BUSINESS PROCESS PROCEDURE

Title:
Organization/Area:
File Name:
Responsibility:

260430832.doc
Accounting Clerk

Park a Vendor Invoice

Accounts Payable
Release:
Status:

R/3 4.6C

Overview
Trigger:
To Park a Vendor Invoice.
Business Process Procedure Overview
Vendor invoice parking enables the user to enter and save (park) incomplete vendor invoices in the SAP system without executing
extensive entry checks. This is especially helpful when information such as cost centers and account assignments are not available.
Parked vendor invoices may be completed, checked and then posted at a later date - if necessary by a different data entry clerk.
When documents are parked, data (for example, transaction figures) is not updated. Although a document number is generated the
parked document may still be monitored as an open item. The data can then be evaluated online for reporting purposes from the
moment they are parked, rather than having to wait until they have been completed and posted. Another advantage of the parked
vendor invoices is that when used in conjunction with payment requests, It will enable the user to maximize cash discounts and pay
invoices on time even when the invoice is not actually posted until after the payment.

Input Required Fields

Document date
Document type
Company code
Posting Date
Period
Currency/Rate
Document number
Translation Date
Control
First Line Item
Post Key
Vendor Account
Sp. G/L
Trans. Type

Output - Results
Parked vendor invoice created and a document
number assigned.

Field Value/Comments
The date the original document is issued
Classifies accounting documents (vendor, customer, G/L, etc)
An organizational unit within financial accounting for which a complete selfcontained set of accounts can be drawn up for external reporting
The date used when entering the document in financial accounting or controlling
Divide your fiscal year into 12 periods or if you use calendar year Jan=01, Mar=03
etc
Transaction currency
Used to access the accounting document
Determines the exchange rate. Not necessary if the date is the same as the
document entry date
Click on indicator
Determines the type of posting - debit or credit
Account which is to be posted to with the next line item
Identifies the type of special G/L transaction
Classifies the business transaction, controls various system activities when
business transactions are posted.

Comments

BUSINESS PROCESS PROCEDURE

Title:
Organization/Area:
File Name:
Responsibility:

260430832.doc
Accounting Clerk

Park a Vendor Invoice

Accounts Payable
Release:
Status:

R/3 4.6C

Procedural Steps
1.1.

Access Park Customer Invoice transaction by:

Via Menus

Accounting > Financial Accounting > Accounts Payable > Document Entry >
Other > Invoice Parking - General
F-63

Via Transaction Code

1.2.

On screen Park Document: Document Header, enter the following information:

Description

R/O/C

Document
Date
Document
Type

Field Name

The date for the original creation of the

document.
Document type classifies accounting
documents.

Use the drop down menu

Use the drop down menu

Company Code

An organizational unit for external

Accounting.
The date for posting the document to
the financial accounting.
The fiscal period usually represents
the month to which the posting is being
made.
Determines the type of posting - debit
or credit
Account to be posted with the next line
item.

Use the drop down menu

Use the drop down menu

Use the drop down menu

Use the drop down menu

Use the drop down menu

Posting Date
Period
Post Key
Account

User Action and Values

(Note: On above table, in column R/O/C: R = Required, O = Optional, C = Conditional)

Click on the

to continue.

Comments

The German
translation for
Vendor is
Kreditor so
look for
document type
KR

BUSINESS PROCESS PROCEDURE

Title:
Organization/Area:
File Name:
Responsibility:

1.3.

260430832.doc
Accounting Clerk

Park a Vendor Invoice

Accounts Payable
Release:
Status:

R/3 4.6C

On screen Park Document: Enter Vendor Item, enter information in the fields as
specified in the table below:

Field Name
Amount
Payment Terms

Days/percent
Baseline Date
Pmnt block
Next Line Item
Posting Key
Account

Description
The amount of the vendor invoiced to
be parked
Payment terms composed of cash
discount percentages and payment
periods.
Period within which a payment must
Be made in order to take advantage of
The first cash discount terms
Due date for payment
Classifies the type of block
Determines the type of posting - debit
or credit
Account to be posted with the next line
item.

R/O/C
R

User Action and Values

Enter the amount to be posted.

Select from the drop down menu

R
O

May be changed.
Select from the drop down menu

Select from the drop down menu

Use the drop down menu

Comments

System Default

(Note: On above table, in column R/O/C: R = Required, O = Optional, C = Conditional)

Click on Green Check mark to proceed to the next screen Park Document: Enter G/L Account Item,
enter information in the fields as specified in the table below:

Field Name
Amount

Click

Description
Transaction amount

R/O/C
R

User Action and Values

Comments

Use asterisk (*) if amount is same as

credit entry in procedure 1.3.

to view the park document.

1.4. On screen Park Document: Overview, click on the Save button to post the document.