THE SOUTH INDIA TEXTILE RESEARCH ASSOCIATION

COIMBATORE - 641 014

PART A
TRAVELLING ALLOWANCE AND DAILY ALLOWANCE RULES
(Revised with effect from 1st May, 2022)

The staff of SITRA shall undertake assignments outside Coimbatore, if the exigencies of
the work so demand and as and when required by the competent authority.

The following Travelling and Daily Allowances will be admissible for such travel:

I. MODE OF TRAVEL

a) Travel by Train

CATEGORY CLASS OF ENTITLEMENT

DIRECTOR FIRST CLASS A.C. / BY AIR

OTHERS :

i) Sr. Officer Gr. A and above A.C.II TIER SLEEPER/ A.C. CHAIR CAR

ii) Officer Gr. A,B and Associate Gr. D,E A.C. III TIER SLEEPER/A.C. CHAIR CAR

iii) Others except the above Grades SECOND CLASS SLEEPER

For a distance less than 200 k.m. or travel time less than 3 hours, the entitled mode of
travel is restricted to A/C chair car.

b) Travel by road
Actual bus fare subject to class of entitlement by Rail.

c) Travel by air
Deputy Directors, Assistant Directors and Head of Divisions/ In-charges can
also travel by Air provided the distance is above 500 km. and overnight journey by train is
not possible.

Director, at his discretion may authorize any staff member to travel by Air
whenever necessary depending on the urgency of the work.

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Note: In the eventuality of an employee having to travel by a higher class/ by longer route than his
entitled class, he shall have to take prior approval of the Head of the Department.
 II. LODGING & DAILY ALLOWANCE
In rupees

‘A’ & ‘B’ CLASS CITIES OTHER CITIES

Designations LODGING * DAILY LODGING * DAILY
ALLOWANCE ALLOWANCE
1. Director Actuals Actuals
2. Dy. Director & Asst. Director 2640 1280 2240 1100
3. Principal Officers 2200 1155 1840 980
4. Sr. Officers 1980 1045 1670 870
5. Officers 1760 925 1500 810
6. Associate Gr. D,E 1670 815 1320 750
7. Associate Gr. A,B,C 1485 750 1210 640
7. Support staff grade and
1320 695 1150 590
others
* Exclusive of taxes

Specified Cities: Delhi, Mumbai, Kolkata, Chennai, Pune, Ahmadabad, Kanpur, Nagpur,
Hyderabad and Bangalore.

* D.A. rates are applicable for 24 hours stay in out-station. For any fraction of the stay
exceeding 24 hours, prorata D.A. or actuals whichever is less will be admissible.
* For Visits to specified high cost cities, lodging charges should not exceed two times of
the normal lodging rates applicable to “A”/”B” class cities.
* Lodging expenses must be supported by actual bills. Name of SITRA, with its GST
number mentioned should be provided while taking the bills. In case bills are not
furnished, only 50% of D.A. will be allowed towards lodging expenses.
* When the organization visited provides to staff members Boarding and Lodging, 50% of
D.A. will be permitted.
* The Lodge selected should be as far as possible nearer to the place of work to avoid
excess conveyance.
* Under Special circumstances, the Director can sanction actual expenses incurred in
excess of the above rates.
* D.A will be calculated on the basis of departure from the residence or Headquarters and
arrival at residence or Headquarters.
* No DA will be paid for leave availed while on tour.
* The employees shall be allowed D.A for enforced halts occurring enroute on tour journeys
necessitated by break down of communication/vehicle due to blockade of roads, floods, rains,
bandh, etc.
* For the stay of 5 days and above at outstation on duty, laundry expenses at actual
against bill will be reimbursed.
* In case of overseas travel, USD 40/- per day may be claimed as out of pocket expenses.
III. DISTURBANCE ALLOWANCES

As a means of encouraging employees to take up more such assignments in future, employees

travelling outside on official duty like consultancy, training, etc., will be eligible for disturbance
allowance. The allowance would be paid to a staff member @ 20% of his/her accumulated DA
receivables during a quarter The allowance would be disbursed to the staff though their salary
bills on a quarterly basis based the travel made during the reference 3 months covered in the
quarter.

IV. CONVEYANCE

For outstation visits, actual conveyance expenses from the place of stay to the place
of work and back are admissible, as detailed below:

(a) OFFICERS : Maximum Taxi fare

(b) ASSISTANTS : Maximum Taxi fare

(c) SUPPORTING STAFF : Maximum Bus fare

At the discretion of the Head of Division, when transportation of bulky or sensitive

instruments/samples etc., is involved, the next higher mode of Travel will be allowed
in the case of Supporting Staff. Taxi fare should be supported by receipts, as provided
by taxi operators viz., Ola, Uber, etc. Auto travel is permitted only at locations
where the metered taxis are not available.

V. VISITS OF LESS THAN A DAY’S DURATION

Full daily allowance will be granted for each completed day of absence from the
headquarters reckoned from mid-night to midnight i.e., when the journey commences
and ends the same calendar day. The following Daily Allowance will be admissible:

For visits exceeding 12 Actual expenses not exceeding 100% of D.A.

admissible for ‘Other Cities’. No
hours duration
Compensatory holiday will be allowed.

For visits exceeding 6

Actual expenses not exceeding 70% of D.A.
hours but less than 12
admissible for ‘Other Cities’.
hours

For visits less than 6 Actual expenses not exceeding 30% of D.A.
hours admissible for ‘Other Cities’.
VI. VISIT TO LOCAL MILLS / FACTORIES

Lunch / Tiffin expenses at the following rates will be allowed to staff for local mill
visits on duty.

Lunch Expenses : @ Rs.175/- per day for a duty involving both forenoon and afternoon
sessions. The lunch expenses will not be admissible if the visit is
confined to only one period, ie. morning or afternoon alone.

Breakfast/Dinner : @ Rs.175/- for a duty commencing not later than 7.00 a.m. or
Expenses continuing beyond 6.00 p.m.

For visits to local mills, reimbursement of actual to and fro bus fare from the residence
will be permitted.

VII. USE OF OWN VEHICLES

When staff members in Assistant and above grades are required to use their own
conveyance for office work, they are entitled to allowances as per the following rates:

Type of Vehicle Rate per K.M. (Rs.)

Bi-Cycle 30.00 per day

(for PSC Staff only)

Scooter/Motor Cycle 4.50

below 100 CC
5.50
Scooter/Motor Cycle
above100 CC

Car (only for Officers) 13.00

Own vehicles can be used for attending duty at places in and around Coimbatore city not
exceeding 20 km. radius from Residence/SITRA, as the case may be. For visiting places
outside this area Public Transport should invariably be used. In case of PLSC, the 20 k.m.
radius would be reckoned from the office of the PLSC/Residence, as the case may be.

Use of own vehicles is also permitted for the last mile pickup/drop from residence to
Railway station/airport during outstation official visits. Claim for the total distance from
residence to station/airport and back is permitted.
VIII. TRAVELLING ALLOWANCE ON TRANSFER

Travelling Allowance:

Actual train/Bus fare for self and family, based on class of entitlement.

Allowance for Transportation of Articles * :

a) By goods train - Actuals

b) By Road - One way fare from residence to residence, at the following rates:

a) For Supporting staff - Not exceeding Rs.8.00/km.

b) For others - Not exceeding Rs.12.00/km.

* Subject to the production of the list of personal articles transported and proof of the expenses
incurred for transportation of such articles.

IX. GENERAL GUIDELINES

1. The T.A. Bills should invariably contain all relevant facts including date and time of
journey, place of visit, mode of travel, train Nos., class of travel and ticket number.
Photo copies of the tickets must be submitted for fares exceeding Rs.300/-

2. T.A. Bills with complete details should be submitted in the prescribed format to the
Office within THREE DAYS after completion of each visit. The T.A. Bills should be
rounded off to the nearest Rupee.

3. A second T.A. advance will not be granted till the earlier advance is fully settled.

4. Staff members are also requested to indicate in the T.A. Bill whether boarding/
lodging have been provided by the organization visited.

5. In the case of taxi, staff should submit necessary proof of travel (receipt from taxi
operator or a trip sheet).

6. In case of doubt or dispute, in regard to the interpretation of these rules and/or the
supplementary rules and/or amendments issued thereto, the decision of the
Director shall be final.

7. The Director reserves the right to modify, cancel or amend all or any of these rules
or any supplementation rules/amendments thereto issued in connection with these
rules without previous notice of its intention and the right to give effect thereto
from the date of issue or from any other date.
 PART B
REIMBURSEMENT OF
MEDICAL INSURANCE PREMIUM, MEDICAL EXPENSES AND
TUTION FEE OF WARDS

1. Reimbursement of Medical Insurance Premium

Premium reimbursable to employees is based on the MAXIMUM REIMBURSABLE AMOUNT

(MRA) which is benchmarked based on the premium of a reference Insurance Company (RIC) [
Public Sector Insurance Company, M/s Oriental Insurance Company Ltd.] and its REFERENCE
INSURANCE POLICY (RIP) which is a floater policy for Rs.2,00,000/- for a family of 2 Adults and
2 Children, with age of the Head of family in the 40 to 45 years bracket.

MRA elgibility for an employee is 50% of the premium quoted by the RIC.
Reimbursement every year will be limited to either 50% of premium paid by an employee (with
any insurance agency) or the MRA, whichever is less, subject to production of proof of
payments.

The Mediclaim Insurance Premium reimbursement for the three year period 2021-2024
will Rs.5,500/-

2. Reimbursement of Medical Expenses in the case of Hospitalization

The medical reimbursements in the case of hospitalization, to employees in various

grades, are as detailed below:

Present Basic Pay Present amount Revised amount

Below 4000 Rs.16,000 Rs.24,000
From 4001-7500 Rs.18,000 Rs.27,000
From 7501-9500 Rs.20,000 Rs.30,000
From 9501 and above Rs.24,000 Rs.36,000

Actual medical expenses incurred from the hospitalization scheme will be reimbursed,
against production of original bills, where an employee had to under-go medical treatment for
unexpected sickness/health related issue during outstation duty at mills.
 It is imperative for every employee to take an insurance policy, which should be the
primary mechanism for reimbursement of medical expenses; and only after exhausting this
option, should any employee use the SITRA hospitalization scheme.

Towards encouraging non-compliers into the insurance scheme, an advance can be

sanctioned by the Management towards employee’s contribution of the premium and which
can be deducted from their salaries in 10 equitable installments, subject to the condition that
this arrangement would be utilized by an employee for the first two times.

3. Reimbursement of Tuition fees of wards of employees

Fees incurred by employees towards expenses incurred towards the school fees of their wards.
Fees will be reimbursed only against production of original bill and that would cover only
Tuition fees, Terms fees, Books & Stationery, Library, Examination fees, Lab fees and Special
fees. Each employee will be eligible to claim the fees only for maximum of 2 of his/her
wards.

Fees would be reimbursed as per the following eligibility :

Subsidy per child (Rs.) *

Category
2022-23 2023-24
KG classes to X std. 14,000 14,750
Higher Secondary/ Diploma 23,000 24,000
College Education (UG) 34,500 36,250