ROMEO V.

AUSTRIA TRADING
TONER & INK DISTRIBUTOR/REMANUFACTURER

MEMORANDUM_2012_062
TO:

Accouting Department

FROM:

HRD HEAD

SUBJECT: Gross Negligence

Date: August 6, 2012

It has been reported to my office today the following audit finding has been found from your
department:
1. Request for payment (RFP) & Purchase Order (PO) not signed by the Accounting Officer
2. Check voucher not signed by recipient and accounting staff
3. Sales and Cash Invoices not signed by RVA recipient
Be reminded that all important documents must be duly signed by its corresponding personnel
in order to avoid fraud. It is expected that each employee must be responsible and keen into
details, thus failure to do so shall dealt accordingly. And based in our companys code of
conduct Rule IV Offenses Involving Work Standards provide Gross and Habitual neglect
by the employee of his duties
Trusting that you will be guided accordingly.
Thank you.
Sincerely yours,

DEBBIE OCAMPO
HRD Mananger

Noted by:
ROMEO V. AUSTRIA
President/General Manager