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Sap Financials Integration
Sap Financials Integration
Prepared By:
Ms.Pramila Nagaraj
First Class MBA Finance Graduate (2009-10)
Global Academy of Technology, Bangalore (VTU- Belgaum)
Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)
Vendor Master
Material Master
Account Assignment
Automatic account determination for goods movement (goods receipt, goods issue,
transfer)
Valuation Class: determine G/L accounts which needs to be updated for goods movement
For example, what the purchase order is raised for, e.g., asset, non-stock, services
Nature of the account assignment (cost object), e.g., cost centre, sales order, project
Example:
For example, what the purchase order is raised for, such as asset, non-stock,
services
Nature of the account assignment, for example, cost center, sales order, project
Example:
Account determination has been configured for movement type and valuation
class
For example, Movement Type 101 (goods receipt) for valuation class 7900
is debited to stock account 304000
Invoice Verification
If the Purchase Order is set with goods receipt, invoice verification is a 3-way matching (e.g.,
quantity from the goods receipt and price/invoice amount from the PO)
Purchase Orders can be drilled into from FI invoice and vice versa
Go to PO History
We can determine when the checking is done: order, delivery, goods issued, etc.
System checks customer outstanding balance against the credit limit allowed before a
sales order can be saved
Condition Type determines items included in the Sales Order, for example, material price,
tax, discount, etc.
Condition type
This profit centre will be taken to Sales Order and then to A/R invoice generated from the
Sales Order
Billing/Invoicing (1 of 3)
When a billing document is created, the system automatically creates all relevant
accounting documents
Billing/Invoicing (2 of 3)
Billing/Invoicing (3 of 3)
Controlling (CO) and Financial Accounting (FI) are independent components in the SAP
system but the data flow between the two components takes place on a regular basis
The system assigns the costs and revenues to different CO account assignment objects like:
Cost centres
Business processes
Projects or orders
All relevant accounts in FI are managed in CO as cost elements or revenue elements, which
enables one to compare and reconcile values from CO and FI
Accounting Documents
FI document
CO document
4. PO Processing
In the previous step, the buyer has selected the vendor which will provide the material/service
needed in PR. In this step, the buyer creates a Purchase Order (PO) based on the PR and the
reference document (that can be an outline agreement, an info record, or a quotation).
5. PO Monitoring
After the PO has been sent to the vendor, the buyer has the responsibility to monitor whether the
vendor delivers the material/service at the right time on the right place.
6. Goods Receipt
When the vendor delivers the material or perform the service, the responsible person of the
company must perform the goods receipt (GR) or service acceptance (SA) transaction. The GR/SA
will update the PO history.
7. Invoice Verification
After the vendor delivered the material/service, it will send the invoice to the person responsible
in the company. Invoice is a formal document issued by a vendor to the company to request the
payment for the material or service that the vendor has already provide to the company according
to the terms of payment agreed in the PO.
8. Payment Processing
After the Invoice Receipt (IR) transaction has been posted, the vendors account payable will
increase and the company must process the payment to that vendor as stated in the terms of
payment of the PO. The payment transaction will be performed in FI module. After the payment
has been posted, the vendors account payable will be debited and the cash or bank account will
be credited.
SAP MM stands for Materials Management and this is part of SAP Logistics includes:
1.
2.
3.
4.
5.
6.
7.
Requisitions
Purchase orders
Goods receipts
Accounts payable
Inventory management
BOMs
Master raw materials, finished goods etc
One of the main areas covered by MM module is Purchasing/Procurement. The purchasing process
is initially started when there is a requirement of material/service from a user. If the
material/service cannot be obtained from companys internal resource, the responsible person of
that company must find the vendor/supplier which can provide it on the required date. The
purchasing process is ended when the payment processing to the vendor that supply the
material/service has been done.
SAP Order to Cash Flow- SAP SD
Pricing
Availability Check
Credit Management
Material Determination
Output Determination
Text Processing
SAP SD stands for Sales and Distribution and this is the module which is used to manage customerfocused activities, from selling to delivery, including 1.
2.
3.
4.
5.
6.
RFQ
Sales orders
Pricing
Picking (and other warehouse processes)
Packing
Shipping
5.
6.
7.
8.
9.
A customer orders some items from your company by creating a sales order
Your company decides to deliver the items ordered by the customer.
This is recorded by creating a outbound delivery document
Once the items are available for sending to the customer, you post goods issue which
reduces your inventory and puts the delivery in transit. This will create a material
document.
You will post goods but the material document created will be stored in tables.
You will then create shipment document to actually ship the items.
You finally create a sales billing document.
This will have a corresponding accounting document created that will be in different
tables.
When customer pays to your invoice, it will directly hit your AR account in FI.