new labels for displaced orgs (print and laminate) 2. Classroom is an org venue labels have been lost 3. Cluster heads: Deal with your own cluster 4. For requesting of new corkboards: Sir Ron and Sir Arvin need approval 5. Before Wednesday, 6 July Secretary and Treasurer assemblies i. Treasurers: during org period ii. Secretary: after org period Orgless Students i. Class Moderators will take note of students without orgs; list to be submitted to Maam and Sir Ron. Deadline of calendar, budget and directory: Friday, 8 July

Combats Sports Cluster Night a. Objectives i. Unity ii. Develop sense of belonging iii. Reinforce clusters nature b. Activities i. Caterpillar 1. Term it a motivational activity; icebreaker is incorrect 2. Clyde: Use it as a pre-activity to set the mood for the rest of the activities 3. Maam Val: Objective should be behavioral; example: members should be acquainted with 5 members from each org; unity is not bad/negative

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c. d. e. f. g. h.

but it is vague; make guidelines for what you need to do, make the objectives behavioral and ask yourself, so what? 4. Enzo: Is there a way to make it distinctly combat sports? 5. Maam Val: What if you make participants do specific moves to acknowledge members from other clusters ii. Fight Scene Choreography 1. Jio: Members will come from assorted orgs; multiple disciplines will be seen in the demonstration; there will be judging and skillfulness of participants will be seen. 2. Maam Val: What if you make participants do moves only from that of another org? 3. Enzo: What happens during showtime? Everyone will rumble at the same time? 4. Jio: I will provide a scene/context for them, it wont be a simple fight scene. 5. Maam Val: You can have this one activity for just the whole night; dont limit yourself to activities to fun and games/moving around. 6. Jap: Why dont you just incorporate the Amazing Race into the choreography? You can have people stationed to teach during Amazing Race. 7. Jio: Comment of org moderators disciplines taught would clash. 8. Maam Val: org members need not adapt the technique of the orgs, they just need to appreciate it. 9. Jio: They just need to use it for the sake of the competition. 10. Maam Val: Its not meant to change their form, its just meant to appreciate the style. 11. Clyde: Org moderators have not considered that the disciplines can be taught just for added knowledge. 12. Jio: Org moderators are just concerned because they are professionals 13. Maam Val: In terms of emotional techniques, they just need to be more open-minded. 14. Maam Val: Just talk to Ser Ron in order to find a way to phrase it better to org moderators. 15. EG: During PAC cluster night last year, orgs exchanged more of attitudes/philosophies rather than just the skills. 16. Maam Val: Always invite the A-Team to events. 17. Enzo: Post the file and then the CSO core group will comment. iii. Amazing Race Maam Val: look at objectives of each activity; not logistics and finer details. Martin: Think of this years cluster night and what you want to happen; do not compare yours to last year; brainstorm for activities. Maam Val: You do not need to ask for help from/be dependent the past batches; this is your year to organize, do not be to clingy to the past. Martin: Ser Ron has not yet seen a cluster night that makes him go wow. Cluster Night moderator: Ryan Gialogo, Arnis Society Evaluation of Activity Objectives i. ACTIVE = SYNCHED; the OSA team should have the same goal and vision and not have redundant/council-specific goals.

IV.

Announcements from the CSO Moderator a. CSO Core Group members are not required to attend every cluster night

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i. Cluster Heads will be given letters inviting them to join cluster night as well. ii. Org Heads should be utilized in preparations over Core Group. iii. Core Group need not stay over night for Cluster Nights. iv. Planning Committees should be made within the cluster core group. b. Ser Ron has suggested the merger of the Publications and Communication cluster into the Publications-Communication Cluster. i. Rationale: Publications also communicate; Communication cluster orgs need venue to communicate (publications); Blue Book may become a standing committee in the coming school year. ii. Neither cluster head will be replaced; they will jointly helm the cluster. iii. They will have one unified cluster night instead of 2.

V.

Meeting Adjournment a. Next Meeting i. Date: ii. Time: iii. Venue:

Friday, 8 July 2011 2:00 p.m. Council of Student Organizations Room, Office of Student Activities

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PREPARED BY:
CORBIN OSCAR DAVID B. IPAPO CSO Secretary General

APPROVED BY:
MS. KRISTINE ANNE P. VALDELLON CSO Moderator MARTIN LUIS T. MALABANAN CSO Vice-Chairman

*THIS IS THE OFFICAL END OF THE AFORMENTIONED MEETINGS MINUTES. ANY CORRECTIONS AND AMENDMENTS ARE DOCUMENTED IN THE NEXT MEETINGS MINUTES*

Sanggunian ng mga Mag-aaral ng Mataas na Paraalang Ateneo de Manila School Year 2011 - 2012