RA Intergrations

Risk Assessment as
SAP EH&S Core Process

Wolfgang Bock
SAP EH&S Application Solution Manager
Your presenter and contact person
Wolfgang Bock
BSG-M ASM PLM EH&S
Product manager for the areas of SAP EH&S Industrial Hygiene and Safety, and
for Occupational Health and SAP contact person for the DSAG EH&S user group
for the last 5 years.
Before that, he worked for about 10 years at the German Occupational Institute
for Safety and Health (Berufsgenossenschaftliches Institut fr Arbeitssicherheit
in St. Augustin) after studying Environmental Science at the University of
Saarbrcken.
Contact:
wolfgang.bock@sap.com
SAP AG 2003, EAGOSH 06.04.2004 Risk Assessment as SAP EH&S Core Process
/2
SAP EH&S - Overview

Risk Assessment The Challenges
Risk Assessment The SAP EH&S Solution
Risk Assessment Other integrated Scenarios
Customer Statements and Conclusion
SAP EH&S Positioning

SAP EH&S offers comprehensive and complete business
solution for environment, health and safety management
Functional overview

Product Safety *
Hazardous Substance Management **
Dangerous Goods Management
Industrial Hygiene and Safety
Waste Management
Occupational Health
EH&S Analytics / EH&S Reporting
* for producers of hazardous substances
** for users of hazardous substances
Substance /
Material
Employee
Work
areas
One solution for all industries

/4
SAP EH&S Realization of the legislations
Europe:
Council Directive 89/391 of 12 June 1989 on the introduction of measures to
encourage improvements in the safety and health of workers at work
Realization into country specific legislations:
Germany: GefStoffV & ArbSchG und Betriebssicherheitsverordnung
Austria: ArbeitnehmerInnenschutzgesetz (AschG)
Great Britain: Management of Health and Safety at Work Regulations 1999
Netherlands: Arbeitsomstandighedenwet (1998)
Belgium: Welzijnswet
Italy: Decret 626/94, Decret 242
Spain: Decreto Ley 31/1995
Switzerland: Unfallversicherungsgesetz (UVG), Arbeitsgesetz (ArG)
Portugal: Decreto-Lei 441/91 adapted by Decreto-Lei 133/99
USA:
Occupational Safety and Health Act 1970
/5
ERP 2004 Solution Map

mySAP ERP 2004
Self Services
Analytics
Strategic Enterprise
Management
Financial Analytics
Operations Analytics
Workforce Analytics
Financials
Financial Accounting
Management Accounting
Financial Supply Chain

Management
Corporate Governance
Human Capital
Management
Employee Life-Cycle
Management
Employee Transaction
Management
HCM Service Delivery
Workforce Deployment
Operations: Value
Generation
Procurement
Inventory &
Warehouse
Management
Manufacturing
Transportation
Sales Order
Management
Customer Service
Operations: Support
Life-Cycle Data Management
Program & Project

Management
Quality Management
Enterprise Asset Management
Corporate Services
Travel Management
Environment, Health & Safety
Incentive & Commission

Management
Real Estate Management
/6
mySAP ERP Risk Assessment related Functions

Environment, Health and Safety
Basic Data and
Tools
Product Safety
Specification
Management (S25)
Specification
Management (S25)
Phrase
Management (S25)
Automatic Product
Composition
Calculation (S125)
Rule-Based MSDS
Authoring (S25)
EH&S Expert and

EH&S Easy Expert
(S25)
Report Generation
and Report
Management (S25)
EH&S Web
Interface (S125)
Automatic MSDS
Generation (S25)
Global Label
Management
(S125)
Specification
Information System
(S25)
Material Safety
Data Sheet
Shipping (S25)
EH&S Web
Interface (S125)
Global Label
Management
(S125)
Hazardous
Substance
Management
Dangerous Goods
Management
Substance
Management
(S125)
Dangerous Goods
Regulatory Data
(S25)
Material Safety
Data Sheet Import
(S25)
Dangerous Goods
Classification (S25)
Rule-Based
Classification (S25)
HazardousSubstance-Related
Documents (S25)
Dangerous Goods
Checks (S25)
Dangerous Goods
Documents (S25)
Release of
Hazardous
Materials for
Purchasing (S25)
Hazardous
Substance
Inventory (S25)
Waste Management
Industrial Hygiene
Occupational Health
and Safety
Waste Basic Data

Management (S25)
Work Area Data

Management (S25)
Medical Service
(S25, S9)
Hazardous Waste
Permit (S25)
Work Area Pattern

(S25)
Proposal List (S25,

S9)
Waste Disposal
(S25)
Work Area
Integration (S25)
Scheduling (S25,
S9)
Waste Inventory
Management (S25)
Risk Assessment
(S25)
Injury/Illness Log
(S25, S9)
Waste Costing
(S25)
Measurement
Management (S25)
Brief Consultation
(S125, S9)
Document
Assignment (S25)
Vaccination (S125,
S9)
Incident/Accident
Management (S25,
mySAP Human
Resources)
Questionnaire (S25,
S9)
Standard Operating
Procedure (S25)
Substance
Information System
(S25)
Substance Tracking
(S25)
IHS Information
System (S25)
Safety Measures
(S125)
Health and Safety
Briefing (S25, S9)
Questionnaire
(S25)
Occupational
Health Documents
(S25, S9)
Exposure Group
(S25, S9)
Medical Service
Accounting (S25,
S9, S8)
Reporting (S25, S9)
First-Aider Training
(S25, S9)
Site Inspection
(S25)
SAP Component Available
Partner Product Available
SAP Component Available with Future Releases
Partner Product Available with Future Releases
Future Focus
Collaborative Business Map Available
/7
Cxx SAP Component

Pxx Partner Product
For more information about these products, please see the tables
at the end of this presentation.
SAP EH&S - Hazardous Substance Management

Enables safe handling and tracking of
hazardous substances that exist in
designated areas of the enterprise. It
tracks all incoming and outgoing inventory for
compliance management, proper storage,
handling and portfolio risk assessment(s).
Key Functionality
Hazardous Substance Management
Hazardous Substance Search

Hazardous Material Exposure Log
Procurement System Integration
Key Benefits:
Enables Material Master to hazardous substance
relationship for manufactured products.
Supplier MSDS Management

Validity Check of MSDSs
Supports both enterprises that manufacture and

sell hazardous substances and those that use
hazardous substances they purchase.
Internet / Intranet Integration and
Creates and maintains a hazardous materials

exposure log for the manufacturing site(s).
Portal Integration & Management
Manages received MSDSs and performs a

validity check comparing received to actuals for
procurement orders.
Enables substitute and alternative materials
search for manufacturing processes across
multiple sites.
/8
Process Support
Report(s) Generator
Key Customers
Bayer Silicones, DSK, Fraport, Hella,
Infineon, Miele, Sdzucker
SAP EH&S - Dangerous Goods Management

Manages dangerous goods storage,
transportation, movement, delivery,
compliance and reporting. Provides
planning tools for shipments, including TREM
Cards, Overpack Labels, Shipping Labels,
Transportation and Package management.
Key Benefits:
Reduces time and manual labor to collect and
summarize purchase, storage and usage
information on materials subject to regulatory
reporting
Eliminates delay in shipping material to
customers subject to regulatory reporting
Provides a base for customer-specific checks,
including DG checks, flexible reactions and
workflow in single system
Automatically checks algorithms and routines to
support expert users; also has walk-thru
assistance for non-experts
Centralizes DG information, enabling access
and information availability any time.
/9
Key Functionality
Dangerous Goods (DG)
Classification using expert rules

DG Master Data storage
Management and Reporting for:
Delivery Planning
Shipment Processing
TREM Cards
Overpack and Shipping Labels
Transportation Labels
Package Management
Multiple Language Support
DG Compliance Processing
Routing Management
Flexible Reporting
Key Customers
Agfa, Aventis, Baerlocher, Boehringer,
Chemetall, Dhler, GE Bayer Silicones,
Goldschmidt, Degussa, Sasol,
SAP EH&S - Waste Management

Centralizes waste management;
integrating business processes, while
improving visibility, logistics, service
management, reporting and
compliance.
Waste Tracking & Compliance:

Waste Manifest
Consignment Note
Transport Note
Disposal Documents
Lean Waste Management
Key Benefits:
Centralizes waste management enabling
easier tracking of material, compliance,
manifests, transporters and disposers.
Integrates scenarios improving business
processes, increase efficiency and
flexibility and lower total cost of
ownership
Integration with purchasing provides
visibility to vendor selection, pricing,
service levels, contracts, renewals and
escalation.
Waste management partner integration
ensures visibility to transportation,
disposal and manifest completion
Key Functionality
/ 10
Validation with Dangerous Goods
Integrated Business Scenarios

Disposal Processing
Lean Waste Management
Integrated Waste Management
Service Partner Collaboration
Material Flow and Waste Quantity

Tracking (Area Allocation)
Logistics Chain Management
Integration with SAP Procurement
Key Customers
BP, Boehringer, Chemetall, Hella,
Ruhrgas, SIG Combibloc, Indaver
SAP EH&S - Industrial Hygiene and Safety

Provides capabilities for managing
industrial hygiene and safety; including
standard operating procedures, risk
assessment, incident/accident logs,
exposure profiles and compliance
reporting.
Key Benefits:
Enables hygiene and safety tracking for
manufacturing personnel, including incident /
accident logs, risk assessment, site inspections,
injury / illness tracking, and exposure profiles.
Provides standard operating procedures and
guidelines for incidents, accidents, exposures
and manufacturing safety.
Measures health and safety incidents and
tracks governmental compliance reporting
Full integration with Occupational Health and
mySAP Human Resources systems.
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Key Functionality
Standard Operating Procedures
Risk Assessment
Incident / Accident Log
Injury / Illness Log
Site Inspections & Surveys
Health & Safety Briefing
Exposure Profiles
Documents, Checklists, SOPs
Integration with Occupational
Health and mySAP HR systems
Measurement Analytics
Hazardous Substance Register
Flexible Reporting
Key Customers
Aventis, BASF, Bayer, Bundeswehr, CN
Rail, City of Vancouver, DSK, Fraport,
Hirschvogel, Statoil, Miele, Sdzucker
SAP EH&S - Occupational Health Management

Tracks enterprise health information;
enabling the identification of trends to
proactively address health concerns and
reduce risks for manufacturing
operations.
Structuring of Medical Data

Aggregate Personnel Data
Health Surveillance
Physical Examinations
Medical Tests
Health Process Workflows
Notifications / Alerts
Key Benefits:
Centralizes access and maintenance of
enterprise personnel health data, including
exposure profiles, injury / illness logs, risk
ratings, medical service providers, safety
and process training.
Improves enterprise medical service
management; reducing costs and
increasing visibility to personnel health
trends. Monitors medical service costs;
identifying out of range data requiring
immediate examination.
Integrated with industrial hygiene and
leveraging functionality and ability to safety;
integrate data for greater visibility into
overall enterprise personnel health trends
and needs.
Key Functionality
/ 12
Scheduling for Medical Exams
Medical Service Management

Health Questionnaires
Health Evaluation Tracking
First-Aid Training
Health Data Security
Integrated Master Data
Key Customers
Bayer, Bayside Aluminium, DSK,
Eastman, Hunosa, Sasol, B.A.D, SAP
Walldorf
SAP EH&S - Overview

Risk Assessment Ligitimate Questions

Do they need to
wear protective
clothing, -glasses,
-pair of shoes, a gas
mask or other PPE?
Which substances
are kept nearby the
work area?
Did the employees

follow the right
trainings?
Did accidents
happen? If yes, were
measures taken?
What are the

exposures?
Substances, sound,
airco, light or
physical heavy
work?
Is there a fire
extinguisher?
Have the necessary

preventive medical
check-ups been
carried out?
Which machines are used?

When will the next maintenance
take place? Are there any
possible dangers?
What measures have

been taken for this
work area and what
measures are still
open?
/ 14
Risk Assessment What keeps IHS Experts up at night
To have no good answers on this

ligitimate questions because
you always get boring secondhand
information,
and
you have no chance to spank the
colleagues when they fail!
/ 15
Risk Assessment What lets IHS Experts rest easy
To have always the right answers

because
you have real time access to every
information as an integrated part of the
ERP system,
and
you have the chance to spank the
colleagues when they fail!
/ 16
SAP EH&S - Overview

Risk Assessment Generic Process
1. Risk Determination and Analysis

2. Risk Assessment and Risk Rating
3. Safety Measures and Actions Tracking
4. Success Review and Documentation
/ 18
Risk Assessment Process Step 1
1. Risk Determination and Analysis
Access to existing data, for example:

- Work area information
- Documents
- Questionnaire (checklist)
- Standard operation procedure
- Incidents/accidents
- Exposure Log
/ 19
Risk Assessment - Work area is the central object
Exposure
Profile
Organisation
and hierarchy
IHS Data
Work
Area
IHS Safety
Measures
Documents,
IHS Safety
Checklists,
Measures
SOP
/ 20
Integration
with related
SAP Objects
2. Risk Assessment and Risk Rating
Possibility to differentiate the assessment:

- Different operation status (for example, maintenance)
- Agent-specific analysis methods
/ 21
IHS: Measurement Management

Planning of measurement projects

Control measurement
Indoor measurement
Continuous measurement
Measurement on grounds of pregnancy
Special measurement
Recording and evaluating measurement data

Usage of the EH&S specification database for agent-related data

Usage of work area to map the company structure
Usage of exposure log to generate measurement plans
Export and import of measurement data
Tracking of overexposures
Measurement reports and statistics

Measurement plans
Measurement reports
Log sheets
Personal monitoring reports
Excel statistics with the recorded measurement data
/ 22
3. Protection Goals and Safety Measures

Standardized selection of protection goals
Safety measures:
- Technical, Organizational, and Person-related measures
- Integration with Plant Maintenance/Service Management
- Persons responsible
- Scheduling dates (for example, review date)
/ 23
Risk Assessment - Integration of IHS Safety Measures

mySAP EH&S
Technical
Safety Measure
Record
mySAP ALM
PM order
Status: Tasks opened
Status: Measures opened

Display modi
Execution of the
tasks in mySAP ALM
Display:
actual data
Status: Measures
completed
Return
Status: All tasks terminated
Status: PM order completed
/ 24
4. Review and Documentation

Using the generic mySAP documentation and scheduling
function
Success reports via IHS information system:
- List of safety measures
- List of faults
/ 25
Risk Assessment - Personal exposure log
/ 26
SAP EH&S - Overview

Risk Assessment SAP EH&S The Integrated Solution

With SAP R/3 Integration real time information from
Human Resource Management
Personal Master
Absences
Qualifications
Restrictions (Occupational Health)
Plant Maintenance / Service Management / Quality Management

Assets
Inspections
Maintenance cycles
Safety Measures
Materials Management
Material Movements
Material Approval and ban
Substance Management
All IHS related substance information
Standard Operating Procedure
Document Management
/ 28
Risk Assessment - Purchasing Hazardous Material

Supplier
Material quotation
Purchasing Officer
IHS Professional
Inquiry about material
Material Safety Data Sheet

(MSDS) delivery
Substitute material check

Risk Assessment
Approval or ban of material
order
Place material purchase

order
Delivery of ordered material
Goods receipt and create
material master
Maintain data from MSDS and
release material
Create standard operating
procedures and reports
Create hazardous substance
register
/ 29
Risk Assessment - Accident Management

Health Center
ALM Department
Personal Department
IHS Professional
Authorities
Recording of injury in the

health center
Start of
accident investigation and
risk assessment
Triggering of
safety measures
to ALM Dept.
Processing of
safety measures in ALM
Dept.
Preliminary
accident report
Ongoing
investigation
Confirmation of
safety measures in ALM
Dept.
Recording time data
in HR Dept.
Data access,
data recording, and
investigation
Internal
accident report
Final
accident report
/ 30
Risk Assessment Health Surveillance Protocols

IHS Professional
Health Center
Physician
HR Department
Makes new
risk assessment
Determines new exposure

rating
Transfers person
to new task
Runs proposal
report
Creates relevant medical

services
Schedules
medical service
Executes
medical service
Medical
certificate
/ 31
Risk Assessment - Health & Safety Briefing
Compare profiles
and qualifications
Organize training
Trigger training
Prepare training
Start
Follow-up actions,
documentation
/ 32
SAP EH&S - Overview

Why customers are choosing SAP EH&S?

Reasons for customers to choose SAP EH&S:
Software flexibility to meet plant, division and corporate needs.
Design and security flexibility to accommodate all levels of users.
Observed continuous improvement of SAP EHS suite capability to

address future EHS process improvement needs.
Data and processes have to be integrated with Corporate Enterprise

solution (SAP) to provide true EH&S business integration. Most 3rd party
EHS solutions could interface with SAP but could not truly integrate
within SAP
SAP EH&S provides capability for all EH&S media
SAP EH&S provides a companywide process unification through

central organization and local contact persons on site.
SAP EH&S ensures a sustainable advanced material data management.
SAP EH&S enables to track corrective and preventative actions.
SAP EH&S provides a strategic platform with long term and

sustainable perspectives compared with PC-solutions.
EH&S has an excellent EH&S-user group to voice wants and needs.
/ 34
Why customers are using SAP EH&S Risk Assessment

Advantages for IHS Experts
Direct access to SAP data, reducing the complexity of data inquiries, no

redundant data management

Comfortable and structured data determination: Risk assessment optional per
risk over all work areas or all risks per certain work area
Comprehensive analysis possibilities
Maintenance terms are kept automatically and can be used for preventive plant
maintenance
Automated control of health surveillance protocols
Purchase integration secures an efficient Hazardous Substance Management
Worldwide standardization of methods and data, but can also be used locally
Multilingual working environment and data output
Industrial Hygiene and Safety and employee care become a strategic business
objective
Advantages IT-Technics
Reducing costs by replacing isolated applications
Feasibility of a central IT-strategy
Sophisticated security concept without back doors
/ 35
mySAPTM PLM Environment, Health and Safety (EH&S)
Primarily, SAP EH&S Industrial Hygiene

and Safety supports our risk assessment
process. We monitor hazards of eleven
different types at our work areas to assure
safety. Colored reports help our plant
managers to judge the safety situation
atat-a-glance. We document our own
checkcheck-lists and track corrective actions.
Future ideas include accident log and
integration into plant maintenance and
warehouse management. The tool helps
us to be compliant with regulations
regarding work place safety.
Dr. Peter Schmidt, Key Account Manager,
Aventis Pharma Deutschland GmbH
BY USING EH&S INDUSTRIAL

HYGIENE AND SAFETY WE HAVE
A COMPLETE OVERVIEW OF ALL
WORKPLACE HAZARDS FOR THE
FIRST TIME.
Aventis Pharma Deutschland GmbH subsidiary of Aventis S.A. is the leading pharmaceutical company in the German market.
Aventis S.A. is dedicated to treating and preventing disease by
discovering and developing innovative rescription drugs and human
vaccines. In 2002, Aventis S.A. generated sales of 17.6 billion,
invested 3.1 billion in research and development and employed
approximately 71,000 people in its core business.
Aventis Pharma Deutschland GmbH, Germany

http://www.aventis.de
http://www.aventis.de
/ 36
Success Story Metro de Barcelona
/ 37
Rail Customers A comparable business

Occupational Health + Safety
(physical examinations, protocol definition, medical
service, scheduling, injury/illness log,
accident, integration with HR, work areas)
Metro de Madrid
Industrial Hygiene + Safety (work areas,

integration HR, risk assessment,
incident/accident + reporting)
Occupational Health
Occupational Health
Industrial Hygiene + Safety (work areas,

integration HR,incident/accident + reporting,
claim management)
/ 38
I hope you will not have a

belly-flop without SAP!
Thank you for your

attention!
/ 39
Copyright 2002 SAP AG. All rights reserved

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Risk Assessment as

SAP EH&S Core Process

Your presenter and contact person

SAP EH&S - Overview

SAP EH&S Positioning

One solution for all industries

SAP EH&S Realization of the legislations

ERP 2004 Solution Map

Financial Supply Chain

HCM Service Delivery

Life-Cycle Data Management

Program & Project

Enterprise Asset Management

Environment, Health & Safety

Incentive & Commission

Real Estate Management

mySAP ERP Risk Assessment related Functions

EH&S Expert and

Waste Basic Data

Work Area Data

Work Area Pattern

Proposal List (S25,

SAP Component Available

Partner Product Available

SAP Component Available with Future Releases

Partner Product Available with Future Releases

Collaborative Business Map Available

Cxx SAP Component

SAP EH&S - Hazardous Substance Management

Hazardous Substance Search

Supplier MSDS Management

Supports both enterprises that manufacture and

Internet / Intranet Integration and

Creates and maintains a hazardous materials

Portal Integration & Management

Manages received MSDSs and performs a

SAP EH&S - Dangerous Goods Management

Classification using expert rules

SAP EH&S - Waste Management

Waste Tracking & Compliance:

Validation with Dangerous Goods

Integrated Business Scenarios

Material Flow and Waste Quantity

SAP EH&S - Industrial Hygiene and Safety

SAP EH&S - Occupational Health Management

Structuring of Medical Data

Scheduling for Medical Exams

Medical Service Management

SAP EH&S - Overview

Risk Assessment Ligitimate Questions

Did the employees

What are the

Have the necessary

Which machines are used?

What measures have

Risk Assessment What keeps IHS Experts up at night

To have no good answers on this

Risk Assessment What lets IHS Experts rest easy

To have always the right answers

SAP EH&S - Overview

Risk Assessment Generic Process

1. Risk Determination and Analysis

4. Success Review and Documentation

Risk Assessment Process Step 1