Stilwell-Burnett Correspondence, July 1 - September 30, 2014

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Sent:
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Cc:
Subject:
Jason Burnett <jason.burnett@gmail.com >

Tuesday, July 01, 2014 3:47 PM
chardy824@gmail.com
Carrie Theis; Ken Talmage; Steve Dallas; Council Member Beach; Jason Stilwell; Sharon
Friedrichsen
Re: Forest Theater
Carolyn,
Thank you for your email. I believe Jason Stilwell will be able to address most if not all your concerns in his report
tonight. If not, we will have forest theater on the agenda for action on the August city Council meeting.
Thanks,
Jason
Jason K. Burnett
831.238.0009
On Tue, Jul1, 2014 at 3:18PM, chardy824@gmail.com <chardy824@gmail.com> wrote:
Hello to all,
I have a few comments to make ahead of tonight+s meeting regarding the Forest Theater
documents and Jason Stilwell+s report to City Council and the public. Thank you for considering.
--Carolyn
PUBLIC PROCESS
Certainly time is of the essence to reopen the theater. But that does not mean it should be put on a fast track, as the
RFQ document states, in order to bypass the public process. We have been promised for a long time that the
community would have input through Planning Commission meetings on the design of the theater; please reassure us
that this will be the case. Perhaps it is time to resurrect the Congleton Master Plan. That plan reflected common sense
solutions to fixing the problems of the theater.
The current Request for Qualifications that has been circulated states that the hired consultant will +review existing
construction documents developed to date.+ We. Have. No. Approved Construction. Documents. The documents that
were provided by the user groups through their architect Richard McCann reflect a theater design that has never
received vetting through the public process nor does it reflect the community+s desire for a rustic, modest-scaled
theater. The plans were over-the-top and too expensive to execute.
SECOND OPINION NEEDED
To get this theater re-opened, I would suggest a second opinion is needed regarding the +red-tag+ punch list. If you
are seriously ill and your doctor says there is no hope for a cure, wouldn+t you want a second opinion? Especially if
it might mean a simpler approach to getting the facility reopened.
THE PUNCH LIST
The punch list prepared by Richard McCann is supposed to be a repair list, but some of it reads like a wish list
instead. As the punch list states (p. 14 of your packet, Item 11. 07)) ~he total amount of work to correct, along with
other problems, may lead to the decision it is better to totally replace the facility.~ There are so many repairs listed
for the entire theater infrastructure, my concern is this will fast-track us to a total remodel without the proper public
process. Or that the total remodel is so costly, that the theater will be closed for a long time. That would not serve the
community or move us forward. Again, perhaps getting a second opinion would be prudent thing to do.
The punch list includes controversial issues that have been discussed in the past, such as theater capacity. For
example, for years and years, the agreed upon and relied upon capacity of the theater is 540 seats, based on a 21+
seat. The punch list now calculates the capacity of the theater to be 626, based on an 18+ seat. How many people do
you think could individually fit into an 18+ seat? This is an incremental increase in usage, over the city+s previous
numbers.
In the punch list, under ADA compliance, a statement refers to +Vehicle off-loading points on Guadalupe and Santa
Rita streets.+ (P. 15, Item 12.05) It was decided long ago that these locations were either not desirable or impossible
to use. The punch list does not seem to reflect that anyone has been listening to this community. Out of touch. Totally.
USE LOCAL BUSINESS PEOPLE
Get our local people involved, such as Brian Congleton and Bill Camille, people who can come on a moment+s
notice. Start supporting our local business people and stop casting the net so far afield. Be cost-conscious in your
selection so you do not incur additional unnecessary expense. Our local people are good at collaborating and many
have worked together before. If the City Council does not have a policy to hire locally and support local businesses
and professionals first, then it should have.
We need a local architect who understands this community, has the institutional knowledge and history of having
worked with the city on other projects. We do not need an architectural/engineering firm with theater experience. We
need an architect who can solve the problems of this structure to get it reopened. And if an engineer is needed, that
person should be a subcontractor on this job. The City+s contract is complex, excessive and onerous.
It was abundantly clear at the recent Forest Theater workshop that the community desires a rustic theater, in scale with
its park setting and neighborhood character. It was made quite clear that we do not need or want a theater on a grand
scale in our forest. And that the theater needs to reopen sooner than later. Let+s hope that you have not painted
yourself into a box, that you cannot find your way out of this one.
No virus found in this message.

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From:
B4C <jason.burnett@gmail.com >

Steve Dallas; Jason Stilwell; Carrie Theis; Victoria Beach; Ken Talmage; Catherine Raynor
Fwd: Attend June 30th Farmers Market Workshop
Sent:
To:
Subject:
Jason Burnett
831.238.0009
jason. burnett@gmail. com
Begin forwarded message:
From: Betsy Durnell <thesoileddoves@att.net>

Subject: Re: Attend June 30th Farmers Market Workshop
Date: June 30, 2014 at 7:51:54 PM PDT
To: "jason@burnettforcarmel. com" <jason@burnettforcarmel. com>
Cc: Betsy Durnell <thesoileddoves@att.net>
Reply-To: Betsy Durnell <thesoileddoves@att.net>
unfortunately I was unable to attend the meeting regarding the farmers market today
however I wanted to express my opinion as a downtown Carmel merchant. I have noticed a
steep decline in my Thursday activity during the farmers market since it's inception at the
Sunset Center. Although perhaps it's intention is to draw more people to the downtown area,
it is in my opinion a block at the front door of downtown buisnesses since it's tents and park
set up is a visual draw as the first activity in the approach to the downtown, people notice it
upon entering into town and perhaps may think it is a special fair going on. Shops like mine
which are located on the side streets sometimes take a little longer to reach after exploring
the main avenue to begin with, the farmers market creates an even further delay. Combined
with the short span of time people have for parking and the limited time they have to visit,
there simply is not enough time in the day to visit the temporary drop ins and those who pay
higher rents and have commited to being here to serve the customer. It is simply unfair the
merchants have been blocked out by those who now stand at our front door. Farmers
markets are great for bedroom communities where there are households of families
shopping for their weekly menues. Carmel is a unique community that is about dining out
and shopping the beautiful art galeries and gift shops. Help us to keep our unique
community and make parking available for those who have driven long distances to partake
of this breath of fresh air, not to pick up some fruit. Let us not embark on an activity that will
distroy the beauty of this unusual community ... please let the farmers market go back to the
family neighborhoods that need them and where we all can go to pick up the organic
products we love. Carmel is simply not that place.
Betsy Durnell
The Soiled Doves Bath House
Dolores St. S /W Ocean
PO Box 7367
Carmel by the sea, Ca. 93921
(831) 624-9377
thesoileddoves@att. net
On Thursday, June 26, 2014 3:30 PM, Mayor Jason Burnett <jason@burnettforcarmel.com> wrote:
June 30th Farmers Market Workshop
Dear Betsy,
June 30th Farmers
Market Workshop
Monday, June 30th at 5:30pm
Council Chambers
City Hall
Monte Verde St., between
Ocean & 7th Avenues
July 1st City Council

Meeting
Tuesday, July 1st at 4:30pm
Council Chambers
City Hall
Save the Date:

August City Council
Workshop
June has been a busy month. We are on track to

close out the FY13-14 fiscal year with more than a
half million dollar surplus and we passed a $20
million balanced budget for FY14-15. This budget
includes over $4 million in capital projects so you'll
see a lot of road, trail and building projects being
done around town over the next 12 months. The
proposed budget is found here and the final
approved budget will be found here when available.
In June we also approved a 15-year $30 million
waste hauler agreement with GreenWaste
Recovery. GreenWaste comes with very good
reviews from other communities who have used
them. The firm will implement new services that will
improve the cleanliness of town and the contract
provides for much enhanced accountability to the
community. We look forward to this new relationship.
Monday, August 4th at 5:30pm
Farmers Market Workshop on June 30th
City Hall
Our ad hoc committee of Councilmember Carrie

Theis and Councilmember Steve Dallas will be
hosting a workshop on the farmers market on June
30th at 5:30 PM in the Council Chambers at City
Hall. The ad hoc committee will hear from the
community, develop a set of recommendations, and
bring those to the City Council at the July 1st
meeting. Please come to the workshop so you can
share your perspective and your point of view can be
considered as the committee develops its
recommendations.
August City Council

Meeting
Tuesday, August 5th at 4:30pm
City Hall
City Council Meeting on July 1st
Please come to the City Council Meeting on July 1st

at 4:30 PM in the Council Chambers at City Hall.
The agenda (found here) includes, among other
items, the consideration of three encroachment
permits for the City Council to further refine the
application of the public right-of-way Vision
statement.
Thank you for your interest in our community. I hope
to see you at one or more of our coming workshops
and meetings.
Sincerely,
I~'"'"------------. ---Jason Burnett

Mayor of Carmel-by-the-Sea
jason@burnettforcarmel. com
831.624.3252
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From:
Sent:
To:
Subject:

Steve Dallas; Jason Stilwell; Carrie Theis; Victoria Beach; Ken Talmage; Catherine
Raynor
Fwd: Farmers Market is the best!
Jason Burnett
831.238.0009
From: Steve Dallas <dallasforcarmel@gmail.com>

Subject: Re: Farmers Market is the best!
Date: June 30, 2014 at 11:04:35 PM PDT
To: Lisa Budlong <lisabythesea@icloud.com>
Cc: Jason Burnett <jason@burnettforcarmel.com>, "ctheis@ci.carmel.ca.us"
<ctheis@ci. carmel. ca. us>, "vbeach@ci. carmel. ca. us" <vbeach@ci. carmel. ca. us>
Lisa,
Thank you for your letter
I hope you can make Tuesday city council meeting at 515pm when this item will be discussed.
I have forwarded your comments to our city administrator and a fellow council member
Thank you for your input,
Steve Dallas
On Monday, June 30, 2014, Lisa Budlong <lisabythesea@icloud.com> wrote:

The Carmel Farmers Market is the very best thing to happen to Carmel by the Sea in the past 20+ years I have
lived here. To have a wonderful assortment offresh fruits, vegetables, fish, eggs and cheese all within a short
walk from my kitchen has actually changed the way I eat, for the better! I have been to the Farmers Market
every day since it began last June, and plan on going every day in the future. It is a great social event as well to
meet up with our friends & neighbors out in the fresh air and park like setting. I also see many local business
people shopping at the Market, along with many of our Visitors, some of whom have never seen an
Artichoke! Please realize how important something like this is to the Residents (and voters) of Carmel by the
Sea.
Lisa Budlong
Sent from my iPad

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Sent:
To:
Cc:
Subject:

Wednesday, July 02, 2014 9:43 PM
Catherine Raynor
Carrie Theis; Don Freeman (cityatty@ix.netcom.com); Carrie Theis; Ken Talmage; Steve
Dallas; Victoria Beach; Jason Stilwell
Re: New Board and Commission Application Form
Thank you for this improvement!

Jason K. Burnett
831.238.0009
On Wed, Jul2, 2014 at 12:13 PM, Catherine Raynor <CRaynor@ci.carmel.ca.us> wrote:

Dear Mayor and Council:
I+ve created a new board and commission application. It+s a fillable PDF form and is now online. More
importantly the second page of the document provides applicants with information they need to know before
applying, like their application is a public record and they are subject to many filing requirements. See the
form for more details.
So, if you find those that may want to apply, share this information with them. They can get to the page it is
posted at the first URL below or they can go the main City site, click on Government, and then click Boards
and Commission link in the left panel. The document is linked in the last paragraph of the page.
Application- http://ci.carmel.ca.us/carmel/index.cfm/linkservid/F8595B 17-3048-7B3D-C5A5E3103900F121/
Thanks, Catherine
Catherine A. Raynor, MMC

City Clerk
craynor@ci.carmel.ca.us
P.O. BoxCC
Carmel-by-the-Sea, CA 93921
phone: (831) 620-2007
fax:
(831) 620-2004
<image001.gif>

Jason Stilwell; Mike Calhoun; Don Freeman
Fwd: Sunset Center Safety Concerns
From:
To:
Subject:
See additional reports of safety issues.

Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Corey Bellfaust <sunsetcorey@gmail.com>

Date: Mon, Jul 7, 2014 at 12:59 PM
Subject: Sunset Center Safety Concerns
To: "Jason Burnett" <jason.burnett@gmail.com>
Hello Mayor Burnett.. I was wondering if you looked at my response about the safety issues I refereed to a couple of
weeks ago?
If not here they are again:
Mr. Burnett,
Thank you for your ultra super fast reply! I've been so jaded for so long fighting an up hill battle with SCC that its very refreshing to
know that someone takes these infractions seriously.
It will take me sometime to go through all the past em ails to compile a comprehensive list of things, but I should have something for you
by Friday at the latest.
Also, the lack of communication that I get from SCC in order to help with building maintenance is a huge problem for me. SCC should
have told me about the City's building review if only to be there to answer questions to whomever did the inspection. My knowledge of
all vital systems would have helped greatly better identify any problems that the building has.
Again, thank you for your time and expect to hear from me very soon.
Corey Bellfaust
<sunsetcorey@gmail.com>
to Corey
@]
Hello Mayor Burnett,
Again thank you for taking the time to listen to my plea. Here is a small list of conversations I have had about the acoustic
clouds.. I'm having my predecessor find his em ails to SCC about the original notice of the problem about 5 years prior to these
emails .. I will send them to you when I get them.
In addition to the previous conversation about the clouds, the flyrail system is the most dangerous thing in the theater and needs
constant maintenance. Along with the clouds are the ropes that need to be changed out (when the orange starts to fray is when
JR Clancy suggests to have them changed out). Also half of the braking systems (See video) are loose and hare pinching the
cables properly. Up on the grid of the flyrail system, we have 1/4 inch thick plywood standing between us and a 40ft
drop. These are all things that I have constantly told the old production manager about and nothing ever seemed to go
anywhere .. But then again the old production manager was a union buster and turned SCC into a very hostile working
environment (I have many emails on this subject to back up my claims).
You can see in the pulley photos where we had temporarily fixed the grinding problem. You can see where the cable has eaten
into the steel. But our solution is very temporary.
I have also attached photos and videos of the problems at hand so that you may have a better understanding of what it is I'm
referring to.
I'm having my predecessor find his em ails to SCC about the original notice of the problem about 5 years prior to these em ails .. I
will send them to you when I get them.
EMAILS:
From: Alex Saunders

Sent: Tuesday, October 22, 2013 4:52 PM
To: Rollie Weaver
Cc: Agha Bilal; Christine Sandin
Subject: Rigging System- Repair Information
Hey Guys,
The wear on the Line Set for the Orchestral shell cloud is progressing.
I have attached an FOS Grant Request, which has information you can extract to
Present to the city .
We should visit this again soon, and have this work done asap.
It will require a 5 Day Window, worst case.
8!.~.~-~!':IJ!D.~.~.r:~......P..!:Q.~.!-!f.ti.QD...M.~.r:!~g~.r.
Sunset Center
Carmel, California
24 HR. Cell
E-Mail
(831) 233- 2798

alex@sunsetcenter.org
EMAIL 2:
Here is the email after the maintenance where I reported that what we did, did not fix the problem!
Corey Bellfaust
to Alex, Rollie, christine

'
0
Hello all,
The rail system is done! All the line set Loft Blocks have been adjusted and are now perfectly strait in-line with each
other. All of them have been ran up and down and are running very smoothly and all the cables (Except the acoustic
clouds) sit nicely in each pulley.
We moved each loft block 3/4" to make them strait with the exception of:
Line-Set (1) : Moved the Head Block Upstage 2"
Line-Set (8) : Moved the Head Block Upstage 3/4"
Line-Set (11) : Moved all Loft Blocks 2 3/8"
Line-Set (14) : Moved The Head Block Upstage 1 3/8"
Line-Set (27) : Moved all Loft Blocks 2"
Line-Set (28) : Moved The Head Block Upstage 1"
We also moved all the cables Upstage on each pulley on the Head Block and first set of Loft Blocks for each line-set..
This helps the cables move smoother on each line-set and also helps with cables not skipping out of their grooves in each
pulley.
The Center Cable on the first Cloud had to be completely replaced (which we did). It had been "chewed" on by the pulley
system when we where moving cable lines. But it now runs smooth.
We also took down the movie screen that was hanging above the 1st Electric on chain motors. I don't know what you
want to do with the screen. It's still good, but it's pretty big and I don't know about where to store it? If Studio 1OS needed
a screen this would be perfect. It does require power. Right now it's all the way up stage on the deck until we figure out
what to do with it.. I do have to say it is rather nice not having it up there because now we not only do we have freed up
space on the grid, but also we now have two chain motors accessible for some of the bigger rock shows and such that
come through. So if they wanted a to hang a truss or something, we can do that without doing much!
As for the cables on the Clouds, we still have the same problem with the cables cutting into the Loft Block
guides. We adjusted everything to last for a while, but we need to upgrade either the first Loft Block on each line
with a Cloud to a bigger one, or make them power assisted. There is just too much tension from all the weight to
fix it with what we have. But at least they aren't rubbing as bad and they run much smoother now until we can
figure out what to do.
If you have any other questions about this let me know.
Thanks
EMAIL 3:
In this Email I had requested a day for maintenance on the clouds and the acoustic shells (60% of our shows every year use
these). I needed 3 people and a full day. The maintenance day was met with one extra person so I did maintenance on the
mechanical stage thrust and basic cleaning which should be done 3 to 4 times a year and this was the first time it was done in
nearly 3 years.
Rollie Weaver
<rollie@sunsetcenter.org>
to me, Michael, Alex

'
0
Hi Corey,
Last week, Michael and I discussed at least one maintenance day before Bach, and he was hoping to talk to you about it
last Sunday (YMM). Either way, I'm hoping you are willing and able to spend a few minutes with him this coming
weekend to plan for shell/cloud maintenance. Task list, crew call etc. I want this to happen preferably on May 23
(before Four Freshman) or May 28 (before CMS), whichever seems to work best between the scheduled productions. He
will be on-site as PM for the Symphony concerts.
Also, the theater is dark between CAPA and Bach, so it is our hope to get another maintenance day during that time.
We'll address that soon.
Thank you for your attention to this matter,
Rollie
From: Corey Bellfaust [mailto:sunsetcorey@gmail.com]
Sent: Monday, May 12, 2014 10:38 AM
To: Alex Saunders
Cc: Michael Jayko; Rollie Weaver; 611 Dispatch
Subject: Re: May Schedule
Well anyhow this is a start .. If you wish to go into further detail I would love to meet with you and
discuss all of my concerns if you are able. Again I'm sending you this email out of concern for
public safety. I'm am not using this as a means to further my career. In fact I'm still debating on
leaving this position after this years Bach Festival. The stress of not having anyone listen to my
concerns is growing tiresome and I don't want to be held responsible for any accidents that
happen while I'm steward.
Thankfully,
3
Preview attachment 20140627 123045.jpg
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From:
To:
Subject:
Attachments:

Jason Stilwell; Don Freeman; Mike Calhoun
Fwd: More Sunset Center Safety Issues
20140707_120918Jpg;20140707_120924Jpg;20140707_120943Jpg
Please see reports of safety concerns.

Jason K. Burnett
831.238.0009

Date: Mon, Jul 7, 2014 at 3:35PM
Subject: More Sunset Center Safety Issues
Hello again Mayor Burnett,
The beginning of the Bach festival is upon us and I have an update of safety concerns again that the Sunset
Center refuses to do anything about. Since my warnings have gone to the way side, I have no one to report
these issues to so I'm letting you know in the hopes that someone can address these issues for the safety of the
general public and the musicians of the Bach Festival.
There are two very serious issues I wish to discuss. First and foremost is the Fire Curtain. The fire curtain is
what separates the stage from the audience in case of a fire. For the past 6 months we have been bypassing a
key safety component in the operation ofthe fire curtain (see below photo). In the elaborate pulley system
there is a tension release bar that activates the fire curtain in case of a fire, because of a malfunction in the
system, we have wooden shims holding up the tension release bar (as per requested by the SCC Production
Manager) so that we could have productions on stage. I originally verbally reported this malfunction to Alex
Saunders the previous Production Manger at SCC 6 months ago.
Today when I got to work the new production manager Michael Jayko had pointed out that a few days ago
there where power outages in Carmel which had tripped the fail safe components of the fire curtain. This in
itself isn't suppose to trip the curtain because of the battery back up system which is suppose to prevent
that. When J.R. Clancy came out and inspected the flyrail system about 10 months ago the Clancy Rep. said
that this an electrical malfunction in the "Safe Guard" panel (see photo) but because we have shims holding
the tension release bar the curtain did not go down. So to make a long story short (too late), the fire curtain
isn't operational the way it's suppose to. The only way for it to work is to manually remove the shims. This is
a very unsafe practice that I'm sure is not up to fire code safety.
When I brought up this issue to Mr. Jayko, he then talked to his boss Rollie Weaver who told Mr. Jayko that
"there is nothing we can do about this until the Bach Festival is over"
The second issue I would like to discuses is the lack of maintenance on the electrical equipment. None ofthe
lighting fixtures at SCC have had any proper maintenance since I have started working there back in 2007 and
60% of the lighting instruments are at least 35-40 years old.
During the load in for the Carmel Bach Festival, while the crew was setting up the lighting instruments, there
was a short in one of the fixtures that created a sizable set of sparks and a small explosion. Luckily no one was
injured and nothing caught on fire. This too has been a major concern of mine that has gone unattended. Each
electrical dimmer in the Sunset Center carries a charge of 2.4 Kilowatts of electricity which could easily kill
someone or start a fire withing milliseconds.
These two very important and vital systems that run the Sunset Center have been neglected and in my
professional opinion need to be taken care of ASAP!
I thank you for your time and hope that this email doesn't fall on deaf ears.
Corey Bellfaust
Technical Director
Sunset Cultural Center
(831) 596-9840

Jason Stilwell; Mike Calhoun; Don Freeman
Fwd: Sunset Center Safety Concerns
From:
To:
Subject:
See additional reports of safety issues.

Jason K. Burnett
831.238.0009

Date: Mon, Jul 7, 2014 at 12:59 PM
Subject: Sunset Center Safety Concerns
Hello Mayor Burnett.. I was wondering if you looked at my response about the safety issues I refereed to a couple of
weeks ago?
If not here they are again:
Mr. Burnett,
Thank you for your ultra super fast reply! I've been so jaded for so long fighting an up hill battle with SCC that its very refreshing to
know that someone takes these infractions seriously.
It will take me sometime to go through all the past em ails to compile a comprehensive list of things, but I should have something for you
by Friday at the latest.
Also, the lack of communication that I get from SCC in order to help with building maintenance is a huge problem for me. SCC should
have told me about the City's building review if only to be there to answer questions to whomever did the inspection. My knowledge of
all vital systems would have helped greatly better identify any problems that the building has.
Again, thank you for your time and expect to hear from me very soon.
Corey Bellfaust
Hello Mayor Burnett,

Again thank you for taking the time to listen to my plea. Here is a small list of conversations I have had about the acoustic
clouds.. I'm having my predecessor find his em ails to SCC about the original notice of the problem about 5 years prior to these
emails .. I will send them to you when I get them.
In addition to the previous conversation about the clouds, the flyrail system is the most dangerous thing in the theater and needs
constant maintenance. Along with the clouds are the ropes that need to be changed out (when the orange starts to fray is when
JR Clancy suggests to have them changed out). Also half of the braking systems (See video) are loose and hare pinching the
cables properly. Up on the grid of the flyrail system, we have 1/4 inch thick plywood standing between us and a 40ft
drop. These are all things that I have constantly told the old production manager about and nothing ever seemed to go
anywhere .. But then again the old production manager was a union buster and turned SCC into a very hostile working
environment (I have many emails on this subject to back up my claims).
You can see in the pulley photos where we had temporarily fixed the grinding problem. You can see where the cable has eaten
into the steel. But our solution is very temporary.
I have also attached photos and videos of the problems at hand so that you may have a better understanding of what it is I'm
referring to.
I'm having my predecessor find his em ails to SCC about the original notice of the problem about 5 years prior to these em ails .. I
will send them to you when I get them.
EMAILS:
From: Alex Saunders

Sent: Tuesday, October 22, 2013 4:52 PM
To: Rollie Weaver
Cc: Agha Bilal; Christine Sandin
Subject: Rigging System- Repair Information
Hey Guys,
The wear on the Line Set for the Orchestral shell cloud is progressing.
I have attached an FOS Grant Request, which has information you can extract to
Present to the city .
We should visit this again soon, and have this work done asap.
It will require a 5 Day Window, worst case.
8!.~.~-~!':IJ!D.~.~.r:~......P..!:Q.~.!-!f.ti.QD...M.~.r:!~g~.r.
Sunset Center
Carmel, California
24 HR. Cell
E-Mail
(831) 233- 2798

alex@sunsetcenter.org
EMAIL 2:
Here is the email after the maintenance where I reported that what we did, did not fix the problem!
Corey Bellfaust
to Alex, Rollie, christine

'
0
Hello all,
The rail system is done! All the line set Loft Blocks have been adjusted and are now perfectly strait in-line with each
other. All of them have been ran up and down and are running very smoothly and all the cables (Except the acoustic
clouds) sit nicely in each pulley.
We moved each loft block 3/4" to make them strait with the exception of:
Line-Set (1) : Moved the Head Block Upstage 2"
Line-Set (8) : Moved the Head Block Upstage 3/4"
Line-Set (14) : Moved The Head Block Upstage 1 3/8"
Line-Set (28) : Moved The Head Block Upstage 1"
We also moved all the cables Upstage on each pulley on the Head Block and first set of Loft Blocks for each line-set..
This helps the cables move smoother on each line-set and also helps with cables not skipping out of their grooves in each
pulley.
The Center Cable on the first Cloud had to be completely replaced (which we did). It had been "chewed" on by the pulley
system when we where moving cable lines. But it now runs smooth.
We also took down the movie screen that was hanging above the 1st Electric on chain motors. I don't know what you
want to do with the screen. It's still good, but it's pretty big and I don't know about where to store it? If Studio 1OS needed
a screen this would be perfect. It does require power. Right now it's all the way up stage on the deck until we figure out
what to do with it.. I do have to say it is rather nice not having it up there because now we not only do we have freed up
space on the grid, but also we now have two chain motors accessible for some of the bigger rock shows and such that
come through. So if they wanted a to hang a truss or something, we can do that without doing much!
As for the cables on the Clouds, we still have the same problem with the cables cutting into the Loft Block
guides. We adjusted everything to last for a while, but we need to upgrade either the first Loft Block on each line
with a Cloud to a bigger one, or make them power assisted. There is just too much tension from all the weight to
fix it with what we have. But at least they aren't rubbing as bad and they run much smoother now until we can
figure out what to do.
If you have any other questions about this let me know.
Thanks
EMAIL 3:
In this Email I had requested a day for maintenance on the clouds and the acoustic shells (60% of our shows every year use
these). I needed 3 people and a full day. The maintenance day was met with one extra person so I did maintenance on the
mechanical stage thrust and basic cleaning which should be done 3 to 4 times a year and this was the first time it was done in
nearly 3 years.
Rollie Weaver
<rollie@sunsetcenter.org>
to me, Michael, Alex

'
0
Hi Corey,
Last week, Michael and I discussed at least one maintenance day before Bach, and he was hoping to talk to you about it
last Sunday (YMM). Either way, I'm hoping you are willing and able to spend a few minutes with him this coming
weekend to plan for shell/cloud maintenance. Task list, crew call etc. I want this to happen preferably on May 23
(before Four Freshman) or May 28 (before CMS), whichever seems to work best between the scheduled productions. He
will be on-site as PM for the Symphony concerts.
Also, the theater is dark between CAPA and Bach, so it is our hope to get another maintenance day during that time.
We'll address that soon.
Thank you for your attention to this matter,
Rollie
From: Corey Bellfaust [mailto:sunsetcorey@gmail.com]
Sent: Monday, May 12, 2014 10:38 AM
To: Alex Saunders
Cc: Michael Jayko; Rollie Weaver; 611 Dispatch
Subject: Re: May Schedule
Well anyhow this is a start .. If you wish to go into further detail I would love to meet with you and
discuss all of my concerns if you are able. Again I'm sending you this email out of concern for
public safety. I'm am not using this as a means to further my career. In fact I'm still debating on
leaving this position after this years Bach Festival. The stress of not having anyone listen to my
concerns is growing tiresome and I don't want to be held responsible for any accidents that
happen while I'm steward.
Thankfully,
3
20140627 123045.jpg
20140627 122523.jpg
20140627 122831.jpg
20140627 122854.jpg
20140627 122929.jpg
20140627 123036.jpg
20140627 122630.jpg
From:
Sent:
To:
Cc:
Subject:
chardy824@gmail.com
Jason Burnett; Council Member Beach
Jason Stilwell; Sharon Friedrichsen
Forest Theater: Selection of Architect
Hi Jason and Victoria,

On Victoria+s urging to remain vigilant regarding the Forest Theater project+a must since the theater is my
neighbor+!, am writing to ask how the selection of the architect is going to be handled?
PROCESS
The proposed timeline is reflected in the RFQ signed by the city project manager: Deadline for receipt of applications
by July 8; city to select candidates to interview by July 12, interview selected candidates by July 22, and selected
candidate notified by July 23. It is not clear who will be participating in the process and making the selections. Will it
be staff, City Administrator, Mayor and Vice Mayor, or City Council?
In previous years, the City has gotten off on the wrong foot a few times regarding this project. Because of the highprofile nature of the Forest Theater, building consensus around the selection of the architect would be helpful to all
concerned. And to that end, having the entire City Council participate in the final selection would contribute greatly to
a process that is open, public and transparent.
FIX-IT LIST
I heard a rather disturbing revelation last night from an architect who was interested in applying for the Forest Theater
work, who talked to Monterey+s building official John Kuehl regarding the +punch list+ and was told that +some
architect+ created the list. He (Kuehl) was asked to provide its cover letter. I know that McCann+s name is on the
puneh list +fix-it list.+ But, it didn+t sound like the building official had a hand in creating it, and that is what is
disturbing.
Which also concerns me: McCann+s fix-it list was developed around the theater design he thinks should be
implemented+his own. I hope that when the city contracts with a new+hopefully local+architect, the first thing
he/she does is revisit the list and create a new list based on the historic nature of the theater, one that will get the theater
open sooner rather than years from now. As one architect commented to me regarding the McCann list, +almost the
entire list would likely be tossed out+ when applying codes that govern historic structures. Let+s hope that comes to
pass.
DELETIONS
Regarding the list, Jason Stilwell invited anyone with additions and omissions to the list to let him know. A new
architect will surely have input on what should be eliminated from this list. I restate here the items I previously had
great concern about and brought to the City+s attention:
1. Theater capacity calculation. For years and years, the agreed-upon and relied-upon capacity of the theater is 540
seats, based on a 21+ seat. McCann+s list now calculates the capacity of the theater to be 626, based on an 18+ seat.
This is an incremental increase in usage, over the city+s previous numbers. Keep the seating area within the current
footprint of the existing seating area. If that means reducing linear bench seating to meet the agreed-upon capacity, then
that is what should be included in the plans.
2. Re: ADA compliance, a statement refers to +Vehicle off-loading points on Guadalupe and Santa Rita streets.+ (P.
15, Item 12.05) I thought the decision was made a long time ago that these locations were either not desirable or
impossible to use. Both would require removal of a large number of trees in the upper reaches of the theater+s forested
grounds.
3. A complete tear-down of the facility, as suggested by McCann+s list, is likely not necessary to fix what is broken to
get the theater reopened.
At your last council meeting, Stephen Moorer originally thought that ADA access to the stage was missing from the
list. It is actually listed under Item 12.08 +we Lift+ (wheel chair lift).
I look forward to hearing from you and having further dialog on the subject of the Forest Theater.
--Carolyn
Sent from Windows Mail
From:
Sent:
To:
Cc:
Subject:

Steve Dallas; Jason Stilwell; Carrie Theis; Victoria Beach; Ken Talmage; Catherine Raynor
Mike Calhoun
Fwd: Parking in Carmel
** Please do not respond. **

Chief Calhoun and I met recently with Don Shoup, UCLA professor working on parking issues and author of the book
"The High Cost of Free Parking." See a couple of articles below that may be of interest.
Jason S.,
Let's put an update on parking on an upcoming agenda (Aug, Sept or Oct) where we can discuss if anyone is interested
in doing do.
Thank you,
Jason
Jason Burnett
831.238.0009
From: Donald Shoup [mailto:shoup@ucla.edu]

Sent: Tuesday, June 24, 2014 3:11AM
To: Mike Calhoun; jason.burnett@qmail.com
Subject: Parking in Carmel
Hi Mike and Jason,
I enjoyed talking with you about my favorite subject, and here are the links to information about some of
the ideas I mentioned.
A short piece that explains the benefits of visibly spending meter revenue on the metered blocks, so that
merchants and property owners on unmetered blocks will ask to be included in the metered
district: http://tinyurl.com/3vmvz
A short piece that should refute any complaints that parking charges will hurt the
poor: http://www.uctc.net/access/44/access44 almanac. shtml
A short piece on progressive parking fines: http://uctc.net/access/3 7/access3 7 parking fines. shtml
And I will attach a press release from Ventura that shows the kind of results you can aim for. I
particularly like Ventura's policy ofusing the parking meters to give free wi-fi service on all the
metered blocks. If you are interested in this option, I can put you in contact with Ventura's
transportation engineer who figured out how to provide the free wi-fi at no cost to the city.
Thanks for the meeting yesterday, and please keep me posted on Carmel's parking progress.
Don Shoup
From:
Sent:
To:
Cc:
Subject:

Thursday, July 10, 2014 7:45AM
chardy824@gmail.com
Council Member Beach; Jason Stilwell; Sharon Friedrichsen
Re: Forest Theater: Selection of Architect
Carolyn,
Thank you for reaching out and sharing your comments and concerns. We have not yet had agenda review for
the August meeting so no decision has been made about the details of what will come to the City Council and in
what form. It is helpful to hear your advice that bringing the choice of an architect to the full City Council
would build consensus.
I will let you know once we have made a decision about the process but I agree it should not involve a subset of
the City Council.
I defer to Jason S re your other points.
Thank you,
Jason
Jason K. Burnett
831.238.0009
On Wed, Jul9, 2014 at 8:07PM, chardy824@gmail.com <chardy824@gmail.com> wrote:

Hi Jason and Victoria,
On Victoria+s urging to remain vigilant regarding the Forest Theater project+a must since the theater is my
neighbor+!, am writing to ask how the selection of the architect is going to be handled?
PROCESS
The proposed timeline is reflected in the RFQ signed by the city project manager: Deadline for receipt of
applications by July 8; city to select candidates to interview by July 12, interview selected candidates by July
22, and selected candidate notified by July 23. It is not clear who will be participating in the process and
making the selections. Will it be staff, City Administrator, Mayor and Vice Mayor, or City Council?
In previous years, the City has gotten off on the wrong foot a few times regarding this project. Because of the
high-profile nature of the Forest Theater, building consensus around the selection of the architect would be
helpful to all concerned. And to that end, having the entire City Council participate in the final selection would
contribute greatly to a process that is open, public and transparent.
FIX-IT LIST
I heard a rather disturbing revelation last night from an architect who was interested in applying for the Forest
Theater work, who talked to Monterey+s building official John Kuehl regarding the +punch list+ and was
told that +some architect+ created the list. He (Kuehl) was asked to provide its cover letter. I know that
McCann+s name is on the puneh list +fix-it list.+ But, it didn+t sound like the building official had a hand
in creating it, and that is what is disturbing.
Which also concerns me: McCann+s fix-it list was developed around the theater design he thinks should be
implemented+his own. I hope that when the city contracts with a new+hopefully local+architect, the first
thing he/she does is revisit the list and create a new list based on the historic nature of the theater, one that will
get the theater open sooner rather than years from now. As one architect commented to me regarding the
McCann list, +almost the entire list would likely be tossed out+ when applying codes that govern historic
structures. Let+s hope that comes to pass.
DELETIONS
Regarding the list, Jason Stilwell invited anyone with additions and omissions to the list to let him know. A
new architect will surely have input on what should be eliminated from this list. I restate here the items I
previously had great concern about and brought to the City+s attention:
1. Theater capacity calculation. For years and years, the agreed-upon and relied-upon capacity of the theater is
540 seats, based on a 21+ seat. McCann+s list now calculates the capacity of the theater to be 626, based on
an 18+ seat. This is an incremental increase in usage, over the city+s previous numbers. Keep the seating
area within the current footprint of the existing seating area. If that means reducing linear bench seating to
meet the agreed-upon capacity, then that is what should be included in the plans.
2. Re: ADA compliance, a statement refers to +Vehicle off-loading points on Guadalupe and Santa Rita
streets.+ (P. 15, Item 12.05) I thought the decision was made a long time ago that these locations were either
not desirable or impossible to use. Both would require removal of a large number of trees in the upper reaches
of the theater+s forested grounds.
3. A complete tear-down of the facility, as suggested by McCann+s list, is likely not necessary to fix what is
broken to get the theater reopened.
At your last council meeting, Stephen Moorer originally thought that ADA access to the stage was missing
from the list. It is actually listed under Item 12.08 +we Lift+ (wheel chair lift).
I look forward to hearing from you and having further dialog on the subject of the Forest Theater.
--Carolyn
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett; Kelly@sandcityca.org
RE: Veterans Cemetery Comments
CC Veterans Cemetary IS-EA comment Carmel - 071514.pdf
Kelly: attached is Carmel's comment letter per your request. Please let me know if I can provide any
additional information. Thank you for your support. Jason S,.
From: Jason Burnett [mailto:jason.burnett@gmail.com]
Sent: Thursday, July 10, 2014 2:28 PM
To: Kelly@sandcitvca.org
Cc: Jason Stilwell
Subject: Re: Veterans Cemetery Comments
Will do. Thanks.

Jason K. Burnett
831.238.0009
On Thu, JuliO, 2014 at 1:44PM, Kelly Morgan <Kelly@sandcityca.org> wrote:

Jason- It would be helpful to Sand City if we could see your comments on this Project. Would you please
share your comments with us ... Thanks, Kelly Morgan, Interim City Administrator
From:
To:
Cc:
Subject:
Jason Stilwell
Lloyd Ligier; Jason Burnett
Sharon Friedrichsen
RE: Work on Perry Newberry Follow Up
Hi Lloyd: The work for Perry Newberry will be a 2 inch A/C overlay and would be performed in the fall (Sept-early Nov) with the
other scheduled road projects. However, this would be based upon PG&E work resuming and being completed by then.
Otherwise, we will have the roads repaired after the pipeline project work is completed.
I'm available to meet you on site and would like the opportunity to do so. I'm available anytime Wednesday before 4:00. What
time works for you?
Jason S.
From: Lloyd Ligier [mailto:lligier@proactusa.com]

Sent: Friday, July 11, 2014 8:51AM
To: Jason Burnett
Cc: Sharon Friedrichsen; Jason Stilwell
Subject: Work on Perry Newberry Follow Up
Importance: High
Good morning JasonIt's been almost a month since you sent me your email stating that Sharon or Jason could ~~hopefully provide more details about
what work will be done and on what schedule for your block." A stark reminder of the lack of communication happened at 7:00
1
yesterday morning when a crew from a sewer repair company descended on the 6 h and Perry Newberry intersection. When I
asked what was going on, they stated that they were inspecting sewer line traps to see if PG&E had damaged any lines during
their project. Shouldn't permanent residents been aware of this?? Communication is a simple task: we all have PO Boxes. Put
notices, AND UPDATES in with our mail. How hard could that be?
I also received a copy of Mr. Stillwell's Carmel City Bulletin of July 3, congratulating city employees for doing a great job. While I
laude Mr. Stillwell's boosting of morale, I seriously question his statements in the bulletin, highlighted in the attached copy. To
11
wit, M embers of the public thanked us ... for our work to repair and maintain city roads." Surely, Mr. Stillwell, you have to be
kidding. Repair city roads? To what roads are they referring? I assume they mean all roads with the exception of RESIDENTIAL
roads. Kudos from the public may be gratifying, but the wrath and lack of faith in the City Council to do their job by the
RESIDENTS should be far more important to those who guide the policies of the city!
I know that several of my neighbors have complained as well, so I do not stand alone on this soapbox. This project is now in its
eighth month with no completion in sight, as witnessed by the sewer inspection and repair now taking place.
Mr. Stillwell, Ms Friedrichsen, instead of writing bulletins congratulating your co-workers, might I suggest you get out of your
office, go visit neighborhoods and talk to RESIDENTS to get a feel for what kind of a job THEY think you are doing. Please put
your priorities in order.
Regards,
Lloyd Ligier

Sent: Tuesday, June 17, 2014 6:49 PM
To: Lloyd Ligier
Cc: Sharon Friedrichsen; Jason Stilwell
Subject: Re: PG&E Work on Perry Newberry Follow Up
Lloyd,
Thank you for reaching out again. The good news is that PG&E has agreed to our request that the city perform the
street repair work to our (high) standards and they will reimburse us. This way we are in control and will make sure the
work is done right.
Sharon or Jason can hopefully provide more details about what work will be done and on what schedule for your
block.
I hope this helps.
Thank you,
Jason
Jason K. Burnett
831.238.0009
On Tue, Jun 17, 2014 at 3:02PM, Lloyd Ligier <lligier@proactusa.com> wrote:

Good afternoon once again Mayor BurnettTo follow up with my June 51h email, I spoke with Denise Fink this afternoon and she informed me that
PG&E has started work to "patch" the "temporary" repairs done on Perry Newberry. By patch, she
meant bring up the asphalt than has sunken below street level to be flush with the street. I asked her if
she knew what the City of Carmel had in mind for a final remedy, and she did not have that answer. Can
you tell me where we stand on this issue?
By the way, I met with a mutual friend, Dennis Donohue, last week in Chicago. He wanted me to pass
along to you that, if you needed help with this project he would be happy to lend a hand.
Best regards,
Lloyd
From: Lloyd Ligier

Sent: Thursday, June 05, 2014 2:59PM
To: Jason Burnett
Subject: PG&E Work on Perry Newberry
Good afternoon Mayor Burnett. Can you give me any update on our project?
Best regards,
Lloyd
Lloyd Ligier
VP Business Development
PRO* ACT, LLC
24560 Silver Cloud Ct. I Monterey, CA 93940
Direct 831-658-1958 I Mobile 831-595-5055
<logo4071570>
<facebookfd4d8c>
From: Lloyd Ligier

Sent: Tuesday, April29, 2014 12:14 PM
To: Jason Burnett
Subject: RE: PG&E Work on Perry Newberry
Thank you Jason--I sincerely appreciate the interest you have taken in this project. Between the two of
us, we'll find a remedy. Looking forward to your visit.
2
Best regards,
Lloyd

Sent: Friday, April25, 2014 10:53 PM
To: Lloyd Ligier
Cc: Denise Fink; Jason Stilwell
Subject: Re: PG&E Work on Perry Newberry
Lloyd,
As promised, I did come by your neighborhood to see first-hand the condition of the streets. I didn't
have time to come say hi but will do so soon.
You are right -the roads are in bad shape and will need to be fixed one way or another. Thanks for
bringing this to our attention.
Thank you,
Jason
Jason Burnett
831.238.0009
jason.burnett@gmail.com
On Apr 22, 2014, at 9:31 AM, Lloyd Ligier <lligier@proactusa.com> wrote:
Thank you for the follow up Denise, and I appreciate the information. Some additional questions surface
based on your response.
1. If there are three weeks left of work on Perry Newberry, when will that work begin? The project has
been dormant for months, well before the mishap on 3rd and Guadalupe. Not to be critical, but the
PG&E project has been a patchwork all over Carmel. Wouldn't it make sense to complete one portion
prior to starting another?
2. Is PG&E responsible for the street repairs and paving? I assume that it was subcontracted out to
another firm. If so, in my humble opinion, that construction company does substandard work. I'm not
sure you were copied on the pictures I sent to Mayor Burnett, so I have attached them just to rest my
case.
3. Since the problem with the gas lines caused the excavations, it would seem to me that to have the
street "restored to pre project conditions" would mean that no evidence of the excavation would be
visible. Can you clarify how that would be possible without resurfacing the street entirely?
Forgive my passion regarding this issue, but my neighbors and I take a great deal of pride in our homes
and our surroundings. This disruption was for a very good cause--the safety of the residents, and we
gladly accept that disruption to achieve the end result. But we also want what is right, and that is to have
our streets in a condition that reflects the pride of those living on them, and the City of Carmel.
3
Best regards,
Lloyd
Lloyd Ligier
Direct 831-658-1958 I Mobile 831-595-5055
www.proactusa. com
-----Original Message----From: Fink, Denise [mailto:D1FL@pge.com]

Sent: Tuesday, April22, 2014 8:58AM
To: Lloyd Ligier
Cc: Mathes, Dawn
Subject: PG&E Work on Perry Newberry
Good evening Mr. Ligier
I received your message from the Mayor and wanted to address your concerns. The questions you have
are:
( 1) when will your street be repaired
The street will be repaired completely once the work is completed on Perry Newberry. There is
approximately three weeks of work left on Perry Newberry to do the entire street. One week to do
between 5th and 6th. In the meantime we are looking in to touching up the cutback in order to help with
the bumpiness of the road.
(2) what repair will be done (you'd prefer a repaving instead of a patch work).
Once the project is completed we will make sure the streets are restored to ore project conditions.
If you have any questions please feel free to contact me.
Thank you!
Denise Fink
Customer Impact Specialist
408-510-9452
PG&E is committed to protecting our customers' privacy.
To learn more, please visit http://www.pge.com/about/company/privacy/customer/
<Perry Newberry April2014 vl.jpg><Perry Newberry April2014 v2.jpg><Perry Newberry April2014
v3.jpg>
From:
To:
Subject:
Jason Stilwell
Lloyd Ligier; Jason Burnett
RE:Today's Meeting
Works for me. Jason S.
From : Lloyd Ligier

Subject : Today's Meeting
Thanks gentlemen. See you thenNice meeting you yesterday, Jason S.

Sent: Wednesday, July 16, 2014 7:18 AM
To: Lloyd Ligier
Cc: Jason Stilwell

Subject: Re: Gas Odor on 6th & Perry Newberry
Thanks. See you there. Copying Jason Sin case he can join at said time.
Jason K. Burnett
831.238.0009
On Tue, Jul15, 2014 at 11:10 PM, Lloyd Ligier <lligier@proactusa.com> wrote:

Let's meet at 2:45. 6th at Perry Newberry.
Lloyd Ligier
Pro* Act Mobile
Jason Burnett <jason.burnett@gmail.com> wrote:

I'm not sure the mesage came through. Would you mind please resending? Thanks.
Jason K. Burnett
831.238.0009
On Tue, Jul 15, 2014 at 8:46PM, Lloyd Ligier

<lligier@proactusa. com<mailto: lligier@proactusa. com>> wrote:
Lloyd Ligier
Pro* Act Mobile
Jason Burnett <j_~_s_o_nJ;m_m~_tt@gmi'!-iLg_g_m> wrote:

Lloyd,
You are welcome but all that I did was call 911. Thank you to our first responders for
being so quick. I'll pass on your appreciation to the CPD and Fire Dept.
In the future (and I hope that this never happens to you again), please call 911 directly so
that you can have an even quicker response.
I can meet at 2:45pm tomorrow but need to be on the road shortly after 3pm for a water
meeting. Would that work for you?
Thanks,
Jason
Jason Burnett
831.238.0009
jason. burnett@ gmail. com<mailto: jason. burnett@ gmail. com>
On Jul 15, 2014, at 7:21PM, Lloyd Ligier

<Uigi~I@PJQilg_t_y_~;:LQQill:SmllilJQJJig_i~r@_pJQilgJ\J.~il,_QQffi> >
wrote:
JasonCan't thank you enough for the quick response. Carmel police (Mel and Chris Johnson)
were here 5 minutes after I sent you the email. Fire department came 5 minutes after that.
PG&E is here now, discovered the leak, tearing up the street to fix it tonight. I sincerely
appreciate your attention to this. Are we meeting tomorrow at 3: 15?
Best regards.
Lloyd
Sent: Tuesday, July 15, 2014 5:48PM
To: Lloyd Ligier
Cc: DJEL@_p_g~,_QQ_rrtSm~ilto_;PJEL_@pg_~,_g_o_m> ;j_s_tilw_~_U_@_gi_g_~rm~L~il,_y_~:SmllilJQj~Jilw~J
l@ci.carmel.ca.us>; Michael Calhoun
Subject: Re: Gas Odor on 6th & Perry Newberry
I have called 911 and they are coming your way.
Jason K. Burnett
831.238.0009
On Tue, Jul 15, 2014 at 5:33PM, Lloyd Ligier

<U_i_gi_~r@pro_~_Q11l_~,_g_Q_m:S_m~ilt_Q;_lh_gj_~r@pro_~_Q11l_S_~_._g_Q_m> >
wrote:
Denise
My next door neighbors and I are smelling gas on the street between our homes. Needless
to say, this needs immediate attention.
Lloyd
Lloyd Ligier
PRO* ACT, LLC
Direct 831-658-1958 I Mobile 831-595-5055
<http :1/www. proactusa. com/>
<logo4 f3 9f5 d><h_tt_p_;L[w_ww_,pro_~~tJ!~il,_gQ_m(>
<http :1/www.facebook. com/PRO ACTLLC?ref=ts&fref=ts>
<facebookdaf6e3><_h_t_tp_:_!LwwwJ~~~-b_QQk_,~mni.P_RQACILL_C_7_r~f=1~&Jr~f=::t~>
<https://twitter. com/proactusa>
<twitterc78a9d><https :1/twitter. com/proactusa>
From:
Sent:
To:
Subject:
Jason Stilwell
Monday, July 21, 2014 12:47 PM
Jason Burnett
Emailing: petition.pdf
Your message is ready to be sent with the following file or link attachments:
petition.pdf
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving
certain types of file attachments.
Check your e-mail security settings to determine how
attachments are handled.
petition. pdf
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
Emailing: petition.pdf
petition.pdf
petition.pdf
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments.
Check your e-mail security settings to determine how attachments are handled.
PE:11TION TO TERMINATE Tr-IE CURRENT CITY ADMINlSTRA'TOR
To: Mayor Burnett and City Council Members of the City of Cannel-by-theSea:
The undersigned resident'), property owners and business people of the Citr of Cannel bythe-Sea, after giving careful consideration to the policies and practices currently being created and
implemented by the City Administr.UOr, Mr. Jason Stilwell, urge that the City Conncil request
and accept Mr. Stilwell's resignation. \Vith your receipt of this petition and the
required subsequent hearing, the proposed action should be taken in the best interest of the City
;md its residents at the September Council meeting.
The concerns which have led the undersigned to this action are because we believe the
current policies and practices have not only imposed a significant financial burden on the
communicy, but have caused our community to sillier a loss of Carmel's history and an
international reputation which has taken decades to est1.blish.
THEREFORE: rl11e undersigned request that the above referenced action be taken as
soon as pcm1iHcd under the Brmvn Act but no later than the September Council Inccting:
ADDRESS
NAME (Pis print}
--------------
------\
- _-_- - - - -
----r---~~
--~_J
------~------------------------------------------~-------------~
i
- - ------ ------------------------+---------------r;...__ _ _ _ _ _ _ _ _ _ _ _ _+-----
'
_------_----_-----1
--------------------------+---~-
--------------------------------------- - - + - - - - - - - - - - - - - - -
-------+--------------------------------
------i----------------------i'
i
'
-- ~-------------------------- --~--~---~---L. ___________ --------~---------~-------------'
PETITION TO TERMINi(fE THE CURRENT Cl'TY ADMINISTRATOR

vV c identif)' below but a
!(~~.v
actions \Which we believe have been coHlrary to both the iong-tcrrn
financial stability and international reputation of this corrununity:
!.The creation of policies rd1ccling; a b<:k of transparency regarding disclosure of pubtic

inronnalion as demonstrated by:
a. The Tefusal to produce document<> in a tirndy fashion and. in the format prescribed by
law. (Resut!ing in the community being identified as having lhc "most recalcitrant
goven1ment o!llcial'\ in the: State").
b. The hiring of lawyers outside the co:m.muniiy, at great t<Lxpayer expense, to
handle requests for public information that have been handled by City staff for decades.
2.Thc terminations or resignations of the newly hired City Cleik and about a dozen City
employees "~<Vith hundreds of years of institutional and historical knowkdge, rnost of whom have
been replaced hy out-of-town individuals who h.we no vested interest in the eommumty, at
suspiciously high salaries and benefits, two of whom cornmutc weekly from their homes in
Redondo Beach and Ventura.
:i.The fkaeccssionmg of City art valued at more than a quarter million dollan; and sold for $9,548.
l.Actions that have resulted in a number of lawsuits and tmasserted pending causes of aclion,
<vhich e.xvose the community to signiJic.mt financial loss and litigation expense.
5.Tbc: spending of approximately $27-t,OOO on computer experts (including a forensic expert) to

suppor! daims of employee misconduct tvithout any identified vvrongdoing, despite a.ssurances
from the Mayor that such reports would be forthcoming no later than January 2014,
6. Violation of Municipal Code 3.12.530 rc splitri11g of contr&cts to avoid the necessity
of complying vvith the requirement tk-1.t contracts in execs~ of $25,000 dollars, reccive City Council
approval, e.g. the Mark Alcock contracts.
7. Failure to set priorities for 1lu~ repair and reopening of the lristoric Forest Theater and the
disposition of Flanders.
g_ "The City budget has paid out funds to 4 out-of~tmvn law {inns when "1-Ve lnvc a City Attorney.
This docs not adho-c to the City's local hiring policy. The new fiscal year budget of $24,000,0()0
appears top-heavy as it includes an Exee11tive Assistant fo.r the Mayor and City Ad.ministrato.r (a
first), and since April20 12, an increase of 10 F..fE's and pn~jcckd 1~ar the new Fish /Cal ye;.u of
<lbout $.500,000 for rr upgrades,
9, Tite projected costs of $900,000 tn build a new two stall restroom at the south end of Car:md
Beach at Santa Luciao
1)The secrecy is totally inappropriate for the Carmel govemrnent (or any govt} We
residents should be seen and treated as part of the team, not as the enemy who cannot
have information about the city workings.
Fur1hermore it is taxpayer money that ls paying an out of the area !ega! firm to keep the
truth from us. Jason B. had said that the Council had not meant for the firm to be so
secretive but nothing has changed because that is the approach that Jason S. and Sue
Paul seem to be wed to. There actually seems to be a mental health issue here.
2)The arrest of Steve M. more than a year ago should have been resolved before.
Again the taxpayer is paying double salaries for IT as well as for the apparentfy
unsuccessful investigation of Steve's work. Much wasted money here, as wei! as a
very delinquent and poorly handled result, or lack of result Jason Burnett had
announced that the result would be forthcoming in Jan., 2014!!
3)Employees and !oss of history in the work force.The choice of staff has not been in
Carmel's interest First JS and Sue Paul accused and I or fired most of the employees
with important historical knowledge. Those who were not fired have left, presumably
because of unpleasant work conditions, ie. Heidi and Cindy and the brand new city
clerk, who had been a valued employee at Monterey.
The worst new hire has been Sue Paul, who came with a record of firing workers, one of
whom successfully sued, receiving $400,000 against her. Now we have 2 Cam1el
workers who have initiated suits and 2 more are very possible, The work atmosphere
;ls reported to be suspicious and tense.
2 of the main hires still live in So. CaL thus have not become part of the community.
Few , if any of the hires have a history with CarmeL Although the head Planning
Commissioner from another Monterey County town, who also lives in Carmel after just
building a home ;here, applied for our Planning job, he was not even interviewed.
Instead JS hired a much less experienced person from So. Cal who had no special
knowledge of CarmeL
4)Finances. JS has said that there is too little money to work on Forest Theater and do
a repair at Sunset, both very important to our enjoyment, as weB as the local economy,
he is spending $900.000 on the 2 stall bathroom at the beach, hundreds of thousands
on attorneys although he seldom uses our municipal attorney, The budget has risen
reportedly to $24 m.ii!ion from about $14 million 2 years ago_
The main point to me is that the large money being spent is not what is good for Carme!
and us residents, but what the 2 Jasons want or need because of their bad judgment
(attorneys) and lack of real understanding and feeling for our culture.
5)Forest theateL At the very weH attended workshop on Forest Theater, EVERYONE
said that they wanted to 2 main safety items to be repaired so that the summer program
could contlnue .. There was an electrical issue that PG&E indicated they could fix by
doing something temporary. We all !eft: the meeting with Jason Burnett saying these
would be handled right away. So far, it appears that nothing has been accomplished.
From:
To:
Subject:
Jason Stilwell
Jerry Gleason; 'Jason Burnett'
RE: countering flack
Jerry. It was wonderful talking to you and Catherine this afternoon. There are a lot of strong feelings about what is going on
right now. I thought more about your point of fairness. We can tell the fairness story.
First - the city staff exist to serve the residents - not the opposite.
The residents pay for and deserve the best possible run city. The staff deserve a structured well run institution. And that may
mean making changes carefully and thoughtfully as called for to provide the best service.
Fairness means giving people the benefit of doubt and respect by not gossiping or leaking information. Following the law.
Fairness means saving taxpayer funds through efficiencies.
The only lack of fairness in Carmel right now is a newspaper willing to write anything, including tearing apart a young women to
make a point along with a handful of people willing to join a witch hunt attacking a administrator for following the law and
carrying out the publicly noticed and voted upon initiatives of the Mayor and Council.
I'll work to convey this to a wider audience. I'm happy to hear any feedback you have.
Jason S.
From: Jerry Gleason [jerry.gleason@comcast.net]

Sent: Tuesday, July 22, 2014 6:59AM
To: 'Jason Burnett'; Jason Stilwell
Subject: RE: countering flack
Jason & Jason,
May I suggest that that you work with some PR I damage control expert to effectively communicate the city's personnel policies
to counter the /secrecy' claims by Paul Miller and others. For example, the issues regarding the ex-IT manger should have be
handled I resolved within a year, yet it is dragging on for unexplained reasons. Also, the recent release of a new hire needs to
be explained in terms of the person not being willing to become cooperatively aligned with the city's policies and procedures as
a team player.
Thanks for all the great work you both are doing for the community- especially for our long term water supply!
Regards,
Jerry

Sent: Monday, July 21, 2014 9:27 PM
To: Jason Stilwell; Jerry Gleason
Subject: Re: countering flack
Jerry,
Thank you for your note of support for Jason Stilwell. He and I met with the individual proposing the march on 815 and almost all
of her concerns are about decisions that the City Council, not Jason Stilwell, made (for example, Scenic Road restrooms). In
essence, she is asking for the City Council to blame" Jason Stilwell for decisions we made. Doing do would be unethical. We are
and should be accountable for the decisions we make and it would be wrong for us to suggest that staff should take the fall for
simply following City Council direction.
11
Jason and I will discuss your advice rea PR firm or other was of getting out our message.
Thanks again,
Jason
Jason Burnett
831.238.0009
On Jul 21, 2014, at 8:38AM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:
Thank you Jerry: I think you are right on. We are better serving the community than the City was a few years ago and
we are making changes to provide even better service and alignment going forward with what the community has
said it expects from its government. Change is never without challenge. I'll discuss further with the mayor. Jason S.
From: Jerry Gleason [mailto:jerrv.oleason@comcast.net]

Sent: Monday, July 21, 2014 8:20AM
To: Jason Stilwell
Cc: Jason Burnett
Subject: countering flack
Jason,
I think it's time to engage aPR firm to help to effect some low level damage control: The fires initiated by Paul Miller are
becoming fanned more and more, possibly leading to a march on Aug. 5.
It needs to be made clear that internal personnel decisions and actions need to remain private along with government
transparency laws. What is needed is a public awareness of general personnel policies so that people are aware that decisions
were and are being made in the best interests of serving the community, meeting the Councils' goals and their key initiatives.
I think he policies behind the exit IT manager's case needs to be explained within the constraints of the legal process. The guy is
shooting himself in the foot by not quietly resigning. As I said earlier, it will take only one proven allegation to discredit him.
Please know that most of the residents support you and the good work you are doing for the city. There is no need for a march
on 8/5.
Regards,
Jerry Gleason
Jason Stilwell
Jason Burnett
RE:Re: Eblast
From:
To:
Subject:
I don't see it. Would you mind resending?
From: Jason Burnett

Subject : Re: Eblast
I sent to you around 4pm.
Jason K. Burnett
831.238.0009
On Tue, Jul22, 2014 at 8:18PM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:

We can still review your draft if you'd like.
From:
To:
Subject:
Jason Stilwell
Jerry Gleason; 'Jason Burnett'
RE: countering flack
Jerry:
We would like all the personnel legal issues completed as soon as possible, clearly we are at the discretion of the legal
system. The greatest challenge is that we must keep the personnel confidential by law. I agree we need to get our
message out. Jason S.
From: Jerry Gleason [jerry.gleason@comcast.net]

Sent: Tuesday, July 22, 2014 6:59AM
To: 'Jason Burnett'; Jason Stilwell
Subject: RE: countering flack
Jason & Jason,
May I suggest that that you work with some PR I damage control expert to effectively communicate the city's personnel
policies to counter the /secrecy' claims by Paul Miller and others. For example, the issues regarding the ex-IT manger
should have be handled I resolved within a year, yet it is dragging on for unexplained reasons. Also, the recent release
of a new hire needs to be explained in terms of the person not being willing to become cooperatively aligned with the
city's policies and procedures as a team player.
Thanks for all the great work you both are doing for the community- especially for our long term water supply!
Regards,
Jerry

To: Jason Stilwell; Jerry Gleason
Subject: Re: countering flack
Jerry,
Thank you for your note of support for Jason Stilwell. He and I met with the individual proposing the march on 815 and
almost all of her concerns are about decisions that the City Council, not Jason Stilwell, made (for example, Scenic Road
restrooms). In essence, she is asking for the City Council to blame" Jason Stilwell for decisions we made. Doing do
would be unethical. We are and should be accountable for the decisions we make and it would be wrong for us to
suggest that staff should take the fall for simply following City Council direction.
11
Jason and I will discuss your advice rea PR firm or other was of getting out our message.
Thanks again,
Jason
Jason Burnett
831.238.0009
On Jul 21, 2014, at 8:38AM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:
Thank you Jerry: I think you are right on. We are better serving the community than the City was a few years
ago and we are making changes to provide even better service and alignment going forward with what the
community has said it expects from its government. Change is never without challenge. I'll discuss further
with the mayor. Jason S.
From: Jerry Gleason [mailto:jerrv.gleason@comcast.net]

Sent: Monday, July 21, 2014 8:20AM
To: Jason Stilwell
Cc: Jason Burnett
Subject: countering flack
Jason,
I think it's time to engage aPR firm to help to effect some low level damage control: The fires initiated by Paul Miller are
becoming fanned more and more, possibly leading to a march on Aug. 5.
It needs to be made clear that internal personnel decisions and actions need to remain private along with government
transparency laws. What is needed is a public awareness of general personnel policies so that people are aware that
decisions were and are being made in the best interests of serving the community, meeting the Councils' goals and their
key initiatives.
I think he policies behind the exit IT manager's case needs to be explained within the constraints of the legal
process. The guy is shooting himself in the foot by not quietly resigning. As I said earlier, it will take only one proven
allegation to discredit him.
Please know that most of the residents support you and the good work you are doing for the city. There is no need for a
march on 8/5.
Regards,
Jerry Gleason
From:
To:
Cc:
Subject:
Jason Stilwell
B4C; Mike Calhoun
Rob Mullane
RE: Remains of Exploded House.
Chief: coordinate with Rob regarding requirements as the site is secure and I imagine the landowner is
working with his insurance company. We require the site to be secure but we also don't let it remain in this
state for an extended period. Jason S.
From: B4C [mailto:jason.burnett@qmail.com]
Sent: Wednesday, July 23, 2014 9:22 PM

To: Mike Calhoun; Papia Gambelin
Cc: Jason Stilwell
Subject: Fwd: Remains of Exploded House.
Chief Calhoun or Papia,

Any suggestions for how I should respond to the questions below?
Thank you,
Jason
Jason Burnett
831.238.0009
j_~_S_Qn,_b_\Jin~_t_t_@gmi!iLg_o_m
From: ANTHONY DIAMOND <a.e.diamond@sbcglobal.net>

Subject: Remains of Exploded House.
Date: July 23, 2014 at 8:01:03 PM PDT
To: Mayor Burnett <jason@burnettforcarmel.com>
Reply-To: ANTHONY DIAMOND <a.e.diamond@sbcglobal.net>
Hello Mr. Mayor,
I am wondering what the schedule is for removing the remains of the exploded house. It has been many months since the
explosion and the remains with toilets, beds, and all sorts of stuff showing is certainly not improving the appearance of the
neighborhood. I can understand that litigation between the home owner and PG&E may go on for some time. But I don't
see any chance of using the remains of the old house in the construction of a new house. Could all the junk at least be
removed down to the old floor level and the chain-link fence moved to around the old foundation? Does Carmel have
ordinances to prevent trash from being stored in yards that may be in violation here?
At any rate, I think much too much time has passed without the mess being cleared away. If the city of Carmel could
apply pressure to get this cleaned-up, I would greatly appreciate it. Many thanks.
Respectfully,
Tony Diamond
SE Corner 3rd. Ave. & Santa Rita St.
From:
To:
Subject:
Jason Stilwell
Jason Burnett; PD CarmeiPineCone
RE: Forest Theater
I'm happy to discuss over the phone too Mary if you have questions about the information I sent you (to verify, in two
emails)
Sent: Wednesday, July 23, 2014 6:10 PM
To: PD CarmeiPineCone
Cc: Jason Stilwell
Subject: Re: Forest Theater
Mary,
Selection will be made by the City Council at the August 5th meeting.
I'll call with more but you are probably better off speaking with folks who have reviewed the proposals (I will when I
get the agenda packet).
Thanks,
Jason
Jason Burnett
831.238.0009
On Jul23, 2014, at 4:01PM, Mary Schley <mary@carmelpinecone.com> wrote:

Hello Jason and Jason,
According to the RFQ, a final selection for the consultant to take on the Forest Theater renovation was supposed to be
selected today. Did that occur? And if so, could you please comment on the applicants and process, as well as the
reasons for your final choice?
Thanks!
Mary
Mary Schley, reporter
The Carmel Pine Cone
(831) 274-8660
m~r_y_@_Qf!:rmJ~Jpjn_~~Qn~,_Q_Q_m
From:
Sent:
To:
Subject:
Attachments:
Jason Stilwell
Thursday, July 24, 2014 8:33 PM
Jason Burnett
Draft Eblast
Carmei_Petition Flyer Response.pdf
Here's our concept for a simple document that rebuts the assertions in the petition. The goal is a visual that shows how pervasively
flawed their information is, with a headline-level correction of each. We thought it would be an attachment to your eblast.
Here's our edit to tighten-up thee-blast and make it less about one person circulating the petition since we know there's a handful of
people collaborating together. Your sender email address is ok.
Dear NAME,
Have you ever had someone blame you for something that you didn't do? It feels awful doesn't it?
As employers, we work hard to hold our employees accountable for actions they take but not blame them for
something someone else did. As spouses and as parents we do the same.
Unfortunately we now have a small handful of people blaming our staff for decisions of the City Council. A
misleading petition is being circulated asking that we fire our City Administrator.
Not only does the petition misrepresent key facts (see attached), it would be unethical for us to hold our staff
accountable for simply following the direction of our City Council. The City Council must be held accountable
for our own decisions.
So as a vocal few are attacking our staff, I hope you will join me in thanking and coming to the defense of
the city staff who serve our community each and every day. Also, please take a moment to review the
attached document that corrects the misstatements being circulated.
The past two years have been productive in large part because of the great men and women in our city
operation. Our staff have managed the budget, leading to sizable surpluses in each fiscal year ($1.1 million
last year and over $500,000 this year) and won a national award for the clarity of the budget.
They have handled a large increase in capital projects (with effectively no capital budget three years ago to
a $4 million capital budget in the coming year). They have rectified a number of deficiencies in city practice
relative to payroll, procurement and other policies, and they are making good progress on a very aggressive
list of ten community key initiatives for this year.
At our most recent City Council meeting a prominent business owner and the head of the Carmel Residents
Association joined together in proposing a compromise regarding the Farmer's Market.
The tone of collegiality, respect and compromise will serve Carmel well.
Best,
Misleading Carmel Petition

Here are the facts, in contrast to pervasive misstatements about Carmel's city management.
The.
pg,o..
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Redondo Bruch au<l Ventura.
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From:
To:
Subject:
Jason Stilwell
Jason Burnett
Thoughts
Mayor: below is some information you may want to include excerpt for your eblast. Jason S.
For more than a decade the City lacked structure and accountability, few departments had responsible
heads, and the staff was forced to operate without real job descriptions, reviews or accountability.
Long stated City priorities were neglected, city codes and rules were ignored and many were out of compliance
with state and federal regulations, some even with our own municipal code.
Financial and management shortfalls left the city without direction, plans or structure.
Over the past three years, our city has protected the taxpayers' investment as we applied proven best practices
from strict budget controls to management structures with accountability.
Today, the city operates in a transparent manner. It has quarterly budget updates; every department has
performance measures to evaluate how well service for local residents is being provided. The City conducts
annual financial audits and the council is presented with contracts and budgets to approve.
Here are just a few of the positive changes leading to this result:
Improved public information;
Ensuring local residents have full access to any and all information at city hall is a top priority. We have
improved systems to respond quickly to all information requests, including official public records
requests.
Equally important we have improved all city reporting, resulting in an award-winning budget document
along with quarterly performance reports that highlight City activities. And we are working to overhaul
the decade old IT system making all reporting faster and more efficient.
Achieved an Award-Winning Budget;
A "Service Level Sustainability Plan" presented the Council with the facts and numbers needed to
establish longer-term budgets and uncover unfunded needs.
Identifying unfunded services and facilitating a public process allowed the City Council to prioritize
needs, leading to the voter's consideration and approval ofMeasure D, a 1% sales tax. MeasureD will
fund $20 million of improvements to the City's infrastructure, debt service, reserves, streets, and
services identified in adopted policy plans (such as plans to protect and enhance trees and the beach).
Brought municipal code into compliance with State and Federal Law;
For more than a decade the City of Carmel was not in compliance with State and Federal laws and even
our own municipal code. We have worked to ensure the city is now in compliance and up-to-date with
all legal requirements.
Negotiated pension cost sharing- reduced cost $500,000 per year;
The city is saving more than one-half million dollars each year in pension costs through a cooperative
negotiation with city labor unions, a successful refinancing of the City pension debt, and a more cost
effective pension benefit program for new employees. Other cities are looking at this plan as an
example.
Implemented professional management practices;
Every organization needs a management structure including the ability to review and make changes. For
more than a decade most city departments operated without a department head or job descriptions and
failed to review employees for the service they provided to Carmel residents. There was no
accountability.
2
Established a professional management system to align the efforts of the organization toward the
objectives of the City Council and legal requirements leading to a more effective organization and
avoiding future potential costly lawsuits. Upper management positions were reduced to refocus on front
line services and implemented efficiencies.
Carmel has progressed from a bunch of loosely run departments without financial controls, proper
structure or accountability to a professional, well-managed financially sound city.
Enhanced public safety;
An integrated public safety department was created to ensure timely public safety for Carmel residents
with the creation of the Carmel fire-ambulance services, strengthened police services and contracted fire
services all coordinated through robust annually reviewed performance measures.
Enhanced our City tourism branding;
Recognizing the importance of tourism for our city we developed, and the City Council adopted, a
model Destination Market Plan that has resulted in increased occupancy and recognition leading to the
City being rated the #6 destination in the U.S. by Conde Nast Traveler's reader's choice, #3 in the world
for romance by Travel and Leisure magazine, and ranked #7 best American cities for in the U.S. for
foodies by Conde Nast Traveler.
Identified and began to fulfill neglected programs and needs;
For the first time in decades the city has achieved long identified needs from the beach restroom first
called for 25 years ago, improvements and repairs to the Forest Theater first identified more than a
decade ago, as well as street and other infrastructure programs long neglected or forgotten.
Focused effort on long-term vitality and sustainability;
Worked with the City Council to adopt a set of enduring objectives (community character, long term
vitality and sustainability, organizational effectiveness, and fiscal stability) and annual key initiatives to
strategically focus the efforts of the City to meet identified outcomes.
In addition a number of long agreed to city policy plans that were ignored are now actively reviewed and
managed to meet the set objectives of preserving the City's natural resources, community character, and
public safety.
Brought the city into the information age;
With an information technology system that was more than a decade old, the Council's adoption of a
multi-step IT Strategic Plan will bring every City department up-to-date decreasing cost and making
information more accessible.
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
Re: Message from the mayor July 24th
Message from the mayor July 24th_edited.docx
Here's my take- just a light edit and legal review
From:
To:
Subject:

Rob Mullane; Jason Stilwell
Fwd: Monterey County Reusable Bag Ordinance
As we modify ours ...

Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Natalie Zayas Delgado <n~ti'!U~~-~Y--~-~-@gm_~iL<;:Q_m>

Date: Tue, Jul29, 2014 at 10:01 PM
Subject: Monterey County Reusable Bag Ordinance
To: "Natalie Zayas" <nataliezayas@gmail.com>
Tonight the Board of Supervisors voted unanimously to enact a plastic bag ban on single use plastic bags, with
a fee of.10 cents for paper bags and "reusable" 4.0 mil plastic bags.
The real heroes in this campaign are Matthew Spigel of Sustainable Salinas and the staff of Save Our Shores,
Laura Kasa and Brad Hunt who persistently worked with the county for at least 2 years to bring about this
resounding success.
The ordinance includes the possibility of raising the fee to .25 cents in a year if the 10 cents doesn't do the job.
Businesses will be given a 6 month grace period. Garment bags and produce/meat bags are exempt.
Restaurants are not included.
Thank you to everyone who wrote letters and e-mailed our supervisors.
The Supervisors were working for the Sept. 1 deadline in case the State passes their ban. We aren't sure what
will happen with that so it is best to get one done before Sept. 1, just in case. The state ban is a 2.25 mil bag
and also exempts retailers like Macy's, etc. They were smart to move on this and there is nothing wrong with
putting the ordinance in place if the State does not get theirs to vote or pass their ban.
This was the longest meeting I have ever been though and I do not like meetings! Our item did not come up
until after They did not get to the ordinance until 6 PM. But worth it in the end. A representative from the
Grower's Associations spoke for the ban but with the bags being 2.25 mil. The Supervisors were ready to vote
and did not ask him questions.
Seven people spoke in favor of the ban: Robert and Densye from CSMC/Sus. PG, Matthew from Sus. Salinas,
Brad from Save Our Shores, a resident of Carmel Vally, Bruce and myself The Grower's Assoc. rep was the
only person against the ordinance.
Monterey and Carmel already have bans. Gonzales just passed one. The rest of the South County cities are
moving ahead with the County as is Seaside and possibly PG. Marina already voted to move ahead with the
County.
Thank you again for those who wrote letters! 5-0! :)
Natalie Zayas Delgado

Chair, Citizens for Sustainable Marina (C4SM)
Programs Chair, Sierra Club Ventana Chapter
Chair, Marina Labor Day Parade
Every great dream begins with a dreamer. Always remember, you have within you the
strength, the patience, and the passion to reach for the stars to change the world.
Harriet Tubman
From:
To:
Subject:
Attachments:

Jason Stilwell; Kenneth Talmage; Don Freeman; Mike Calhoun
Fwd: Draft Matrix
i mageOOl.png; CityofCarmeiChartv.Fi nal Draft.pdf
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Mathes, Dawn <WXMJJ.@r.g~,-~_Qm>

Date: Tue, Jul29, 2014 at 1:58PM
Subject: Draft Matrix
To: ill.~f!:lhmm@g_i_._g_~r.m.~L~-~LY.~ II <m.~-~lhQJJ.n_@~L~f!:nn~.Lg_~_JJ_~>, II Jf!:~_Q_n_Bw;.n~11 II <j_~_g_nJ:m_m~11@_gm.~.iL~_gm>
11
Good afternoon, Mayor Burnett & Chief Calhoun -
Attached is the draft matrix you requested at our last meeting, which lists various measures PG&E has put in
place in Carmel-by-the-Sea. If you have suggestions or questions, please provide to me by tomorrow, so that
we can finalize the document should you decide to include it in the August 5 Council meeting packet.
-Dawn
Dawn Mathes
Government Relations - Central Coast
Pacific Gas and Electric Company 1356 E. Alisal Street !Salinas CA 93901
Office 831.784.35841 Cellular 831.676.73511Email dawn.mathes@pge.com
PG&E is committed to protecting our customers' privacy.

To learn more, please visit http://www.pge.com/about/company/privacy/customer/
From:
To:
Cc:
Subject:

Jason Stilwell
Jason Burnett
Re: Dahlstrand
Yes. Was planning on it.

Jason K. Burnett
831.238.0009
On Tue, Jul29, 2014 at 6:10AM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:

You may want to consider noting at the beginning ofthe upcoming Council meeting the loss ofOlafDahlstrand
From:
To:

Jason Stilwell
Subject:
Re: PG&E
Yes, that's the item. Maybe leave without a recommendation either way (unless you and/or Calhoun have one).
Jason K. Burnett
831.238.0009
On Wed, Jul30, 2014 at 10:28 PM, Jason Stilwell
<J_S_til_w~U_@~LQ!l!In~_Lg_~_J,t~>
wrote:
Could you please reclarify what this item entails; I apologize for the follow-up question.
Item: Receive an update on the investigation ofthe March 2014 house explosion and consider authorizing
PG&E to continue work on Gas Safety Project
Recommendation: Do we recommend reauthorizing work?
Summary:
PG&E blew up house
Work stopped
Several public hearings
Investigative reports
Matrix of Enhanced Work Procedures
List of open questions
Project remains on hold

o Safety project needs to be completed
o Gas lines are in various states
o Roads
Analysis:
Gas safety project
Franchise agreement and trees
Mapping and sewer lines
Repair records and line puncture
House explodes
911 not immediately called
Hofsas slow response
City asked to stop work
CPUC investigating
PG&E investigated, provided prior report and attached supplemental report
Investigation focused on molecules not practices
Matrix and open questions to address practices
Fiscal:
History:
Council meetings and workshops
Attachments: the three on this email
<imageOO 1.jpg>
2
Jason Stilwell
City Administrator
831-620-2000
<FinGasOps.CityofCarmelchart.pdt><COMPLETE PGE Carmel Supplemental Information Response_Index

5049_2014073 .... pdt><PGE Ltr re Supplement_6.9.2014.pdt>
From:
To:
Subject:

Jason Stilwell
Re: AP-201 Public Records Act Policy
Don said he had edits of whatever you'd sent him. Does this include those edits?
Jason K. Burnett
831.238.0009
On Wed, Jul30, 2014 at 5:14PM, Jason Stilwell <IS1ilw~ll_@g_Lg_i!rm~_Lg_~JJ~> wrote:

Word version to facilitate changes; I'll put your changes into a Council policy template and draft the resolution
and staff report
<AP-201 Public Records Act Policy.docx>
From:
To:
Subject:

Jason Stilwell
Re: Yvette
No. I don't have authority to authorize such things. She tells me when she will be out and I always say "fine with me"
but not sure she told me this time.
Jason K. Burnett
831.238.0009
On Thu, Jul31, 2014 at 12:08 PM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:

Why is Yvette leaving today at 3 :30? She says you authorized it.
<imageOO 1.jpg>
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Cc:
Subject:

Rob Mullane
Jason Stilwell
Re: Carmel Resident
Rob,
Thank you. I met with him and his wife at their house yesterday morning. They said that they have someone to
assist them in getting the appropriate permit and will be putting that person in touch with me. I, in turn, will put
that person in touch with you.
They were just happy to know there was a possibility of having turf in their back yard (they want to reduce their
water bill).
Thanks,
Jason
Jason Burnett
831.238.0009
On Jul31, 2014, at 5:52PM, Rob Mullane <rmullane@ci.carmel.ca.us> wrote:
Mayor Burnett,
As a matter of policy, we do not provide recommendations for consultants. Most people can locate firms that do
business in Carmel by word of mouth or through their own research. Either a landscape designer or a building designer
could assist him with the application. Architectural firms could also help.
If you would like to provide more directed assistance, a few firms that do business here regularly include:
Michelle Comeau (landscape designer)- 831-620-0111
Kathleen Coss (landscape designer)- 831-620-1630
Carmel Building and Design- contact: Matt Hanner- 831-626-8606
Lehman Design- contact Alan Lehman- 831-747-4718
Ortiz Design Group- contact Claudio Ortiz- 831-626-4146
Stocker and Allaire- contact Chris Boqua- 831-375-1890
Adam Jeselnick (architect) 831-620-5164
Safat Malek (architect) 831-626-3490
These are just a few options. There are several others that do work in Carmel and that are familiar with our
Planning requirements. I hope this is helpful.
Robert A. Mullane, AICP

Community Planning and Building Director
City of Carmel-by-the-Sea
P.O. Drawer G
main (831) 620-2010
direct (831) 620-2057
rmullane@ci.carmel.ca.us
From: Jason Burnett [mailto:jason.burnett@qmail.com]

Sent: Wednesday, July 30, 2014 9:56PM
To: Rob Mullane
Cc: Jason Stilwell

Subject: Re: Carmel Resident
Thank you Rob. I spoke with Mr. Manfrotto (by the way, I just made the connection ....
http://www.manfrotto.us) and seems the challenge is he is only here for a short time period and English is not
his first language. I know that we don't recommend one business over another to people but is there some way
we could suggest a person/firm who could help him fill out the forms? I'll go meet him (I want to anyway) and
see where that goes.
Jason
Jason Burnett
831.238.0009
On Jul30, 2014, at 9:04AM, Rob Mullane <RMullane@ci.carmel.ca.us> wrote:
Mayor Burnett,
The City has approved the installation of artificial turf in a few cases recently. We require a Design Study
application to review the design, coverage extent, and the specific type of artificial turf that is proposed.
Mr. Manfrotto was informed of the need to obtain a Design Study for the change to the property's landscaping
and reportedly was upset that the City requires a planning permit for this.
In my view, requiring a Design Study permit is important. Obtaining a Track 1 Design Study approval is not an
onerous process, and is necessary to ensure compliance with City requirements. The City's Design Guidelines
discourage large areas of turf visible from the street, and we also want to make sure that the specific type of
proposed artificial turf is appropriate. Some types look very nice and natural, and others do not.
While the City wants to be supportive of water-saving measures like artificial turf, we also want to maintain the
2
aesthetics of the community and the village character. Please let me or Jason know if you have additional
questions. Thank you.
Robert A Mullane, AICP

Community Planning and Building Director
P.O. Drawer G
main (831) 620-2010
direct (831) 620-2057
rmullane@ci. carmel. ca. us<mailto: rmullane@ci. carmel. ca. us>
From: Jason Burnett [m~_ilt_Qj_~_S_Q_DJm_m~_tt@gm~_i_Lg_g_m]
Sent: Tuesday, July 29, 2014 11:47 AM
To: Rob Mullane
Cc: Jason Stilwell
Subject: Fwd: Carmel Resident
Rob,
Anything I should know before I contact the resident?
Thanks,
Jason
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Yvette Oblander <YOblander@ci. carmel. ca. us<mailto: YOblander@ci. carmel. ca. us>>
Date: Tue, Jul29, 2014 at 10:55 AM
Subject: Carmel Resident
To: "Jason Burnett<mailto:jason.burnett@gmail.com>"
<jason. burnett@gmail. com<mailto: jason. burnett@gmail. com>>
Jason,
Carmel resident Lino Manfrotto, who goes back and forth from Carmel to Italy and owns a home on Scenic,
would like to set up a 15 minute meeting with you . He would like to speak to you in regards to being able to
put down artificial turf in his backyard. He has already spoken to the Planning Dept. and would still like to
speak with you before he leaves back to Italy on August 5th.
If you would like for me to set up a time, just let me know, or he can be contacted at the following:
lino@manfrotto. com<mailto: lino@manfrotto. com>
831-625-9768
Regards,
Yvette Oblander
Executive Assistant
City Of Carmel-by-the-Sea
P.O. BoxCC
Carmel, CA.93921
yo blander@ci. carmel. ca. us<mailto: yoblander@ci. carmel. ca. us>
Office - (831 )620-2056
Mobile -(831 )869-6625
Fax - (831 )-620-2004
[Carmel By The Sea Logo for prototype of City Flag 2006]
<imageOO 1.jpg>
From:
To:
Subject:

Jason Stilwell
Re: Yvette
I think she said she was going to meet me at devendorf at 4pm for the MCCVB China TV shoot.
Jason K. Burnett
831.238.0009
On Thu, Jul31, 2014 at 12:45 PM, Jason Burnett <jason.burnett@gmail.com> wrote:

No. I don't have authority to authorize such things. She tells me when she will be out and I always say "fine with me"
but not sure she told me this time.
Jason K. Burnett
831.238.0009
On Thu, Jul31, 2014 at 12:08 PM, Jason Stilwell
<IS1ilw~ll_@g_Lg_i!rm~_Lg_~_._!J>
<imageOO 1.jpg>
Jason Stilwell
City Administrator
831-620-2000
wrote:
From:
To:
Jason Stilwell
Subject:
RE:Re: Yvette
Jason Burnett
Ok
From: Jason Burnett

Subject : Re: Yvette
No. I don't have authority to authorize such things. She tells me when she will be out and I always say
"fine with me" but not sure she told me this time.
Jason K. Burnett
831.238.0009
On Thu, Jul31, 2014 at 12:08 PM, Jason Stilwell <JStilwell@ci.carmel.ca.us> wrote:

<imageOO 1.jpg>
Jason Stilwell
City Administrator
831-620-2000
CITY LETTERHEAD
August XX, 2014
Ms. Denise Tyrrell

Interim Director
Safety and Enforcement Division
California Public Utilities Commission
505 Van Ness Avenue
San Francisco, CA 94102
Re: Request for 011 City Of Carmel-by-the-Sea Explosion March 3 2014
Dear Ms. Tyrrell:
The City of Carmel-by-the-Sea (Carmel) formally requests that the California Public Utilities
Commission's (Commission or CPUC) Safety and Enforcement Division complete its report into
the Carmel gas explosion that occurred on March 3, 2014. Carmel further requests that after the
completion of the formal staff report, that the Commission promulgate an Order Instituting
Investigation (011). 1 Under Rule 5.1, the "nature of the matters to be investigated" in the 011
would focus, among other things, on whether Pacific Gas and Electric Company (PG&E)
violated any applicable provision or provisions of the California Public Utilities Code,
Commission general orders or decisions, or other rules or requirements pertaining to safety,
recordkeeping and integrity management for its gas distribution service and facilities.
It is highly troubling, almost four years after the Line 132 PG&E explosion in San Bruno, that
Carmel and its residents witnessed the spectacle of whether PG&E can manage its as-built
records or properly identify gas pipelines in the ground. "Ground truthing" should have been a
minimum standard safety practice after the records debacle of the past four years. Under its
franchise and police powers, City officials in Carmel have a solemn duty to protect the health
and welfare of City residents, businesses and visitors. This explosion could easily have killed
and seriously injured people and whether PG&E violated the law should not be ignored. It is
clear from the preliminary investigations that PG&E still doesn't know what is in the ground in
Carmel and elsewhere. The Commission has already acknowledged that PG&E has serious
issues with its recordkeeping in relation to the PG&E explosion in Carmel: "A big concern is
PG&E' s mapping issue. It is PG&E' s responsibility and duty to know what they have in the
ground and where it's located." 2
An 011 is the only fair, objective, public and forthright way to review and determine whether
PG&E' s recordkeeping practices for its entire gas transmission system have been unsafe and in
violation of the law. The fact that PG&E does not want a formal 011 is all the more reason to
conduct it. The root cause from the Exponent report was determined to be: "Inadequate
1
Rules of Practice and Procedure, Rule 5. 1

http://www.sfgate.com/news/article/PG-amp-E-Carmel-home-explosion-blamed-on-bad5316064.php
verification of system status and configuration when performing work on a live line." 3 It appears
from the Exponent report that PG&E has violated the law and CPUC regulations, including the
failure to operate a safe system under Public Utilities Code Section 451.
Despite assurances to the contrary, there is no way for Carmel to ensure that PG&E will take the
recommended actions suggested by Exponent unless there is an investigation and a remedial
order of the Commission. The Exponent recommended actions include: 1) develop procedures to
require positive verification of the expected system status and configuration when working on a
pipe; 2) develop procedures to require further investigation of the system configuration when
estimating a job for which "as-builts" are not available; 3) review the current process for
receiving, approving, and storing job folders; and 4) develop a process for more detailed pre-job
briefing. 4 .
The Commission has the responsibility under Public Utilities Code Section 761 to correct and
prevent unsafe utility practices. To that effect, we ask that SED complete a staff report and
request the Commission to commence a formal investigation into whether PG&E' s
recordkeeping represents a deficient engineering practice that has fostered unsafe PG&E
decision making about its transmission gas pipelines. The Commission should investigate and
decide whether PG&E' s recordkeeping pertaining to gas distribution lines, has violated good and
accepted engineering standards and practices, and thus whether PG&E violated Section 451 of
the Public Utilities Code or other laws and regulations.
Sincerely,
Jason Burnett
Mayor
Cc: CPUC Commissioners
Governor Jerry Brown
Others ...
3
4
Exponent Carmel Gas Incident, April2014; page 66

Id
From:
To:
Subject:

Jason Stilwell
Re: Examples
That is a good start to the list. Will be good as part of a report out on your evaluation, especially if 5-0.
Jason Burnett
831.238.0009
On Aug 1, 2014, at 12:01 PM, Jason Stilwell <jstilwell@ci.carmel.ca.us> wrote:
Good conversation this morning. Here's offthe top of my head. I'll keep at it.. What have we
fixed and what are we fixing?
Fixed
Keeping people out of a moldy basement
Storm drain under a house
Having contracts for work
Bidding processes to assure qualified people do work
Making sure city is listed as additional insured
Made sure spending is authorized by council
All hires follow a process
Inspecting defibs
Building safety inspections per code
IT security
Required HR training
Agendas distributed per state law

Some new Sharon safety inspection
Sidewalk safety (ie 6th & Lincoln)
Event permits
Ambulance training
Safety training (MDMA labels, driving)
Council meeting accessibility?
Hydraulic stretcher (do we have back claims)?
Raises need to be per scale
Fees match adopted fee schedule (no kickbacks)
Employee evaluations
Fixing
Forest theater was unsafe
Drug policy
Pay people as authorized
ADA
Accessibility of book drops
Dispatch/web eoc
Required record keeping
From:
To:
Cc:
Subject:

Yvette Oblander; Susan Paul; Sullivan Carey-Lang; Jason Stilwell
Kristina Morton
Re: Contact for Mayors Meeting
Yvette, Sue, Sullivan and Jason,

Thank you for offering to help on this. I think it is better if Kristina and I handle so that it is done without taxpayer
expense.
Jason S., would be great if you could attend.
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 1, 2014, at 11:42 AM, Yvette Oblander <YOblander@ci.carmel.ca.us> wrote:
Sue,
I just met with Jason and after talking, he thought it would be best if Kristina took over this project regarding the
meeting for Wednesday. I will pass along any information that we have to her.
Regards,
Yvette Oblander
Executive Assistant
City Of Carmel-by-the-Sea
P.O. Box CC
Carmel, CA.93921
yoblander@ci.carmel.ca.us
Office - (831)620-2056
Mobile -(831)869-6625
Fax- (831)-620-2004
<imageOOl.jpg>
From:
To:
Subject:

Jason Stilwell
Re: Workload
I agree that the organization can handle the workload after it has gone through its organizational change but right now
we want you to have time to focus on completing the change.
Jason Burnett
831.238.0009
On Aug 1, 2014, at 7:30AM, Jason Stilwell <jstilwell@ci.carmel.ca.us> wrote:
Mayor, The workload isn't as much about volume as it is organizational change. We need to focus on completing the
change.
We started with a strategic framework (objectives, initiatives, policy plans, system and standards)
We restructured the organization to align with the framework ( 5 departments, 22 divisions, 1OOish programs)
We have staffed the structure with people qualified to meet the needs of the organization (still in progress in IT and
community activities)
We have reviewed, updated, and created new policy plans to define priorities (mostly complete)
The organization is learning to work based on established rules, procedures, and toward policy goals (in progress)
We are updating rules, policies, and procedures as required to define standards of activities, meet legal requirements,
and align practices and procedures with organizational objectives (underway)
Next, and where we need to get:
Maintenence. Annually update goals and objectives, review for update policy plans based on a defined schedule or as
needed, continually manage performance, adjust muni code and rules and administrative policies and procedures as
required to keep activities aligned with law and need (final phase of change).
Jason S.
From:
Sent:
To:
Subject:
Attachments:

Saturday, August 02, 2014 9:02 PM
Steve Dallas; Jason Stilwell; Carrie Theis; Victoria Beach; Ken Talmage; Don Freeman
Fwd: legal costs
Legal costs.xlsx; A TTOOOOl.htm
FYI. Please do not respond.

Jason Burnett
831.238.0009
From: Jason Burnett <jason.burnett@gmail.com>

Subject: legal costs
Date: August 2, 2014 at 8:56:44 PM PDT
To: Paul Miller <paul@carmelpinecone.com>, Mary Schley <mary@carmelpinecone.com>
Paul and Mary,

I know that you've both been critical of the city's legal spending recently. Thought some data might inform the
debate. Average annual legal spending during Jason Stilwell's first three years have been $395k. Average in the
three years before that was $478k. Average during my first term as mayor was $366k. Average two years prior
was $405k. Average of two years before that was $538k. The downward trend is even more if you adjust either
by the CPI or the size of the city's budget ... but not both, as Paul might point out ;). I could get the size of the
budget for each year to help make that calculation if you want. I'm not sure if these include Don Freeman's
compensation but that has bee constant so does not affect the trends. I'll check and get back to you.
Of course elections and the hiring of Jason Stilwell don't align perfectly with the fiscal years for which we
currently have the aggregate data and for other reasons I'm sure this data isn't perfect. For example, one could
argue that sometimes the legal expense lags particular decisions or actions. I hope that this is illustrative and
helpful. Please let me know if you don't think it is for some reason because I want to have a good measure of
our legal spending so that we can manage and keep pushing the expenses downward. We'd all like the legal
costs to continue going down and will keep pushing them down as far as reasonable. That said, the city does
make laws, enforce laws and follow laws so we will continue to hire lawyers. For point of reference in the most
recent fiscal year (20 13-2014) we spent about 2. 6% of our budget on lawyers.
See attached.
Thanks,
Jason
From:
To:
Subject:

dick stiles; Don Freeman; Jason Stilwell
Re: PRA response policy...
Don or Jason,
Please see Dick's comment below. Let's review and make sure the policy is clear as drafted or make changes if not.
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 4, 2014, at 5:44PM, dick stiles <dbcarmel@sbcglobal.net> wrote:
>Hi Jason
>This may be labeled as petty, however, several members of the CRA Board were confused and therefore there is a
possibility others will be ...
>Page 139 .. Exhibit A of your current packet .. Ill procedures .... sentence 1
>"Whenever possible ....... be made available at the time of the request" This seems to be in contradiction to the 3rd
sentence.:" ....... .forwarded to the City Clerks Office" and sentence #1 and #4 of THE CITY CLERK'S OFFICE:
> If I am right, correcting this confusion before pubic discussion may save some time and embarrassment and if you
disagree you will disregard this e-mail and no harm will have been done.
>Thanks for listening ... Dick Stiles
From:
To:
Cc:
Subject:

Yvette Oblander
Jason Stilwell
Boards and commissions
Yvette,
Please add me to the distribution list for agendas for all our boards and commissions. Please offer the same to
others on the CC.
Thanks,
Jason
Jason K. Burnett
831.238.0009
From:
To:
Subject:

Don Freeman; dick stiles; Jason Stilwell
Re: PRA response policy...
Jason,
As discussed, I'd suggest a clarifying transition here:
Sentence about turning over anything on the spot.
"IF THAT IS NOT POSSIBLE, THEN .... " Other procedures apply.
Please wordsmith if you want but that's the gist.
Thanks,
Jason
Jason K. Burnett
831.238.0009
On Mon, Aug 4, 2014 at 7:07PM, B4C <jason.burnett@gmail.com> wrote:

Don or Jason,
Please see Dick's comment below. Let's review and make sure the policy is clear as drafted or make changes if
not.
Thank you,
Jason
Jason Burnett
831.238.0009
ii!~QnJ2.Yrn~U@gm_~iL~Qm
On Aug 4, 2014, at 5:44PM, dick stiles <dbcarmel@sbcglobal.net> wrote:

>Hi Jason
> This may be labeled as petty, however, several members of the CRA Board were confused and therefore
there is a possibility others will be ...
>Page 139 .. Exhibit A of your current packet..III procedures .... sentence 1
> "Whenever possible ....... be made available at the time of the request" This seems to be in contradiction to the
3rd sentence.:" ........ forwarded to the City Clerks Office" and sentence #1 and #4 of THE CITY CLERK'S
OFFICE:
> If I am right, correcting this confusion before pubic discussion may save some time and embarrassment and
ifyou disagree you will disregard this e-mail and no harm will have been done.
> Thanks for listening ... Dick Stiles
From:
To:
Subject:
Jason Stilwell
convictionsoftheheart@yahoo.com; jason burnett@gmail. com
RE: Carmel at its best!
Thank you for the feedback and for your support Helena. Good luck with your endeavors. See you
soon. Jason S.
From: convictionsofthehea rt@ya hoo.com [ mai Ito: convictionsofthehea rt@ya hoo.com]
Sent: Monday, August 04, 2014 10:28 PM
To: Jason Stilwell; jason burnett@gmail. com
Subject: Carmel at its best!
Hi Jason Sand Jason B,

Sunday a Carmel resident knocked at my door and asked for a signature to remove both of you from your
positions. Wtf! :(
I told them I like and respect both of you and I will not sign however bend their ear with the truth. It took Eco
Patrol4 yrs (2010 to 2014)to get a call back from City Hall regarding business. Hmmm? Sounds like someone
isn't doing their jobs. I said, respect what ever decisions they make because they're pertinent to information
(details) not the general public.
Honestly there are a lot of negative creatures in this town, who seem to see the glass half empty 99% of the
time. I'm moving back south however I will visit this area every six weeks or so for business. Take care and
wish you both all the best, Helena Rey =)
From:
To:
Cc:
Subject:

Barbara Livingston
Victoria Beach; Jason Stilwell
Re: Initiatives
Barbara,
Thank you for your support for Jason S.
You are right, it is up to all ofus to help make sure others see what we already see.
Jason
Jason Burnett
831.238.0009
On Aug 5, 2014, at 3:28PM, Barbara Livingston <green.gardens@att.net> wrote:
Walking home from the meeting last night, I realized that our City Administrator has been more active in the
community than his previous two predecessors. Jason Stilwell, his wife and son participate in CRA beach cleanups. He and his wife attend CRA benefits and social events. I believe Jason Stilwell IS doing community
outreach. More is always better and its probably up to all of us to see that he gets this exposure.
Barbara
Barbara Livingston
P. 0 .Box 6025
Carmel, CA 93921
E. green. gardens@att. net
P. 831.626.1610
From:
To:
Cc:
Subject:

Malashenko, Elizaveta I.
Lee, Dennis M.; Cauguiran, Aimee; Don Freeman; Denise Tyrrell; Jason Stilwell; Bruno, Kenneth;
Kenneth Talmage; Mike Calhoun; Yvette Oblander
Re: PG&E Enhanced Work Procedures
Liz a,
I don't believe so but let me encourage Don, Ken, Jason or Chief Calhoun to weigh in.
We will, at the appropriate time, request an order instituting an investigation (also as described in the motion).
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 6, 2014, at 10:04 PM, Malashenko, Elizaveta I.
<~lj,?;i'J:Y~-t~LITH!-li'i~h~nko_@_QQJJ_Q,_g_~,_gm~>
wrote:
Jason,
Thank you for sharing. Is there anything that you are looking for from us, other than certification mentioned in the draft
motion below?
Best,
Liz a
On Aug 6, 2014, at 9:39PM, "Jason Burnett"
<jfl,_Q_nJm.m~11@_gm~_iL_g_o_m>
wrote:
Dennis,
Sending to you as per Liza' s out of office message. See below.
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 6, 2014, at 9:37PM, Jason Burnett <jason.burnett@gmail.com> wrote:
Liz a,
Here is a DRAFT of the motion passed unanimously by our City Council last night:
Motion by Council Member Talmage, seconded by Council Member Beach that the City specifically request a
written commitment from PG&E and the Safety Enforcement Division Commission of the CPUC that will
certify all emergency leak protocols, all gas line work and any further tapping and that all operations will be
carefully monitored, revised protocols be followed and a statement issued certifying that the pipe
replacement work including tapping operations and leak protocols are safe and in addition incorporate that
into the Franchise Agreement, provide a revised matrix and pursue an order instituting an investigation.
Again, this is a draft motion. Our staff will review the tape of the meeting and confirm that the statement
above is as passed.
Thanks,
Jason
Jason Burnett
831.238.0009
On Aug 6, 2014, at 10:29 AM, Malashenko, Elizaveta I. <elizaveta.malashenko@cpuc.ca.gov> wrote:
Mayor Burnett,
Checking-in to see how the gas safety discussion at the City Council meeting went from your
perspective.
Regards,
Liz a
On Jul29, 2014, at 10:13 PM, "Jason Burnett" <jason.burnett@gmail.com> wrote:
Liz a,
Thank you. I will share our comments on the doc with you tomorrow.
Jason
Jason K. Burnett
831.238.0009
On Tue, Jul29, 2014 at 6:19PM, Malashenko, Elizaveta I.

<elizaveta.malashenko@cpuc. ca. gov> wrote:
Mayor Burnett,
PG&E has provided SED with a copy of Enhanced Work Procedures that I understand PG&E
submitted to you today. I reviewed the document and it appears to address the major areas of
concern at a high level. Please let us know if you consider this information sufficient for the
August 5th City Council Meeting and if there there is anything that SED can do to be of further
assistance.
Kind Regards,
Elizaveta
Elizaveta Malashenko
Deputy Director
Office of Utility Safety and Reliability
Phone:415-703-2274
E-mail: elizaveta.malashenko@cpuc.ca.gov
From: Jason Burnett [jason.burnett@qmail.com]

To: Bruno, Kenneth
Cc: Room 7431 (CPUC East/SED); Yvette Oblander; Tyrrell, Denise; Malashenko, Elizaveta 1.;
Cauguiran, Aimee; Jason Stilwell; Michael Calhoun; Don Freeman; Kenneth Talmage
Subject: Re: CPUC meeting with Mayor Burnett 7/22/14@ 1PM
2
Kenneth,
I look forward to see you tomorrow.
Jason
Jason Burnett
831.238.0009
On Jul21, 2014, at 10:56 AM, Bruno, Kenneth <_k~_n_n~11Lh!JJTIQ_@q2.1J~,_g_~t_gm.'> wrote:
The meeting will be held at the State of California building located at 455 Golden Gate Ave, San
Francisco, CA 94102. Once you enter the building please proceed to the SED offices located on
the ih Floor (Room 7431). A conference line is also being provided as requested. Please feel
free to call me with any questions. Thank you,
Call-in# (866) 796-1644

Passcode: 4104504
Kenneth Bruno
Acting Program Manager
Gas Safety & Reliability Branch
Office: (415) 703-5265
Cell: (415) 852-2936
From:
To:
Subject:

Jason Stilwell
Fwd: Re: Lawsuit
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Jason Burnett <j_~_S.Qn,_b_mn~tt@g_m~j_l_._g_Qm>

Date: Wed, Aug 6, 2014 at 5:11PM
Subject: Re: Lawsuit
To: ''K~Uy__Nix'' <k~Uy_@_Q~rm~_lp_in_~~Qn~,_QQ_m>
Cc: "Don Freeman" <cityatty@ix.netcom.com>
Kelly,
Don (copied) handles PRAs and legal matters for Carmel. He is working with Mr Shapiro. He can comment.
Thanks,
Jason
Jason K. Burnett
831.238.0009
On Wed, Aug 6, 2014 at 5:02PM, Kelly Nix <kelly@carmelpinecone.com> wrote:

Hi Jason,
I sent the below email message to Jason Stilwell at about 2:10p.m. today. Jason's always been great in responding to
my emails, but in the event he's on vacation, I wanted to let you know I reached out to him. Ifthere's someone else I
should speak to, please let me know. I'll be in the office tomorrow at about 9 a.m.
Thanks,
-Kelly
Hi Jason,
I'm writing a story about the lawsuit that Neil Shapiro filed against Carmel alleging the city violated the
Public Records Act. He told me the city hadn't yet been served with the suit, but that he did email it to
someone at city hall. Would you or an attorney for the city like to comment on the lawsuit?
I called the main number in trying to reach you but got the recording. I figured this would reach you faster. If
you'd like to speak on the phone, I can be reached at the number below.
Thanks,
Kelly Nix/Reporter
831.274.8664
From:
To:
Jason Stilwell
Subject:
RE:Hugs and hisses
Jason Burnett
Glad to see Royal back with his signature column
From: Jason Burnett

Subject : Hugs and hisses
http :1/www.montereybaypartisan. com/20 14/08/06/hugs-hisses-mostly-carmel-version/
Jason K. Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett
RE: PG&E Enhanced Work Procedures
Here's what staff sent to PG&E yesterday per their request

Motion by Council Member Talmage , seconded by Council Member Beach that the City specifically
request a written commitment from both PG&E and the Safety Enforcement Division of the CPUC that
will certify all emergency leak protocols, all gas line work and any further tapping operations
will be carefully monitored, revised protocols followed and a statement issued certifying that the
pipe replacement work including tapping operations and leak stoppage protocols are safe and in
addition incorporate that into the Franchise Agreement, provide a revised matrix and direct staff
to pursue an order of an investigation at the appropriate time.
Sent: Wednesday, August 06, 2014 9:37 PM

To: Malashenko, Elizaveta I.
Cc: Cauguiran, Aimee; Don Freeman; Denise Tyrrell; Jason Stilwell; Bruno, Kenneth; Kenneth Talmage; Mike Calhoun; Yvette
Oblander
Subject: Re: PG&E Enhanced Work Procedures
Liz a,
Here is a DRAFT of the motion passed unanimously by our City Council last night:
Motion by Council Member Talmage, seconded by Council Member Beach that the City specifically request a written
commitment from PG&E and the Safety Enforcement Division Commission of the CPUC that will certify all emergency leak
protocols, all gas line work and any further tapping and that all operations will be carefully monitored, revised protocols be
followed and a statement issued certifying that the pipe replacement work including tapping operations and leak protocols
are safe and in addition incorporate that into the Franchise Agreement, provide a revised matrix and pursue an order
instituting an investigation.
Again, this is a draft motion. Our staff will review the tape of the meeting and confirm that the statement above is as
passed.
Thanks,
Jason
Jason Burnett
831.238.0009
On Aug 6, 2014, at 10:29 AM, Malashenko, Elizaveta I. <elizaveta.malashenko@cpuc.ca.gov> wrote:
Mayor Burnett,
Checking-in to see how the gas safety discussion at the City Council meeting went from your perspective.
Regards,
Liz a
On Jul29, 2014, at 10:13 PM, "Jason Burnett" <jason.burnett@gmail.com> wrote:
Liz a,
Thank you. I will share our comments on the doc with you tomorrow.
Jason
Jason K. Burnett
831.238.0009
On Tue, Jul29, 2014 at 6:19PM, Malashenko, Elizaveta I.

wrote:
<~lj,?;i'J:Y~J~J1Htli'i~h-~nko_@_QQJJ_Q,_g_~,_gm~>
Mayor Burnett,
PG&E has provided SED with a copy of Enhanced Work Procedures that I understand PG&E submitted to you
today. I reviewed the document and it appears to address the major areas of concern at a high level. Please let
us know if you consider this information sufficient for the August 5th City Council Meeting and if there there is
anything that SED can do to be of further assistance.
Kind Regards,
Elizaveta
Elizaveta Malashenko
Deputy Director
Office of Utility Safety and Reliability
Phone:415-703-2274
E-mail: elizaveta.malashenko@cpuc.ca.gov
From: Jason Burnett [jason.burnett@gmail.com]

To: Bruno, Kenneth
Cc: Room 7431 (CPUC East/SED); Yvette Oblander; Tyrrell, Denise; Malashenko, Elizaveta 1.; Cauguiran, Aimee;
Jason Stilwell; Michael Calhoun; Don Freeman; Kenneth Talmage
Subject: Re: CPUC meeting with Mayor Burnett 7/22/14@ 1PM
Kenneth,
I look forward to see you tomorrow.
Jason
Jason Burnett
831.238.0009
i~-~QnJmrn~tt@gm~iL~Qm
On Jul21, 2014, at 10:56 AM, Bruno, Kenneth <kenneth.bruno@cQuc.ca.gov> wrote:
The meeting will be held at the State of California building located at 455 Golden Gate Ave, San Francisco, CA
94102. Once you enter the building please proceed to the SED offices located on the ih Floor (Room 7431 ). A
conference line is also being provided as requested. Please feel free to call me with any questions. Thank you,
Call-in# (866) 796-1644

Passcode: 4104504
Kenneth Bruno
Acting Program Manager
Gas Safety & Reliability Branch
2

Office: (415) 703-5265
Cell: (415) 852-2936
From:
Sent:
To:
Cc:
Subject:
Attachments:

Thursday, August 07, 2014 9:07AM
Steve Dallas; Jason Stilwell; Carrie Theis; Victoria Beach; Ken Talmage; Don Freeman
Lori Frontella
Water value engineering study
1905-276 Monterey Desalination Plant - Final VE Report.pdf; A TTOOOOl.htm
Council, Jason, and Don

Attached is the final Value Engineering Study Report for the desal facility. Savings of up to $9m up front and
$23m life-cycle savings.
Please do not respond to this email. We will add a water update at the next regular City Council meeting and
can discuss then if anyone wants.
Thank you,
Jason
From:
To:
Cc:
Subject:

Council Member Beach
Jason Stilwell
Re: Council Action of August 5, 2014
Okay. We will call a special meeting.

Jason K. Burnett
831.238.0009
On Thu, Aug 7, 2014 at 3:34PM, V Beach <y~Q.~-~s:h@gm!lil.~_Qm.> wrote:

Jason, the need to get this right is exactly why I responded to the Clerk in the first place.
The implication that, after the Council's careful and detailed discussion of this matter, they may need a lesson
on their standard of care comes off as patronizing - though I'm certain that was not your intention.
Although I originally thought the Clerk had simply missed some language read by you and voted on by the
Council when she transcribed the motion, now I understand that could be the lesser of the issues.
If our City Administrator believes this motion says that the Council has authorized PG&E to resume work
under the conditions stated, I believe that to be a significant distortion of the motion.
I have listened to the entire tape and confirmed just how explicit the Council was on this matter. In fact, four
of the five of us elaborated on how we would be seeing this matter again after the direction in the motion was
completed and before the work stop order could be lifted.
I further believe it would be inappropriate to look at this in closed session. In light of all that we've just been
through around the topic of responsiveness to the public, it is particularly important to handle this
transparently.
If staffs understanding of what the motion says remains so different from that of the video record, then we
need a way to clarify their understanding. Alternatively, if it is your position that the Council should transfer
its authority to lift the stop work order to other parties once the stated conditions are met, then we should have
a public meeting to hear your arguments and reconsider the motion.
In either case, let's resolve this quickly.
Thanks,
Victoria
On Aug 7, 2014, at 7:24AM, Jason Burnett <jason.burnett@gmail.com> wrote:
Someone needs to watch the whole tape. We need to hold a special meeting if Jason S and my interpretation is
incorrect. Maybe closed session so our lawyers can explain to the council why we need to get this right.
Jason K. Burnett
831.238.0009
On Thu, Aug 7, 2014 at 12:57 AM, V Beach <vebeach@gmail.com> wrote:

Hi, Jason.
Glad I asked- it's obviously critical that there is no misunderstanding about the intent of the Council on this
matter. Just to be sure, I went back to the video tape, which basically reads as follows:
Around 4:21:00 Mayor Burnett read the motion:

... [we] request that PG&E provide a revised matrix based on the comments this evening ...
Around 4:23, on discussion ofthe motion, I clarify:
.. .I think what you're trying to say. Mayor, is that we need a robust incorporation of the questions and
comments into this proposal that they would come back with. Is that what you're trying to say? ...
Then Mayor Burnett responded:
Yes.
And then:
... that was part of the revised matrix ...
This discussion on the seconded motion clarifies that the safety protocol matrix must incorporate Council's
questions and comments and must come back to Council for review.
The Council clearly voted in favor of obtaining professional assurances through CPUC certifications, but did
not yet vote that PG&E could start work after those assurances and the revised matrix are received. In fact, I
see no work approval language whatsoever, explicit nor implied, in this motion.
Where in this motion do you see the Council authorizing PG&E to continue work?
written commitment from PG&E and the Safety Enforcement Division Commission of the CPUC that will certify all
emergency leak protocols, all gas line work and any further tapping and that all operations will be carefully
monitored, revised protocols be followed and a statement issued certifying that the pipe replacement work
including tapping operations and leak protocols are safe and in addition incorporate that into the Franchise
Agreement, provide a revised matrix and pursue and order of an investigation .
I would ask that the motion in the minutes reflect the intent of the Council as stated by the Mayor and myself
on the video tape.
2
Thanks,
VB
On Aug 6, 2014, at 5:58PM, Jason Stilwell
<j_~tilw~Jl@_g_i_._g_~_:r_m_~L<;;_~L1J.~>
wrote:
Councilmember Beach: I believe the additional language to the motion is beyond the motion made,
seconded, and discussed by the City Council. The Council did ask PG&E to respond to the questions but it
wasn't part of the motion.
The subtlety of the motion is that they could start tomorrow if they have the written assurances as
required. We got out of the middle of it.
From: v Beach LOJ.9j[to_;v.~b_e_a!;:_b_@gmaiU;:_om]

Sent: Wednesday, August 06, 2014 1:18PM
To: Lori Frontella
Cc: Jason Stilwell
Subject: Re: Council Action of August 5, 2014
Lori, I really appreciate your running this by us, especially in such a timely fashion.
I have a comment and a question.
On the PG&E matter, if this squares with what I believe is on the video tape and is acceptable to my fellow
council members, I would add to the motion after "provide a revised matrix" the words: "addressing the
questions and issues raised during Council discussion".
My question to you and/or the City Administrator is whether my reading of our motion is correct- that the
Council motion did not approve the restarting of work in Carmel and instead would require that the actions in
the motion be followed first and brought back to Council if work start question is to be reconsidered.
Thank you and congratulations on a great first meeting!

Victoria
On Aug 6, 2014, at 12:52 PM, Lori Frontella <l_frm11~U~@_gi_g_~_:r_m_~L<;;fL\J_~> wrote:
<image001.gif>
Mayor, Members of the Council, City staff
Attached is the Summary of Council Action taken on August 5, 2014.

If you see any discrepancies, please do not hesitate to call.
Thank you
Lori
Lori :fronte{{a, :M:MC

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
lfrontella@ci.carmel.ca.us
Office- (831) 620-2007
Fax- (831)620-2004
<SUMMARY OF CITY COUNCIL ACTION.docx>
From:
To:
Cc:
Subject:

Jason Stilwell; Lori Frontella
Jason K. Burnett
831.238.0009

Hi, Jason.

.. .I think what you're trying to say. Mayor, is that we need a robust incorporation of the questions and comments into
this proposal that they would come back with. Is that what you're trying to say? ...
Yes.
And then:
This discussion on the seconded motion clarifies that the safety protocol matrix must incorporate Council's questions
and comments and must come back to Council for review.
The Council clearly voted in favor of obtaining professional assurances through CPUC certifications, but did not yet
vote that PG&E could start work after those assurances and the revised matrix are received. In fact, I see no work
approval language whatsoever, explicit nor implied, in this motion.
are safe and in addition incorporate that into the Franchise Agreement, provide a revised matrix and pursue and order of an
investigation .
I would ask that the motion in the minutes reflect the intent of the Council as stated by the Mayor and myself on the
video tape.
Thanks,
VB
On Aug 6, 2014, at 5:58PM, Jason Stilwell <jstilwell@ci.carmel.ca.us> wrote:
Councilmember Beach: I believe the additional language to the motion is beyond the motion made, seconded, and
discussed by the City Council. The Council did ask PG&E to respond to the questions but it wasn't part of the
motion.
The subtlety of the motion is that they could start tomorrow if they have the written assurances as required. We got
out of the middle of it.
From: V Beach [mailto:vebeach@qmail.com]
To: Lori Frontella
Cc: Jason Stilwell
On the PG&E matter, if this squares with what I believe is on the video tape and is acceptable to my fellow council
members, I would add to the motion after "provide a revised matrix" the words: "addressing the questions and issues
raised during Council discussion".
My question to you and/or the City Administrator is whether my reading of our motion is correct- that the Council
motion did not approve the restarting of work in Carmel and instead would require that the actions in the motion be
followed first and brought back to Council if work start question is to be reconsidered.

Victoria
On Aug 6, 2014, at 12:52 PM, Lori Frontella <l_f:r_o_nt_~_Ui'l-_@_QLQf!JJn~l_g_i')._JJ~> wrote:

<image001.gif>

Thank you
Lori

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
!fr:Q!lt~_u_~_@_~L-~~.rnJ.~t&~uJ.~
Office- (831) 620-2007

Fax- (831)620-2004
From:
To:
Cc:
Subject:

Linda and Clayton Anderson
Jason Stilwell
Re: One More Thought
Linda,
Sorry that I couldn't speak longer on Friday. I'll try calling you tomorrow and we can talk further.
As a reminder, I cannot and will not speak about individual employees but can discuss provided we keep it general.
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 7, 2014, at 10:52 PM, Linda Anderson <lcander@pacbell.net> wrote:
Dear Jason and JasonIn reflecting on my strong reaction to the news about Stu and our subsequent conversations today, I realized that
beyond personal concern for a long-time friend, the thing that is really bothering me is the insensitivity of the situation.
Or, to be more blunt - a classic case of "tin ear."
With all of the controversy swirling around the two of you, with the community at the boiling point over firings,
demanding resignations, marching on city hall, talking recall, and with you both promising a more positive way
forward, one wouldn't think staff members would have to be reminded that it might be a good time to try to help by
keeping things peaceful-that it probably wouldn't be a good week to tell one of the few remaining, longtime, popular
employees that he won't get his merit pay. Again - I go back to the tin ear analogy - and that there are other positive
ways of managing employees.
Thanks for listening.
Linda
From:
To:
Subject:
Jason Stilwell
Linda Anderson; Jason Burnett
RE: One More Thought
Hi Linda: thank you for your interest and I appreciate you taking the time to call. Please do so again anytime you hear
issues you feel comfortable sharing.
We definitely do not have a tin ear. The Council has made it clear that we hear loud and clear and that we will do a
better job at communicating.
I agree merit pay (or pay based on merit) and a positive work environment are both important and are both issues we
have made great positive strides on.
Talk to you soon. Jason S.
-----Original Message----From: Linda Anderson [mailto:lcander@pacbell.net]
Sent: Thursday, August 07, 2014 10:52 PM
To: Jason Burnett; Jason Stilwell
Subject: One More Thought
Dear Jason and JasonIn reflecting on my strong reaction to the news about Stu and our subsequent conversations today, I realized that
beyond personal concern for a long-time friend, the thing that is really bothering me is the insensitivity of the situation.
Or, to be more blunt- a classic case of "tin ear."
With all of the controversy swirling around the two of you, with the community at the boiling point over firings,
demanding resignations, marching on city hall, talking recall, and with you both promising a more positive way forward,
one wouldn't think staff members would have to be reminded that it might be a good time to try to help by keeping
things peaceful-that it probably wouldn't be a good week to tell one of the few remaining, longtime, popular employees
that he won't get his merit pay. Again- I go back to the tin ear analogy- and that there are other positive ways of
managing employees.
Thanks for listening.
Linda
From:
To:
Subject:
Jason Stilwell
Jason Burnett; Council Member Beach
RE: Council Action of August 5, 2014
I'd suggest a closed session prior and I'll invite our special counsel. Jason S.
Sent: Thursday, August 07, 2014 3:44PM
To: Council Member Beach
Cc: Jason Stilwell

Jason K. Burnett
831.238.0009
On Thu, Aug 7, 2014 at 3:34PM, V Beach <vebeach@gmail.com> wrote:

The implication that, after the Council's careful and detailed discussion of this matter, they may need a lesson
on their standard of care comes off as patronizing - though I'm certain that was not your intention.
Although I originally thought the Clerk had simply missed some language read by you and voted on by the
Council when she transcribed the motion, now I understand that could be the lesser of the issues.
If our City Administrator believes this motion says that the Council has authorized PG&E to resume work
under the conditions stated, I believe that to be a significant distortion of the motion.
I have listened to the entire tape and confirmed just how explicit the Council was on this matter. In fact, four
of the five of us elaborated on how we would be seeing this matter again after the direction in the motion was
completed and before the work stop order could be lifted.
I further believe it would be inappropriate to look at this in closed session. In light of all that we've just been
through around the topic of responsiveness to the public, it is particularly important to handle this
transparently.
If staffs understanding of what the motion says remains so different from that of the video record, then we
need a way to clarify their understanding. Alternatively, if it is your position that the Council should transfer
its authority to lift the stop work order to other parties once the stated conditions are met, then we should have
a public meeting to hear your arguments and reconsider the motion.
Thanks,
Victoria
On Aug 7, 2014, at 7:24AM, Jason Burnett <j_~_S_Qn,_b_mn~_t_t_@gmi'liLg_o_m> wrote:
Jason K. Burnett
831.238.0009

Hi, Jason.

.. .I think what you're trying to say. Mayor, is that we need a robust incorporation of the questions and
comments into this proposal that they would come back with. Is that what you're trying to say? ...
Yes.
And then:
This discussion on the seconded motion clarifies that the safety protocol matrix must incorporate Council's
questions and comments and must come back to Council for review.
The Council clearly voted in favor of obtaining professional assurances through CPUC certifications, but did
not yet vote that PG&E could start work after those assurances and the revised matrix are received. In fact, I
see no work approval language whatsoever, explicit nor implied, in this motion.
written commitment from PG&E and the Safety Enforcement Division Commission of the CPUC that will certify all
2
emergency leak protocols, all gas line work and any further tapping and that all operations will be carefully
monitored, revised protocols be followed and a statement issued certifying that the pipe replacement work
including tapping operations and leak protocols are safe and in addition incorporate that into the Franchise
Agreement, provide a revised matrix and pursue and order of an investigation .
I would ask that the motion in the minutes reflect the intent of the Council as stated by the Mayor and myself
on the video tape.
Thanks,
VB
<j_s_t_il_w_~ll_@_QLQflJ:ill~l_g_~_,]J_~>
wrote:
Councilmember Beach: I believe the additional language to the motion is beyond the motion made,
seconded, and discussed by the City Council. The Council did ask PG&E to respond to the questions but it
wasn't part of the motion.
The subtlety of the motion is that they could start tomorrow if they have the written assurances as
required. We got out of the middle of it.
From: V Beach [mailto:vebeach@qmail.com]

To: Lori Frontella
Cc: Jason Stilwell
On the PG&E matter, if this squares with what I believe is on the video tape and is acceptable to my fellow
council members, I would add to the motion after "provide a revised matrix" the words: "addressing the
questions and issues raised during Council discussion".
My question to you and/or the City Administrator is whether my reading of our motion is correct- that the
Council motion did not approve the restarting of work in Carmel and instead would require that the actions in
the motion be followed first and brought back to Council if work start question is to be reconsidered.

Victoria
3
On Aug 6, 2014, at 12:52 PM, Lori Frontella <lfrontella@ci.carmel.ca.us> wrote:
<image001.gif>

Thank you
Lori

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
Office- (831) 620-2007
Fax- (831)620-2004
From:
To:
Cc:
Subject:

Jason Stilwell
Agreed. Let's wait until later in August or early Sept. Hopefully PG&E and the CPUC will have provided some or all
of the requested info by then. Thanks.
Jason Burnett
831.238.0009
<j_s_t_ilw_~_U_@_<;;i,_<;;_m-:r!wlg_i!JJ~>
wrote:
I'd suggest a closed session prior and I'll invite our special counsel. Jason S.
Sent: Thursday, August 07, 2014 3:44PM
To: Council Member Beach
Cc: Jason Stilwell

Jason K. Burnett
831.238.0009
On Thu, Aug 7, 2014 at 3:34PM, V Beach <vebeach@gmail.com> wrote:

The implication that, after the Council's careful and detailed discussion of this matter, they may need a lesson on their
standard of care comes off as patronizing - though I'm certain that was not your intention.
Although I originally thought the Clerk had simply missed some language read by you and voted on by the Council
when she transcribed the motion, now I understand that could be the lesser of the issues.
If our City Administrator believes this motion says that the Council has authorized PG&E to resume work under the
conditions stated, I believe that to be a significant distortion of the motion.
I have listened to the entire tape and confirmed just how explicit the Council was on this matter. In fact, four of the
five of us elaborated on how we would be seeing this matter again after the direction in the motion was completed and
before the work stop order could be lifted.
I further believe it would be inappropriate to look at this in closed session. In light of all that we've just been through
around the topic of responsiveness to the public, it is particularly important to handle this transparently.
If staffs understanding of what the motion says remains so different from that of the video record, then we need a way
to clarify their understanding. Alternatively, if it is your position that the Council should transfer its authority to lift
the stop work order to other parties once the stated conditions are met, then we should have a public meeting to hear
your arguments and reconsider the motion.
Thanks,
Victoria
Jason K. Burnett
831.238.0009

Hi, Jason.

.. .I think what you're trying to say. Mayor, is that we need a robust incorporation of the questions and comments into
this proposal that they would come back with. Is that what you're trying to say? ...
Yes.
And then:
This discussion on the seconded motion clarifies that the safety protocol matrix must incorporate Council's questions
and comments and must come back to Council for review.
The Council clearly voted in favor of obtaining professional assurances through CPUC certifications, but did not yet
vote that PG&E could start work after those assurances and the revised matrix are received. In fact, I see no work
approval language whatsoever, explicit nor implied, in this motion.
are safe and in addition incorporate that into the Franchise Agreement, provide a revised matrix and pursue and order of
an investigation .
I would ask that the motion in the minutes reflect the intent of the Council as stated by the Mayor and myself on the
video tape.
Thanks,
VB
<j_s_t_ilw_~_U_@_<;;i,_<;;_m-:r!wlg_i!JJ~>
wrote:
Councilmember Beach: I believe the additional language to the motion is beyond the motion made, seconded, and
discussed by the City Council. The Council did ask PG&E to respond to the questions but it wasn't part of the
motion.
The subtlety of the motion is that they could start tomorrow if they have the written assurances as required. We
got out of the middle of it.
From: v Beach Lm9.l!tQ;y~b..e.Qs;:.b.@gm.gjJ..s;:.om]

To: Lori Frontella
Cc: Jason Stilwell
On the PG&E matter, if this squares with what I believe is on the video tape and is acceptable to my fellow council
members, I would add to the motion after "provide a revised matrix" the words: "addressing the questions and issues
raised during Council discussion".
My question to you and/or the City Administrator is whether my reading of our motion is correct- that the Council
motion did not approve the restarting of work in Carmel and instead would require that the actions in the motion be
followed first and brought back to Council if work start question is to be reconsidered.

Victoria
On Aug 6, 2014, at 12:52 PM, Lori Frontella <lfmnt~l_lft@<::_i_._g_~r_m_~L<::ftJHi> wrote:
<image001.gif>

Thank you
Lori

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
!fr:QDt~_u_~_@_~L-~~xm~L~~uJ.~
Office- (831) 620-2007

Fax- (831)620-2004
From:
To:
Subject:
Jason Stilwell
Jason Burnett
RE: Calendar for 2015
OK
Sent: Sunday, August 10, 2014 9:30 PM
To: Jason Stilwell
Cc: Victoria Beach; Yvette Oblander

Subject: Calendar for 2015
I will be out of the country the first week ofFebruary 2015. I will either have to miss the City Council meeting or we
will need to hold it another day. Thanks.
Jason Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett; Sharon Friedrichsen
RE: Concours on the Avenue
I just spoke with him. He seemed happy with a minor additional request that Sharon already has in
motion. Jason S.
Sent: Monday, August 11, 2014 2:04PM
To: Jason Stilwell; Sharon Friedrichsen
Subject: Concours on the Avenue
Jason and Sharon,

I spoke with Doug Freedman about tomorrow's event and asked how things are going. He said he was hoping
that streets could be made cleaner for the event and asked whether I had a magic wand. My only magic wand is
to pass on the request to you.
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Cc:
Subject:

Ed Stellingsma
Mike Calhoun; Jason Stilwell; Paul Tomasi
Re: Parking tickets today?
Ed,
Thank you for writing. Our police are doing their best to handle the large number of people and cars in town.
Not doing enforcement could create a safety issue- we need to make sure we have ample roadway space for
fire and ambulance, for example. I don't think that the focus today has been on enforcing the 2-hour limit but
rather maintaining structure and safety for the public. I'm copying Chief Calhoun who can elaborate if that is
helpful.
Thank you,
Jason
Jason Burnett
831.238.0009
On Aug 12, 2014, at 1:06PM, Ed Stellingsma <ed93940@aol.com> wrote:
Hi Jason,
It is with sadness that I observe people getting parking tickets today. What is happening to our "tourist friendly" village?
Such bad PR on a special day like this. Talking about "killing the goose that is laying the golden eggs". This can only
result in a lot of people leaving our community with bad feelings; perhaps never coming back.
Can't we make a parking exception on a day like this?
Thanks for your consideration.
Ed Stellingsma
From:
To:
Cc:
Subject:

Jason Stilwell
Re: special meeting re PG&E
Okay. Hopefully you've had time to talk with Jason S

Jason K. Burnett
831.238.0009
On Wed, Aug 13, 2014 at 6:44PM, V Beach <vebeach@gmail.com> wrote:

Thanks for the message, Jason.
I had already drafted my own version - which I will bring as well.
-VB
On Aug 13, 2014, at 3:16PM, Jason Burnett <jason.burnett@gmail.com> wrote:
Victoria,
I tried to call you but got vm. Just wanted to let you know that we tried to find a date for the special PG&E meeting
couple of weeks out but couldn't find a time that works with everyone's schedules. Tomorrow was the only time that
works before mid-September.
I've encouraged Jason S to draft a resolution that we can consider adopting so as to avoid any more confusion about
City Council intent.
Please talk with Jason S if you have any questions or concerns (since I've been working with KenT on the PG&E
issue so can't discuss with you outside of the meeting itself).
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett
RE: Upcoming Agenda Item on Monterey participation in Water Authority
I'll add these points as a component of the water update staff report for the September meeting for context and to
reiterate the value of the partnership
Sent: Wednesday, August 13, 2014 8:03AM
To: Chuck Della Sala; Mike McCarthy
Cc: Jim Cullem; Lesley Milton; Anne McGrath; Jason Stilwell
Subject: Re: Upcoming Agenda Item on Monterey participation in Water Authority
Chuck and Mike,

Would you like my help with preparing anything for the update? I usually summarize the Water Authority in four
ways:
1. We helped and continue to help find consensus. See the 16 party settlement agreement and continued work with
Marina, Marina Coast, and the Coastal Commission.
2. We help provide a venue for the public to have input into and to learn more about the water projects.
3. We are pursing cost savings. About $20m from a competitive RFP process selecting CDM Smith. Up to $32m from
value engineering. Up to $79m from a public contribution (with the special legislation that we've helped move
through). Total of up to $131m (and counting). Of course others, most notably the Water Management District, have
been essential in pursuing these savings as well. Good team effort.
4. We are preparing the Penninsula to be prepared to go to the State Water Board in early 2015 to ask for a
modification to the CDO to avoid extreme water rationing.
Happy to elaborate or help in any other way that you find useful.
Thanks,
Jason
Jason Burnett
831.238.0009
j_~t~mLb_y_m~t_t_@gmlliLg_g_m
On Aug 13, 2014, at 7:51AM, Anne McGrath <mcgrath@monterey.org> wrote:
Hi Jim,
Ok, I'll put you on the Sept 2 City Council Agenda. I spoke with Mike about the focus on your presentation which
would be best if it examines why the city should remain a part of the water authority and what the city is getting for its
investment.
Anne
On Tue, Aug 12, 2014 at 10:00 AM, <j.ecull@comcast.net> wrote:
Hi AnneAs I briefed at my CC Water Update on Aug 5th, the County has already approved a contribution
of$153,000 to the Water Authority for FY 14-15. Thus, the projected City contributions will be
reduced by 34%, and the Water Authority Board will approve that reduction at its meeting of 14 Aug.
I will be making a pitch for catch-up funding to the Bd of Supervisors on Sept 9th. However, I will be
out of town on Sept 16th, so it might be best to stick with the Sept 2nd Council mtg.
Please advise if the focus of my presentation on Sept 2nd should be on WHY the City
should REMAIN a part of the Water Authority, or ruSTIFICATION of the Authority BUDGET.
Thanks- Jim
From: "Anne McGrath" <mcgrath@monterey.org>

To: "Cullem, Jim" <j.ecull@comcast.net>, "Cullem, Jim" <cullem@monterey.org>
Sent: Tuesday, August 12, 2014 9:41:51 AM
Subject: Upcoming Agenda Item on Monterey participation in Water Authority
Hi Jim,
Mike McCarthy asked me to check with you about the best timing for an agenda item on the city's
participation in the Water Authority. There was some discussion about putting the item on the Council's
Sept. 2 meeting. But I seem to recall the Mayor saying something about the County discussing their funding
in early September. So, would the Sept. 16 Council meeting be better timed?
I can put the item on the agenda based on your input -- but we would need you to draft the Agenda Report
to Council. Perhaps Leslie Milton can help you with this since she is familiar with our agenda process. Call
me if you have any questions. Thanks.
Anne
Anne McGrath
Communications & Outreach Manager
831-646-5692
mcgrath@monterey. org
City of Monterey
580 Pacific Street
Monterey, CA 93950
Anne McGrath
Communications & Outreach Manager
831-646-5692
mcgrath@ monterey. org
City ofMonterey
580 Pacific Street
Monterey, CA 93950
From:
Sent:
To:
Subject:
Attachments:
Jason Stilwell
Thursday, August 21, 2014 6:11 PM
'Jason Burnett'; Mike Calhoun; Don Freeman
RE: Special Agenda for Monday, August 25, 2014 at 8:00a.m.?
imageOOl.gif
Yes, we amended the agenda

To: Jason Stilwell; Mike Calhoun; Don Freeman
Subject: Fwd: Special Agenda for Monday, August 25, 2014 at 8:00a.m.?
I thought we were also going to try to pass a resolution.

Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Lori Frontella <lfrontella@ci.carmel.ca.us>

Date: Thu, Aug 21, 2014 at 1:16PM
Subject: Special Agenda for Monday, August 25, 2014 at 8:00a.m.
To: "Jason Stilwell" <JStilwell@ci.carmel.ca.us>, "Jason Burnett" <jason.burnett@gmail.com>,
"vbeach@post.harvard.edu" <vbeach@post.harvard.edu>, "steve dallas" <sgdallas@yahoo.com>, "Ken Talmage"
<k~nt~1m~_g~_@mQ_nt~r~Y:\Y~1~nTiilLn~P,
II
C.~rri~ II <g_~rri~@hQf~-~-shQll~-~,_g_om>
Mayor and Members of the Council,

In order to accommodate all City Council Members that could attend the meeting is set for 8:00a.m.
Agenda attached.
Thank you
Lori

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
Office- (831) 620-2007
Fax- (831)620-2004
From:
Sent:
To:
Subject:
Attachments:
Jason Stilwell
Monday, August 25, 2014 11:02 AM
'Jason Burnett'
8 20 14 final Tyrrell on ltr pm edits (2).doc
8 20 14 final Tyrrell on ltr pm edits (2).doc
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2000
August 25, 2014

Ms. Denise Tyrrell
Interim Director
505 Van Ness Avenue
San Francisco, CA 94102
Re: Formal Request for 011- City of Carmel-by-the-Sea PG&E Explosion March 3, 2014
Dear Ms. Tyrrell:
The City of Carmel-by-the-Sea (Carmel) formally requests that the California Public Utilities
Commission's (Commission or CPUC) Safety and Enforcement Division (SED) complete its
investigation and report into the Carmel gas explosion that occurred on March 3, 2014. Carmel
further requests that after the completion of the formal staff report, that the Commission
promulgate an Order Instituting Investigation (011). 1 Under Rule 5.1, the "nature of the matters
to be investigated" in the 011 would focus, among other things, on whether Pacific Gas and
Electric Company (PG&E) violated any applicable provision or provisions of the Pipeline Safety
Act, California Public Utilities Code, Commission general orders or decisions, or other rules or
requirements pertaining to gas safety practices, recordkeeping and integrity management for its
gas distribution service and facilities. It is Carmel's belief, based on the evidence reviewed thus
far, that PG&E violated Public Utilities Code Section 451 and multiple provisions of the Pipeline
Safety Act in part due to the absence of records, erroneous records and in particular the fact that
PG&E didn't have as-built records when conducing a pipe replacement project in Carmel. The
City is further concerned about other practices ofPG&E that may also have contributed to the
explosion.
It is highly troubling, almost four years after the Line 132 PG&E explosion in San Bruno, that
Carmel and its residents witnessed the spectacle of whether PG&E can manage its as-built
records or properly identify gas pipelines in the ground. "Ground truthing" should have been a
minimum standard safety practice after the records debacle of the past four years. Under its
franchise and police powers, City officials in Carmel have a solemn duty to protect the health
and welfare of City residents, businesses and visitors. This explosion could easily have killed
and seriously injured people and whether PG&E violated the law should not be ignored. It is
clear from the preliminary investigations that PG&E still doesn't know what is in the ground in
Carmel and elsewhere. The Commission has already acknowledged that PG&E has serious
issues with its recordkeeping in relation to the PG&E explosion in Carmel: "A big concern is
Rules of Practice and Procedure, Rule 5. 1
PG&E' s mapping issue. It is PG&E' s responsibility and duty to know what they have in the
ground and where it's located." 2
An 011 is the only fair, objective, public and forthright way to review and determine whether
PG&E' s gas safety operations and recordkeeping practices for its entire gas transmission system
are unsafe and in violation of the law. The fact that PG&E as of this date refused to join in
asking for a formal 011 is all the more reason to conduct it. The root cause from the Exponent
report was determined to be: "Inadequate verification of system status and configuration when
performing work on a live line." 3 It appears from the Exponent report that PG&E has violated
the law and CPUC regulations, including the failure to operate a safe system under Public
Utilities Code Section 451. We have carefully reviewed the Exponent report. The Exponent
report has an overly narrow focus and fails to address the range of issues required to adequately
address public safety.
Despite assurances to the contrary, there is no way for Carmel to ensure that PG&E will take the
recommended actions suggested by Exponent as well as other remedial actions unless there is an
investigation and a remedial order of the Commission. The Exponent recommended actions
include: 1) develop procedures to require positive verification of the expected system status and
configuration when working on a pipe; 2) develop procedures to require further investigation of
the system configuration when estimating a job for which "as-builts" are not available; 3) review
the current process for receiving, approving, and storing job folders; and 4) develop a process for
more detailed pre-job briefing. 4 The Commission should independently verify that these and
perhaps other actions are necessary to insure a safe and reliable gas system.
The Commission has the responsibility under Public Utilities Code Section 761 to correct and
prevent unsafe utility practices. To that effect, we ask that SED complete a staff report and
request the Commission to commence a formal investigation into whether PG&E' s
recordkeeping and other practices represent deficient actions and decision making about its gas
service. The Commission should investigate and decide whether PG&E' s practices including its
recordkeeping pertaining to gas distribution lines has violated good and accepted engineering
standards and practices, and thus whether PG&E violated Section 451 of the Public Utilities
Code or other laws and regulations.
Sincerely,
Jason Burnett
Mayor
http://www.sfgate.com/news/article/PG-amp-E-Carmel-home-explosion-blamed-on-bad5316064.php
3
Exponent Carmel Gas Incident, April2014; page 66
4
Id
Cc: Michael R. Peevey; President, California Public Utilities Commission

Michel Peter Florio; Commissioner, California Public Utilities Commission
Catherine J.K. Sandoval; Commissioner, California Public Utilities Commission
Carla J. Peterman; Commissioner, California Public Utilities Commission
Michael Picker; Commissioner, California Public Utilities Commission
Victoria Beach, Mayor Pro Tern
Steve Dallas, City Council Member
Carrie Theis, City Council Member
Ken Talmage, City Council Member
Donald G. Freeman, City Attorney
Steven Meyers, Special Counsel
Britt Strottman, Special Counsel
2318209.1
From:
Sent:
To:
Subject:
Jason Stilwell
Wednesday, August 27, 2014 11:01 AM
'Jason Burnett'
RE: Re: PG&E documents?
Hi Jason, PG&E can unilaterally request an order instituting investigation and can jointly request an order instituting
investigation with Carmel to the CPUC (there is nothing in the rules that prohibits PG&E from doing so), but the CPUC has the
sole authority to institute an 011. You could also add if you are going to comment that an order instituting investigation is the
only fair, objective, and public means to determine whether PG&E+s gas safety operations and recordkeeping practices were
unsafe and in violation of the law. Thanks

Sent: Monday, August 25, 2014 5:00PM
To: Jason Stilwell
Subject: Fwd: Re: PG&E documents?
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Mary Schley <mi'lry@_g_m;_m~l_pj_n_~_gQ_n_~,_g_o_m>

Date: Mon, Aug 25, 2014 at 4:53PM
Subject: Re: PG&E documents
To: "B4C" <jason.burnett@gmail.com>
Much appreciated!
I received the PG&E statement:

+An order instituting investigation is a matter for our regulator to address. we+ll continue cooperating fully with the
CPUC+s ongoing investigation into the incident. This is in addition to the extensive third-party assessment that was
conducted. Nothing changes our focus to make the gas system the safest in the country for every one of our
customers.+
Your response, if any?

M
Mary Schley, reporter
(831) 274-8660
mary@carmelpinecone.com
On Aug 25, 2014, at 4:46PM, B4C
<j_~_S_Q!1,_b_1-!m~t_t_@gmi'liLg_g_m>
wrote:
As requested.
~
Jason Burnett
831.238.0009
ii!_~_Q!!,Q!J..m.S:.tJ@_g_.gH!iL~g_m
From: Jason Stilwell <JStilwell@ci.carmel.ca.us>

Subject: PG&E documents
Date: August 25, 2014 at 1:20:23 PM PDT
To: "Carrie Theis (carrie@hofsashouse.com)" <carrie@hofsashouse.com>, "'jason@burnettforcarmel.com"'
<j_~_?.QI!@_Q!,JJ!J.~J!f_Qf.9.9.f.m~_I_,~Q!JJ>, "Ken Talmage CK~!~_I_m_@9.QL_g_g_I]J.)" <_K~t_~_l_m@_9_9_L_g_Q_!I1_>, steve dallas
<?._g_g_~H9.?_@Y9.b_QQ,_g_g_m.>, Council Member Beach <y_~_l;?_~_~_g_b@gm_e_[L_g_g_m.>
Mayor and Council: attached is the press release, resolution, and letter to the CPUC adopted today. We will
distribute to the addressees and to the media. Jason S.
<PGE.pdf- Adobe Acrobat Pro. pdf>
From:
Jason Stilwell
Saturday, August 30, 2014 1:49 PM
V Beach; Jason Burnett
RE: Chief Kelly McMillin
Sent:
To:
Subject:
I'll work with Chief Calhoun to make contact and develop the content if you two decide to have the report to
Council. Jason S.
From: V Beach [vebeach@gmail.com]

To: Jason Burnett
Cc: Jason Stilwell
Subject: Re: Chief Kelly McMillin
Chief Kelly and I were talking this over at a CASP meeting in Salinas. He knows I+m interested in the topic,
but do you think there+s local interest enough to pursue it at all? If so, should I be the one to introduce the
idea to Calhoun so he can reach out to Kelly? That way, Kelly doesn+t have to invite himself only to find out
that it might be a no go.
On Aug 28, 2014, at 12:07 PM, Jason Burnett <jason.burnett@gmail.com> wrote:
Would be best if the request came from Calhoun and McMillin together.
Jason K. Burnett
831.238.0009
On Thu, Aug 28, 2014 at 11:57 AM, vebeach@gmail.com <vebeach@gmail.com> wrote:
Hi, Jasons.
The exchange below about presentations to council reminded me that Salinas police chief Kelly would like to
make a presentation to our council about the realities of youth violence in our area and their innovative
approaches to solving it.
May we add this idea to a future agenda?
Thanks,
VB
Sent from my iPhone

Thanks.
Jason K. Burnett
831.238.0009
On Thu, Aug 28, 2014 at 8:52AM, Debbie Hale <debbie@tamcmonterey.org> wrote:
We would be happy to do so. l+ve copied Ariana Green who is handling this for Monterey and she
can coordinate with Carmel City staff on a presentation.
Debbie Hale, TAMC

Sent: Thursday, August 28, 2014 8:14AM
To: Debbie Hale; Jason Stilwell
Cc: Victoria Beach
Subject: Fwd: Holman Highway Roundabout?
Debbie and Jason,
Would be good for carmel city council to get a briefing at some point soon. Next couple of
months.
Thanks,
Jason
2
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: Theresa Wright <theresa@tamcmonterey.org>

Date: Thu, Aug 28, 2014 at 8:02AM
Subject: Holman Highway Roundabout
RELEASE DATE:
Thursday,August28, 2014
CONTACT:
Theresa Wright
PHONE:
831-775-4411
E-MAIL:
theresa@tamcmonterey. org
HOLMAN HIGHWAY 68 ROUNDABOUT ONE STEP CLOSER
MONTEREY+ Plans to relieve congestion near the busy intersection of Holman Highway 68
and the Highway One Southbound Exit Ramp took another step forward at the Transportation
Agency for Monterey County (TAMC) meeting on Wednesday. During the meeting, the TAMC
Board ofDirectors approved $3.2 million to complete funding for construction of the roundabout.
At Wednesday evening+s Monterey City Council meeting, staff members presented an update on
the status of the Holman Highway 68 Roundabout Project to the council and kicked off a two-year
public outreach and education campaign.
The City has been designing this roundabout to replace the existing signalized intersection near
the entrance to Pebble Beach and Community Hospital. Rather than constructing a larger
signalized intersection to relieve congestion, the option to build a roundabout in this location was
chosen because the roundabout will:
Increase safety + roundabouts reduce collisions by 80% compared with signalized and
stop-controlled intersections. The speeds through roundabouts are also slower so the
severity of collisions and risk of injury is also reduced.
Cost less +roundabouts are very low maintenance. Unlike signalized intersections, they
do not require electricity or equipment to operate.
Reduce pollution + roundabouts keep vehicles moving through the intersection which
reduces engine idling and air pollution associated with idling.
Save over 200 Monterey Pine trees + roundabouts require less roadway widening at the
approach to the intersection. The Holman Highway Roundabout design saves trees by
reducing the area needed for widening and saves cost by minimizing the mass of retaining
walls.
Operate more efficiently+ accommodate higher volumes of traffic without creating long
queues of cars.
The City ofMonterey hired the consultant team ofOmni-Means to design the project.
Construction is scheduled to start in September 2015. The Transportation Agency for Monterey
County is leading the outreach effort for the project and will provide information to the Pacific
Grove City Council, the Transportation Agency Board, neighborhood associations, business and
hospitality associations, major employers and members of the community. There will be several
community events in Monterey that will be open to the public to learn more about the project
beginning in October and extending into spring 2015.
For more information about the Holman Highway 68 Roundabout and roundabouts in general
visit: http :1/Tamcmonterey. org/programs/roundabouts/index. html.
You can also watch the project video:
h@_:;dLwww,y_Q_~_tyb~,_gg_mf_w~_tg_h7y::]_Wf_ng_f~_f~_
.J2
###
Theresa Wright
Community Outreach Coordinator
Transportation Agency for Monterey County
831.775.4411
Theresa@tamcmonterey. org
www.tamcmonterey.org
<imageOO l.jpg>
From:
Sent:
To:
Subject:
Attachments:
Jason Stilwell
Wednesday, September 03, 2014 6:09 PM
jason@burnettforcarmel.com
FW:
9_9_14 Regular Meeting Agenda Packet.pdf; 9_9_14 Regular Meeting Agenda_l.pdf;
imageOOl.gif
From: Lori Frontella

Sent: Wednesday, September 03, 2014 5:55PM
To: Jason Stilwell; Janet Bombard; Jason Burnett; Carrie; Ken Talmage; Susan Paul; Sharon Friedrichsen; steve dallas; Rob
Mullane; Mike Calhoun; scooplew42@aol.com; Barbara Livingston (green.gardens@att.net); Carmel Chamber of Commerce
(info@carmelcalifornia.org); Carolyn Hardy (chardy824@gmail.com); Cedar Street Times (editor@cedarstreettimes.com); Hearald
Editor 2 (mheditor@montereyherald.com); Hearld Editor (dmiller@montereyhearld.com); Jan Reimers; jerry Gervase
(Jerrygervase@yahoo.com); Kenneth Spilfogel (flahertyseafood@gmail.com); Kera Mcweekly (kera@mcweekly.com); KJ 319
(kj319@aol.com); Larry Parson (lparsons@montereyherald.com); Lucia 516 (lucia516@redshift.com); Luke Gianni
(I uke.g ian ni @a mwater.com); mlepage ( mlepage@ lepageconstruction .com); Monta Potter (Monta @ca rmelcal iforn ia .org); Monterey
County Weekly (davids@mcweekly.com); MT split (mtsplit67@sbcglobal.net); News (Montereybaynews@gmail.com); Niel sr
(nielsr@comcast.net); PD CarmeiPineCone; Pine Cone (mail@carmelpinecone.com); PD Weekly Crime report; Sue McCloud;
Thomas thomas
Subject:
Attached is a searchable Agenda for September 9, 2014, City Council meeting.
If you have any questions, please do not hesitate to call.
Thank you
Lori
Sue, the agenda and agenda packet are attached for website posting.

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
!frQD!~.l!.~.@.~L.~~.r.!TI.~t~.~=-~-~
Office- (831) 620-2007
Fax- (831)620-2004
i\xs.zEttth hr
tlra:Hfvrnia ~tgizhtfnre
COMMITTEES
JUDICiARY
BUDGET
BUDGET SUBCOMMITTEE #5 ON
PUBLIC SAFETY
NATURAL RESOURCES
ENVIRONMENTAL SAFETY AND
TOXIC MATERIALS
~-
-~
STATE CAPITOl
P.O. BOX 942849
SACRAMENTO, CA 94249-0029
(916) 319-2029
FAX (916) 319-2129
DISTRICT OFFICES
CHAIR, SELECT COMMITTEE ON

COASTAL PROTECTION
J'MARKSTONE
701 OCEAN STREET 113188

SANTA CRUZ, CA 95060
(831) 425-1503
FAX (831) 425-2570
CHA!i'l, HUMAN SEffii!Cl!:!!l

t\SSEMBLYMEMBEF!, TWfNT'P,JiNTH DiSTRICT
99 PACIFIC STREET 11555D

MONTEREY, CA 93940
(831) 649-2832
FAX (831) 649-2935
September 10, 2014

Governor Ednnmd G. Brown, Jr.
State Capitol
Sacramento, CA 95814
Dear Governor Brown:
I am writing to recommend Joseph Headley for appointment to the California Building Standards
Comm:ission (BSC). He is a highly credentialed candidate with almost 40 years of planning, inspection,
and construction experience.
Mt. Headley is recognized and respected as an expert in building codes and regulations. In addition to
being a licensed building official for over 20 years, he is a licensed plans examiner, multi-trade inspector
and general contractor. Currently the chief building official for the City of Carmel-by-the-Sea, Mr.
Headley has also served the Cities of Monterey, Pacific Grove, Del Rey Oaks, Sand City and Cupertino as
building official, principal plan examiner and building inspector.
Prior to his work with local government agencies, Mr. Headley spent nearly 15 years in the construction
industry in various capacities ranging from laborer to owner/ operator. His experience with building code
requirements extends to all facets of residential, commercial, and public works proj~cts. 'Ibis knowledge
and insight will serve the BSC well in advancing its mission of producing sensible and usable state building
standards and administrative regulations that are :in the public's best interest.
Mr. Headley will be a tremendous asset to the Building Standards Commission, and I recommend him
without reservation.
Please do not hesitate to contact me if you have any further questions.
Sincerely,
-. ,. ,.
/1J2s+~l'vhdr Stone
Assemblymember
Twenty-Ninth District
,~,g
Printed on Recycled Paper
From:
Sent:
Friday, September 19, 2014 5:38 PM
To:
Cc:
Ken Talmage; Lori Frontella

Carrie Theis; Jason Stilwell; Steve Dallas Council; Victoria Beach Council; Leanne
Graham
Subject:
Re: Wednesday 5:00 p.m.
Lori,
Any chance we can start a little earlier than 5pm on Wednesday so that we will have more than 2 hours before
Carrie needs to leave? If not, let's just go with 5pm.
Thank you,
Jason
Jason K. Burnett
831.238.0009
On Sep 19, 2014, at 3:56PM, Ken Talmage <kentalmage@montereywatermill.net> wrote:
<image002. gif>
Wednesday at five works for me.

Thursday morning I am leaving for Boston for five days of "Grandpa duty."
Kenneth Talmage
Founder/Chairman
Monterey Water Company
Cell: 831-901-6310
From: Lori Frontella [mailto:lfrontella@ci.carmel.ca.us]
Sent: Friday, September 19, 2014 12:36 PM
To: Carrie Theis; Jason Burnett; Jason Stilwell; Ken Talmage; Steve Dallas; Victoria Beach
Cc: Jason Stilwell; Leanne Graham
Subject: Wednesday 5:00 p.m.
It looks like a good time might be Wednesday at 5:00p.m. will that be good for all of Council? Please let me
know and I will post agenda. If not, back to the drawing board.
Have a great weekend.
Lori

Interim City Clerk
P.O. Box CC
Carmel, CA 93921
Office- (831) 620-2007
Fax- (831)620-2004
I a !1
This email is free from viruses and malware because avast! Antivirus protection is active.
From:
Sent:
To:
Subject:
Jason Stilwell
Monday, September 22, 2014 1:29 PM
Jason Burnett Mayor
RE: PRA request
Mayor: this will be good research to have, I have requested the analysis and will expedite. The findings and contracts
will both be public records. Jason S.
Sent: Saturday, September 20, 2014 2:11 PM
To: PD CarmeiPineCone
Cc: Don Freeman; Lori Frontella; Paul Miller; Jason Stilwell
Subject: Re: PRA request
Mary,
Good request. I'd like the same. Copying Jason Stilwell.
Thanks,
Jason
Jason K. Burnett
831.238.0009
On Sep 19, 2014, at 8:51AM, Mary Schley <mary@carmelpinecone.com> wrote:
Hi all,
I'd like to request copies of all contracts that have exceeded their contracted amounts, as well as the money paid in
overage to each. I don't need the Alcock contracts and info since I have them already.
Many thanks,
Mary
From:
Sent:
To:
Subject:
Attachments:

Tuesday, September 23, 2014 8:24AM
Don Freeman; Jason Stilwell; Lori Frontella
Fwd: Review of Alcock Documents?
Alcock Document Analysis.docx
Jason K. Burnett
831.238.0009
----------Forwarded message ---------From: chardy824@gmail.com <chardy824@gmail.com>

Date: Mon, Sep 22,2014 at 11:31 PM
Subject: Review of Alcock Documents
To: "Victoria Beach" <vebeach@gmail.com>, "Jason Burnett" <jason.burnett@gmail.com>, "Ken Talmage"
<KKTalm@aol.com>, "Steve Dallas" <sgdallas@yahoo.com>, "Carrie Theis" <ctheis@ci.carmel.ca.us>
Through a public records request, I received and reviewed all of Mark Alcock+s contracts,
invoices and summaries of payments. I compiled some observations and analyses which I am
sharing with you her by attachment. lt+s get technical, I know, but was worth the scrutiny. I
hope you will take the time to read. Thank you for your interest in getting to the bottom of
this mess.
Carolyn
Alcock Documents: Observations and Analysis

CONTRACTS
The three contracts that Stilwell entered into with Mark Alcock were referenced in the Accounting
Department summary print-outs as:
(Dated: February 25, 2013)
1 -Forensic
(Dated: May 5, 2013; amended September 10, 2013)
2- Network I IT Services
(Dated: June 19, 2013; amended September 10, 2013)
3 - Examiner
Various sections ofMunicipal Code 3.12 that apply to these contracts executed by Stilwell are listed
below. Each contract was for exactly $25,000 and done without Council approval. The lines are
blurred between the work done, as payments were being spread around between the contracts and not
always properly allocated to the correct contract for work performed. This may have to do with sloppy
bookkeeping. Or not.
3.12.110 Contracts.
with the following exceptions:
A. Payment of utilities and like services where there is only one vendor.
B. Payroll and payroll-related items.
C. Emergency contracts authorized pursuant to CMC
and='--=~~ (Ord.200302 1, 2003).
3.12.320 Formal Contract Procedure.

Except as otherwise provided herein, purchases and
of estimated market value
materials or
responsible bidder pursuant to the procedure prescribed in this article. (The procedures
prescribed in Article V of this chapter shall be observed in the case of all public works
projects, as defined therein, involving expenditures of over $25,000.) (Ord. 2003-02
1, 2003).
AGGREGATE OR SEPARATE?
The spirit of the law is clear. Contract splitting is prohibited in the Municipal Code. All the work could
have and should have been designated under one contract. If you look at the aggregate amount spent
when trying to decide if contract limits were exceeded without council approval, then clearly the
contracted scope of work should have been combined into one contract to begin with. But splitting
into three contracts avoided scrutiny until the public requested documents. Because there are three
separate contracts, they should be evaluated separately. Most but not all of my comments have to do
with payments per contract.
CONTRACT AMENDMENTS
On September 10, 2013, Council approved increasing Contract #2 to $43,500 and Contract #3 to
$60,000, without ever seeing the contracts.
Prior to Council action on the 1oth, Alcock had already billed the City a total of $83,432.54 for services
under Contract #2. As of August 2nct, four invoices had been paid, totaling $64,764.54. The July 31st
invoice for $18,668.00 was held for payment until the day after Council approved the increase on
September 1Oth. A check was then cut on September 11th to pay the July 31st invoice, thus bringing the
total to $83,432.54 the day after approval. You may say it was still under the $128,500 amended
amount for the two contracts, if you are looking at the aggregate. But you shouldn't because up to this
point each contract has been treated separately.
The total amount paid prior to the Council amendment may not have exceeded $75,000. But once the
Council increased the limits of the contracts to $128,500, the City had already been invoiced for
$125,110.54. As soon as you approved the increases, they were off to the races and staff never
requested anything further of you, racking up an astounding $254,706.29 over the contract amounts.
Alcock was certainly allowed to work more than he was authorized to work and he took full advantage
of it. This was a gross mismanagement of public funds.
The first invoice charged against contract #2 (keep in mind, it was entered into on May 5, 2013) was
for work incurred on March 6, 2013 when Alcock did an extensive investigation of two desktop
computers (Mclnchak's and Franzen's). The payment for this work did not show up under the
"Forensic" contract #1 dated February 25th, but was allocated to Contract #2, "IT Services". Language
contained in Invoice# 0422-13 for $10,958.00 dated April22, 2013:
"Professional Services: Preliminary forensic exam on two desktop computers.
One forensic extensive exam (deep dive) on one desktop computer. 3/6/123/7/2013 on site vis it for imaging and on site exam of one desktop computer. "
INVOICES
The Council's town hall meeting was held on Monday, September 8, 2014 followed by a continuation
of your closed-session meeting. Because of the public uproar, apparently Alcock was notified to get his
bills submitted to City Hall immediately, because Alcock submitted three invoices the next day. They
were all dated September 9, 2014, the day of the City Council regular meeting, and totaled $39,126.00.
The three invoices covered services rendered in July and August. These invoices remain unpaid.
Interesting to note, that the first contract dated February 25, 2013 had no invoices charged against it
until May & June of2014. And then it was immediately over the contract amount of $25,000 with the
second check issued. Total: $26,244.
Four purchase orders were approved with only Deanna Allen's signature. The majority of the time,
Susan Paul's signature also appeared in approval or Paul Wood's initials were scribbled at the bottom
of some. (Purchase orders are forms used to request that checks be cut to pay a vendor's invoice.)
FORENSICS
All invoices I received copies of relating to "forensics" contained redactions, presumably to remove
names of employees. The total of all such invoices with redactions totaled $202,058.54. Would this
have covered the administrative investigation and the criminal investigation into city employees?
The Scope of work contained in Contract #3 referred to as "Examiner" (dated June 19, 2013) included
"coordination of investigative activities with various enforcement agencies." This was around the time
Steve Mclnchak was served with a search warrant (June 13). This is the contract under which most of
the "forensic" invoices contained redactions of employees' names. This is the same contract where
$159,878 of Alcock's invoices were applied. The contract limit was exceeded by $16,678.00 when the
first two payments were made, $18,198.00 and 23,480.00 for work done June 13-July 26, 2013 (billed
on July 31) and for work done on August 1 (billed on September 17).
Though the first contract was entered into on February 25, 2013 and work began on March 6, checks
did not begin to show on the check registers until the August 2013 Council packet. And by that time,
all the invoice amounts covered by the contracts was pretty much spent. Thus, a request for increased
limits-just not nearly enough.
The bottom line here, without crunching all the detailed numbers, is that $383,206.29 was billed to the
city, $254,706.29 more than was authorized by the City Council. The city was paying a high price for
expertise that was not needed for the level of much of the work the City needed done. ($200 per hour
to install a router. Really?)
That money would have gone a long way for needed repairs at the Forest Theater, or planting more
needed trees, or making street repairs, or for whatever your pet project might be. And these public
funds were grossly mismanaged--wasted on a frivolous investigation of city's personnel that was badly
handed from day one, went nowhere, and left the City empty-handed except for a lawsuit, and Mark
Alcock profiting handsomely on a hunch.
From:
Sent:
To:
Cc:
Subject:

Thursday, September 25, 2014 1:06 PM
Stephen Ferry
Victoria Beach; Carrie Theis; Steve Dallas; Jason Stilwell; Ken Talmage Council; Sharon
Friedrichsen; Barbara Livingston; Maggie Eaton
Re: Cigarette Butt Cans
Stephen,
Thank you for your email and your ongoing attention.
Good timing; just yesterday we reviewed the draft agenda for the October 7th City Council meeting and there is an item
on the agenda to purchase and install cigarette butt cans.
Thank you,
Jason
Jason K. Burnett
831.238.0009
On Sep 25, 2014, at 11:57 AM, Stephen Ferry <stephen@dennisraefineart.com> wrote:
Ladies & Gentlemen,

Approximately one year has passed since I approached council with this project. It was initially met with great
enthusiasm. However, I have written several time to inquire about the status with no response. I have a growing number
of petition signatures and we still collect approximately 700- 1000 butts off the street each month. The need for this
project is important to keeping Carmel beautiful.
In addition to the installation of the CBR, There is also a need to educate the merchants and visitors that there is a state
wide code banning smoking within 25 feet of any business entrance.
There are several small compliance signs available for purchase. I noticed one on the gate of the Forest theater.
Finally, The police department could have a great impact educating the public. Politely reminding people of the code
and the fine for littering which is 1000 dollar I believe. I have heard talk that the residence would like to see more foot
patrols. This would be a great chance to identify repeat offenders and target business who contribute to the litter
problem.
Sincerely,
Stephen Ferry
Director The Art ofDr. Seuss
Carmel CA
From:
Sent:
To:
Subject:
Attachments:

Wednesday, October 01, 2014 8:49 PM
Jason Stilwell
press statement
Cou nci I Annou ncement_Sti llwell.docx; A TTOOOOl.htm
Press Statement by City Council of Carmel-by-the-Sea, October 1, 2014
Council Accepts Stilwell's Resignation

"Our council has agreed to accept the resignation of Jason Stilwell as our city administrator.
This is a decision that Jason Stilwell and our council arrived at together as the best means to
move the city forward and to allow Jason Stilwell to take on a new challenge.
"Mr. Stilwell has agreed to work with our interim City Administrator to help with the transition."
From:
Sent:
To:
Subject:
Attachments:
This is what we got.
Jason Stilwell
Wednesday, October 01, 2014 4:41 PM
'Jason Burnett Mayor'
Council Announcement_Stilwell.docx
Cou nci I Annou ncement_Sti llwell.docx
Press Statement by Jason Burnett, Mayor, Carmel by the Sea, October 1, 2014
Council Accepts Stilwell's Resignation

Praises council focus and Stilwell's management
for financially sound and well-managed city.
"Our council has agreed to accept the resignation of Jason Stilwell as our city administrator.
This is a decision that Jason and our council arrived at together as the best means to move the
city forward and to allow Jason to take on a new challenge.
"Over the past two years we have advanced Carmel by the Sea in every possible manner. Our
city today is more financially sound and better managed, with accountability to Carmel
taxpayers. Priority projects have been completed, and important projects are either underway or
planned and scheduled to begin.
"We have arrived at this position thanks to an active council, strong management by Mr. Stilwell
and city employees.
"Mr. Stilwell has agreed to continue to work with the city as we begin a search for a new city
administrator."
DRAFT
By unanimous decision, the Council has adopted the following report from closed session ...
Yesterday, Council conducted a semi-annual performance review of both the City
Administrator and the City Attorney. This enabled us to better evaluate how those two
departments interrelate and we learned a great deal.
In our judgment, Jason and Don are serving the community very well. We won't go into the
long list of achievements of this three-year-old administration; those you already know.
Instead, we wanted to share with you some of the areas that we found needed
improvement and the steps we are taking to address them.
- Though our existing internal Public Records Act request policy is strong and tonight we
have agendized an even stronger version that transfers ultimate responsibility for the
handling of these requests to our City Attorney in order to move toward more user-friendly
public access to our documents.
-Though under this Administration, average annual legal expenses have decreased, we
found that the coordination of our legal team could improve. So, from now on the City
Attorney will oversee that staffing and no outside attorneys will be hired without his
explicit approval. He will be the Council's point person on all overarching legal matters.
- This Council has always enjoyed working with our dedicated staff and yesterday's review
was particularly insightful. So, in the future, we will conduct performance reviews of our
Administrator and Attorney on the same day (following yesterday's format) and we will
conduct them more often.
-Though our staff takes great pride in its desire for a completely transparent, interactive,
responsive, and friendly government, we found that this kind of culture is not yet fully in
place.
So, we are announcing a new open-communication effort for all senior staff
encouraging the public to visit, call, and write the department heads directly
(contact info on the website) with the expectation of a response within 24 hours.
Also, our City Administrator will be hosting a weekly downtown gathering,
sometimes with a Department Head, other staff member, or city council member, to
better get to know one another. For the first of these, please come meet with Jason
Stilwell at this Thursday's Farmer's Market in Devendorf Park at 9am. Also, please
invite him to your home or function to meet with you and your neighbors to discuss
what's going on in our village.
Similarly, our City Attorney will be making himself even more available to speak at
local meetings or even living rooms on topics of interest- yes, including
employment law. To kick this off, please drop by for coffee with Don at 11 Fornaio
this Friday at 9am.
On the cyber front, the staff will be rolling out a new online blog in the coming
weeks, where all of us can see what is taking place in each department and where
we can provide comments and ideas directly to staff and Council.
Likewise, before the end of this calendar year, our strategic IT plan will launch a
series of online communication tools to increase real-time interactivity between the
citizens and the government.
As discussed yesterday at our Special Meeting, the Council has also adopted a new
Key Initiative for Community Outreach, which is designed to carve out the staff time
for the efforts just mentioned.
In all of our deliberations yesterday we were mindful of the frustration that has been
voiced by our community and we are grateful that our village does not suffer the problem
of apathy that plagues so many others.
In fact, it is the care and energy of all of us working together that has been the source of
every city accomplishment ...
from the commissioners who safeguard our village character, protect our natural
environment, and help make it a joy to live here, to the countless ad hoc committees,
support groups, foundations, resident associations, advisory groups, and so on, who have
helped nurture the Sunset Center, reduce our debts, increase our budget so we can repair
our infrastructure, clean our beach including, yes, helping design sensitive alternatives to
port a potties, the list is endless. It began long before we all got here and our volunteer
culture will continue long after we go.
Every time you step up to support and serve, we know it's because you care. And, frankly,
every time you step up to criticize, we also know it's because you care. We learn lessons
from the nature of the criticism and one lesson we have learned is that if criticism does not
entirely reflect the facts inside City Hall, we have a serious communication problem.
Our communication problem has gotten to the point where it has undermined this
community's ability to work on all the other wonderful things we have always worked on
together. So, we thank everyone who has been pounding down our doors (and, now,
pounding the pavement) for your tireless desire to give to our village and we hope that you
will work with us to make all the improvements we have just proposed and to make
improvements to those improvements as we see how it all goes.
revealed some staff shortcomings and also failure of council to maintain its full awareness
of these shortcomings.
Have regular review process - this time landed on a time when folks are mad
Led to reflection on that.
Need to renew our vows of friendship with the city.
Take issue with all the misinformation.
Severity of misinformation points out severity of the problem.
However,
Protest = every act of protest is a bid for friendship j partnership.
Reinforces our initiative to rebuild those friendships.
Dual performance review was a first ...

Quarterly rather than annual or semiannual performance reviews.
Open door /phone policy for dept heads

New blog about all depts.
Community outreach key initiative
IT plan roll out before end of year.
JS making himself available weekly out in town and at Farmer's Market this Thursday 9 am.
Making DF available for speaking bureau
PRA policy
Legal management restructuring
How do you think we achieve all this? Not Council alone. Have always had interactive
government.
The village counts on a close partnership even a friendship between the council j staff &
the citizens. That's how we got pension reform, tax measure for road paving, all our
commissions, and yes, after 25 years of community work- new bathrooms for only $4 70.
From:
To:
Subject:

Concours on the Avenue
Jason and Sharon,

I spoke with Doug Freedman about tomorrow's event and asked how things are going. He said he was hoping
that streets could be made cleaner for the event and asked whether I had a magic wand. My only magic wand is
to pass on the request to you.
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:

Jason Burnett
Thank you
Good evening,
Just wanted to send a quick note thanking everyone for coming to breakfast yesterday. I found the discussion
helpful and I hope that you did as well. We will plan on holding this breakfast about once a month. First was on
me and going forward I'll ask that each pay your own way.
Please provide your input as to whether there should be a specified "topic" for the discussions and, if so, what
good topics might be. This will be a work in progress so any feedback on the format, timing or anything else is
always appreciated.
I'm blind copying everyone on this email since I probably mistyped an email or two and I don't want to send
out bad information. Once all ofthe email addresses have been confirmed I will send out the list for everyone's
use.
Thanks again,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett
Workload
Mayor, The workload isn't as much about volume as it is organizational change. We need to focus on
completing the change.
We started with a strategic framework (objectives, initiatives, policy plans, system and standards)
We restructured the organization to align with the framework ( 5 departments, 22 divisions, 1OOish programs)
We have staffed the structure with people qualified to meet the needs of the organization (still in progress in IT
and community activities)
We have reviewed, updated, and created new policy plans to define priorities (mostly complete)
The organization is learning to work based on established rules, procedures, and toward policy goals (in
progress)
We are updating rules, policies, and procedures as required to define standards of activities, meet legal
requirements, and align practices and procedures with organizational objectives (underway)
Next, and where we need to get:
Maintenence. Annually update goals and objectives, review for update policy plans based on a defined
schedule or as needed, continually manage performance, adjust muni code and rules and administrative policies
and procedures as required to keep activities aligned with law and need (final phase of change).
Jason S.
From:
To:
Cc:
Subject:

Victoria Beach
Jason Stilwell
special meeting re PG&E
Victoria,
I tried to call you but got vm. Just wanted to let you know that we tried to find a date for the special PG&E meeting
couple of weeks out but couldn't find a time that works with everyone's schedules. Tomorrow was the only time that
works before mid-September.
I've encouraged Jason S to draft a resolution that we can consider adopting so as to avoid any more confusion about
City Council intent.
Please talk with Jason S if you have any questions or concerns (since I've been working with KenT on the PG&E issue
so can't discuss with you outside of the meeting itself).
Thank you,
Jason
Jason Burnett
831.238.0009
ill~_o_n,bJJrn~tt@gm~iLQQm
From:
To:
Cc:
Subject:

Yvette Oblander
Jason Stilwell
phone call request
Yvette,
Can you please set up a 15 minute phone call with (separately) the mayors of Yountville and Healdsburg? Copying
Jason S if he wants to join (presumably we'd invite the City Managers as well). If the mayors would prefer, I'd also be
happy to just give them a call sometime (doesn't need to be a scheduled call). If so, could you please help track down
the best phone numbers for them?
Jason S., following up on the David Fink suggestion.
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Attachments:

Rob Mullane; Jason Stilwell
Bobby Richards
Bobby Richards.vcf; A TTOOOOl.txt
Might be a good idea to get a cup of coffee with Bobby sometime soon to discuss his thoughts on customer service. I just did and
it was a good conversation.
From:
To:
Jason Stilwell
Subject:
RE:Paul Miller I PC
Jason Burnett
Message from the Mayor
Ok
From: Jason Burnett

Subject: Paul Miller I PC I Message from the Mayor
Jason
Paul agreed for me to have a message from the mayor in this week's Pine Cone. Let's discuss in the AM
and see what part of my e-blast would fit into 600 words.
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Cc:
Subject:
Jason Stilwell
Jason Burnett; Rob Mullane; Sharon Friedrichsen
Debra L. Hale
RE:Roundabouts
I'm not sure. It may be that they aren't called out in our planning or design guidelines. We'll look into it. Jason S.
From: Jason Burnett

Subject: Roundabouts
Jason, Rob and/or Sharon,
Is there a reason that Carmel appears to not have submitted any intersections (Ocean and Junipero or
possibly on Rio around the Mission, for example) as candidates for study of effectiveness of
roundabouts?
See page 2 of http :1/www.tamcmonterey. org/committees/tamc/meetings/20 14/May/Agenda 8. pdf
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
AP-201 Public Records Act Policy
AP-201 Public Records Act Policy.docx
Word version to facilitate changes; I'll put your changes into a Council policy template and draft the resolution
and staff report
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
5'8'14 gwr update to MPRWA
5'8'14 gwr update to MPRWA.pdf
Powerpoint from Israel regarding GWR update presented to the MPRWA on 5/8/14
From:
To:
Subject:
Jason Stilwell
Jason Burnett; Mike Calhoun
RE:non-emergency call
Mayor Burnett, Thank you for the feedback. Jason S.
From: Jason Burnett

Subject : non-emergency call
Mike and Jason,
Just FYI, I called the non-emergency number this evening because Mel saw what she thought was a
stray cat down at 8th and San Carlos. Response was prompt and the officer knew where the cat lived and
delivered the cat to its home.
Thanks,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett
Yvette
Why is Yvette leaving today at 3:30? She says you authorized it.
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Cc:
Subject:
Jason Stilwell
Jason Burnett; vebeach@gmail.com
Lori Frontella
F&B Applicants
Mayor and Mayor Pro-Tem: thank you for holding time earlier this week to interview F&B Commission
applicants. We didn't conduct the interviews as we only received one applicant by the deadline. We have
extended the application period to August 14. Let's announce at the Council meeting that the recruitment is
underway. Jason S.
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
cpuc mtg contacts
cpuc mtg contacts.pdf
Business cards from this morning's meeting with me and Ken.
From:
To:
Jason Stilwell
Subject:
RE:Catherine Raynor
Jason Burnett
I just got off the phone with her re PG&E. No questions about this. Curious. I'll follow up with re this issue.
From : Mary Schley

Subject: Catherine Raynor
Hello Jason and Jason,
I understand Catherine Raynor has already been fired from her job as city clerk. Any comments or information you might
provide regarding her termination, as well as how you plan to handle the lack of a city clerk in the interim, would be greatly
appreciated.
Thanks,
Mary
From:
To:
Jason Stilwell
Subject:
RE:Scout House
Jason Burnett
The status remains unchanged from planning's point of view. We have consulted with them but we await info
from them (same as when it was last discussed at a city council meeting).
From: Jason Burnett

Subject: Scout House
Alan, Carol and Michael(s),
How are you proceeding with the Scout House project and would you still like to have time on
the August City Council agenda to present you vision and proposed collaboration? If so, we
would put this towards the beginning of the meeting under announcement from either City
Administration Jason Stilwell or under my announcements (and it would not be on the agenda
for City Council action because no action is needed at this point).
Thank you,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
PG&E
FinGasOps.CityofCarmelchart.pdf; COMPLETE PGE Carmel Supplemental Information
Response_Index 5049_2014073 .... pdf; PGE Ltr re Supplement_6.9.2014.pdf
Could you please reclarify what this item entails; I apologize for the follow-up question.
Item: Receive an update on the investigation of the March 2014 house explosion and consider authorizing
PG&E to continue work on Gas Safety Project
Recommendation: Do we recommend reauthorizing work?
Summary:
PG&E blew up house
Work stopped
Several public hearings
Investigative reports
Matrix of Enhanced Work Procedures
List of open questions
Project remains on hold
o Safety project needs to be completed
o Gas lines are in various states
o Roads
Analysis:
Gas safety project
Franchise agreement and trees
Mapping and sewer lines
Repair records and line puncture
House explodes
911 not immediately called
Hofsas slow response
City asked to stop work
CPUC investigating
PG&E investigated, provided prior report and attached supplemental report
Investigation focused on molecules not practices
Matrix and open questions to address practices
Fiscal:
History:
Council meetings and workshops
Attachments: the three on this email
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Subject:
Jason Stilwell
Jason Burnett
RE:Budget comments - capital budget (email 2 of 2)
Thanks. We'll formulate and develop responses. Jason
From: Jason Burnett

Subject: Budget comments- capital budget (email 2 of2)
Jason,
As mentioned in the previous email, here are comments on the capital program contained in the budget.
Thank you for the opportunity to comment.
Jason
Overall comments: Not clear why certain items are funded out of the General Fund and others out of
MeasureD (or a combination of both). What are the reasons for funding through MeasureD
(recognizing funds are fungible)?
Page E-3: Shouldn't "Parking Management Study" be called "Implement Parking Management Plan?''
We aren't funding additional parking studies in 2Ql4_-:-_2_Q_l_,5_, are we?
E-8: "The City's current grid pruning contractor has a free software product available to Carmel, but
mapping the trees in the field is an expense." Is tree mapping something that a well-organized, trained
group ofvolunteers could handle?
D-14: "This item has been moved from 14/15 to 15/16 based on the direction identified during the
Parking Management Study." Isn't it the other way around? I read it as funded in 14/15.
E-18: Under "Budget Impact/Other" there is a line for "staff costs." Are these in the operating budget
already and just here for completeness and transparency?
E-23: What is the remaining useful life ofthe PW building after investing $575k?
E-28: Outcome ofMay 2014 workshop was to re-open Forest Theater as soon as possible without
engaging in larger-scale repairs/reconstruction described in F AC-1213-21.
E-31: The "Justification" section does not appear to have been updated to 2014/2015. It references
2013/2014 activities and describes a placeholder for 2014/2015.
E-32: Why is the $60k match unfunded? Seems we should fund if we are doubling our money.
E-36: Description of Scenic restrooms "[t]he City has applied for a grant from the Coastal Conservancy
and expects to receive a minimum of $100,000 to assist
with the estimated $200,Q_Q_Q_-:-}QQ,OOO construction cost" does not reflect actual construction costs.
F-15: Can any ofthe Parking in-lieu funds be used to implement parking management?
F -15: Should we transfer funds to better align the 2014/2015 budgeted fund balances with the policy
targets? For example, capital reserve is less than the target while long-term budget stability is over
target.
Jason Burnett
831.238.0009
From:
To:
Jason Stilwell
Subject:
RE:Burghart
Jason Burnett
Yes
From: Jason Burnett

Subject : Burghart
Jason,
I read the Burghart contract such that the City owns the email list. Is this your read? Email lists are
valuable.
Thanks,
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Jason Stilwell
Jason Burnett
statement re personnel
As you know It is not unusual for there to be disagreements about decisions of City administration, and this includes personnel
matters. Constructive discussion about matters of public interest is to be encouraged. However, there are some restrictions on
these discussions when it comes to personnel matters. It is sometimes frustrating to people that due to legal constraints, and in
respect for the privacy of employees, the City has very limited ability to discuss individual personnel matters. While we would
like all pending personnel issues to be completed as soon as possible, the City strives to make considered decisions that are, at
the same time, fair to its employees. This sometimes requires that time be spent investigating and evaluating all relevant facts
and considerations.
From:
To:
Subject:
Jason Stilwell
Jason Burnett; Sharon Friedrichsen
RE:impressive tree work
Thanks for the feedback. The WCA crews we contract with are generally pretty good and the company
demonstrates pride of craft. Jason S.
From: Jason Burnett

Subject : impressive tree work
Sharon and Jason,
A couple of weeks ago one of our neighbors asked me if it would be okay with me for him to
request tree work on one of the trees on the public right away next to our house. I said it was fine
with me for him to ask but that I'd stay out of it.
He must have reached out to staff because yesterday WCA came by and did maintenance on the
tree. First, it was very fun for Sebastian to have a crane truck and crew right outside his home.
But the reason I write is because the WCA crew was very polite and professional. They came by
and introduced themselves to the neighbors, told us what they were going to do, did the work
quickly and professionally and then cleaned up very well. The foreman Adan came by and
provided a comment card.
I never got the sense that they were working extra hard because they knew I was mayor (I don't
think they did know). They just seemed to take pride in their job.
Just wanted to provide feedback on one ofthe city's contractors.
Thank you and have a great weekend.
Jason
Jason Burnett
831.238.0009
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
19 key initiatives
image003.jpg
If you decouple the 2014 Key Initiatives there are 19 key initiatives on a project basis. It's too many but there are several than
can be reincorporated into the capital improvement process which may help a bit.
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Subject:
Attachments:
Jason Stilwell
Jason Burnett
Emailing: pra policy.pdf
pra policy.pdf
pra policy.pdf
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file
attachments. Check your e-mail security settings to determine how attachments are handled.
From:
To:
Subject:
Attachments:
Pothole in ocean

photo.J PG; A TTOOOOl.txt
From:
To:
Subject:
Attachments:
Jason Stilwell
jason.burnett@gmail.com; Victoria Beach
President Ochoa
image003.jpg
Mayor and Vice Mayor: we discussed at agenda review having the President of CSUMB and the mapping class that assisted us
on the trails planning to be recognized at July's meeting. Have either of you reached out to President Ochoa or intend to do
so? If not staff will make contact. Jason S.
Jason Stilwell
City Administrator
831-620-2000
From:
To:
Subject:
Jason Stilwell
Jason Burnett
PG&E Perry & Sixth
The incident at Perry Newberry & 6th occurred on Tuesday the 15th. The call came in at 1746 hrs and the first PG&E
front line staff person arrived at 1800 hrs- approx 14 minutes after call received. PG&E supervisor, Gordon Fehlman,
arrived at approximately 18:27 hrs.

Stilwell-Burnett Correspondence, July 1 - September 30, 2014

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Stilwell-Burnett Correspondence, July 1 - September 30, 2014

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From:

Jason Burnett <jason.burnett@gmail.com >

On Tue, Jul1, 2014 at 3:18PM, chardy824@gmail.com <chardy824@gmail.com> wrote:

No virus found in this message.

B4C <jason.burnett@gmail.com >

From: Betsy Durnell <thesoileddoves@att.net>

June 30th Farmers Market Workshop

July 1st City Council

Save the Date:

June has been a busy month. We are on track to

Monday, August 4th at 5:30pm

Farmers Market Workshop on June 30th

Our ad hoc committee of Councilmember Carrie

August City Council

City Council Meeting on July 1st

Please come to the City Council Meeting on July 1st

I~'"'"------------. ---Jason Burnett

This email was sent to thesoileddoves@att.net by jason@burnettforcarmel.com I

Burnett for Mayor

I FPPC ID #1342822 I Greg D'Ambrosio, Treasurer I PO Box 5715 I Carmel-by-the-Sea I CA I 93921

No virus found in this message.

B4C <jason.burnett@gmail.com >

From: Steve Dallas <dallasforcarmel@gmail.com>

Thank you for your letter

On Monday, June 30, 2014, Lisa Budlong <lisabythesea@icloud.com> wrote:

No virus found in this message.

Jason Burnett <jason.burnett@gmail.com >

Thank you for this improvement!

On Wed, Jul2, 2014 at 12:13 PM, Catherine Raynor <CRaynor@ci.carmel.ca.us> wrote:

Application- http://ci.carmel.ca.us/carmel/index.cfm/linkservid/F8595B 17-3048-7B3D-C5A5E3103900F121/

Catherine A. Raynor, MMC

Jason Burnett <jason.burnett@gmail.com >

See additional reports of safety issues.

----------Forwarded message ---------From: Corey Bellfaust <sunsetcorey@gmail.com>

From: Alex Saunders

(831) 233- 2798

to Alex, Rollie, christine

to me, Michael, Alex

Preview attachment 20140627 123045.jpg

Jason Burnett <jason.burnett@gmail.com >

Please see reports of safety concerns.

----------Forwarded message ---------From: Corey Bellfaust <sunsetcorey@gmail.com>

Jason Burnett <jason.burnett@gmail.com >

See additional reports of safety issues.

----------Forwarded message ---------From: Corey Bellfaust <sunsetcorey@gmail.com>

Hello Mayor Burnett,

From: Alex Saunders

(831) 233- 2798

to Alex, Rollie, christine

to me, Michael, Alex

Preview attachment 20140627 123045.jpg

Hi Jason and Victoria,

Sent from Windows Mail

Jason Burnett <jason.burnett@gmail.com >

** Please do not respond. **

From: Donald Shoup [mailto:shoup@ucla.edu]

Hi Mike and Jason,

Jason Burnett <jason.burnett@gmail.com >

On Wed, Jul9, 2014 at 8:07PM, chardy824@gmail.com <chardy824@gmail.com> wrote:

Sent from Windows Mail

Will do. Thanks.

On Thu, JuliO, 2014 at 1:44PM, Kelly Morgan <Kelly@sandcityca.org> wrote:

From: Lloyd Ligier [mailto:lligier@proactusa.com]

Please do not respond.

"'-i'l"o.e.d ,..,t,-<::>("-to..,,.; i,.;d,vid,,..ls. Ali o.i