Dcon 2015

K-T DISTRICT CONVENTION REGISTRATION PACKET
TO REGISTER FOR CONVENTION:

1-Complete the Registration form and Rooming List and submit it by the
registration deadline, February 20, 2015
After this date the hotel can release hotel rooms, and the
hotel is no longer obligated to honor our convention rate.
2- For each student attending the convention:
-Have the parent/guardian complete and sign the
white Medical Release/Code of Conduct Form.
-Bring three (3) copies of the front and back of this form
to the convention.
-It is not necessary to copy this form as a two-sided document.
-You can bring them with the Medical Release side and the
Code of Conduct side stapled together.
-One copy of the two forms stapled together will be turned in
at the convention registration desk.
-One copy will be for the advisor to keep
-The last copy should be in the possession of the student.
3- Be sure students attending and their parent/guardians understand that:
-Students will be sharing a room with up to three other students
(depending on the room-type requested and paid for on the
registration Form), and they may be sharing a bed with another
student of the same gender.
4- If you request that I combine your students with students from another
school to make all the rooms quad rooms:
-Be sure your students and their parents/guardians are aware of this.
-Plan on there being students from other schools being added to
make a total of four students in that room.
-After the registration deadline (February 20, 2015) DO NOT assume
that I can combine your students with students from another
school. You must either:
1) Include payment in full for the number of rooms
required to house students from your school.
2) Contact Steve Phillips to see if it is possible to
combine your students with students from another school.
-After the registration deadline (February 20, 2015) DO NOT assume
you can add a student from your school to one of those rooms. It
will probably already have four students in it.
-CONTACT STEVE PHILLIPS first to be sure there is space for the
new student, and what can be arranged
The reverse side of this form is an index of the content of this packet.
GO THROUH THIS PACKET CAREFULLY!

It contains valuable information concerning the upcoming District Convention.
In this packet you should find the following:
Call to Convention
Convention Registration Form
Please note the registration deadline of February 20, 2015. We understand that things come up forcing individuals
to cancel, and we make effort to honor requests for refunds. However, due to guarantees that we must make, we
cannot guarantee refunds for requests made after the deadline.
Medical Release -Code of Conduct (Bring 3 copies of this completed and signed form to convention)
Outline Agenda for the Convention
Service Fair Information and Registration Form.
Contact Acacia Tribell for details (acacia-camille-tribell@hotmail.com).
The Convention Code of Conduct (Easier to read format) Pay particular attention to the dress code.
Caucus Procedures
Information on RUNNING FOR DISTRICT OFFICE
Rules for Campaigning for District Office (No campaigning before convention and no use of social media).
Sample Caucus Questions
International Convention Contest Entry Forms (Also available at www.keyclub.org)
Achievement Report (1st, 2nd, & 3rd Places will be awarded for District winners)
A fillable pdf of the Achievement Report is available at www. keyclub.org.
Single Service Award Form
Major Emphasis Program Award
District Contest Entry Forms
Lifes A Highway (Man-Mile) Award
Kiwanis Family Award
Outstanding Key Clubber
Best All Around Key Clubber
Outstanding Kiwanis Advisor

Outstanding Faculty Advisor
Outstanding Club Secretary
Rondall D. Hart Outstanding Club President
Ronald McDonald House Awards

Most Money Raised by a Club
Club Service Award
Individual Service Award
Dont Forget-Bring you Pop Tab Totals.
Contact Acacia Tribell for details (acacia-camille-tribell@hotmail.com).
Information for the following Contests:
Oratorical Contest
(No pre-registration required, show up at time of contest)
Impromptu Contest (No pre-registration required, show up at time of contest)
Talent Contest
(No pre-registration required, show up at time of tryouts)
Year in Review (Scrapbook) Contests (and Cost Sheet to submit with the scrapbook))
Club Video Contest (and Entry Form to submit with the video)
Poster Contests
(and Entry Form [for Digital and Non-Digital] to submit with the poster)
Applications for Scholarships
Andy Hutson Scholarship
K-T District Key Club Scholarship Application Form: This application is for the
Matching Scholarship and the
Ira R. Gladson K-T District Foundation Scholarship of Excellence
Visit www.keyclub.org for other scholarship opportunities.
The deadline for all entries except the Lifes a Highway Award is 10 PM Friday of the convention.
The deadline for the Lifes a Highway Award is 10 am Saturday.
Inform ation in this packet is available online at www.ktkey.org
If you need more information contact Steve Phillips at 423-508-4885 or e-mail sphillips5@aol.com.
CALL TO CONVENTION
Dear Key Clubbers of the Kentucky-Tennessee District,
It is my honor and pleasure to invite all of you to attend the 2015 K-T District Convention, March
2022, at the MarriottGriffin Gate Hotel in Lexington, Kentucky. We will be jumping into a
weekend full of activities. Our theme isdrum roll please--- Serve-ivor. Come prepared to
laugh with our Keynote speaker, elect our new 2015-16 District Board, learn new information in
workshops, mingle with Key Clubbers from the district, show off your dance moves, perform in
the talent show, receive well-deserved awards, and more!
Patrick Maurer will be our Keynote speaker this year. Patrick is a former Key Club Governor from
California and graduate of Arizona State University in Phoenix. Patrick has entertained thousands
across North America by combining entertainment with true-life stories to give an important
message. Make sure to check out his video on our district website www.ktkey.org.
We will have important business to take care of as we elect new district officers to lead our
district through 2016. There are many educational and motivational workshops, where you will
gather knowledge and enthusiasm to take back to your home club and schools. The annual
talent show will showcase great talents, and the District Dance is always a favorite to let out your
dance moves and have fun.
You will also have the opportunity to display your clubs service activities at the Service Fair.
Hotel space allows your clubs display to be seen in our convention area the entire weekend to
show off your project. There will also be free time Saturday afternoon for you to enjoy the many
attractions in the Lexington area or to just rest.
Last, but certainly not least, you will make friends and create memories that will last a lifetime.
This exciting weekend will be the highlight of your Key Club year. We invite and encourage you
to come and make the most of all this convention has to offer. It will be an enjoyable,
beneficial, and memorable weekend.
I hope that your club will make plans now to attend this exciting convention in a city known for
its horses, basketball, and hospitality - Lexington, Kentucky. See ya there!
On behalf of The K-T District Board,
Madeline Potter
Kentucky-Tennessee District Governor
CLUB REGISTRATION FORM

Kentucky-Tennessee District Key Club Convention and Leadership Conference
March 20th 22nd, 2015, the Marriott-Griffin Gate Hotel, Lexington, Kentucky
Registration fee includes: Two meals (Friday night pizza meet & greet and Sunday morning brunch), all convention
materials and activities, and TWO NIGHTS LODGING. The registration fees are:
Quad Occupancy (4 people per room)
$160
Triple Occupancy (3 people per room)
$179
Double Occupancy (2 people per room)
$209
Single Occupancy (1 person per room)
$309
REGISTRATIONS MUST BE RECEIVED BY FRIDAY, FEBRUARY 20th, 2015.
A late fee of $10 per person will be required for registrations received after this date.
Registrations received after February 20th. 2015 are subject to room availability.
No Refunds are available after February 20th, 2015.
Everyone attending the convention is required to stay in the convention hotel (The Marriott Griffin Gate Hotel).
To register for the convention complete the following:
1) CLUB INFORMATION
Key Club of_________________________HS in_______________________________________________________
Street
City,
State Zip
Advisor_____________________________Telephone______________________e-mail_________________________
2) ROOMING LIST List all students and adults attending in the rooming list on the reverse side of this form.
3) DELEGATES
Each club is entitled to two (2) voting delegates.
4)
Delegate #1__________________________________ Delegate #2 _________________________________

ADVISORS/DESIGNATED CHAPERONES All students attending the convention must have an advisor or an
adult to serve as the clubs designated chaperone. Key Club International requires that a designated chaperone
must be a Kiwanian, faculty member, parent, legal guardian, or person In loco patentis, who is over the age of
21, cleared and approved by the school, and registered with and accompanying the students at the convention.
Chaperone 1____________________________________ Chaperone 2____________________________________
Chaperone 3____________________________________ Chaperone 4____________________________________

Spouses and children of advisors registered for the convention may attend the convention and stay in the advisors room
at no extra charge if they are not participating in convention activities. List their names in the room with the advisor as
family members not attending the convention. The advisor would pay the single rate for that room.
5) ENCLOSE PAYMENT FOR:
_____ persons requesting quad occupancy at $160/person
$____________________
_____ persons requesting triple occupancy at $179/person
$____________________
_____ persons requesting double occupancy at $209/person
$____________________
_____ persons requesting single occupancy at $309/person
$____________________
_____Total number of people registered for the convention

*Bus drivers do not have to register for the convention if they are not going to attend convention activities.
The room rate for bus drivers not participating in convention activities is $125 per room per night.
*If a club wishes to arrive on Thursday instead of Friday, add $125 per night for each room reserved.
_____rooms for bus driver(s) at $125/night x _____nights
$___________________
_____rooms for Thursday arrivals at $125/night
$___________________
$___________________
K-T District Key Club Convention
Steve Phillips
P.O. Box 188
Flintstone, GA 30725
For more information, contact Steve Phillips at 423-508-4885, e-mail sphillips5@aol.com, 706-820-7158 (fax).
6)
7)
Total amount of check

MAKE CHECK PAYABLE TO:
MAIL CHECK and REGISTRATION FORM TO:
Rooming List
Key Club of _________________________________________HS in _______________________________________
We will arrive on______________at__________________
All Check-outs will be Sunday, March 22, 2015.
Date
/
Time
unless special arrangements are made.
The hotel will make every effort to have rooms ready. However, normal check in time is 4 pm.
In student rooms with less than four (4) persons do you wish for the
convention committee to place students from other schools in the room?
Yes_____ No_____
*I can only room high school students with other high school students
*ADULTS ARE RESPONSIBLE FOR FINDING THEIR OWN ROOMMATES. Therefore, For adult rooms,
you must pay the rate based on the number of names you are listing in the room with this registration.
*KIWANIS INTERNATIONAL GUIDELINES FOR ADULTS state, .EXCEPT FOR A PARENT
SHARING A SLEEPING ROOM WITH A CHILD, NO ADULT SHOULD SHARE A .SLEEPING ROOM
WITH A YOUTH.
Please observe this policy as you prepare your rooming list.
Room 1 (female, male, chaperone, bus driver)
1._____________________________________
1._____________________________________
2._____________________________________
2._____________________________________
3._____________________________________
3._____________________________________
4._____________________________________
4._____________________________________
1._____________________________________
1._____________________________________
2._____________________________________
2._____________________________________
3._____________________________________
3._____________________________________
4._____________________________________
4._____________________________________
1._____________________________________
1._____________________________________
2._____________________________________
2._____________________________________
3._____________________________________
3._____________________________________
4._____________________________________
4._____________________________________
Room 8 (female, room, chaperone, bus driver)
1._____________________________________
1._____________________________________
2._____________________________________
2._____________________________________
3._____________________________________
3._____________________________________
4._____________________________________
4._____________________________________
As authorized person for our school, I certify that the students registered represent our Key Club. I also certify that the adults registered
are approved by the school, and are cleared to work with, and chaperone young people on overnight trips. All registered adults meet
Key Club chaperone criteria as described on the reverse side of this form. I further certify that at least one (1) designated chaperone is
registered for and is accompanying the students to the convention.
_________________________________________________
Signature of Faculty Advisor or School Principal
MEDICAL RELEASE and CODE of CONDUCT

Authorization to attend event and Emergency Medical Treatment
Key Clubbers name___________________________________________________________________________
Address_____________________________________________________________________________________
Street
Height_____
City
Weight_____
State
Zip
Sex_____Birthday________________
Who is this students designated chaperone at the convention?_________________________________________

A designated chaperone must be a Kiwanian, faculty member, parent, legal guardian, or person In loco patentis, who is over the age
of 21, approved by the school, and registered with and accompanying the students at the convention.
Person to Contact in case of emergency______________________________________________________________

Relationship to student____________________________________________________________________________
Phone( H)
Phone (W)
Alternate Contact_______________________________________________________________________________
Name
Relationship
Phone
Name of Health Insurance Company________________________________Policy #_________________________

Group Name on Insurance Company_______________________________________________________________
Telephone number or other contact information on insurance card______________________________________
Will your Key Club member be taking prescription medication or over the counter medication of any type? ___
If Yes, explain __________________________________________________________________________________
Has he/she ever been or is currently being treated for:
Nervousness
____
Rheumatic Fever _____
Convulsions/Epilepsy ____
Cancer or Tumor _____
Heart Condition_
____
Headaches
_____
High Blood Pressure ____ .
Fainting Spells _____
Asthma
____
Diabetes
_____
Allergies to medications _____
List any alleries or other medical conditions we need to be aware of: _________________________________
________________________________________________________________________________________________________
I am the parent or legal guardian for the above-named Key Club member, and give my permission for him/her to attend
the convention, conference and/or other event(s) sponsored by the Kentucky-Tennessee Key Club District and Key Club
International. I understand that photos will be taken at convention, and that my childs image may appear in a photo
used to report on this event and/or to promote future Key Club events. I also have read and understand the Code of
Conduct, and I understand that a violation of certain provisions of these rules may result in the dismissal of my Key Club
member from the event. I hereby certify that the information provided above is correct.
In the case of medical emergency, I understand that every effort will be made to contact the emergency contacts listed
above. In the event those persons cannot be reached or time does not permit, I hereby give permission to a licensed
physician or other licensed medical provider, to provide proper treatment, including but not limited to hospitalization,
injection, anesthesia and/or surgery, for the above-named Key Club member. On behalf of myself and my ward/minor,
I/we hereby RELEASE, WAIVE AND FOREVER DISCHARGE the Kentucky-Tennessee Key Club District and Key
Club International and its officers, directors, employees, parents and subsidiaries, agents, from any and all claims,
liabilities, causes of actions, damages, demands, judgments, executions, liens and costs whatsoever, in law or equity,
including, without limitation, liability for death or bodily injuries to any person or damage to any property resulting from
any (i) claims made against medical providers of emergency services under this authorization, or (ii) against Key Club
International for obtaining medical emergency services for said Key Club member pursuant to this authorization.
Parent or Guardian______________________________ Signature____________________________ Date__________
Kentucky-Tennessee District Convention Regulations and Code of Conduct

While it seems unnecessary to mention the Code of Conduct expected of each person in Key Club, it is wise to cite specific rules
and regulations adopted by the district board, so there is no room for misunderstanding. Infractions will be reported to the
district administrator and appropriate action will be taken, up to and including dismissal from the convention, if necessary. In
such cases the individuals parents or guardians, the school principal, and the sponsoring Kiwanis Club will be notified.
Furthermore, the parents/guardians will make arrangements, at their own expense, for the student to leave the convention and
return home immediately.
Expectations
1. All attendees are expected to abide by all government laws and regulations.
2. Care should be taken not to deface or destroy any property. Such things as pillow fights, throwing objects
from windows or balconies, and materials affixed to hotel walls is prohibited. In such cases, the school and
sponsoring Kiwanis Club will be notified.
3. The individual member, or club, will be responsible for the cost of any theft or damage of hotel property.
4. Tobacco products are strictly prohibited at any time.
5. Any intoxicant of any nature will not be permitted in the possession of anyone attending the convention. This
includes, but is not limited to, alcoholic beverages and controlled substances.
6. No prescription medication shall be permitted unless prescribed to the attendee.
7. Members are expected to abstain from any activity of a sexual nature, including distasteful dancing and
public displays of affection.
8. Members are expected not to participate in hazing or any action that creates unnecessary physical or
mental discomfort, embarrassment, harassment, or ridicule of others.
9. All participants are expected to attend all convention activities including general sessions, workshops, & caucuses.
10. Gambling, use of fireworks, or anything of a dangerous nature is prohibited. In short, any act unbecoming of
a Key Clubber will not be tolerated, and may result in your dismissal from the convention.
Lodging
1. Members must sleep in their assigned rooms.
2. No members of the opposite sex will be allowed in any hotel room occupied by a Key Clubber unless an
adult chaperone is present.
3. At 12 midnight (curfew), each registrant is to be in his or her room, with the any adjoining doors and/or balcony doors
closed and locked. Unnecessary noises are prohibited at any time. Curfew is in effect until 5 am.
4. One Kiwanis sponsor, faculty advisor, or adult chaperone (as defined by Key Club International and approved by the
school administration) must register, reside, and attend the convention for every 4-8 Key Clubbers registered.
Dress Code
1. All participants are expected to adhere to the designated dress code for every session.
2. Professional dress includes the following:
MalesDress Shirt, Slacks, Neck Tie, Sports Coat or Suit Coat, and appropriate shoes.
Females-Dress or Suit, Skirt or slacks, blouse, and appropriate shoes
No sleeveless tops, spaghetti strap tops are to be worn without a cover
No midriffs
No shorts, jeans, or tennis shoes will be permitted for males or females.
3. Business casual dress refers to the following:
Males-slacks, collared shirt, and appropriate shoes
Female-slacks, skirt or skort, blouse or collared shirt, and appropriate shoes
No sleeveless tops, spaghetti strap tops are to be worn without a cover
No midriffs
No shorts, jeans, or tennis shoes will be permitted for males or females
4. Casual dress refers to the following:
Males-Appropriate shorts or jeans, collared shirt, sweatshirts, or appropriate shirts, casual footwear
Females- Appropriate shorts, skirt, skort, or jeans, collared shirt, sweatshirts, or appropriate shirts and casual footwear.
Leggings or yoga pants cannot be worn unless they are covered with an appropriate (fingertip) length long shirt or
preferably an appropriate length dress. They CANNOT be worn with a regular top or shirt
All clothing for males and females must be modest and appropriate
5. No sleepwear of any kind (sleep pants or shorts, pajamas, etc.) are to be worn In any public area or outside of the
individuals sleeping room
6. Nametags are to be worn at all convention activities, but are to be removed when exiting the convention site.
7, Clothing with inappropriate language or graphics will not be allowed. All skirts & dresses must be of fingertip length.
8. If your attire is seen as distasteful, you will be asked to change.
Enforcement
1. Individual sponsors, advisors, and chaperones are responsible for their clubs adherence to the code of conduct
2. The Sergeant-at-Arms Committee shall be responsible for the enforcement of the convention code of conduct.
All attendees shall respect this authority vested In the Sergeant-at-Arms Committee.
3. Infractions of this code will be reported to the district administrator and appropriate action will be taken, including
dismissal from the convention, if necessary. In such cases, letters will be sent to the individuals parents, principal, and
sponsoring Kiwanis club.
4. Violations including, but not limited to, destruction of property, possession and/or consumption of alcoholic beverages
and controlled substances, or any illegal activity, such as theft, will result in the immediate dismissal from the event.
5. If any Key Clubber is dismissed from the event, the parent or guardian is required to make arrangements to get the
student home immediately, and will be responsible for any costs associated. No exceptions.
6. This code is in effect from the time you depart for the event, until the time you arrive home from the event.
2015 K-T District Convention

and
Leadership Conference
March 20-22, 2015
Lexington, Kentucky
Marriott Griffin Gate
Tentative Agenda
Friday, March 20
7pm
9pm
10pm
11pm
12mn
Get Acquainted Keynote Session

Featuring
Workshop Session I
Caucus Session I
Pizza Meet and Greet
Curfew
Patrick Maurer
Saturday, March 21
7:30am
Advisors Appreciation Continental Breakfast
Talent Tryouts
8am
Oratorical Contest
Impromptu Essay Contest
9am
Workshop Session II
10:15am
Mixer Session and Service Project
12:30 7pm
FREE TIME
7pm
K-T Recognition Session and Talent Night
8:30pm
Caucus Session II
9:30pm
District Dance
12mn
Curfew
Sunday, March 22
8am
9am
10:30am
12noon
Non-Denominational Devotion
House of Delegates Session
Governors Farewell Brunch
District Board Meeting (Old and New Board Members)
Date: March 21st, 2015

The Marriott Griffin Gate Hotel
offers an outstanding
location that provides
visibility for your display
throughout the convention!
Tell everyone about your clubs

service projects at the
Ninth Annual K-T District

Key Club Service Fair.
This is a great opportunity to share
your successes and get ideas from
what other clubs are doing.
At the Service Fair we can truly
help Each Other!
Service
Fair!
To reserve a table for your clubs
display, please contact Acacia Tribell
by Saturday, March 14th, 2015.
Contact Information:
Acacia Tribell
District Historian
acacia-camille-tribell@hotmail.com
Clubs participating in the Service Fair are encouraged to construct a Tri-Fold

display. You will be provided with a table. (We cannot guarantee power for your
display.)
To reserve your table: Please complete the information below and e-mail or mail to
Acacia Tribell (contact information above) by Saturday, March 14th, 2015.
Reserve a Table for:
School Name _______________________________________________________
Contact Person _____________________________________________________
Contact Person Phone _____________________ e-mail ___________________
*Please Note:
This is NOT an opportunity to hold a club service project.

It is an opportunity to show and tell others about your successful service project(s).
Kentucky-Tennessee District Convention
Regulations and Code of Conduct

While it seems unnecessary to mention the Code of Conduct expected of each person
in Key Club, it is wise to cite specific rules and regulations adopted by the district board,
so there is no room for misunderstanding. Infractions will be reported to the district
administrator and appropriate action will be taken, up to and including dismissal from
the convention, if necessary. In such cases the individuals parents or guardians, the
school principal, and the sponsoring Kiwanis Club will be notified. Furthermore, the
parents/guardians will make arrangements, at their own expense, for the student to
leave the convention and return home immediately.
Expectations
1. All attendees are expected to abide by all government laws and regulations.
2. Care should be taken not to deface or destroy any property. Such things as pillow
fights, throwing objects from windows or balconies, and affixing materials to hotel
walls are prohibited. In such cases, the school and sponsoring Kiwanis Club will be
notified.
3. The individual member, or club, will be responsible for the cost of any theft or
damage of hotel property.
4. Tobacco products are strictly prohibited at all times.
5. Any intoxicant of any nature will not be permitted in the possession of anyone
attending the convention. This includes, but is not limited to, alcoholic beverages
and controlled substances.
6. No prescription medication shall be permitted unless prescribed to the attendee.
7. Members are expected to abstain from any activity of a sexual nature, including
distasteful dancing and public displays of affection.
8. Members are expected to abstain from hazing or any action that creates
unnecessary physical or mental discomfort, embarrassment, harassment, or
ridicule of others.
9. All participants are expected to attend all convention activities including general
sessions, workshops, and caucuses.
10. Gambling, use of fireworks, or anything of a dangerous nature is prohibited. In
short, any act unbecoming of a Key Clubber will not be tolerated, and may result
in your dismissal from the convention.
Lodging
1. Members must sleep in their assigned rooms.
2. No members of the opposite sex will be allowed in any hotel room occupied by a
Key Clubber unless an adult chaperone is present.
3. At 12 midnight (curfew), each registrant is to be in his or her room, with any
adjoining doors and/or balcony doors closed and locked. Unnecessary noises are
prohibited at any time. Curfew is in effect until 5 A.M.
4. One Kiwanis sponsor, faculty advisor, or adult chaperone (as defined by Key Club
International and approved by the school administration) must register, reside,
and attend the convention for every 4-8 Key Clubbers registered.
Dress Code
1. All participants are expected to adhere to the designated dress code for every
session.
2. Professional dress includes the following:
MalesDress Shirt, Slacks, Neck Tie, Sports Coat or Suit Coat, and appropriate
shoes.
Females-Dress or Suit, Skirt or slacks, blouse, and appropriate shoes
No sleeveless tops are to be worn without an appropriate cover
No midriffs
No shorts, jeans, or tennis shoes will be permitted for males or females.
3. Business casual dress refers to the following:
Males-slacks, collared shirt, and appropriate shoes
Female-slacks, skirt or skort, blouse or collared shirt, and appropriate shoes
No sleeveless tops are to be worn without an appropriate cover
No midriffs
No shorts, jeans, or tennis shoes will be permitted for males or females
4. Casual dress refers to the following:
Males-Appropriate shorts or jeans, collared shirt, sweatshirts, or appropriate shirts,
casual footwear
Females- Appropriate shorts, skirt, skort, or jeans, collared shirt, sweatshirts, or
appropriate shirts and casual footwear.
* Leggings or yoga pants cannot be worn unless they are covered with an
appropriate (fingertip) length long shirt or preferably an appropriate length
dress They CANNOT be worn with a regular top or shirt.
All clothing for males and females must be modest and appropriate
5. No sleepwear of any kind (sleep pants or shorts, pajamas, etc.) is to be worn
in any public area outside of the individuals sleeping room.
6. Nametags are to be worn at all convention activities, but are to be removed
when exiting the convention site.
7. Clothing with inappropriate language or graphics will not be allowed. All skirts &
dresses must be of fingertip length.
8. If your attire is seen as distasteful, you will be asked to change.
Enforcement
1. Individual sponsors, advisors, and chaperones are responsible for their clubs
adherence to the code of conduct
2. The Sergeant-at-Arms Committee shall be responsible for the enforcement of the
convention code of conduct. All attendees shall respect this authority vested
In the Sergeant-at-Arms Committee.
3. Infractions of this code will be reported to the district administrator and
appropriate action will be taken, including dismissal from the convention, if
necessary. In such cases, letters will be sent to the individuals parents, principal,
and sponsoring Kiwanis club.
4. Violations include, but are not limited to, destruction of property, possession
and/or consumption of alcoholic beverages and controlled substances, or any
illegal activity, such as theft, will result in the immediate dismissal from the event.
5. If any Key Clubber is dismissed from the event, the parent or guardian is required
to make arrangements to get the student home immediately, and will be
responsible for any costs associated. No exceptions.
6. This code is in effect from the time you depart for the event, until the time you
arrive home from the event.
K-T DISTRICT CAUCUS PROCEDURES

In most cases there is little need for the regulation for caucus procedure. However,
because the need could arise, the K-T Board has adopted these guidelines for
procedure.
1.
The underlying purpose of our caucuses is to determine if the candidate

knows his/her subject Key Club.
2.
Candidates should be given the attention of the assembled delegates and

should be given sufficient time to answer a question before being asked
another.
3.
Questions will pertain only to Key Club. No personal questions will be

allowed,
4.
Questioning will be conducted in an orderly fashion with the Lt. Governors

or those in charge responsible for the method of recognizing a questioner
from the floor.
5.
Hazing is not allowed.
6.
Candidates should be viewed as equals; therefore, they should be allotted

equal time, which may vary according to the office being considered.
7.
Club members from each division must be in attendance at the assigned

caucus periods.
8.
Since all rooms assigned for the purpose of conducting the caucus sessions
are also used for workshops, it would be helpful to clear the room as quickly
as possible. Make sure the room is cleaned.
9.
Professional dress must be worn at all Caucus Sessions.
10.
There shall be no physical contact with a candidate either directly

or indirectly.
11.
There shall be a five foot radius around the candidate regarding

all members of the caucus.
These rules are designed to allow for an orderly Caucus Session with full
opportunity to gain knowledge about each candidate
Running For District Office

One of the most important aspects of the district convention will be the election of the 2015-2016 district
executive officers: Governor, Secretary, and Treasurer. Active underclassmen Key Club members are eligible
to run these offices. All district officers are to remain active members or their local clubs and to abide by Key
Club standards of good behavior at all times. Following is a brief description of duties.
Governor
The governor is the chief executive officer of the district. The governor presides at all district
Board meetings and oversees the overall functioning of the district board and district committees,
The governor is charged with overseeing a program to help all clubs in the district have a successful year of
service. Duties of the governor include, but are not limited to:
1.
Attend & Preside at the Spring Board Meeting. (April10-12, 2015 Knoxville, TN)
2.
Attend the Governor/Administrator Training Conference (April 30 - May 3, 2015, Atlanta, GA)
3.
Attend the International Convention (June 23-28, 2015, Indianapolis, IN)
4.
Attend & Preside at the Summer Board Meeting. (July 10-12, 2015, Knoxville, TN)
rd
th
5.
Attend the International Leadership Training Conference. (TBD -3 or 4 Weekend in July,
Indianapolis, IN)
6.
Attend the Kiwanis District Convention. (August 14-16, 2015, Owensboro, KY)
7.
Oversee the planning, organization, and running of the Dollywood Fall Rally. (October 2015)
8.
Attend the Kiwanis Family Conference. (First Weekend in November, 2015, Black Mountain, NC)
9.
Attend the Winter Board Meeting. (November 13-15, 2015, Franklin, TN)
10.
Attend Kiwanis Mid-Year Conference (February, 2016)
11.
Preside at the District Convention, at the end of your year. (March 17-20, 2016, Franklin, TN)
12.
Produce and distribute newsletters to club presidents and to the board. (All year).
Secretary
The secretary takes and distributes minutes of all district board meetings. The secretary is
also responsible for district correspondence and reports, and produce a district directory.
Other duties of the secretary include but are not limited to:
1. Attend the Spring Board Meeting. (April10-12, 2015 Knoxville, TN)
2. If possible, attend the International Convention (June 23-28,2015, Indianapolis, IN)
3. Attend the Summer Board Meeting. (July 10-12, 2015, Knoxville, TN)
4. If possible, attend the Dollywood Fall Rally. (October 2015)
5. Attend the Winter Board Meeting. (November 13-15, 2015, Franklin, TN)
6. Attend the District Convention, at the end of your year. (March 17-20, 2016, Franklin, TN)
7. Produce and distribute newsletters to club secretaries and to the board. (All year).
Treasurer
The treasurer is responsible for the collection of district dues and for disbursing district
funds at the direction of the board of directors.
Other duties of the treasurer include, but are not limited to:
1. Attend the Spring Board Meeting. (April10-12, 2015 Knoxville, TN)
2. If possible, attend the International Convention (June 23-28, 2015, Indianapolis, IN)
3. Attend the Summer Board Meeting. (July 10-12, 2015, Knoxville, TN)
4. If possible attend the Dollywood Fall Rally. (October 2015)
5. Attend the Winter Board Meeting. (November 13-15, 2015, Franklin, TN)
6. Attend the District Convention, at the end of your year. (March 17-20, 2016, Franklin, TN)
7. Produce and distribute newsletters to club treasurers and to the board. (All year)
8. Maintain accurate records of board members expense accounts and distribute
expense checks in a timely manner.
To Run for Office

1.
2.
3.
Review and follow all the rules for District Campaigning (in the convention packet)
Prepare a short speech (1-2 minutes) for caucuses on Friday and Saturday,
and a speech for the house of delegates Sunday morning (3 min. limit for treasurer and secretary, 5
min. limit for governor). You must be registered for & present at the convention.
Be prepared to answer questions about Key Club. (Your experiences in Key Club,
Key Club knowledge [sample questions in packet], what you would do as an officer.)
Feel free to contact Governor, Maddie Potter or any district adult if you would like more information.
Rules for District Convention Campaigning

A.
The retail value for all materials used in a campaign must not exceed $75. An itemized list of
expenses, including receipts, must be submitted to the elections committee chairperson. The
district board reserves the right to request samples of each type of campaign material. Flyers,
posters, buttons, etc. must all be in the $75 spending limit. If there is a question concerning
the value of campaign materials, the district board may have the materials examined by an
outside appraiser.
B.
Only candidates individual pictures may appear on posters, flyers, or any campaign materials.
C.
Candidates having access to confidential information which will be unveiled at the district
convention shall not include this information in their campaign materials.
D.
Candidate posters are to be displayed only in approved areas for that purpose. No materials
may be affixed to any hotel walls. Masking tape is recommended to post campaign materials
in the designated areas. Candidates may be disqualified for misuse of campaign material.
No campaign material may be displayed prior to 6 pm on Friday of the convention.
E.
The size of posters shall not exceed 17 inches by 22 inches (approximately one-half the size
of a standard poster board. The number of posters shall be limited to 5 per candidate. This
number includes all posters and flyers if they are affixed to walls, furniture, doors, etc. All
posters must be certified and approved by the District Board.
F.
If any hospitality suite or other similar function held in the name of any candidate is publicized
on the posters or flyers of any candidate, or if a function promotes the candidacy of any
candidate with members other than those from the candidates home club, all expenses must
be included in the $75 campaign spending limit. In addition, no campaign material may be
displayed in any hospitality suite.
G.
Any gifts given to promote the campaign of any candidate must be included in the $75
spending limit and a notarized document stating the giver and the value of the gifts must
accompany the other receipts.
H.
No meal function may be held to promote the candidacy of any member with members from
other clubs other than the candidates home club unless all expenses are included in the $75
spending limit.
I.
No campaign materials shall be displayed or distributed to anyone at the convention prior to 6

PM the night of the first official function (Friday).
J.
No pre-convention campaigning will be permitted outside the candidates home club. A

potential candidate may correspond with the district governor and Lt. Governors for the
purpose of seeking information; however he or she Is not permitted to explain platforms or
seek support in these letters. No other individuals may communicate with the governor or Lt.
Governors for the purpose of publicizing the candidacy of any individual prior to the district Key
Club Convention. This includes the use of social media, texting, or any other form of
electronic communication.
K.
Each candidate must have approval of a school official and parent(s) in order to run for office.
L.
Any candidate guilty of forgery, fabrication, lying, or anything less than total honesty
concerning his or her campaign and the amount of money spent will have the illegal campaign
material confiscated by the Key Club district board. A candidate who has not totally complied
with the above rules and other board policies will risk disqualification.
M.
No adult may participate in campaigning for any candidate. This includes,

but is not limited to, wearing or displaying campaign materials
K-T District Sample Caucus Questions

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What is the K-T District Project?

Who is the current K-T District Governor?
Who is the current K-T District Secretary?
Who is the current District Treasurer?
Who is the current District Administrator?
Who is our Assistant District Administrator?
Who is our Administrator Emeritus?
How many divisions are in the Kentucky-Tennessee District?
How many states have clubs in the Kentucky-Tennessee District?
Who was the Keynote Speaker for this weekend?
How much are K-T District Dues?
How much are Key Club International Dues?
What is the Key Club International Motto?
Approximately how many clubs and members are in the K-T District?
Where and when was the first Key Club started?
Where is the 2015 Key Club International Convention?
What division is your club in?
Who is your Lt. Governor?
What are the core values of Key Club?
Name 3 of Key Club Internationals Preferred Charities (formerly called Service Partners).
Who is the Key Club International President
Who is the Key Club International Vice-President
How many trustees are on the Key Club International Board?
What is the Key Club International Major Emphasis Program
What is the current Kiwanis International/Key Club International World Wide Service Initiative?
Who is the international trustee that serves as liaison for the K-T District?
What is the web address for the Kentucky-Tennessee District?
What is the web address for Key Club International?
What is the mailing address of Key Club International?
When are club monthly reports due?
What is Key Club Week and when is it held?
Say the Key Club pledge.
What are the objects of Key Club?
Key Club is sponsored by ___________________________.
What does K.E.Y. stand for?
What is the deadline for clubs to pay District and International dues?
Who is the K-T District Key Club mascot?
Describe the duties of the office you are running for? (Governor, Secretary, Treasurer).
What is the Key of Honor and who are the Key of Honor recipients from the K-T District?
What is the ELIMINATE Project?
Do you deserve Key Club or does Key Club deserve you, and why?
What does Key Club meant to you?
What is your favorite Key Club Service Project that you have participated in?
Without looking, what is your platform?
Why do you want to be governor/secretary/treasurer?
What will you do as a district officer to help me, the individual member?
What is greatest strength and how will it help you in your office?
What is your greatest weakness?
Which of the Key Club Core values is most important to you and why?
Describe the impact Key Club has made on you.
Answers to Sample Caucus Questions

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41-50.
Ronald McDonald House

Maddie Potter
Elshadai Smtih-Mensah
Sarah Adinolfi
Steve Phillips
Eugene Harrell
Ira Gladson
Fourteen
Four (Kentucky, Tennessee, Georgia, Virginia)
Patrick Maurer
$7.00
$7.00
Caring, Our Way of Life
Apx 150 clubs and Apx 5000 members
1925 in Sacramento, California
Indianapolis, IN
Candidate Specific
Candidate Specific
Caring, Leadership, Character Building, Inclusiveness.
UNICEF, March of Dimes, Childrens Miracle Network, Rustic Pathways
Maria Palazzolo
Kevin Zhang
Eleven
Children: Their Future Our Focus
ELIMINATE
Rip Livingston
www.ktkey.org
www.keyclub.org
3636 Woodview Trace, Indianapolis, IN 46268
The 15th of each month
Key Club Week is a week of celebration for the Key Club World. It is recommended that it
be held the first week of November.
I pledge on my honor to uphold the objects of Key Club International, to build my home
school and community, to serve my nation and God, and to combat all forces which tend to
undermine these institutions.
To develop initiative and leadership
To provide experience in living and working together
To serve the school and community
To cooperate with the school principal
To prepare for useful citizenship
Kiwanis
Unofficially, Kiwanis Educates Youth.
December 1st
Jodi, the Pig
Candidate Specific
The Key of Honor is the highest award given by Key Club International. Each year the
international board can award zero to two Keys of Honor. K-T recipients are: Keith Ashby,
Rondall Hart, Doug Newton, Ira Gladson, Eugene Harrell, Steve Phillips, and Carolyn
Hamilton.
The Kiwanis Family world-wide initiative to rid the world of MNT (Maternal Neonatal
Tetanus).
Candidate Specific
K-T District Key Club Convention
LIFES A HIGHWAY AWARD
Key Club:
________________________________________________________
Address:
________________________________________________________
(Street)
________________________________________________________
(City)
(State)
Number Registered for Convention

(includes advisors and students)
(Zip Code)
________
Miles (one-way from school to the

City of the convention site)
________
Number of Registrants X miles one-way =

TOTAL MILES
________
I certify that the above information is correct to the best of our knowledge
Signatures
____________________________________
(Advisor)
____________________________________
(Key Club President)
Deadline:
This form must be submitted to the K-T Convention office

No later than Saturday, 10 am.
KIWANIS FAMILY AWARD NOMINATION

K-T DISTRICT
KEY CLUB INTERNATIONAL
DISTRICT CONVENTION
The _______________________ Key Club of __________________________________
(School Name)
(City)
(State)
sponsored by the Kiwanis Club of __________________________________________ is

nominated for the Kiwanis-Family Award as a result of the following Kiwanis Family
Programs and Projects conducted since the end of last years district convention.
Reasons for Nomination: __________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Key Club President:
_______________________________________
Kiwanis President or Kiwanis Advisor: _______________________________________

Instructions:
The Kiwanis-Family Award Nomination Form may be turned in at the

registration desk at the District Convention.
Deadline for entry is 10:00 PM, Friday of the convention.
Letters of recommendation relating to joint project endeavors may accompany the

nomination but are not required.
Judging will be done by a panel of judges, and Awards will be presented during
the recognition session, Saturday of the convention.
The club nominated must be in good standing with the K-T District and
Key Club International.
NOMINATION FORM:
OUTSTANDING KEY CLUBBER
K-T District Key Club
Name of Nominee:__________________________________________________
Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
Member of Key Club of: _______________________________________________

INSTRUCTIONS: Any Key Club member is eligible for this award. The award
is based on participation in Key Club activities only and is not to be
confused with overall school participation. List the nominees
contributions to Key Club and the Key Club objectives. Use extra paper if
needed. Judges will meet in a closed session to determine the recipient.
All entries must be submitted by 10 pm, Friday
of the convention.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Nomination Submitted by:
_______________________________
Position: ____________________________________________________
NOMINATION FORM:
BEST ALL AROUND CLUBBER

Name of Nominee:__________________________________________________
Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
Member of Key Club of: _______________________________________________

INSTRUCTIONS: Any Key Club member is eligible for this award. This
award is to recognize a person who is outstanding in all areas of his/her
life. It is based on overall school and community activities as well as Key
Club activities. List the nominees contributions and activities. Use extra
paper if needed. Judges will meet in a closed session to determine the
recipient. All entries must be submitted by 10 pm, Friday
of the convention.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________
Position: ____________________________________________________
NOMINATION FORM:
OUTSTANDING KIWANIS ADVISOR AWARD
Name of Nominee:__________________________________________________
Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
Kiwanis Advisor for the Key Club of _____________________________________

Number of years as Advisor ____________________________________________
Member of Kiwanis Club of ____________________________________________
Local Newspaper _____________________________________________________
Reasons for the nomination
(list reasons for which this Kiwanis Advisor is
being nominated. List things such as his/her contributions to The Key
Clubs success, growth, and activities; Kiwanis Family Relations; and
working Relationship with Kiwanis, Key Club members, and school
administration).
Use extra paper if necessary.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________
Position: ____________________________________________________
NOMINATION FORM:
OUTSTANDING FACULTY ADVISOR
Name of Nominee:__________________________________________________
School Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
Faculty Advisor for the Key Club of _____________________________________

Number of years as Advisor ____________________________________________
Local Newspaper _____________________________________________________
Reasons for the nomination
(list reasons for which this Faculty Advisor is
being nominated. List things such as his/her contributions to the Key
Clubs success, growth, and activities; Kiwanis Family Relations; and
working relationship with Kiwanis, Key club members, and school
administration).
Use extra paper if necessary.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________
Position: ____________________________________________________
NOMINATION FORM:
OUTSTANDING KEY CLUB SECRETARY
Name of Nominee:__________________________________________________
Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
Secretary of Key Club of: _______________________________________________

Year in School: ___Freshman
___Sophomore
___Junior
___Senior
Reason for nomination (i.e. contribution as Key Club Secretary,

approaches to record keeping, monthly reports submitted,
correspondence handled, all paperwork submitted on time,
contribution to your club as Secretary. Use extra paper if necessary.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
INSTRUCTIONS: This form must be submitted by 10 pm, Friday of the
convention. Accompanying letter(s) of recommendation may be
included but are not required.
_______________________________
Position: ____________________________________________________
NOMINATION FORM:
RONDALL D. HART
OUTSTANDING KEY CLUB PRESIDENT
Name of Nominee:__________________________________________________
Address:
__________________________________________________
(street address)
__________________________________________________
(city)
(state)
(zip code)
President of Key Club of: _______________________________________________

Year in School: ___Freshman
___Sophomore
___Junior
___Senior
Reason for nomination (i.e. contributions as Key Club President,

approaches to leadership, innovative ideas, accomplishments of the club
under this presidents leadership, etc.). Use extra paper if necessary.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
INSTRUCTIONS: This form must be submitted by 10 pm, Friday of the
convention. Accompanying letter(s) of recommendation may be
included but are not required.
_______________________________
Position: ____________________________________________________

Money Raised by Club
Two awards will be given for financial contributions to the Ronald McDonald House.
First, clubs will be recognized once they have reached or exceeded the following levels of contribution to
the Ronald McDonald House:
$ 150 Bronze Award
$ 500 Silver Award
$1,000 Gold Award
Second, clubs who have donated the most money to Ronald McDonald House since last years District
Convention will receive awards. Supplies purchased by the club for the house can be included. Cash
receipts must be turned in along with this form for the items purchased. For items donated, estimate the
cost of each item and include that in the grand total. In the following space, please identify the date,
amount, and which Ronald McDonald House the money was donated to. This form is to be turned into the
convention registration desk by 10:00 P.M. Friday at the convention.
Name of Club____________________________________________________________
Name of Faculty Advisor___________________________________________________
Date
Amount
Ronald McDonald House
.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
_______________________________________________________________________
________________________________________________________________________
Signature of Club President:_______________________________________________
Signature of Club Treasurer:_______________________________________________

Club Service
This award will be given to the clubs that do the most service for their area Ronald
McDonald House. A paragraph describing the clubs involvement with Ronald
McDonald House should be written on the following lines. Use extra paper if necessary.
All clubs that have done any work with Ronald McDonald House are eligible to enter.
The contest will be judged at the K-T District Convention according to the clubs amount
of service. This form is to be turned in at the convention registration desk by 10:00 PM
Friday at the convention.
Name of Club____________________________________________________________
Name of Faculty Advisor___________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
______________________________________________________________________
________________________________________________________________________
________________________________________________________________________
_______________________________________________________________________
Signature of Club President:_______________________________________________
Signature of Club Treasurer:_______________________________________________

Best Overall Individual Service to Ronald McDonald House
This award will be given to the individual who has the most service hours working for
his/her Ronald McDonald House. The recipient of this award must be nominated by
his/her club president or faculty advisor. The contest will be judged at the K-T District
Convention. This form is to be turned in at the convention registration desk by 10:00 PM
Friday at the convention.
Name __________________________________________________________________
School__________________________________________________________________
Club President or Faculty Advisor____________________________________________
Number of Service Hours for Ronald McDonald House___________________________
Reason for Being Nominated________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Signature of Club President or Faculty Advisor: _________________________________

:
POP TAB CONTEST

For Ronald McDonald House
TWO WAYS TO ENTER
1. Have the weight verified by a representative
at your local Ronald McDonald House.
This can be done with a fax or email confirmation attached to this sheet.
Bring this completed form to the convention

We encourage clubs to choose this option if at all possible for the
following reasons:
A. The Ronald McDonald House in your area gets the money from the
pop tabs.
B. You do not have to transport the pop tabs to convention.
2. Bring your Pop Tabs to convention to be weighed

For clubs bringing pop tabs to be weighed at convention
this form will be completed when pop tabs are weighed.
Key Club of _____________________________________________

Pop Tab Weight (lbs) _____________________________________
Weight verified by _______________________________________
Name of Ronald McDonald House Representative
Signature of RMH Representative _________________________

Ronald McDonald House of ______________________________
Entries must be submitted by 10 pm Friday night of convention
For more information contact District Historian, Acacia Tribell at
acacia-camille-tribell@hotmail.com.
RULES GOVERNING THE KEY CLUB DISTRICT

1.
ORATORICAL CONTEST
Subject for all orations:

2015 Key Club Oratorical Topic:
"What will Key Club accomplish in the next 10 years

before Key Club's 100th Anniversary?"
2. The subject matter of the oration and the presentation must be original and
completely developed by each orator. These factors will be considered
equally in determining who is to receive the awards.
3. Each orator will be allowed a maximum of five (5) minutes for his/her
presentation.
4. Each orator must be an official member, in good standing, with Key Club
International, the District, and his/her local club. Each orator must also be
registered for the convention.
5. Judging will be based on the following criteria:
A. THE SPEECH
Clarity of Message and Projection of Ideas
Depth
Originality
Structure (Including organization, grammar, transitions, flow, etc.)
B. THE DELIVERY
Presence (Posture, gestures, and ability to engage the audience)
Voice (tone, diction, effectiveness, pronunciation)
Ease of presentation and intimacy with the audience
Attention of Audience
6. The three outstanding orators will receive suitable awards and recognition for
their in public speaking. (The winning orator may be required to present
his/her oration at the recognition session)
7. Winning orations, in written and electronic form (video), will become the
property of the K-T District and Key Club International. The K-T District and Key
Club International reserve the right to publish winning orations on their
websites or Key TV or in the Key Club magazine, providing appropriate credit
to the orator.
8. The decisions of the judges are final and no changes, alterations, or
regradings will take after the results have been certified by the judges.
RULES GOVERNING THE K-T DISTRICT KEY CLUB

IMPROMPTU ESSAY CONTEST
1.
This contest will be held at the District Convention at a designated time and
Place (as stated in the convention program) where complete quiet will be
Maintained at all times.
2.
There will be a time limit of one and one half hours in which time the entrant
Will develop and write his/her own essay of:
A.
From 250 to 350 words (to include all articles)
B.
On a topic not know to the contestants until they are in the contest
room, ready to begin.
3.
Any Key Clubber in good standing with Key Club International, the K-T
District, and his/her local club is eligible to enter. The entrant must also
Be registered for the district convention.
4.
Essays will be judged on

A.
B.
C.
Grammatical accuracy
Development of topic
Originality and clarity of thought
5.
Suitable prizes will be awarded the top three entrants
6.
The decisions of the judges are final and no changes, alterations, or regradings
Will take place after the results have been certified by the judges, the
chairman of the judges, and the board counselor of this contest.
RULES GOVERNING THE K-T DISTRICT KEY CLUB

TALENT CONTEST
1.
A Key Club may enter more than one act at the District Convention, but each
Key Club may have no more than one act entered in the International Talent
Contest.
2.
A clubs talent contest entry may take any form as long as it is entertaining
And in good taste. To help in classifying entries, the following categories for
acts have been decided upon.
Group I
Group II
Group III
Group IV
Group V
Group VI
Group VII
Group VII
Vocal Solos
Group Singing duets, quartets, choruses
Piano Solos classical and popular
Instrumental solos or group
Dancers solos or group
Skits or Variety Acts
Readings or recitations
Miscellaneous magicians, tumblers, etc.
3.
All participants in an act must be official members in good standing with Key
Club International, the K-T District, and their local club. In the case of a
group act, all members must be from the same club. All participants must also
Be registered for the convention.
4.
All acts entered in the District Talent Contest will be required to demonstrate
Their ability at a trial program (time and place to be announced in the
convention program). At this time, acts will be selected to appear in the
Talent Contest Finals.
5.
Selection of acts at the trial program, in so far as they are consistent with high
quality performance, will be final.
6.
Suitable awards will be presented to the three most outstanding acts (as
Determined by the judges) in the Talent Contest.
7.
The time limit on each performance must not exceed sic (6) minutes. Anyone
Exceeding this time limit will be disqualified.
8.
Any materials (props, instruments, costumes, etc.) that are needed for each
performance must be supplied by the contestants in that performance.
9.
The decisions of the judges are final and no changes, alterations, or regradings
Will take place after the results have been certified by the judges, the
chairman of the judges, and the board counselor to the contest.
K-T KEY CLUB DISTRICT YEAR IN REVIEW CONTEST

Traditional and Non-Traditional Scrapbook Contests
Each Key Club may enter one of the two following contests:
A. TRADITIONAL SCRAPBOOK CONTEST
1. Each Key Club may enter a scrapbook containing pictures, souvenirs, examples, newspaper
clippings, etc. of its activities throughout the present district convention year (district convention to
district convention).
Each scrapbook must be subdivided into the following categories:
Service to School
Service to Community
Fundraising Projects
Assistance to Kiwanis Projects
Involvement with Major Emphasis
Miscellaneous
Each category must be tabbed accordingly.
The pages must also be numbered with a table of contents included at the beginning.
Judges will deduct five points for missing tabs and five points for a missing table of contents.
Only the first and second place winners in each division will be eligible to compete
in the international contest.
2.
Each entry is required to be submitted in a scrapbook binder no larger than 14 inches wide and 14
inches high. The cover may be decorated.
3.
Judging of the scrapbook will be on a point system as follows:

VISUALS 50 POINTS
Art Work and Decorations..30 Points
News Clippings and Photographs...20 Points
GENERAL CONTENT 60 POINTS
Service to School.........10 Points
Service to Community.........10 Points
Fundraising Projects....10 Points
Assistance to Kiwanis Projects10 Points
Involvement in Major Emphasis Program...10 Points
Miscellaneous...10 points
4.
A sheet of paper must be affixed to the inside front cover of the scrapbook containing
the following: Key Club Name, City, State, District, and an Itemized Statement of the
total expenditures and donations. If this sheet of paper is not affixed to the inside front
cover of the scrapbook, the judges will deduct ten points. This statement must be
signed by the Key Club president and faculty advisor, stating the scrapbooks retail cost
value. (including photographic materials) does not exceed $300. Work done by Key Club members
such as hand lettering, artwork, etc. need not be included as cost items. Failure to comply with this rule
will result in disqualification.
5.
Entries may be turned in at the Registration Desk no later than 10:00 PM, Friday at the Convention.
6.
Suitable prizes will be awarded to scrapbooks judged best on the basis of format and general content.
Winning scrapbooks must not be changed or altered before judging in the international contest.
7.
The Scrapbook may contain materials from the end of last years district convention to the present.
8.
No audio visual or computer equipment will be allowed as part of the entry
9.
The decisions of the judges are final, and no changes, alterations, or regradings will take place
after the results have been certified by the judges.
B. NON-TRADITIONAL SCRAPBOOK CONTEST

1. A Key Club may enter a non-traditional scrapbook or composition of other media containing pictures,
souvenirs, examples, newspaper clippings, or other representations of its activities throughout the
present district convention year (district convention to district convention).
2.
Each entry should adequately portray the following categories: Service to School, Service to
Community, Fundraising Projects, Kiwanis Family Functioning, Involvement with Major Emphasis
Program, and Miscellaneous.
3.
Judging of the entry will be on a point system as follows:

CREATIVITY 50 POINTS
Uniqueness/Creativity of Project Presentation 10 Points
Artistic Value and Visual Appearance . 20 Points
Newspaper Clippings and Photographs..20 Points
GENERAL CONTENT 60 POINTS
Service to School...10 Points
Service to Community....10 Points
Fundraising Projects...10 Points
Assistance to Kiwanis Projects...10 Points
Involvement with Major Emphasis Program..10 Points
Miscellaneous.10 points
4.
A sheet of paper must be submitted with the entry containing

the following: Key Club Name, City, State, District, and an Itemized Statement of the
total expenditures and donations. This statement must be signed by the Key Club president and faculty
advisor, stating the entrys retail cost value. (including photographic material) does not exceed $300.
Work done by Key Club members such as hand lettering, artwork, etc. need not be included as cost
items. Failure to comply with this rule will result in disqualification.
5.
Entries may be turned in at the Registration Desk no later than 10:00 PM, Friday at the Convention.
6.
Suitable prizes will be awarded to entries judged best on the basis of creativity and general content.
Winning entries must not be changed or altered before judging in the international contest.
7.
The Scrapbook may contain materials from the end of last years district convention to the present
8.
No audio visual equipment or computer equipment will be allowed as part of the entry. The entry
must be sturdy to allow handling by the judges as necessary.
9. The decisions of the judges are final, and no changes, alterations, or regradings will take place
after the results have been certified by the judges.
CLUB VIDEO CONTEST

The Key Club Club Video Contest shall be conducted according to the following rules:
1.
The video must be produced by club members only at a cost not to exceed
$300.
2.
The video should be promotional for Key Club as an organization and/or

the Key Club within its respective school/community.
3.
The length of the completed video/DVD segment should be no more than 60

seconds.
4.
The video must be submitted on a DVD in QuickTime format containing

no copyrighted music
5.
The following information must be submitted with each entry:

a.
Name of the Key Club and district.
b.
Contact name and information for a Key Club member responsible
for submission.
c.
Itemized listing of all costs associated with the video/DVD production,
including the cost of the DVD.
6,
Videos/DVDs will be judged according to the following criteria:

a.
Originality
10 pts
b.
Promotion of Key Club 20 pts
c.
Clarity of message
20 pts
d.
Quality of production
Sound quality
10 pts
Picture quality
10 pts
e.
Overall impression
30 pts
7.
Suitable awards will be presented to first, second, and third place.

The first place video will be eligible to compete
In the Key Club International Club Video Contest.
8.
All entries will become the property of the K-T District and Key Club
International, and will not be returned to clubs. Key Club International and
the Kentucky- Tennessee Key Club District reserve the right to reproduce
and broadcast any contest entries
9.
All entries shall be in good taste and appropriate to the standards set
by the Objects of Key Club International.
10.
The decisions of the judges is final and no changes, alterations, or

regradings will take place after the results have been certified by the judges.
Club poster contest

Each Key Club may enter one of the two following contests
1. Non-Digital Poster Contest
A. The Key Club International non-digital poster contest will be conducted according to the
following rules.
B The first place Key Club poster contest winners from each of the organized Key
Club districts will be eligible to compete in the international contest.
C. The poster should be designed to recruit new members for Key Club, and should not bear
the name of any school, community or district.
D. Entries in this category may not include materials produced through electronic means
such as cameras and computer software The poster dimensions should be 18 inches by 24
inches, with the actual height and width not varying more than one-half inch for the
prescribed contest dimensions. The poster should not measure more than one-eighth inch
in thickness.
E. The following information must be submitted with each entry:
1. Name of the Key Club and district.
2. Contact name and information for the artist producing the poster.
The artist must be a Key Club member.
F. Posters will be judged according to the following criteria:
Originality/Creativity...............................................25 points
Effectiveness for member recruitment.................25 points
Appearance and Artistic Expression................... 50 points
G. Suitable awards will be presented to first, second, and third places.

H. Winning entries will become the property of Key Club International, and will not be returned
to clubs. Key Club International reserves the right to reproduce any contest winners,
providing appropriate credit to the Key Club and artist.
I. All entries shall be in good taste and appropriate to the standards set by the Objects of Key
Club International.
J. The decision of the judges is final and no changes, alterations, or regradings will take place
after the results have been certified by the judges, the chair of the contests, and board
counselor of this contest. (1/01)
2.. Digital Poster Contest

A. The Key Club International digital poster contest will be conducted according to the
following rules.
B The first place Key Club poster contest winners from each of the organized Key
Club districts will be eligible to compete in the international contest.
C. The poster should be designed to recruit new members for Key Club, and should not bear
the name of any school, community or district.
D. Entries in this category may include materials produced through electronic means
such as cameras and computer software The poster dimensions should be 18 inches by 24
inches, with the actual height and width not varying more than one-half inch for the
prescribed contest dimensions. The poster should not measure more than one-eighth inch
in thickness.
E. The following information must be submitted with each entry:
1. Name of the Key Club and district.
2. Contact name and information for the artist producing the poster.
The artist must be a Key Club member.
F. Posters will be judged according to the following criteria:
Originality/Creativity...............................................25 points
Effectiveness for member recruitment.................25 points
Appearance and Artistic Expression................... 50 points
G. Suitable awards will be presented to first, second, and third places.

H. Winning entries will become the property of Key Club International, and will not be returned
to clubs. Key Club International reserves the right to reproduce any contest winners,
providing appropriate credit to the Key Club and artist.
I. All entries shall be in good taste and appropriate to the standards set by the Objects of Key
Club International.
J. The decision of the judges is final and no changes, alterations, or regradings will take place
after the results have been certified by the judges, the chair of the contests, and board
counselor of this contest. (1/01)
APPLICATION
ANDY HUTSON SCHOLARSHIP
Each year a $500 scholarship is made available to a Key Clubber by the Northside
Kiwanis Club in memory of former K-T Kiwanis Governor, Andy Hutson.
Please complete the following:
NAME_______________________________________________________
ADDRESS____________________________________________________
____________________________________________________
HIGH SCHOOL _______________________________________________
GRADE POINT ON A 4 POINT SCALE___________________________
ACT SCORES (or SAT scores) if not on your attached transcript.
English_________________
Science Reasoning_______________
Math___________________
Composite______________________
Reading_________________
KEY CLUB AND SCHOOL SERVICE (offices held, Key Club activities,
Honors, etc.) You may use extra paper
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
PLEASE WRITE (not more than 1 page) ON THE BACK OF THIS APPLICATION
WHY YOU DESERVE AND NEED THIS SCHOLORSHIP.
Please include your high school transcript and a letter of recommendation from your
High school principal, counselor, or a teacher
DEADLINE: Entries must be submitted by 10 pm, Friday at the Convention.
K-T District Key Club Scholarship Application Form

*Kiwanis International Foundation Matching Scholarship
and
*IRA R. GLADSON K-T District Kiwanis Foundation Scholarship of Excellence

Submission of this Application Form places you in consideration for both scholarships
Name __________________________________________________ Key Club Number _______________

First
Middle
Last
Birth Date (mo/day/year) ______________________
Gender: Female_______ Male ______
Permanent Address _____________________________________________________________________

Street Address
_____________________________________________________________________________________
City
State
Zip Code
Home Phone with Area Code______/_________________E-mail _________________________

Grade-point Average/Scale_________________
Parents Names________________________________________________________________
High School______________________________ Key Club District _______________________
Key Club Faculty Advisor Name____________________________________________________
Advisor Phone with Area Code ______/________________E-mail_________________________
UNIVERSITY INFORMATION
____ I have not finalized my decision as to which school I will be attending in the fall.
____ I have applied , been accepted, and will be attending the following school:
(The scholarship check will be mailed directly to the schools Financial Aid or Scholarship
Office. Please secure the address of this office).
University Name: _______________________________________________________________________
To which office should the check be mailed: __________________________________________________
Address: ______________________________________________________________________________
Campus Address
________________________________________________________________________________________________
City
State
Zip Code
Phone with Area Code ________/_____________________

HOMETOWN NEWSPAPER ADDRESS
Name of Hometown Newspaper ___________________________________________________

Address ______________________________________________________________________
Street Address
_____________________________________________________________________________
City
State
Zip Code
Newspaper email address_____________________________________
SIGNATURES
Applicant __________________________________________Printed Name ________________________
Key Club Faculty Advisor__________________________ Printed Name _____________________
Applicants Parent __________________________________ Printed Name ________________________
Key Club Offices and Leadership Events: (elected or appointed positions on the club, district, or
International level. Also list any district/International conventions, training conferences, or leadership events
attended)
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Campus Organizations and Activities: ______________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Religious and Community Activities: _______________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Honors, Awards, and Special Recognitions: _________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Attach two recommendations letters that describe your leadership ability: One from a Kiwanis Club member
or your Key Club Faculty Advisor, and one from a community or religious leader. The reference letters must
be no more than two pages in length, and the must be original letters that are dated and signed by your
references.
Attach a certified copy of your official high school transcript with an explanation of the grading process
utilized at the school
Deadline
Scholarship Application Forms must be turned in at the convention registration
desk by 10 pm Friday at the district convention.
For applicants not attending the convention:
The application may be mailed to Steve Phillips, P.O. Box 188, Flintstone, GA
th
30725. If the application is mailed, it must be received by March 13 , 2015.

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K-T DISTRICT CONVENTION REGISTRATION PACKET

TO REGISTER FOR CONVENTION:

GO THROUH THIS PACKET CAREFULLY!

Outstanding Kiwanis Advisor

Ronald McDonald House Awards

CLUB REGISTRATION FORM

Delegate #1__________________________________ Delegate #2 _________________________________

Chaperone 3____________________________________ Chaperone 4____________________________________

_____ persons requesting triple occupancy at $179/person

_____ persons requesting double occupancy at $209/person

_____ persons requesting single occupancy at $309/person

_____Total number of people registered for the convention

_____rooms for Thursday arrivals at $125/night

Total amount of check

All Check-outs will be Sunday, March 22, 2015.

Room 2 (female, male, chaperone, bus driver)

Room 3 (female, male, chaperone, bus driver)

Room 4 (female, male, chaperone, bus driver)

Room 5 (female, male, chaperone, bus driver)

Room 6 (female, male, chaperone, bus driver)

Room 7 (female, male, chaperone, bus driver)

Room 8 (female, room, chaperone, bus driver)

MEDICAL RELEASE and CODE of CONDUCT

Who is this students designated chaperone at the convention?_________________________________________

Person to Contact in case of emergency______________________________________________________________

Name of Health Insurance Company________________________________Policy #_________________________

Kentucky-Tennessee District Convention Regulations and Code of Conduct

2015 K-T District Convention

Get Acquainted Keynote Session

Date: March 21st, 2015

Tell everyone about your clubs

Ninth Annual K-T District

Clubs participating in the Service Fair are encouraged to construct a Tri-Fold

This is NOT an opportunity to hold a club service project.

Kentucky-Tennessee District Convention

Regulations and Code of Conduct

K-T DISTRICT CAUCUS PROCEDURES

The underlying purpose of our caucuses is to determine if the candidate

Candidates should be given the attention of the assembled delegates and

Questions will pertain only to Key Club. No personal questions will be

Questioning will be conducted in an orderly fashion with the Lt. Governors

Hazing is not allowed.

Candidates should be viewed as equals; therefore, they should be allotted

Club members from each division must be in attendance at the assigned

Professional dress must be worn at all Caucus Sessions.

There shall be no physical contact with a candidate either directly

There shall be a five foot radius around the candidate regarding

Running For District Office

To Run for Office

Rules for District Convention Campaigning

No campaign materials shall be displayed or distributed to anyone at the convention prior to 6

No pre-convention campaigning will be permitted outside the candidates home club. A

No adult may participate in campaigning for any candidate. This includes,

K-T District Sample Caucus Questions

What is the K-T District Project?

Answers to Sample Caucus Questions

Ronald McDonald House

K-T District Key Club Convention

LIFES A HIGHWAY AWARD

Number Registered for Convention

Miles (one-way from school to the

Number of Registrants X miles one-way =

Delegate #1__ Delegate #2 _

Chaperone 3 Chaperone 4

Name of Health Insurance Company________Policy #_

Name ____________________________________ Key Club Number _

Gender: Female_ Male

Home Phone with Area Code/_E-mail _______________

Phone with Area Code /_____________