SAMPLE LETTER TO REQUEST A VISIT WITH THE NOV.

4 VICTOR
[Insert Date]

The Honorable John Doe

U.S. House of Representatives
Campaign or District Office Address
The Honorable Jane Smith
United States Senate
Campaign or District Office Address
SENT VIA FACSIMILE
(Call TRSA Government Affairs at 877/770-9274 if you need assistance finding the number.)
Dear Representative[-elect] Doe:
or
Dear Senator[-elect] Smith:
Congratulations on winning the November 4 election! As the owner (or plant manager)
of [insert name of company], which employs [insert number] workers in your district in [name of
city or cities where facilities are located], I am requesting a meeting with you so that I may
express my best wishes in person as well as discuss some of the pressing public policy issues
facing my company and industry.
As a proud member of the Textile Rental Services Association of America, I would like to
speak with you about our industry and its contribution to the national economy, as well as how
my company operates and provides good, well-paying jobs in your district. In particular, I
would like to discuss how our industry and my company have made great strides in
environmental stewardship and taken major steps toward improving plant safety.
At your convenience, please let me know your availability so that we can schedule a time
to briefly meet with one another. I am available during the following times:
[Insert three suggested days and times.]
I look forward to congratulating you and talking about issues of mutual concern. I can be
reached at [e-mail] or [telephone number]. Thank you in advance for your consideration.
Sincerely,