Professional Documents
Culture Documents
TARC Finalised v3
TARC Finalised v3
Compiled by
Dr Chook Ka Joo
Quality Assurance Department
Tunku Abdul Rahman College
and
Mr Johnny Chin Fui Chung
Extra-Mural Studies Department
Tunku Abdul Rahman College
2008
CONTENTS
Page
1.0
INTRODUCTION
2.0
3.0
REFERENCING SYSTEM
4.0
5.0
6.0
7.0
EXAMPLES OF REFERENCING
REFERENCES
1.0
INTRODUCTION
2.0
More importantly, by using appropriate references, you will show the breadth and
quality of your assignment and avoid plagiarism. For further details on plagiarism,
please refer to the TAR College guide on Avoiding Plagiarism.
3.0
REFERENCING SYSTEM
The referencing system used in TAR College is the Harvard System for all of the
Schools except the School of Social Science and Humanities, which is using the
APA system.
4.0
In the Harvard System, cited publications are referred to as citation in the text by
giving the authors family name and the year of publication and the details are
listed in the reference list at the end of the text/work (see page 9 for examples).
The process of citing references consists of two inter-related parts:
i. Citing - the way a writer refers from the text to the sources used in the
assignment.
ii. Referencing - the process of creating a reference list of each source a writer
has used in writing the assignment.
All statements, opinions, conclusion, etc. taken from another writers work should
be cited, whether the work is directly quoted, paraphrased or summarised.
5.0
When writing a piece of work, you will need to refer to materials written or
produced by others. This procedure is called citing or quoting references. The
system that you have used to cite the sources must be consistent and accurate
to enable readers to identify and locate the materials to which you have referred
to. The same set of rules should be followed every time you cite a reference.
When you cite references in the text of your assignment include:
5.1
Saunders (2003, p.21) claims that there are many factors that are known
to affect the success of students at the tertiary education level.
In these two examples, the sentences summarise the main view
expressed in an article written by Saunders, which is not taken from one
single page of the source. Also note that the first example highlights the
information but the second example highlights or gives prominence to the
author of the article.
i.
If the authors name occurs naturally in the sentence, the year is given
in parentheses:
In a popular study, Harvey (2005) argued that we have to teach good
practices
As Harvey (1992, p.21) said, good practices must be taught and so
we
ii. If the name does not occur naturally in the sentence, both name and
year are given in parentheses:
A more recent study (Stevens, 2002) has shown the way theory and
practical work interact
Theory rises out of practice, and once validated, returns to direct or
explain the practice (Stevens, 2002).
5.2
There are cases when you need to include a page number in the
parentheses.
For example:
Ramli (2006, p.7) showed that 63 percent of workers was found to be
affected by work-related stress.
You need to include the page number when you:
i.
ii.
iii.
Use p. when you are citing the information from a single page and pp.
when the information is cited from more than one page.
5.3
When there are four or more authors for a reference, you need to include
all their names in your first in-text citation of their work. When the same
source is cited again, use et al. (which is Latin for and the others).
Saunders, Jones, Cooper and Steinmark (2006, p.7) postulate that 54
percent of the students do not use proper referencing system As a
result of this, Saunders et al. (2006) listed a few major problems that
students face in doing project work.
The names of all the authors are listed in the reference list in the same
order they are listed in the original reference.
5.4
5.5
Additional Information
Quotations As a rule, if the quote is less than a line, it may be included
in the body of the text in quotation marks.
Summaries or paraphrases Give the citation where it occurs naturally or
at the end of the relevant piece of writing.
Tables, charts, diagrams or illustrations These should be referenced as
though they were a quotation if they have been taken from a published
work.
If details of particular parts of a document are required, e.g. page
numbers, they should be given after the year within the parentheses.
Rules for citation in text for printed documents also apply to electronic
documents except where pagination is absent. If an electronic document
does not include pagination or an equivalent internal referencing system,
the extent of the item may be indicated in terms such as the total number
of lines, screens, etc., e.g. [21 lines] or [approx 8 screens].
5.6
Writing convention
The following conventions are not prescribed by national or international
standards but have been included because they are usually adhered to by
the academic community.
If you are quoting a few words, the usual practice is as follows:
Example A:
Saunders, Lewis and Thornhill (2003, p.93) argued that grounded theory
is best defined as theory building compared to the assertion of Glaser
and Strauss (1967) of inductive approach to research.
Example B:
Robson (2002, p.178) defines case study as a strategy for doing research
which involves an empirical investigation of a particular contemporary
phenomenon [current issues] using multiple sources of evidence.
The quotation forms part of your text and is indicated by enclosing it using
either single apostrophe or double apostrophe .
The indicates word or words from the original source have been left
out.
Square brackets [ ] tell your reader you have added your own words to
the quotation.
If you are quoting a longer quotation, it is a common practice for the
whole quotation to be indented:
There is no doubt that Internet technology has changed and
is changing the way organizations do business. Using the
Internet, companies have, for instance, (1) created
knowledge bases that employees can tap into anytime,
anywhere; (2) turned customers into collaborated partners
who design, test and launch new products; (3) become
virtually paperless in specific tasks such as purchasing and
filling expense reports; (4) managed logistics in real time;
and (5) changed the nature of numerous work tasks
throughout the organization (Robbins & Coulter, 2005,
p.197)
6.0
6.1
6.2
is titled References
is arranged alphabetically by authors family name
is a single list books, journal articles and electronic sources are listed
together and not arranged in a separate list
includes the full details of your citation in the text
is NOT a bibliography you do not need to produce a bibliography for
your assignments unless specifically asked to do so by your lecturer. A
bibliography lists everything you may have read but did NOT use it in
the course of doing the assignment while a reference list is limited to
the citation in the text references used in your assignment.
6.3
6.4
Each reference should use the elements and punctuation given in the
following examples for the different types of work you may have cited.
Underlining is an acceptable alternative to italics when references are
handwritten.
6.5
6.6
The Harvard System requires the second and subsequent lines of the
reference to be indented to highlight the alphabetical order.
6.7
Setting out the items in a Reference List using the Harvard Referencing
System
The main elements required for a reference are set out in this order:
6.7.1 Example of a book
The main elements required for referencing a book are set out in this
order:
Authors family name, Initial(s). Year. Title of book. Place of publication:
Publisher.
Authors family name
followed by a comma,
then initial(s) followed
by a full stop
Year of publication
followed by a full
stop - no brackets
Publisher followed
by a full stop
Year of publication
followed by a full
stop - no brackets
Volume
number of
the journal
Issue number in a
bracket followed
by a comma
Year of publication
followed by a full
stop - no brackets
Potter, J. 2005. The big five personality test. Viewed on 11 July 2007.
Available from: <http://www.outofservice.com/bigfive>.
The internet address (URL) is enclosed in <
and > with the full address and followed by a
full stop
7.0
EXAMPLES OF REFERENCING
7.1
Books
Basic format for books:
Authors family name, Initial(s). Year. Title of book. Place of publication: Publisher.
Books
Single author
Two or three
authors
Four or more
authors
As suggested by Sandler et al. Sandler, M. P., Patton, J. A., Coleman, R. E., Gottschalk, A., Wackers, F.
(1995, p.14)
J. and Hoffere, P. B. 1995. Diagnostic nuclear medicine. Baltimore:
Williams & Wilkins.
The industry (Leeders et al.,
1996)
Leeders, S. R., Dobson, A. J., Gibbers, R. W., Patel, N. K., Mathews, P. S.,
Williams, A. and Marriot, D. L. 1996. The Australian film industry.
Adelaide: Dominion.
Book with no
author
As shown in Networking Essential Networking essential plus. 2000. 3rd edn. Redmond: Microsoft Press.
Plus (2000),
This has been emphasized by Seah, R. n.d. Micro-computer applications. Redmond: Microsoft Press.
Seah (n.d.) when .
Electronic book
Gottshalk and Solli-sather (2006) Gottschalk, P. and Solli-saether, H. 2006. Managing successful IT
contend that
outsourcing relationship. Viewed 30 July 2007. Available from
<http://site.elibrary.com/lib/tarc/docuement/display.jsp?docID=1008436
&page=1>.
Translated book
Popularity of the novel Les Cocteau, J. 1961. Les enfantrs terribles, trans. R Lehmann. Penguin:
Enfants Terribles increased after
London.
Translation (Cocteau, 1961)
Second edition or
later edition of a
book
Walpole and Evans (eds, 2001) Walpole, M. and Evans, C. (eds). 2001. Tax administration in the 21st
question whether
century. St Leonards, New South Wales: Prospect Media.
Edited book
editors work not
paramount
One volume of a
multi-volume set
of books
Chapter in an
edited book
It has been implied (Einax, 1995) Einax, J. 1995. Chemometrics in environmental chemistry: Applications.
that
Vol. 2. Handbook of Environmental Chemistry. Berlin: Springer.
Encyclopaedia or
dictionary - with
no author
Encyclopaedia or
dictionary - with
author
Collins Cobuild English Dictionary No entry is required in the reference list because you have the name and
(1995) defines ethics as
date of the dictionary in the in-text citation.
Ezhar, T. 2001. Working with foreigners. In Asma Abdullah and Aric Low.
(eds). Understanding Malaysian workforce. Kuala Lumpur: Malaysian
Institute of Management, pp.179-196.
Hawkins (1997, p.128) defines Hawkins, J. G. 1995. Kamus dwibahasa Oxford Fajar. 2nd edn. Kuala
ethics as
Lumpur: Fajar Bakti.
10
7.2
Journal articles
Basic format for journal articles:
Authors family name, Initial(s). Year. Title of article. Title of journal, Volume number, Issue, Page no.
Single author
Two or three
authors
Journal
The impact of IT (Li and Li, G. and Clifford, N. 2007. When a talking computer agent is half human
Clifford, 2007, p.163).
and half humanoid. Human Communication Research. 33(2), pp.163193.
More than four
authors
George, B., Sims, P., Mclean, A. N. and Mayer, D. 2007. Discovering your
authentic leadership. Harvard Business Review. 85(2), pp.129-138.
It is a growing problem in the UK Anorexia nervosa. 1969. British Medical Journal. 10(2), pp.529-536.
(Anorexia Nervosa, p.530)
Electronic book
Journal article
from an electronic
journal using
electronic
database
and this has been established Eisend, M. and Schucherta, P. 2006. Explaining counterfeit purchases: A
by Eisend and Schucherta (2006).
review and preview. Academy of Marketing Service. Vol. 2006 (2).
Viewed on 31 July 2007. Available from: <http://www.amsreview.org/
articles/eisend12-2006pdf>.
11
A World Wide
Web site
The result of the test can Potter, J. 2005. The big five personality test. Viewed on 11 July 2007.
(Potter, 2005).
Available from: <http:// www.outofservice.com/bigfive>.
Document on
World Wide Web
with no author
Electronic thesis
Media releases on
the World Wide
Web
Discussion lists or
newsgroups
Amir (2007) confirmed this by Personal communications such as conversations, letters and personal
email on 1 July 2007
email messages are not included in a reference list.
Computer
program
A programme was developed MathWorks. 2001. MATLAB. Ver 6. computer programs. Natick, MA: The
(MathWorks, 2001).
MathWorks Inc.
CD ROMs and
DVDs
Hawking, S.W. 1994. A brief history of time: An interactive adventure. [CDROM]. Crunch Media.
12
7.3
Conference paper
Newspaper article
with author
As Fernandez (2007) notes in Fernandez, T. 2007. I didnt make any threats: Kayveas. The Sun. 31 July
his articles,
2007, pp.2.
Newspaper article
with no author
Publication from a
corporate body
in The Sun (31 July 2007, The Sun. 31 July 2007. Master plan boost for northern corridor, pp.3.
p.3).
The
plans
include
Unesco. 1995. General information programme and UNISIST. Paris:
(UNESCO,1995).
Unesco.
Genting Berhad. 2007. Genting Berhad annual report 2006. Kuala Lumpur:
Genting Berhad.
Government article
Patent
Video or television
recording
The process involves 3 stages MIG Welding. 1987. Mild steel with low current. Video recording.
(MIG Welding, 1987).
Cambridge: Welding Institute.
13
Pamphlet or
brochure
TAR Colleges philosophy is TAR College Prospectus 2007/2008. Kuala Lumpur: Tunku Abdul Rahman
(TAR
College
Prospectus,
College.
2007).
Audio cassette
The original broadcast (War of War of the worlds. 1999. Mercury Theatre on the air. Audio CD. Radio
the Worlds, 1999) in 1938 is
Spirits. Asin.
said to have caused mass panic
amongst listeners.
Standard
The standards set by SIRIM SIRIM. 2003. Code of practices for access of disabled persons outside
(2003) states that
buildings. MS13311:2003. Shah Alam: SIRIM Berhad.
Personal
communication
It has been confirmed by Seow Personal communications such as conversations, letters and personal
(2007, personal communication, email messages are not included in a reference list.
10 July 2007) that this practice
is widespread.
Thesis
Document on
microfiche
Ball, Lee, Phan and Ra (2001) Ball, K., Lee, Y.H., Phan, O. and Ra, Y. S. 2001. Adult retraining and
suggest that
reskilling in Australia and South Korea. National Centre for Vocational
Education Research. Leabrook (Australia) and Korea Research Institute
for Vocational Education and Training (Seoul). ERIC microfiche
ED451368.
Acts of Parliament
14
7.4
Question 2
How do I cite the authors names if they have the same family name
in the reference list? How do I show in my in-text reference which
idea belongs to which author?
You distinguish between the two authors in your assignment by adding
their initials to the in-text reference (which usually only has the family
name and date).
For example:
The theory was first suggested in 1970 (Johnson, H. T., 1971) but
since then, many researchers, including Johnson, D. E. (2001), have
rejected the idea.
Question 3
How do I cite an author who has written more than one work in the
same year? How do I show which idea comes from which reference?
You put a lower case letter of the alphabet next to the year or date and
keep these letters in your reference list as well.
TAR College Harvard Referencing System
15
For example:
In a recent publication, Bart (2004b) argued that mission statements of
most organization are underutilised and most organization had jumped
on the bandwagon of creating mission statements without knowing the
true purpose of the statement (Bart, 2004a).
The order of sequence in which you attach the letters is based on the
alphabetical order of the title of the work by the author.
Question 4
How do I cite information from my lectures, tutorials or study
guides?
You do NOT cite your lectures, tutorials or study guides as sources unless
your lecturer has particularly said this is acceptable. This is because
lectures, tutorials and study guides are intended to give you an
introduction to a topic. In assignments where you undertake research,
you are expected to read widely and identify for yourself the main ideas
that are relevant from various sources. In addition, oral communication is
not generally referenced. Your lecturers and tutors do not reference their
comments. If you cite them as your source of an idea, it could be
inaccurate, possibly even plagiarism, because the lecturers might be
referring to someone elses idea, not one of their own.
Question 5
What if I cannot find the author or a date in a website?
Question 6
How do I reference a graph or a figure that I copy or adapt?
A basic principle of Harvard referencing is providing the author and date
as an in-text reference. This also applies when you use other peoples
TAR College Harvard Referencing System
16
pictures, graphs or figures. You also need to make it clear if you have
adapted the picture or graph for your own purposes.
For example:
The Process
Question 7
How do I cite Malaysian or Asian names?
You will need to be aware of the various ways to cite Asian names. For
Chinese and Japanese names, use the writers family names when you
are citing them in your text. As for your reference list, put the writers
family names first followed by their initials.
For example:
Full name
Chinese Name
Sheng Ye Lin
In-text citation
Reference List
Sheng (2003)
Japanese Name
Tatsyo Kimbara
Kimbara (2007)
17
However, for Malay and Indian names, use the writers full names in both
the in-text citation and reference list.
For example:
Full name
Malay Name
Mahathir
Mohammad
In-text citation
Indian Name
Bala Ramasamy
Reference List
Mahathir
Mohammad
(1982)
Bala
Ramasamy
(2004)
For names of other Asian writers such as Thai names, Cambodian names,
etc., you need to find out how other writers within your academic world cite
these names. Always refer to current journals or publications to see how
these Asian names are cited. If you are still unsure about this, refer to
various refecencing guides which are available online.
Question 8
In the reference list, do I separate the various sources of references
that I have used in my in-text citations?
All references that you have referred to in your assignment or project
should be arranged in alphabetical order in one list with NO separation of
the sources into categories like books, journals, etc.
18
REFERENCES
19