17

TRAVELLING ALLOWANCE AND

DAILY ALLOWANCE RULES
For the purpose of these rules, the
officers and employees of National
Agricultural
Cooperative
Marketing
Federation of India Ltd. shall be classified
into the following categories:
1.

Substituted vide O.O. No. 16, dated 18.07.1994.

Classification*
(i)
(ii)

(iii)

(iv)

Those drawing monthly pay of

Rs. 14150/- and above.
Those drawing monthly pay of
Rs. 11050/- and above but less
than Rs. 14150/Those drawing monthly pay of
Rs. 6000/- and above but less
than Rs. 11050/Those drawing monthly pay of
Rs. 4250/- and above but less
than Rs. 6000/-

(v)

2.

categories are entitled to travel

by various modes according to
the following scale:

Those drawing monthly pay less

than Rs.4250/(The pay range has been
modified as per revised pay
scales vide OO No.21 dated
7.12.2004)
Mileage Allowance
(a)

(b)

3.
(a)

A mileage allowance is an
allowance calculated on the
distance travelled and given to
meet the cost of a particular
journey.
For the purpose of calculating
mileage allowance, the journey
between the two places should
be performed by the shortest
and the cheapest of the two or
more practicable routes.
Mode of Journey
The
employees
Federation
in

of
the
different

S.No.

Category

Pay range(Rs.)

Entitlement for mode

of travel
By air.
By Air with prior
approval of MD.

1.
2.

I
I

Addl.MD
Executive Director

3.

II.

Manager and above

Drawing 14700
and above

(AC-II tier including

Rajdhani)/AC Bus
by road.

4.

II

Dy. Manager to
AM-II drawing
14699/- to 11375/-

5.

II

( AM-II to Sr.
Asstt.) drawing
11374/- to 6050/-

(AC-III tier
including
Rajdhani)/AC Bus
by road.
(AC-III tier other
than Rajdhani AC
Bus by road)

6.

II

All employees
drawing pay less
than 6050/-

Ordinary III Tier

sleeper)/ (Deluxe or
non-AC Bus by
Road)

Ref.OO No.04 dt.20.5.2005.

2.
Further mileage allowance for road
journey by own car while on tour/LTC
admissible to AMD, ED and GM has been
increased from Rs. 2.45 per kilometer to
Rs. 4.00 per kilometer.
3.
The above modifications shall be
deemed to have come into force w.e.f.
30.05.2002.
(Ref. O.O. No. 04, dated 24.06.2002)
(b)

If employees of the IV and V

categories are required to travel
under urgent and emergent
circum-stances in the interest of
the Federation, by a train which
does not provide the class of
accommo-dation to which they
1

are normally entitled, they may

be allowed to travel by the next
higher class (other than airconditioned)
provided
the
competent authority certifies
that it was necessary for such
employees
to
undertake
journey by that train.
(c)

Modified w.e.f. 27.03.1991, vide O.O. No. 13,

dated 25.04.1991.

(d)

In all cases, an employee shall

be eligible for a single fare only.

(e)

Return journey tickets should

invariably be purchased where
available.

** Added w.e.f. 09.01.1984 vide HO/FA/20-52/83-84

dated 07.03.1984.

The TA bill should be submitted

in the form A annexed hereto.

@ Added vide O.O. No. 05, dated 12.06.95 and

effective from same date.

(f)
4.

Notwithstanding
anything
contained in any of the rules
herein
incorporated,
the
Managing Director shall have
power to allow any employee to
travel by a class higher than
the one to which the said
employee is entitled, under
special circumstances.

etc., shall be paid according to the

actual fare, in addition to an
incidental allowance of 25# paise
per km. However, during the journey
period no daily allowance would be
admissible. Similarly, for journeys
undertaken on tour by rail, an
employee
will
be
entitled
to
reimbursement of fare on actual
basis as per his entitlement, in
addition to an incidental allowance of
25# paise per km. If the journey
undertaken
is
by Rajdhani/
Shatabdi@ Express, the incidental
charges admissible would be reduced
to 50% of the above rates.

# Modified vide O.O. No. 03, dated 18.05.1995 &

applicable w.e.f. 17.04.1995.

[] Ref. HO/FA/20-52/89-90 dated 11.05.1990.

**Those officers and staff who are

entitled to travel by 1st class and
above by rail may travel by airconditioned deluxe coach by road
and claim actual fare subject to the
conditions that:

Journey by Sea

Officers and employees in

(a)
(b)

Category I & II
Upper Class
Category III, IV & V Lower Class

5.

Mileage Allowance : Journey by

Road

(A)

Mileage allowance for the employees

of the Federation is to be calculated
on the basis of the mode of transport
used for performing a journey by
road.

(a)

(b)

In ones own car:

2.45*
or by hiring full
taxi with the prior
approval of the
Managing Director
By Scooter:

Rs.
per km.

Rs. 0.80*

*(c) The mileage allowance admissible to

the
employees
for
performing
journeys by State Transport Buses
2

(i)

the journey is undertaken by

State Road Transport Buses or
coaches
of
Public
Undertakings;

(ii)

evidence in the form the bus

ticket is produced.

The above is applicable in case of

Leave Travel Concession and transfer
cases also.
(d)

While on tour, from residence to

airport/railway station/bus stand to
place of stay/Branch or Regional
Office.

[Actual fare by taxi or scooter as per

entitlement under the rules is admissible
subject to a ceiling of Rs. 250/-# in case of
local journey undertaken in metropolitan
cities and Rs. 100/- in all other cities/

towns. If local conveyance in such cases

exceeds the prescribed amount, it will be
entertained for reimbursement in case
same is supported by cash receipt.]
At place where auto-rickshow (three
wheelers) or cycle-rickshaws, are not
available employees who are not entitled,
to travel by taxi may be allowed
reimbursement of the taxi charges subject
to the following conditions:
(i)

Local train services, where

available, should be utilised to
the maximum possible extent
and distance which remains to
be covered to the working point
from residence may be covered
by
auto-rickshaw
or
taxi
whichever is available.

fare to places like Shilong,

Nowgong,
Kharupe-tia,
Managal, Tejpur etc. In this case
they will not be entitled to claim
mileage allowance at the rate
mentioned under Rule 5.
Note:

(B)

When an employee who is supplied

means
of
conveyance
without
charge, returns to his HQ on the
same day or thereafter, daily
allowance will be calculated as
follows:
*(1)

(ii)

Where such journeys are made

by taxi by the employees who
are not entitled to use such
mode of transport under the
normal
rules,
the
local
conveyance claims should be
certified by the concerned
Branch/Regional Managers.

(ii)

(iii)

Where a vehicle made available

by the State Mktg. Fedn. or
some other agency is utilised,
the
cost
of
petrol
etc.
consumed for the journey performed may be absorbed by the
sub-office/Branch/
Regional/Head Office.
Where a full taxi is engaged to
perform the journey, the taxi
charges should be borne by the
touring official. The touring
official shall claim taxi charges
in the TA bill at the rate
prescribed at para 5 of the
rules.
Officers of the rank of Assistant
Managers
and
above
are
entitled to travel on tour by
road by taking a single seat in a
taxi on payment of prescribed

If the absence from HQ is

less than 6 hours
But in the case

employ-

Where a taxi is engaged by a touring

official
in
Branch/sub-offices/HO
the
following procedure may be followed :
(i)

On return journey from the

place of visit the mileage shall
be admissible from the place of
stay
to
the
railway
station/airport.

Nil

of

ees eligible to get OTA

as
per
OTA
Rules,
he/she shall be entitled
to over-time allowance
subject to a ceiling of
DA
provided
the
employee
concerned
was on duty for more
than prescribed working
hours on a particular
day.

(2)

If the absence from HQ Half Daily

exceeds six hours, but doesAllowance
not exceed twelve hours.

(3)

If the absence from HQ

Full Daily
exceed twelve hour

Allowance

Modified w.e.f. 19.10.1983 vide O.O. No. 22, dated

14.11.1983.
** Inserted vide O.O. No. 20, dated 22.02.1989.

(C)

When an employee is provided with

free conveyance for part of the
journey only, the DA may be
calculated as follows:
(i)
(ii)

If the absence from HQ does

not exceed twelve hour Half
DA.
If the absence from HQ exceeds
twelve hours
Full DA.

6.
Journey
26.12.1982)

by

Air

(w.e.f.

all Officers. As such, all Officers are requested to resort to

(a)

For the purpose of this rule

travel by air means journey
performed by the plane of the
public air transport companies
regularly flying but does not
include journeys performed by
private aeroplanes.

#(b) Officers in the rank of AMD and

above will only be permitted to
travel by Air; and
(c)

(d)

fare schemes are now available with most of the Airlines

and whenever air travel has to be resorted to these low fare
schemes should be taken advantage of.

7.

Officers in the rank of GMs and

below shall undertake journeys
by
Air
only
with
prior
permission of MD, that too as a
special case.
BMs/RMs and officers upto the
level of EDs shall not travel by
Air/First Class AC Rail without
the express prior approval of
MD.

Competent Authority has desired

that only in exceptional cases request with
sufficient reasons or urgency be made by
phone/fax invariably before travelling by
Air.
(e)

air travel only when no alternative is possible. Further, low

The touring officer will be

entitled to one air-fare plus one
fifty thereon subject to a
maximum or Rs. 100/-## on a
single day irrespective of the
number of flights undertaken
on that
day for onward
journeys. The return journey to
HO though performed on the
same day shall be treated as a
separate
journey
for
the
purpose of this rule. Return
journey ticket should invariably
be purchased where available.

(Ref O.O. No. 09, dated 15.01.1999

and O.O. No. 21, dated 11.10.1999)
(Text of orders issued by MD on 29.09.2004)
In recent months, I have found a lot of Officers are
moving by Air without prior permission. In this connection

S.
N
o.

1.
2.

3.

4.

5.

6.

7.

8.

please refer to clause 3 of Office Order No.

HO/AD/2/41/2002-03 dated 6th January 2003, which clearly
states that admissibility of air journey stands withdrawn for
4

9.

Daily Allowance and Lodging Facilities

(a)

Daily allowance is an allowance granted to

an employee on tour for halt away from
Headquarters with a view to enable him to
cover the ordi-nary charges which he is
required to incur on such tour.

(b)

Rates for lodging facilities and daily

allowance admissible to various categories
of employees shall be as per the following
schedule: -

Pay Range

DA Rates
(if lodging
charges
claimed)

(Rs.)
AMDs/EDs

(Rs.)
a)
b)
a)
b)

112.50
105.00
112.50
105.00

800

640

640

64
480

a)
b)

105.00
93.75

640

480

a)
b)

97.50
86.25

480

384

a)
b)

90.00
78.75

17,250/- &
above
(excluding
AMDs & EDs
(Category-I)
Between
14700/- &
17249/(Category-II)
Between
13150/- &
14699/(Category-II)
Between
11,375/- &
13,149/(Category-II)
Between
7975/- &
11,374/(Category-III)
Between
6050/- &
7974/(Category-III)
Between
4300/- &
6049/(Category-IV)
Less Than
4300/-

Upper limits for lodging Facility

(including the 60%enhancement notified vid
dt.18.5.95)
A class
Other
Cities
cities
(Rs.)
(Rs.)

480

384

a) 82.50
b) 75.00

400

320

a)
b)

75.00
67.50

400

320

a)
b)

67.50
60.00

320

240

320

240

a)
b)

56.25
45.00

S.
N
o.

Pay Range

(Rs.)
(Category-IV)

7.

Between 7975/- & 11,374/- (CategoryIII)

Between 6050/- & 7974/-(Category-III)

8.

Between 4300/- & 6049/-(Category-IV)

9.

Less Than 4300/- (Category-IV)

6.

a) 110.00
b) 100.00
a)100.00
b) 90.00
a) 90.00
b)80.00
a) 75.00
b) 60.00

Ref.OO No.04 dt.20.5.2005.& OO No.11 dated 27.7.2005.

# Modified vide O.O. No. 03, dated 18.05.1995 and

applicable w.e.f. 17.05.1995.
##Vide O.O. No. 09, dated 15.01.1999.
@ Vide O.O. No. 02, dated 18.05.1995.

The
lodging
charge
for
various
categories of employees indicated above
have been raised by 60 % over and above
the existing rates as notified vide Office
Order No. 12, dated 24.04.1991.
{(a) - means those station which have
been classified A as per Government of
India Classification.
(b)
- means all other stations.}

**The classification of A Class cities as

contained in Government of India, Ministry
of Finance Office Memorandum No. 2(2)
93-E. II(B) dated 14.05.1993 is hereby
notified for the purpose of drawal of daily
allowance by the employees on tour as
under: 1.

Hyderabad (Andhra Pradesh))

2.

Delhi

3.

Ahmedabad

4.

Bangalore

5.

Navi Mumbai

(Maharashtra)

6.

Pune

(Maharashtra)

7.

Chennai

8.

Kanpur

(Delhi)
(Gujarat)
(Karnataka)

(Tamil Nadu)
(Uttar Pradesh)

1.

AMDs/EDs

DA Rates (if
r
e
q
u
i
r
e
m
e
n
t
o
f
l
o
d
g
i
n
g
a
t
t
h
e
t
o
u
r
i
n
g
s
t
a
ti
o
n
d
o
e
s
n
o
t
o
c
c
u
r
)
(
5R
s.
)
a) 150.00
b) 140.00

9.

Kolkata

(West Bengal)

10.

Nagpur

(Maharashtra)

11.

Lucknow

Jaipur

12.

Note:

(iii)

Halt of less than 8 hours at the

place of stay will be treated as
half day and halt of 8 hours and
more at the place of stay will be
treated as one day.

(iv)

For journeys outside the Indian

Union the DA and such other
actual expenses as are likely to
be incurred on local business
travels etc. in the foreign
country, shall be paid at such
rates as are fixed by the
Chairman from time to time
depending on the country of
visit, subject to allotment of
foreign
exchange
by
the
Reserve Bank for the purpose.

(v)

No
Daily
Allowance
is
admissible to an employee who
does not travel on any day
more than a redius of eight
kilometers or beyond municipal
limits of the Headquarters
whichever is farther.

(vi)

Daily allowance is admissible

for halt on a Holiday occurring
during a tour.

(Uttar Pradesh)
(Rajasthan)

An employee while on tour

shall have the following options in
regard to admissibility of daily
allowance: -

(i)

Claim lodging expenses as per

entitlement and 75% of the
admissible daily allowance, as
per rates mentioned above.
OR

*(ii) Claim full daily allowance as

per rates given below in which
case no charges for lodging will
be admissible:
S.No.

Pay Range(Rs.)

1.
2.

AMDs/EDs
15450/- & above
(excluding AMDs &
EDs) (Category-I)
Between 13500/- &
15449/- (Category-II)
Between 12600/- &
13499/- (Category-II)
Between 10525/- &
12599/-(Category-III)
Between 7425/- &
10524/-(Category-III)
Between 5350/- &
7424/-(Category-III)
Between 3970/- &
5349/-(Category-IV)
Less Than 3969/(Category-IV)

3.
4.
5.
6.
7.
8.
9.

Rate of Daily Allowance(Rs.)

A Class Other
Cities
Cities
450
375
375
300
375

280

280

235

280

230

240

200

240

190

190

150

190

140

(vii) An employee is not entitled to

any daily allowance during
leave on tour.
*(viii) An employee will normally be
given 48 hours time to proceed
on tour. This will be subject to
exigencies
of
work.
The
decision of the Branch Manager
in this regard will be final.
*(ix) Full DA will be admissible to the
employees during the period of
tour.
However,
tour
continuously for more than 30
days
should
be
avoided,
wherever possible.

Ref OO No.04 dated 20.5.05.

* Vide O.O. No. 07, dated 07.08.1996 and O.O. No.
04, dated 02.05.1997.
**Modified vide O.O. No. 40, dated 22.12.1993.

In this regard, it is clarified that the

revised rates of DA as at (ii) above are
applicable
only
where
lodging
requirements occur but are not availed of
by the touring employees.
(Ref. O.O. No. 07, dated 07.08.1996
and O.O. No. 04, dated 02.05.1997)

8.

Local Journeys on Tour

Actual taxi, tonga or rickshaw fare

paid by touring officers while on official
tour in a particular town shall be
admissible on production of schedule of
trips undertaken by him in the city along
with a certificate that the amounts
mentioned in the schedule were actually

paid by him and that he did not use the

car or vehicle of any institution for such
trips (Form B). Where an employee
travels in a mode to which he is not
ordinarily entitled the TA claim relating to
local conveyance of each day should be
verified by the supervisory officer
regularly on the following day.
9.

TA on Transfer

The terms and conditions regarding

grant of TA on transfer of the Federations
employees shall be the same as are
applicable to the employees of the Central
Government. The Board of Directors in
their meeting held on 28.08.1992 have
approved the payment of lump-sum
transfer grant to the employees of the
Federation,
in
lieu
of
disturbance
allowance, at the following rates: -

# Substituted vide O.O. No. 12, dated 22.12.1993.

*

Substituted w.e.f. 25.11.1986 vide O.O. No. 30.

** Substituted w.e.f. 28.08.1992 vide O.O. No. 14

dated 20.10.1992, and subsequently w.e.f.
11.07.1994
vide
O.O.
No.
12
dated
11.07.1994.*** Substituted
vide
O.O.
No.
HO/FA/20-52/82-83 dated 15.04.1982; O.O. No. 10
dated 25.05.1989 and O.O. No. 1 dated
06.04.1992.
S.No.

Category

Revised Pay
range(Rs.)

Maximum limit of
personal effects
To be carried by
goods train
6000 Kg.

1.

I & II

11,375/ and above.

2.

III

Between 6,050/- &

11,374/-.

3000 Kg.

3.

IV

Between 4,300/- &

6,049/-

1599 Kg.

4.

Less than 4,300/-.

1000 Kg.

Ref.OO No.04 dt.20.5,.2005

.No.

Pay range (Rs.)

Lump-sum transfer
Grant admissible(Rs.)

1.

15,450/- & above.

4000/-

2.

11,375/- & above but less

than 15,450.

3000/-

3.

Less than Rs.11,375/-.

1500/-

(iii)

Ref OO No.04 dt.20.5.2005.

B.

A.

Personal Effects

Rule 10 of Travelling/Daily Allowance

Rules of the Federation stipulates that the
terms and conditions regarding grant of TA
on transfer of the Federations employees
shall be the same as are applicable to the
employees of the Central Government
except in respect of disturbance allowance
admissible on transfer.
It is, therefore, clarified that in terms of
rule 10 of TA Rules, the maximum
entitlements of employees of different
grades for transportation of personal
effects by goods train, on transfer from old
to new headquarters in the Federation
shall be the same as indicated in S.R. 116
of the Government of India. The present
maximum limit in S.R. 116 is as under: -

Carriage of personal effects by

modes of conveyance other than
goods train as also from residence to
railway stations/bus stand at the old
headquarters and from railway
stations/bus stand to the residence
at the new headquarters will also be
regulated in accordance with the
provisions of S.R. 116 ibid.
To & Fro single fare on transfer
in addition to transfer benefits

In accordance with the existing rules,

transfer TA is admissible to the employees
and his/her family only for the journey
performed from the old Headquarters to
the new Headquarters. It has been
observed that an employee on transfer
initially goes to the new place of posting
alone. After fixing up his residence there,
he comes back to his old station of posting
to shift his family and personal effects to
the new place. With a view to mitigate the
difficulties and to make good the financial
loss being suffered by the employees in
such cases it has been decided to extend
the facility of to and fro single fare to the
employees from the new station to old
place of posting, by the entitled class of
travel. This facility will be in addition to
the normal transfer benefits admissible to
an employee and will have to availed
7

within six months of the date of issue of

transfer orders.
This order shall be effective for
transfers ordered on or after 30.07.1986.
(Ref. O.O. No. 08, dated 25.08.1986)
C.

Packing Allowance

(Ref. O.O. No. 15, dated 23.12.1988)

Rules 10 of the travelling allowance

rules of NAFED provide that the terms and
conditions regarding payment of TA on
transfer to the employees
of the
Federation shall be the same as applicable
to the employees of the Central
Government except the disturbance
Allowance.
In terms of the Rule 10 of the TA Rules of
the Federation, the Executive Committee
in their meeting held on 25 th November,
1986 has decided to grant packing
allowance to the employees on transfer in
accordance with the provision of Office
Memo.
No.
19018/1/86/E/V
dated
03.01.1986
of
the
Department
of
Expenditure,
Ministry
of
Finance,
Government of India, as under: Pay Range(Rs.)
S.No.
1.
2.
3.
4.
5.
6.

15450/- & above

10525/- & above but less than
15450/7975/- & above but less than
10525/5350/- & above but less than 7975/4,300/- & above but less than
5,350/-.
Below 4,300/-.

Rate of Packing
Allowance.
1500/1200/900/600/450/-

D.

Admissibility of Transfer benefits

on request transfer

In accordance with the practice

being followed in the Federation, transfer
benefits are not admissible to the
employees in cases of request transfers.
However, in such cases, representations
have often been received, requesting for
grant of transfer benefits, as admissible in
the case of normal transfers. Keeping in
view the financial difficulties being faced
by the employees owing to inadmissibility
of transfer benefits on request transfers,
the matter has been examined and it has
been decided that employees whose
request transfers are acceded to after
three years of stay outside Delhi/his Home
state during the last 10 years, shall be
entitled to all transfer benefits.
(Ref. O.O. No. 57, dated 23.03.1994)
10. Casual/ad-hoc employees working on
daily wages/consolidated pay will be
governed by the following rates:
Travelling Allowance

300/-

Ref OO No.04 dated 20.5.05

(Ref. O.O. No. 31, dated 16.01.1987, O.O.
No. 13, dated 20.06.1990 and O.O. No.
dated 18.07.1994.)
In furtherance to office order No. 31,
dated 16.01.1987, it is thereby notified for
information
that
packing
allowance
admissible to the employees on transfer is
payable only at the time of transportation
of household goods from old station to
new headquarters.
(Ref. O.O. No. 59, dated 27.04.1987)

In furtherance to office order No. 59,

dated 27.04.1987, it is hereby notified for
information that packing allowance is
granted at flat rates and is in the nature of
lump sum transfer grant. The grant of this
allowance is not related to the quantity of
personal effects transported.

(i) Actual bus fare if travelled bus.

(ii) IInd class railway fare by the
shortest route, if travelled by
train.
Daily Allowance
The Board of Directors in their meeting
held on 26.8.2005 has decided to revise
the rates of Daily Allowance payable to
the casual employees of the Federation
from existing level to Rs.100/- per day
while on tour irrespective of category of
employee or class of city. The above rates
would be applicable w.e.f. 26.8.2005 and
the cases already settled shall not be
reopened. Ref.OO No.20 dt.30.9.2005

11. TA/DA
Allowances
to
staff
deployed
in
Marketing
of
Fertilizer & Agricultural Inputs.

The Executive Committee in its

meeting held on 21.12.2000 have
approved TA/DA and rental allowances to
staff deputed to reside and work from
places other than Branch Headquarters for
marketing
of
fertilizer
and
other
agricultural inputs, viz; seeds and further
revised them on 25.05.2001. The revised
rates are as under: i)

DA Rs. 75/- per day

(Maximum Rs. 1050/- p.m.)
(Actual visits against approved
tour programme)

ii) Maintenance allowance for carrying Rs.

750/out official work at place of duty.
P.m.
iii) a) Travelling expenses of Rs. 1000/p.m.
(max.)
(Actual Bus fare against approved
tour programme) for covering one
or two districts.
b) Travelling expenses of Rs. 1200/p.m. (max.) (actual Bus fare against
approved tour programme) for
covering three or more districts.
iv) Night Halt:
As per existing TA/DA Rules of
Nafed. (Not exceeding 3 days in a
month).

3.

81 to 90%

90%

4.

91 to 100%

100%

The
expenses
on
TA/DA
for
the
representatives under these rules would
be paid on actual visits against the
approved visit programme, excluding his
local visits.
The above order is deemed to have come
into force w.e.f. 25.05.2001.
(Ref. O.O. No. 10, dated 28.06.2001)
12. Competent Authority
(i)

The Managing Director shall act

as a self-controlling officer; and

(ii)

He shall also act as Controlling

Officer in respect of other
employees of the Federation.

13. As regards matters not covered by

these rules, the Government of India rules
and instructions issued from time to time
on the subject shall apply.
14. In
case
of
doubt
regarding
interpretation of these rules the decision
of the Managing Director shall be final.
15. On receipt of journey particulars in
Form A from the touring officer, TA Bill
shall be prepared in the Accounts Branch
in the proforma prescribed.
# Ref. O.O. No. 10, dated 28.06.2001.

The above DA, which is linked with

performance of the Field representative
deployed at a designated location for the
fertilizer business is payable in accordance
with the following table, subject to the
minimum achievement of 70% of the total
target fixed for him particular area, failing
which they would not be entitled to
receive the full DA: Sl.
No.

% of target
achieved

% of DA to
be paid

Recovery of
franchise
commission

1.

Below 70%

75%

100%

2.

70 to 80%

80%

IMPORTANT DECISIONS
A.

Approval of Tour Programme

In continuation of this office order of

even number dated 05.05.1975, the
following guidelines are laid down with
regards to regularising the TA Bills in
respect of officials whose claim requires
the approval of Managing Director, for
future compliance:
(i)

Whenever tour is proposed to

be undertaken a tentative tour
programme should be sent to
HO.

(ii)

After completion of the tour,

the final programme alongwith
a brief visit note should be sent
to HO for the approval of the
Competent Authority.

(iii)

The TA claims when sent to

Accounts
Division
for
settlement
should
be
accompanied by the approved
Tour programme.

(Ref. HO/AD/5/5/77-78 dated 01.11.1977)

B.

Travel by Higher Class

(i) Vide Circular No. HO/FA/12/80-81

dated 25.11.1980, it was advised to the
Branches/Divisional Heads in the HO that
all cases where an official proposes to
perform or have performed journeys by
class higher than the one to which he is
entitled to, will be dealt with by the
Finance
&
Accounts
Division
and
accordingly such cases should be referred
to this Division in the HO with full
justification to process the same timely. It
has been brought to notice that the above
procedure is not being followed by few of
the officers and they are getting the tour
programme approved directly from the
Competent
Authority
without
giving
proper justification and getting the same
examined from this Division. Adoption of
such a practice in most of the cases
delays settlement of TA claims.
It is, therefore, advised that when an
officer proposes to perform or has
performed journeys by class higher than

the one to which he is entitled, final tour

programme may not be submitted to the
Competent Authority directly but the same
should be forwarded to Finance &
Accounts Division alongwith the complete
justification who will process the case and
put up the same for approval of the
Competent Authority. In case the above
procedure is not followed. TA claims of the
concerned
officers
will
be
settled
according to TA rules of the Federation.
(Ref. HO/FA/12/81-82) dated 04.11.1981)
(ii) Reference is invited to office order
No. 21 dated 11.10.1999 indicating that
approval of the Competent Authority is
required to be obtained in advance by an
officer for travel by Air. However,
instances have come to notice where
officers have travelled by air without
obtaining
prior
approval/telephonic
approval of the Competent Authority,
which has been viewed seriously by the
Competent Authority.
It is, therefore, once again reiterated
that air travel may be undertaken by the
officers
only
in
very
unavoidable
circumstances after the express/specific
approval of Managing Director before
undertaking air journey.
Officers of the level of Executive
Director and above shall also obtain prior
approval from Managing Director before
air journey for official tour.
This order supersedes
orders issued in this regard.

all

earlier

(Ref. O.O. No. 09, dated 18.07.2000)

(C)

Economy on Local Conveyance

while on Tour

(a) It has been observed that officers

while on tour are incurring heavy
expenditure on local conveyance, under
Rule 9 of the TA Rules of the Federation.
Normally daily allowance is supposed to
meet the expenditure incurred by touring
officers on local journeys. However, in
order to avoid hardship to officers, it has
been
decided
that
hereafter,
the

expenditure on local journeys undertaken

at the station of tour by an officer, will be
admissible in the following manner.
(i)

Conveyance
charges
for
journey
between
Railway
Station/ Airport to the place of
stay/ first point of business and
vice versa.

(ii)

The touring officers should plan

their movement in such a
manner that the distance
covered is reduced to the
minimum.

(iii)

The officers should proceed

from one point of business to a
second point from where they
can proceed to a third one and
so on, without returning to the
place of stay, on a particular
day.

(iv)

(v)

(vi)

The journey between (i) place

of stay and the first point of
business and (ii) the last point
of business and place of stay on
any day will not be paid for as
daily allowance is supposed to
take care of this part of the
journey.
A touring officer may undertake
local journeys in the interest of
the Federation at the station of
his tour accord-ing to his
entitlement
in
the
local
conveyance
rules
of
the
Federation. In case he travels
by a mode of transport lower
than his entitlement, he should
claim accordingly.
Expenditure incurred by a
touring officer on conveyance
on official local journeys from
one place of business to the
other only may be claimed by
him in the annexed revised
proforma (From B) prescribed
under Rule 9 of the TA rules of
the Federation, giving brief of
the discussions held or business
transacted at each point.

(Ref. HO/AD/5/5/73-74 dated 25.04.1975)

(b) Instances have come to notice where

touring officers have been charging
amounts in their TA bills for making
frequent visits from the place of their stay
(hotel etc.) at the halting station to the
places of business in that city on the same
day, under Rule 9 of the TA rules of the
Federation, which is not correct.
2.
Rule 9 of TA Rules provide
undertaking of local trips by touring
officers to places of business in the city of
halt which means that once the touring
officer leaves his place, he is expected to
complete the official business of the day
and return to the place of his stay, and not
that he should leave the hotel or the place
of stay to one place of business and
return, and then go to another place and
return, and so on.
3.
It is hereby ordered that only one trip
from the place of stay to the place of
business and back during one day, will
hereafter be allowed to the touring officers
at the halting station.
This order comes into force with
immediate effect.
(Ref. F-5/7/68 Admn./22 dated 07.07.70)
D.

Claim for Local Conveyance while

on Tour

1.
According to rule 9 of TA Rules of the
Federation actual taxi/tonga/ rickshaw fare
paid by the touring officer while on official
tour in a particular town is admissible on
production of the schedule to trip
undertaken by him in the city along with a
certificate that the amounts mentioned in
the schedule were actually paid by him
and that he did not use the car or vehicle
of any institution for such trips.
2.
It has been observed that in a
number of cases, the TA bills submitted by
the
employees
showed
that
reimbursement of large amounts had been
claimed on account of local conveyance
for journeys undertaken at procurement
centres etc. by taxi, scooter etc. by which
they were not entitled to travel. In
particular, it was noticed that several
official had visited docks, godowns and

other places engaging taxis though the

places of visit are connected with local
trains.

conveyance claims should be

certified by the concerned
Branch Incharge.

3.
In future, when an employee is
deputed to attend to any urgent important
work where he is to claim by a mode of
conveyance which he is not entitled, the
TA claim relating to local conveyance of
each day should be verified by the
supervisory officer concerned on the
following day. For this purpose a record
should be kept by each supervisory officer
of the local journeys made by the
employee and also the mode of transport
allowed to be used. In the absence of such
verification
certificates,
the
local
conveyance bills will not be entertained.

E.

4.
Further, under rule 5 of the TA rules,
actual fare by taxi or scooter, as entitled
under the rules is admissible for road
journeys performed from residence to
airport/station and back, both at the
headquarters and at the place of visit. It
has been reported that auto-rickshaw are
not available at certain cities like Mumbai,
Kolkata etc. and, therefore, officers and
staff of the Federation are visiting such
places on tour/transfer by taxi from
airport/railway station to residence and
back. In such cases where the employees
are not entitled to travel by taxi, ex-post
facto approval of the Managing Director is
being obtained at the time of settlement
of TA bills. For this purpose, it has been
decided that in future at all places where
auto-rickshaws
are
not
available,
employees who are not entitled to travel
by taxi may be allowed reimbursement of
the taxi fare subject to the following
conditions:

I.. certify that I have purchased Rail

Ticket No. for sector . for Rs.
.. , Coach No./Class ..
Reservation No. . on

(i)

(ii)

Local train services, where

available, should be utilised to
the maximum possible extent
and distance which remains to
be covered to the working
point/residence may be covered
by
auto-rickshaw
or
taxi,
whichever is available.
Where such journeys are made
by taxi by the employees who
are not entitled to use such
mode of transport under the
normal
rules,
the
local

Production of Railway
Receipt for Rail Journey

Money

1.
The
Railway
authorities
have
announced the discontinuance of money
receipt while issuing rail tickets and
notifications have been issued by railway
authorities in various newspapers on 19th
March 1980. For settlement of the claims,
railway authorities have advised that
touring officers may submit the details of
rail ticket, No., date of journey, train No.,
coach No. and reservation No. etc. in the
form of following certificate:

(Touring Officer)
2.
The
railway
authorities
have
indicated that this notification is valid till
the end of July 1980 and is likely to
become permanent if found to work well.
As such, the above order will be followed
till receipt of further communication from
the railway authorities in this regard.
(Ref. HO/FA/12(1)/79-80 dated 24.5.1980)
F.

TA Bill to be Sent by Registered

Post

1.
Instance have come to notice where
loss of TA bills of officials are reported
either in transit or in office. To overcome
this problem it has been decided that TA
bills and other important documents sent
by one office to another office of the
Federation should invariably be sent under
Registered Post.
2.
On receipt of such TA bills and other
important documents, the concerned
receipt despatch clerk shall make an entry
in the receipt register, and pass on the
same to the concerned officers/staff and
obtain his signature.
This order comes into force with
immediate effect.

(Ref. HO/AD/G-39(26)/79-80 dated

23.05.1980)
G.

Economy in Travelling
It has been observed that some of
the officers of the Federation are
proceeding on tour without prior
approval of the Competent Authority.
This causes dislocation of work of the
Federation. It has, therefore, been
decided that in future Branch
Managers will proceed on tour only
after their tour programme is
approved by the Regional Managers.
The
Regional
Managers
can
undertake tour with the prior
approval of the Managing Director. In
regard to officers posted in HO they
should proceed on tour after having
their tour programmes approved by
the Competent Authority. The powers
regarding
approval
of
tour
programmes and passing of TA bills
have already been laid down in HO
order no. HO/AD/8/275/79-80 dated
1st may, 1980. The journey should be
undertaken strictly in accordance
with the entitlement of the officer
concerned. If journeys are to be
undertaken by a higher class than
the entitlement in the exigencies of
office work, it has to be approved by
the
Managing
Director.
These
instructions should be noted for strict
compliance.

It has also been observed that

tendency amongst officers to go on tour
by official car or hired taxi is on the
increase. The cost of petrol, lubricants and
maintenance of vehicle has considerably
gone up in the recent past. In addition,
drivers of official vehicles accompanying
the officers are to be paid TA/DA.
Therefore, the total cost of tour by car, in
certain cases, exceeds even cost of air
journey. In view of the above, it has been
decided that officers should avoid
travelling by car/taxi. TA Bills shall not be
passed until and unless proper and
sufficient justification for so undertaking
the journey is given.
(Ref. HO/AD/8/280/79-80 dated
27.06.1980)

(Text of orders issued by MD on 29.09.2004)

In recent months, I have found a lot of Officers are
moving by Air without prior permission.

In this

connection please refer to clause 3 of Office Order

No. HO/AD/2/41/2002-03 dated 6th January 2003,
which clearly states that admissibility of air journey
stands withdrawn for all Officers.

As such, all

Officers are requested to resort to air travel only

when no alternative is possible. Further, low fare
schemes are now available with most of the Airlines
and whenever air travel has to be resorted to these
low fare schemes should be taken advantage of.
H.

Submission of TA Bills Time

Limit thereof

1.
Instance have come to notice where
the advance taken by the employees are
not
got
adjusted/settled
within
a
reasonable period of the date of taking of
such advances. In a number of cases TA
bills
are
being
submitted
after
considerable lapse of time of the
completion of journeys by the employees.
It has been decided that, in future, if
a TA bill is not submitted within one month
of the completion of the tour, the same
will not be entertained. Advance, if any,
taken for the tour will be recovered in the
manner stipulated in the office order No.
HO/AC/12/(19)/76-77 dated 04.04.1977.
(Ref. HO/AC/12(19)/76-77 dated
04.04.1977)
(ii)

Submission of TA Bills Time

Limit and Adjustment/Recovery
of TA Advance

1.
It has been brought to the notice
that officers/employees are not submitting
TA bills for the tour being undertaken
within the stipulated period of one month
for settlement of TA bill and recovery of
the advances. In this context, the
following officer orders had been issued:
(i)

HO/AD/5/5/73-74 dated 05.06.1974.

(ii)

HO/AC/12919)/76-77 dated
28.08.1976

(iii)

HO/AC/129190/76-77 dated
04.04.1977.

2.
In spite of the above orders and
subsequent reminders from time to time,
no improvement in submitting the TA bills
as well as adjustment of TA advances has
been seen. In number of cases, TA bills are
being submitted by the touring officers
after considerable lapse of time of the
completion of the journey. This result in
non-adjustment of the advances and the
same has also been commented upon
adversely by the Statutory Auditors.
3.
It has, therefore, been decided that if
the TA bills are not submitted by the
touring officer within one month of the
completion of the tour in future, TA bill
may not be entertained. Advances taken
by the touring officer/employees may be
recovered in the manner indicated in the
Office order No. HO/AC/12(19)/76-77 dated
28.08.1976. Further TA advances may not
be allowed in case the earlier TA advances
are not adjusted against the TA bill of the
concerned employee.
4.
It will be the responsibility of the AO/
AAO/Accountant/Incharge of the Branch
Office to ensure that no deviation of the
above instructions takes place in future.
(Ref. HO/AC/12(19)/78-79 dated
06.03.1979)
I.

Settlement of TA Bill of Legal

Adviser for his outstation Visits

1.
It has been brought to notice that
Divisional Heads/Officers are referring the
cases to Legal Adviser for visiting
outstation in connection with the legal
case of the Federation and no reference to
this effect is being made to F&A Division.
Resultantly delay occurs in settlement of
bills of the Legal Adviser.
2.
The following procedure, for this
purpose, may be implemented:
(i)
Divisional Heads will submit the
proposal for visit of the Legal Adviser or
his associates for attending legal matters

outside Delhi to the competent authority

in triplicate. One copy after the proposal is
approved, may be sent to FA Division for
releasing advance to Legal Advisor as and
when required.
(ii) On receipt of the bills from the Legal
Advisor, the concerned Divisional Head
should examine and verify the bills and
thereafter the same may be forwarded
along with a copy of the approved
proposal to FA Division for settlement of
the TA claims of legal Adviser. The 3 rd copy
of the approved proposal may be retained
by the concerned Divisional Head for
reference purposes, in future.
(Ref. HO/FA/2/81-82 dated 05.12.1981)
J.

Tour Reports

It has been decided by the MD that

in future all tour reports by Divisional
Heads/Section Chiefs/Regional Managers
be sent to Coordination Division in
quadruplicate immediately and in any
case not later than one week of the
completion of the respective tours.
(Ref.HO/Coord/10/TR-Cir/81-82
17.12.81)
K.

dated

Payment of transfer travelling

allowance
to
Departmental
Candidates appointed against
Direct Quota.

According to the Recruitment & Promotion Rules, a number of posts are to be

filled up by direct recruitment. For such
posts normally an advertisement is issued
and the interested persons are asked to
apply for the same. Some of the
departmental candidates also send their
applications. It is observed that a few of
such
candidates
are
selected
for
appointment. On selection they are posted
to different stations. A question has been
raised by a number of branch offices as to
how TA/DA, transfer benefits etc. should
be paid to these employees. The matter
has been examined and it has been
decided that such employees shall be
eligible to draw all benefits on account of
transfer TA/DA etc. as is admissible to an
employee on routine transfer. In future,
therefore, such cases need not be referred

to head office and may be decided by the

concerned branches if the claims come
under their purview.
(Ref. O.O. No. 31, dated 12.02.1985)
L.

Admissibility
of
transfer
Travelling Allowance to Family
member from places other than
old headquarters.

Under
existing
rules
of
the
Federation, TA/DA is not admissible to a
person for initially joining a post in the
Federation. A case has come to notice
where an employee who initially joined
the Federation at a particular station had
* Reference O.O. No. 38, dated 04.02.1987.

not taken his family alongwith him to that

station. Later on when he was transferred
to another place, he requested that he
may be permitted to take his family from
his native place to his new headquarters
directly and he be allowed to claim
transfer TA for the family also. So far as
the family is concerned, it amounts to
grant of transfer TA for the first time. The
point whether transfer TA should be
allowed or not to the family in such a case
has been examined and after careful
consideration, it has been decided that
transfer TA in respect of family in such
cases may be granted from a station other
than the old headquarters to the new
headquarters or from the old headquarters
to
the
new
headquarter
whichever is less.
This order comes into force with
immediate effect.
(Ref. O.O. No. 34, dated 20.03.1985)
M.

Service Charges for

Booking Admissible

Railway

As per the existing rules of the

Federation, the Service charges on
Railway booking arranged through a travel
agent are not admissible to the
employees.
The matter has been examined and
in order to avoid financial loss to the
touring employees, it has been decided
that the service charges payable to an

authorised travel agency for arranging

railway booking shall, hereinafter, be
reimbursed
to
the
employees
on
production of cash memo from the travel
agency. The amount reimbursable, shall
be as per actuals but not exceeding Rs.
25/-* per ticket. This facility shall be
admissible only for official tours.
(Ref. O.O. No. 48, dated 25.06.1985)
N.

TA/DA Rules clarification reg.

The TA/DA Rules of the Federation were

revised vide office order no. 47 and 49
both dated 22.01.1986. According to the
modified rules, the rate of mileage
allowance and daily allowance of the
employees were revised w.e.f. 16.12.1985.
A number of doubts in regard to
interpretation of the above office orders
were raised by various branches. These
have been examined and the following
clarifications are issued to enable the
branches to settle the TA bills of the
concerned employees :
Point of Doubt
Clarification
1
2
1. Cochin
Branch:
Whether
Since the total
half/full
DA
is
stay at the touring
admissible
under
st-ations comes to
the revised ord-ers
5 hours, only half
for tours where due
DA is admissible as
to frequent jouneDA is not payable
ys and short period
during
jo-urney
of stay at number
time
for
which
of places (excluding
Incidental
jour-ney time), the
Allowance at the
total halt comes to
rate of 6 paise per
5

hours.
km. is paid.
Although the employee
concerned
was away from his
head-quarter
for
mor than 12 hours.
2. Ahmedabad Branch
Whether
revised
rates of
Daily/Alloawa-nce
are applicable to
casual/ad
hoc
employ-ees working
on
daily
wages/consolidated
salary.
3. Kolkata
Branch
i.

Whether

No.

The

rates

of

Office Order No. 47,

dated 22.01.1986 is
applica-ble only to
travel
by
State
Transport Buses or
other modes like
Taxi,
Ordinary
Buses other than
State Tran-sport.

Mileage allowance
for the journeys
perform-ed by Taxi
or Scooters as laid
down in Rule 5(A)
(a) (b) of TA/DA
Rules
have
not
been
revised.
Therefore, the rates
of Mileage Allowance modified vide
Office Order No. 47
ibid are applicable
only
to
such
journeys performed
by
State
Road
Transport or other
Buses.

ii. Since there

are
different
categories of State
Buses viz. Expr-ess,
Deluxe,
Ordinary,
what will be the
class of entitlement
in
case
of
employees
under
Category III and IV.

Ordinarily,
employees should
tra-vel by Ordinary
State Buses/Private
Buses. But, incase
such Bus-es are not
available,
an
employee may travel
with
the
permission of the
Branch
Manager/Regional
Manager/ Divisional
Head
by
Express/Deluxe Buses.

iii.
Whether
Incidental
Allowance
is
payable in case the
journeys
are
perform-ed
by
office vehicle or any
other free vehicle.

P.

It is notified for the information of all

that such of the outstation employees as
are invited to take up the Limited
Competitive Test (LCT) shall be entitled to
local conveyance as per their admissibility
from
the
residence/office
to
the
Railway/Bus-station/Airport in their Head
Quarters and from Rly. Station/Bus Station/
Airport to the place of stay or venue of the
Test as the case may be, and vice-versa.
The admissibility of local conveyance
to employees who attended the LCT on
28.07.1991 from outstation may also be
dealt with in terms on this order.
(Ref. O.O. No. 50, dated 10.10.1991)
Q.

This may be
regulated in terms
of office order No.
78,
dated
02.06.1996.

takes

effect

Entitlement of students/trainees
on
summer
placement
with
NAFED
for
Travelling/Daily
Allowance

It has been decided that the

students/ trainees from different training
institutions who are taken for summer
placement by NAFED will be entitled to
TA/DA as per the entitlement of an
Assistant Manager of NAFED, if they are
required to undertake tours as part of the
projects assigned to them by the
Federation.

All Regional/Branch Managers are

requested to keep the above clarification
in mind while settling the TA/DA bills of
the employees working under them.
(Ref. O.O. No. 81, dated 26.06.1996)
O.
In partial modification of office order
No. 81, dated 26.06.1986, it has been
decided that it will not longer be
necessary to produce bus tickets by the
employees
for
the
purpose
of
reimbursement, in respect of the journeys
performed on tour by ordinary buses.
Production of bus ticket will, however, be
compulsory
when
the
journey
is
undertaken
by
higher
mode
of
transportation like Express/Deluxe/Aircondi-tioned buses.
This
order
30.07.1986.

Payment of Local Conveyance to

LCT Candidates

from

(Ref. O.O. No. 07, dated 25.08.1986)

(Ref. O.O. No. 06, dated 18.06.1993)

S.

TA/DA for Management Trainees

It has been decided that the

Management Trainees appointed in the
Federation will henceforth be entitled to
the benefits of travelling allowance daily
allowance, remuneration for attending
office on Holidays and local conveyance at
par with the Assistant Managers of the
Federation.
(Ref. O.O. No. 05, dated 10.05.1994)
S.

Stay arrangement for employees

who visit Mumbai on official tour

It has been observed that as and

when any official of the Federation goes
on tour to Mumbai, he has to face a lot of
difficulty in finding accommodation there.
In order to solve this problem, Mumbai

Branch was asked to find out a suitable

accommodation on actual occupancy
basis. Mumbai Branch has now made
arrangements
with
some
specified
Hotels/Guest Houses, at Mumbai.
The officials who visit on tour to
Mumbai may give their requisition to
Branch Manager, Mumbai for reservation
of
accommodation.
The
employees
utilising said accommodation during tour
at Mumbai shall be paid DA @ 50% of the
amount admissible to them under the
TA/DA Rules of the Federation.
(Ref. O.O. No. 15, dated 13.11.1984,
issued from file NO. HO/AD/G-14(f)/84-85)
T.

Payment of Daily allowance

during
journey
period
for
enforced halts

The Board of Directors in their

meeting held on 14.09.1993 have decided
that in the case of enforced halts
occurring enroute on journey on tour,
transfer, temporary transfer and in
connection with training, necessitated by
breakdown of communication due to
blockage of roads/railway tracks on
account of floods, rains, heavy snowfall,
landslide and accidents or delayed sailing
of ships or awaiting for air lift, the period
of such enforced halt will be treated as
duty and daily allowance will be
admissible for such halts at the rates
prescribed
for
ordinary
localities.
Accordingly, Rules 5 (c) of travelling
allowance & daily allowance rules of the
Federation shall stand modified to the
above extent w.e.f. 14.08.1993.
(Ref. O.O. No. 15, dated 02.09.1993)
U.
Some branches have raised certain
doubts about various provisions of the
travelling allowance & daily allowance
rules of the Federation. The same have
been examined and the position is
clarified as under: Sl.No.
1.

Point of Doubt

Whether an employee who is

deputed on tour to a place, which
happens to be his place of stay also,
is entitled for travelling allowance?

2.

Whether taxes/levies charged in the

hotel bills are to be allowed if the
billed
amount
exceeds
the
entitlement
of
the
employees
prescribed in the rules.

Clarification
Even if the place where the
employee is being deputed on tour,
happens to be place of his stay, he has to
incur travelling expenses. Since these
expenses are being incurred for an official
purpose the employees will be entitled for
travelling allowance.
Taxes/levies etc. are not be included
in entitlement of room rent. As such to be
allowed extra.
These clarifications may kindly be
kept in view while settling the TA/DA
claims of the employees.
(Ref. O.O. No. 41, dated 01.01.1994)
V.

Grant of Transfer incidentals

According to Rule 9 of Travelling

Allowance and Daily Allowance Rules, the
terms and conditions regarding grant of TA
on transfer of the Federations employees
shall be the same as are applicable the
employees of the Central Government.
However, it is observed that the
employees of the Federation are being
paid
incidental
allowance
at
the
prescribed rates for journeys undertaken
in connection with both tour as well as
transfer. This position is not in conformity
with the Government Rules. According to
Supplementary Rule 116 (III) relating to
payment of transfer incidentals to the
employees of the Government of India,
the Government servant, in addition to the
fare for himself and members of the
family, draw one daily allowance for
himself and each member of family for
every completed day occupied in the
journey from residence reckoned from
midnight to midnight. For the period less
than 24 hours on any day, the daily
allowance is admissible as follows: Up to 6 hours

Nil

Exceeding 6 hours
But not exceeding
12 hours
Exceeding 12 hours

70%

Full

The children below 12 years are

allowed daily allowance at half of the rates
for adults.
Therefore, the above instructions
may kindly be kept in view while settling
TA bills of the employees for journeys on
transfer. However, past cases will not be
reopened.
(Ref. O.O. No. 16, dated 22.11.1995)

(Annexure Form A)
NATIONAL AGRICULTURAL COOPERATIVE MARKETING FEDERATION OF INDIA LTD.
TRAVELLING ALLOWANCE BILL

Name

Headquarters .

Month ..

Designation .

Pay .

Voucher No. ..

PARTICULARS OF JOURNEY 7 HALTS

ROAD MILEAGE

Departure

Arrival

Station Date Hour

1

Mode of
journey Means
i.e. by of
road, air,
sea, rail yance

Station
4

Actual
fare
conve-

DAILY
ALLOWANCE

No. Rate Amount No.

of
of
paid kms.

Date
5

Rate Amount Total Purpose

of
of
Days
each
line

REMARKS
Journey

Hour
8

10

11

12

13

14

15

17
Rs. P

Grand Total

Signature of the Travelling Officer

16

AMOUNT
ABSTRACT OF CHARGES
1.

Rs.

P.

Actual fare i.e. by Air/Rail/Road ,,,,,,,,,,,,,,,,,,,

Certified that I have

un2.
Mileage Allowance for .. kms.
tour

Undertaken travel on
.
(name of the class) or

at the rate of .. per km. ...

the

class to which I am

en3.
Incidental expenses for .. km,
incurred

titled and have

the expenditure

stated in
at the rate of . per km.
4.

the TA bill.

Daily Allowance for . Days.

At the rate of per day for . days ..

5.

Others
Deduct
Advance
Received vide voucher No, . Dated ..
Other items as per details:
..
Total deduction
Net Claim

Rupees ..
Debitable to TA
Cr. TA Advance
Passed for payment of Rs. P.
(Rupees )

Accounts Asstt.

A.O.

Signature of the Travelling Officer

Designation

M(F&A)

Controlling Officer

Annexure (Form B)
SCHEDULE OF LOCAL JOURNEYS UNDERTAKING IN A CITY WHILE ON TOUR
Name
of
the

Officer

Designation

City

Date

From

To

Purpose of local
Journey

Mode of Conveyance Fare

i.e. Taxi, Rickshaw,
Paid
Tonga, Bus, etc.

Certified that the amounts mentioned in the above schedule were actually paid
by me and that I did not use any conveyance of any institution for these trips.
Signature