New P-Card Submission Process Instructions

1. Click on survey link: https://buswisc.qualtrics.com/SE/?SID=SV_etT2rR5AtVo112J

2. Fill out all survey information boxes (Note: Survey cannot be submitted
without filling out all areas in the survey)
a. Date of Transaction (Ex. 2-16-2015)
b. Vendor
c. Commodity/Material Description (Ex. Supplies, food, equipment, etc.)
d. Total Amount
e. Cost Center (If amount is split, please list cost center and then amount Ex.
5000 - (250.40))
f. Your Name
g. Business Purpose
h. Upload your Receipt as a PDF
(YourLastName, YourFirstName Date of Transaction(ex. 2-162015))

Instructions on how to upload receipt properly:

Note: If you have a receipt that has been sent to you in PDF form already
please skip to step 7
Emailed Receipt

After purchase the vendor will send receipt via email

1. Click on more actions button in top right corner (the 3 dots) of the email that
has been received from vendor
2. Click on print button in new menu that appears

3. This screen should appear in which you should click the change button

4. Click the Adobe PDF button

5. After clicking Adobe PDF your screen should look like this in which you should
click the Print button

6. After clicking Print you will be prompted to save your new PDF file.
7. Save this PDF file as: (YourLastName, YourFirstName Date of Transaction(ex.
2-16-2015)

8. Please return to the bottom of the survey and click Choose File to upload
your saved PDF

9. After clicking Choose File you must now locate your previously saved PDF

and open it

10.After you open your PDF your survey should now look like this

11.Please double check all of your information that you have entered in the
survey because after you submit your receipt you CANNOT go back to change
anything
12.After completing step 11 to submit your receipt click on the FINISH button

ATTENTION:

You cannot submit your receipt if you have not filled out all the
areas in the survey so please double check to make sure all areas
are completed