Cash Advance Cleared

Date:
Cashier:

CASH ORDER FORM

BLOCK CAPITALS PLEASE

Applications to reach Cashiers Office 3 working days in advance of cash requirement

Proof of expenditure will be required unless agreed prior to cash advance
If unable to provide proof, please supply details below:

Name:
Ext No:
School/Unit:
Date Required:
Amount required:

Amount in words:
Purpose:

Estimated date of return of unused cash/receipts:

YES

Will you be providing proof of expenditure?

NO

Please state specific denomination of cash:

Authorised signatory

Finance Use only

Official Receipt
Date of Adv.
Cost Centre

Detail Code

36601

Amount

01010

Cash Advances
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Check that there are no other cash advance outstanding for this department/school
Check that the form has been fully completed and authorised
Use Department Cost Centre to withdraw the cash (MOP 34)
Narrative - ie ' Cash Advance - Summer School'
Enter the Official receipt number on the form
File in order of 'estimated date of return of unused cash'
Surplus Returned/Receipts provided

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Receipt all of the original amount of cash back to the original code
Charge the actual amount of the receipts to the expenditure code
Place surplus in your till (make sure that the receipts, plus the cash addup to the original amount of advance
example 1
Cash Advance

250.00 put through as a minus payment (MOP 34)

When surplus returned

Repay the Cash Advance
Unused cash
Receipts

250.00 put into the advance codes as a receipt (MOP 02)

50.00 no transaction through ICON - place in till
200.00 put through as a petty cash payment to expenditure code

example 2
Cash Advance

250.00 put through as a minus payment (MOP 34)

All cash spent - no surplus

Repay the Cash Advance
Receipts

250.00 put into the advance codes as a receipt (MOP 02)

250.00 put through as a petty cash payment to expenditure code

example 3
Cash Advance

250.00 put through as a minus payment (MOP 34)

All cash returned - nothing spent

Repay the Cash Advance

250.00 put into the advance codes as a receipt (MOP 02)

M2 SURVEYING AND ENGINEERING SREVICES

345-D Gomisa Avenue, Poblacion, Marawi City
DTI CN: 014591751

CASH ADVANCE SLIP

Date:
Amount Required:

Requester's Name and Signature

Name:

___________________________
Signature over Printed Name

Authorized Signatory's
Name:

__________________________________
Signature over Printed Name

Name and Signature

_________________________
er Printed Name