N.Z.

Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date

Sunday 31 August 2014

Venue

Auckland Airport

Meeting opened at

8.50am

Present

Kate Whale, Jill Taylor, Janet Baillie, Andrea Craig, Kelly Davy,
Kirstin Johnson-Coombs, Catherine Trowbridge

Apologies

NIL

Additions to
General
Business
Critical General
Business

31 August 2014

BEACON
- Kate has contacted Charities Commission to let them know
Beacon is being wound up. We will have to send the documents
that Andrea has ready to say they have been officially dissolved. ,
once all money has been transferred out.
- Resolution signed by all trustees states to transfer all money to
NZFDC.
- Alan Bensley and Julie Patterson are two of the signatories on the
accounts according to Westpac it will be easier for a cheque to
be written to us instead of transferring money. As at 1/07/14, the
bank balance for Beacon was $32,550.41.
- Jill to contact Alan to organize cheque.
- Jill to bank cheque, and to contact Andrea and Kate when it clears.
Andrea to send Dissolving Form to Charities Commission.
CO-OPTION
- There are two people who put their hands up to be co-opted onto
the Committee they were Rebecca from Auckland and Justin
from Otago. We really only have 1 position to fill. Janet
mentioned Rebecca was backing down a bit from Auckland
Parents Group so probably not a good time for her to join.
- Kates recommendation is for Justin as we dont have a rep from
that area it is nice to have a male perspective / representation.
Be great to have a Dads point of view. And also Jill currently is
Page 1 of 12

the only South Island Member, so good to get those numbers up.
MOTION: That we co-opt Justin Farquhar from Otago onto the
Executive Committee.
MOVED: KATE
SECONDED: JANET
CARRIED
MOTION: That we co-opt Kirstin Johnson-Coombs from Tauranga
onto the Executive Committee.
MOVED: KATE
SECONDED: ANDREA
CARRIED
PORTFOLIOS
Newsletter
- Kelly is doing a fabulous job with all of her roles, but feels she
cant do the newsletter as she just hasnt got the time. Kate has
happily put her hand up to take it on. Thanks Kate. Kelly to
forward t-stick and all information regarding newsletter to Kate.
Parents Hui
- Andrea has been attending the Hui meetings. Seems like the
logistics have changed and they want NZFDC to take registrations,
pay invoices, pretty much organize it all. Committees feedback?
Not happy. We only agreed on putting in a presence, and paying
invoices, but not organizing the whole thing.
- Kate to have a conversation with Carolyn Grace.
Hawkes Bay Gathering
- Need to have confirmation of who is flying, driving, staying
when/where. Please let Kelly/Andrea know your flying and
accommodation preferences.
- Kate and Kirstin to pay for half their villas as they are bringing
family.
- 10.30-2.00pm parents group gathering on Saturday.
- Split committee meeting Saturday afternoon 3-5pm, Sunday
morning 9am-12pm as an idea.
- They will arrange venue when they know where we will be staying.
BOP Update
- Getting so close.
- Constitution being signed off.
- Committee decided.
- Have over 16 people registered, and that is just the beginning.
- So much positive feedback.
- In the process of getting a logo sorted for our group is looking
amazing.
- Membership form to be sent out with changes in the next couple of
weeks.
- Definitely worth the hard work to get this up and running.

31 August 2014

Page 2 of 12

Catherines HI Wristbands
Wristbands have turned up have HEARING IMPAIRED on them
with the hearing impaired logo on them. Madison Davy first person to
wear one. Exciting. Catherine to write a blurb and put on Facebook.

Previous Minutes

MOTION: That the minutes of the meeting dated 28 June 2014 be

correct.
MOVED: KATE
SECONDED: ANDREA
CARRIED

Matters Arising

Actions from
Matters Arising

Presidents
Report (See
Report)

31 August 2014

Secondary schools resources and tips

- 4 calls in last month from parents with teenagers transitioning to
secondary school. Secondary is very different to primary, with
one teacher for each subject rather than a single classroom
teacher. Taking the FM sround all classes, etc is a huge
challenge. Often parents struggle to get all teachers to the
Mainstream Teachers course, run by the DECs, where it was
previously easy for just one teacher to go. Kates suggestion
would be doing a brief for teachers of secondary school
teachers/classrooms. Two mums have mentioned their kids
want to help us write the report. Perhaps Lauren could add
some tips on what would have been helpful for her as she ends
her secondary school years.
Website
- Put some information up regularly from these above kids
pictures, phrases, whats happening, etc.
Phonak
- Kate has had contact with Mike in Auckland re sponsorship,
funding for NZFDC. If you get the opportunity to go to Phonak,
go and have a look at their offices it is awesome.
KDEC Conference 22 September
- Professional development for staff relationships between RTD,
Parents, Families, Teachers, etc. Kate asked to speak on the
panel as a parent. Kate happy to be a rep for NZFDC. Jill
asked to bring up communication at the conference, i.e.
doing things in a timely manner.
FCEI followup
- Kate has been in contact with Anne Porter regarding hints and tips
for parent groups. Kate has put up parts of her report to our
webpage. Adding links to our Facebook page, i.e. hands and
Page 3 of 12

voices. Leeanne Seaver is going to set up global parents

network which Kate has registered our interest
Northland Parents
- Kate got through to Leah Peterson from Northland Parents of Deaf
Children she is adamant they dont want anything to do with
NZFDC.
- Catherine to forward the details of any families signing up to
NZFDC in Northland on to Kate then she can follow up a
week after kits have been sent.
- One kit has been sent up to the AODC in the last three months.
- Its a shame that Northland Families are missing out due to
something that happened so long ago.
- We can contact Northland Families and say we are here, if there is
anything we can do. If there is a group of them that want us to
go and meet them, we are more than happy to head up.
Publishing Resources
- Kate has had a discussion with a principal asking about
resources. Can we publish our hints and tips, etc in pamphlet
forms to stick in our kit, to send to schools, to send out to
families? Is this something we can apply for specific funding?
Jill mentioned using Beacon money. Or some groups ask to
sponsor specific projects, not just give us money this would
be a good example, i.e. Phonak and we can put a blurb at the
end thanking Phonak and putting their logo on it.
Promotion of NZFDC
- Kate will contact Deaf Aotearoa for ideas on getting our profile out
there, making people aware of us, promoting ourselves, getting
information to audiologists, teachers, etc.
VistaPrint
- Kate has looked into the Committee having their own business
cards with individual names on it, and Federation email and
0800 number, Facebook logo, website please let Kate know if
there is anything extra you want added to it. Another way of
getting our name out there.
MOTION: That Kate to order business cards, updated pamphlets and
updated flyers to put up at audiology offices, resource
centres, etc.
MOVED: KATE
SECONDED: CATHERINE
CARRIED
MOTION: That the Presidents report be received/accepted.
MOVED: KATE
SECONDED: JANET
CARRIED

Actions from
Presidents
report

31 August 2014

- Kate will contact Deaf Aotearoa on getting us out there, making

people aware of us, promoting ourselves, getting information to
audiologists, teachers, etc.
- Organising business cards for the Committee through VistaPrint.
- Contact Northland Families and say we are here, if there is
Page 4 of 12

anything we can do. If there is a group of them that want us to go

and meet them, we are more than happy to head up.

Secretarys
Report
(See Report)

Beacon
- All packs have been received back from Trustees. Whoop
Whoop!
AODC Mailout
- Gone through names from Mark Douglas set up email group to
email out. Email direct to them about what we do, who we are,
how we can help i.e. to new AODCs, RTDs.
Captioning
- Andrea sent an email to Craig Foss, Ministry of Broadcasting re
captioning re more captioning legislation should be put in place.
Andrea got a letter back from Craig acknowledging email which
she read to the Committee. Really great she got a reply.
MOTION: That the Secretary's report be received/accepted.
MOVED: ANDREA
SECONDED: KATE
CARRIED

Actions from
Secretarys
report

NIL

Treasurers
Report (See
report)

NFD meeting
- Important NZFDC keeps a presence there.
- Jill had a chat to council members and a board member to say
there had been a few phone calls on the fundraising drive for
Deaf Children and that we werent informed about it. David
Kent, Chair of Southern CI Trust says to go to Lance Stevens.
We feel that it is a common courtesy to let the relevant groups
know when a fundraising drive is on, and would appreciate
being told in future.
- Kate to write a letter to Lance re keeping the communication lines
open.
NZ Relay Advisory Group Meeting
- Andrea to put information up on our website regarding VRI and
Captel brochure.
Making Disability Rights Real Launch
- Privilege to go to this meeting.
- Interestingly Lianne Daziel went to this meeting rather than
meeting John Key.
Accounts
- DEANZ money - $2k deducted for Invercargill trip.
- Went to Westpac we can open another account, run it
separately to the cheque account, still collect interest. More

31 August 2014

Page 5 of 12

forms to fill out. We need to take Alan off as a signatory on the

cheque account.
Some Tauranga money is in an investment at 4% that matures
2/3/15. Kirstin to check with the BOP committee that they are
happy we dont break this investment early, but rather wait for it
to mature.
Jill to look at putting all accounts into one bank, not scattered
around ASB, ANZ and Westpac.
Jill to move at the November meeting to move the ANZ account to
the Westpac account.

MOTION: That the NZ Post and Warehouse Stationery accounts be

approved for payment.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: That we move that the ASB Investment when it matures, it
is moved to the Westpac account.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: That we move the tagged DEANZ donation to a separate
account (copy of minutes to Jill) and Jill, Kelly and Kate
will be the signatories for the account. 2 of the 3
signatories need to sign cheque.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: The funds that are held in the Tauranga funds in the
cheque account to Kirstin to deposit into Tauranga Parents
Group account.
MOVED: JILL
SECONDED: JANET
CARRIED
MOTION: That the Treasurers report be received/accepted.
MOVED: JILL
SECONDED: KIRSTIN
CARRIED
Actions from
Treasurers
report

Vice President
(See report)

31 August 2014

Jill to look at putting all accounts into one bank, not scattered
around ASB, ANZ and Westpac.
Jill to move at the November meeting to move the ANZ account to
the Westpac account.
Jill to email last two Treasurers reports to Kate.

ILS Contract
- This got sent to our old PO Box and got re-directed, so Kelly
resent it. They now have it. Contract extended for two years,
not 1 yearly which makes things a lot simpler. The amount has
gone up.
- Kate to sign contract at this meeting.
Invercargill
- Card sent to Rebecca and gift sent to pre-school out of our kits,
Page 6 of 12

books, DVD, etc. Kelly also included more pamphlets with

updated details.
Southland Parents Group
- Judi has not been in contact with parents yet, as promised at the
Southland Meeting. Two family members have contacted us
asking how long they should wait. It was agreed that the two
families will facilitate their own gathering, and see who is
interested, and then invite Judi. First meeting they had good
feedback. Organising second meeting. Tinika and Kelly have
been in contact and we have asked them to keep us in the loop
and we are happy to help out in any way. Kelly will email Tinika
after this meeting to see how next meeting is going?
AGM
- Kirstin to take back to BOP Committee the possibility of holding
AGM in Tauranga next year.
- 2016 Christchurch because that is our big 40 th year.
- Kelly proposes sending first notice out in January.
Sign-a-Rainbow
- Had lovely feedback from Kelly from AGM. She has some
suggestions that she could help NZFDC.
- Put pamphlets in kits from Kelly to Auckland region. Kelly to
confirm with Kelly M-J as to donating signing board book to kit.
- Andrea to put up on website the Sign a Rainbow link.
MOTION: That the Vice Presidents report be received/accepted.
MOVED: KELLY
SECONDED: KATE
CARRIED

Actions from
Vice Presidents
Report

Kelly to confirm with Kelly M-J as to donating signing board book

to kit.

Applications for ************ all approved for payment.

The Criteria around assistive devices has changed as of 1
September 2014. The number of applications per child will
increase to five per child (from three). Applications will not be
considered retrospectively. All other criteria still applies.
Andrea to change the documents on the website.
Put notice up at the beginning of the website.

Portfolio Reports
Services
(See report)

MOTION: As of 1 September 2014, the amount of assistive devices

is increased to 5 per child per their 21 year period.
MOVED: KATE
SECONDED: JANET
CARRIED

Actions from
Services Report
31 August 2014

NIL
Page 7 of 12

Family Kits (See

Report)

7 kits sent out from AGM.

Purchased more A3 bags. Huge price increase.
Ordered more family books from Carolyn Grace.

MOTION: That the Family Kits report be received/accepted.

MOVED: CATHERINE SECONDED: ANDREA
CARRIED

Actions from
Family Kits

Catherine to make up an A5 flyer regarding the apps to the NZSL

e-books.

Newsletter
(See reports)

There was an 8 page newsletter this time, more info from AGM
and Kates FCEI conference.
Also added to newsletter was flyer for NZFDC awards.
Jill Ford requested 14 newsletters to send to Board.
Next newsletter in December Kate happy to take this on.
Changed from PowerPoint to Publisher as easier to manage
articles.

MOTION: That the Communications report be received/accepted.

MOVED: KELLY
SECONDED: CATHERINE
CARRIED

Actions from
Newsletter

NIL

Website and
Facebook Page

Been very busy on website. Two tips pages please give any
feedback to Andrea.
Made up flyer for the awards.
Interesting that Deaf MP Mojo has been looking at our website
and FB page quite regularly.

MOTION: That the Communications report be received/accepted.

MOVED: ANDREA
SECONDED: KIRSTIN
CARRIED
Actions from
Website and
Facebook Page

NIL

Fundraising

31 August 2014

Duncan from The Warehouse happy to help out with a raffle, but
all allocations used up until September, so will contact him
Page 8 of 12

then.
Registered with SignPost.
Google Adwords Grants looks interesting. Will apply at another
time.

MOTION: That the Fundraising report be received/accepted.

MOVED: KIRSTIN
SECONDED: ANDREA
CARRIED

Actions from
Fundraising

Upcoming
Meetings

Follow up with Duncan in September.

February 8TH Chch Jills House,

April 12TH New Plymouth TBA
AGM June 27TH/28TH Tauranga
September 13TH Palmerston North
November 29TH

Meeting Closed

2.20PM

Next Meeting

Saturday 8 November (1/2 day) and Sunday 9 November (1/2 day)

8th November, 2014

________________________________
Chairpersons signature

31 August 2014

___________________________________
Date

Page 9 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: President

COMPLETED BY: Kate Whale

Period this report covers: June August 2014

Date: 24.08.2014

Contacts
Email
86
Item
UPDATES - ACTIONS
(Cut and paste from
To-do list)

Topic

Phone
39

Face to Face
4

Other
0

y/n Attention required

- Waiting for summaries from Adele Kate to chase up.
- Kate to talk to Lachlan Keating at Deaf Aotearoa regarding
publicity/fundraising.
- Kate to put up some TIPS on the www page from the
conference.
Kate to contact Jan Hunterworth direct if there has been no
signed form back from her.
Summary

Secondary schools
resources/ tips

Recently there have been a number of calls through the 0800 number asking
for help with children transitioning from primary school to intermediate or to
secondary school.
Along with the newly diagnosed and the IEP tips that we are looking at, this
could also be an avenue. As time is always at a premium, I had a great
conversation with a few mums with amazing, eloquent and outgoing young
people who would be willing to put together some hints and tips on school
from their own perspective. I LOVE this idea, and think that this is something
we should really roll with for the teens. Their perspective is so much more
important than us, really, and its more relevant for the kids to hear from their
peers.
Work in progress

Website

I have been talking to a number of mums of teenagers recently, and have had
some wonderful information from two of our amazing young people who are
willing to put their perspective up on our website. The first is the DeafKid
Talking blog that I sent around. Both this wonderful young woman and her
mum are happy for us to put blurbs from her blog onto our page, and Id like
to do so when something comes up. Keep an eye on it people, its lovely.
The second person is a young man who we have been supporting for a
number of years, who has attached a wonderful blurb to his application for an
excellence award this year. I will be going further with both him and his mum
about getting some hints and tips as above.

Phonak

Kirstins lovely husband has met with Phonak in Auckland, and was kind

31 August 2014

Page 10 of 12

enough to forward me the contact details. I have been in touch, and hopefully
will be able to meet with them either when I get up to Auckland or when they
come down her in October. I think this is a possible avenue to foster for
sponsorship and information gathering.
KDEC conference

I have been asked to speak on a panel at the annual KDEC conference in

Auckland on the 22nd September. This is to discuss opinions on best practice
for relationships in deaf education, so anything that comes to mind, please let
me know and I can pass on.

FCEI follow-up

I have been in contact with a lady from Australia regarding hints and tips for
parent groups, which I have emailed around the group.
I have also put up a report and part of my presentation onto our webpage.
Andrea, please forward any interest to me and I will contact them (I really
hope that people get in touch!)
I have been putting links on facebook from Hands and Voices in the US, and
info through from Leeanne Seaver, who I have been in contact with regarding
a Global Parents Network. This is going ahead in leaps and bounds, and as
soon as information comes this way I will share it. At the moment I have just
stated our interest to be a part of this group, and offered up help or time if
needed. Very exciting!

Northland Parents

I managed to get through to Leah Peterson from Northland Parents of Deaf

Children, to start seeing about opening up channels between them and
NZFDC. Leah was adamant that she doesnt want to have anything to do with
Federation due to some issues from many years ago. There isnt much we
can do about this save keep channels open and hope that we can eventually
get their families on board. It seems a shame that the families are missing
out.

Publishing resources

I have had an interesting discussion with a principal regarding resources for

teachers. I wonder if there is an option for us to publish our hints and tips
resource and get it out to families to give to their schools. This may be a prime
example of one of those things that we can apply for specific funding for.

Promotion of NZFDC

I havent had a change to get in touch with Deaf Aotearoa to ask about how
they promote themselves. This is something I will be working on this period.

Beacon

Yay! We have all the signatories back approving closing down Beacon. Once
the paper work is all together, I will fill out the forms for the Charities
Commission. I have been in touch letting them know that we are in the
process of dissolving the trust.

31 August 2014

Page 11 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilities:
Community Liaison
Period this report covers:

Item
Communications

COMPLETED BY:
Andrea Craig
Date:
15th June 23rd August 2014

Comments
Type
Postal
Email Received
Email Sent
Telephone

Incoming/Outgoing Mail PO
Box
Incoming via email
deafchildren@xtra.co.nz
Winding up of Beacon Trust

Number of contacts for the

period
27
536
165
2

See Andrea Craigs Report attached

Sent out individual packs to Beacon
Trustees Julie Alan, Janine
Hunterworth, Barbara ONeill, Julie
Patterson, Judith Sosich and copy to
Alan Bensley. Resent Jan Hunterworths
as she says she did not receive it.
Received all back. Our Treasurer Jill can
now transfer funds in Beacons name to
NZFDC and once completed will then
will file form with Charities Commission
to Dissolve a Charitable Trust Board.

AODC mailout

Captioning

Family Hui Meeting

31 August 2014

I have now established an AODC group

email list from the names we were given
by Mark Douglas. I think it would be
prudent to send an email to each
introducing ourselves again and offering
our services for them to pass on to
families. Should be look at doing a
mailout - sending out brochures to
each? And maybe RTDs as well?
Attached is the email I sent on behalf of
NZFDC to Craig Foss, Minister of
Broadcasting and John Key, Prime
Minister supporting the call for
captioning Legislation and Craig Foss
response.

Page 12 of 12

SIGNED
POSITION

31 August 2014

Attached Report will present at

meeting
Andrea Craig
Community Liaison

Page 13 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
RESPONABILITY : Treasurer

COMPLETED BY: Jill Taylor

Date: June to 1st August 2014

Item

Comments

Communications

Type
Postal
Email
Telephone

Live
Meetings Attended
NFD 25 July 2014

NZ Relay Advisory
Group Mtg
28 July 2014

Making Disability
Rights real launch

Number of contacts for the period

17
54
6

5 (3 meetings attended)

Meeting began with an itroduction of us all, and who we represented. Still

getting my head around how NFD is made up, know that NZFDC does
need a presence on it though. Hearing Assn members had had a meeting
with Lance Steven (who is board chair) Peter Thorne (council chair) and
Louise CEO this was to iron out some communication faults, wondering if
it maybe an idea with NZFDC. A memardium of understanding has been
signed with Deaf Aotearoa.In lance Stevens, report he commented on
NFD losing out on different grant applications.The closest funding
innovation happening to the meeting was The silent leadership
challenge.(At time of mtg $17 000 had been raised) Work is contining
from the captioing working group, they met the morning of the meeting
with Sue Stetman CEO of consumer NZ re captioning.Next NFD
magazine (due 1st week Sept) will have responsenes to NFD political
party manifesto.NFD Trust had an increase in applications for
scholarships and training development (Something I feel will increase)
Another group I feel its important for NZFDC to have a presecence at.
There is a CapTel brochure developed, I wondered if it was something
that would be useful included in the next newsletter mail out. There is a
link on our website to this, is there? I was asked to speak re relay service
etc, I responded that I felt there needed to be more publicity distrubuted
to parents of deaf children, in order for the families and the children to
access the different communications methods. Added also children with
other disabilities, especially speech affected children.
It was a privilege to represent NZFDC at this launch.Gary Williams was the
MC, Speakers were Lianne Dalziel, Dame Beverley Wakem, Chief
Ombudsman, Mary Schnackenberg, Chair of the NZ Convention
Coalition,Paul Gibson, Disability Rights Commissioner Ruth Dyson and Mojo
Majors were also there.. One change that has come about in the two years
this has been, being monitored, Mary said within her address, this years
election will be the first that she will be able to independently vote in. (Mary
said she has been voting since 1973) I will bring the two reports to table at
the meeting.

7th August 2014

I still need to invoice flight charges to NFD and NZ Relay for flights to these
meetings.
RECOMMENDATIONS
General

31 August 2014

Accounts ratified since last meeting. Accounts past for payment at this
meeting
Hope by Sunday to have sorted money donated from DEANZ into a seperate
Page 1 of 12

account, linked to the chq account

ASB is hopefully sorted, awaiting final accounts, then can start on the Charity
commission return.
ANZ still needs sorting, bringing instructions for Kelly to meeting.Once these
investments are sorted, need to have a decent study of them, and feel they
would be best within one investment.
Tauranga funds needs to be moved etc to return these to tauranga now their
group is up and going.
Kelston I feel paid twice for AGM Wellington parent group, need to confirm
have paid for attendees at AGM. $78.00 d/credit from Deaf Aotearoa was this
an AGM reg?

SIGNED
POSITION

31 August 2014

Jill Taylor

Page 2 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibility:
Vice President
AGM/Conference Coordinator
ILS quartly funding reporter
Family/Whanau Liaison
NZFDC Newsletter (see Newsletter report)
Date of meeting: 31st August 2014

COMPLETED BY:
Kelly Davy

Report from: June-August 2014

Item

Comments

Communications

Type
Postal
Email (in)
Email (sent)
Telephone

Action taken
To Do List

To Do List from June Meeting 2014

Glossary started by Andrea of common deaf terms used. Please let Andrea
know of other terms you want added/deleted/changed.
- Email any helpful apps to Andrea or Kate to put on the website.
- Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.

Done/ongoing

- Kelly will continue to follow up with Judi and families from Invercargill to see
how things are moving along.
- Kelly will sort a gift for the Early Childhood Centre we had our meeting at.
- Kelly to send a thank you card to Rebekah (Advisor).
- Kelly to contact Te Awhiti in Napier to advise her of our plans in November
catch-up in Hawkes Bay.
- Kelly to find out a (Newsletter-Database) system to find out how to update
our contact details.

Done
Done
Done/ongoing
Ongoing
ILS Contract

Number of contacts for the period

5
315
145
12

Contract received August via NZFDC PO Box by Andrea, after emails seeking
contract. Extended out to 2016.
I have also asked for a guideline/criteria when applying for our funds to ILS
and have had no response yet. This is to ensure that we know how to do it for
future references.
- June Report completed and Invoice redone with figure $$ change as
requested
- 2014 September report next

NZFDC visit to
Invercargill
Southland 2014

April Fri 11th, Sat 12th, Sunday 13th 2014

A Thank You card sent to Rebekah Zwies
A gift/thank you card was sent to preschool, using items from our information
kits resources.
Early childhood centre made no charge for the use of the venue but was
suggested that we could donated resources as they have deaf/hearing
impaired children that attend their centre.

Southland parent
31 August 2014

Judi/Southland Parent Group and families

This Is ongoing communication, NZFDC are in contact with T Cassidy who
Page 3 of 12

Group/ongoing

has made contact with Judi directlt and other parents to find out what is
needed/expected to re spark Southland parent group.

NZFDC AGM 2014

The AGM and Conference to be held on the

Saturday 28th June & Sunday 29th June 2014
Abel Tasman Hotel
169 Willis Street Wellington

To check with Jill

**************, costs to be allocated/reimbursed back to NZFDC from Tauranga

funds for flights, registration x 2 days, breakfast for Sunday
To be allocated/reimbursed back to NZFDC from Tauranga funds for flights
registration x 2 days, breakfast for Sunday.
Costs $148 + flights $553 = $701

To check with Jill for

payment $$

Interpreters x3
*******- $558
*******- $165
*******- $188.50
To check with Jill Wellington registrations $$
Total cost payed at The Abel Tasman Hotel was-

2014 & 2015

AGM/Conference

Next AGM proposal 2014 Taranaki?

Then Christchurch 2015 this will be NZFDC 40th year

Recommendation

To put out notice of AGM/Conference to early January to allow for

parent groups/professionals to have more notice tec.

Sign A Rainbow

Feeddback from Kelly-In the future support??

Kelly Merrill-Jones

Here are some practical ideas that I would like to offer support with, if
the NZFDC think it is appropriate
(Although I won't at all be offended if there are already plans in place).
Work with professionals in some capacity to support the awareness of how
they interact with children and families.
If there is any event or information that you would like me to post on my Sign
a Rainbow FB page, I would be happy to help...just email me with the flyer or
details.
Can I add Sign a Rainbow information to the Family Kits? Maybe something
practical like a signing board book or picture book?
Feedback Please

Hawkes Bay Region

NZFDC Visit Nov

I have made email contact to ********** parent rep/mentor regarding our

NZFDC visit in Nov, to do pretty much what we have done in Tauranga and
Invercargill.
They are all keen for the gathering to happen
Ive rung ******** and the phone was out of service, so I have asked the AoDC
to contact her directly and I will continue to cc her into the email
communication.
Dates are: 7th 8th 9th Nov 22014
Parent Gathering Saturday 8th Nov 2014
Time: 11am-2pm
Venue: to be sorted by Nicki Young AoDC

31 August 2014

Page 4 of 12

Flyer will be emailed to AoDC once details are confirmed to share with
families on their caseload I also track down the RTD and get flyer to them as
well.

Needs to be checked

I have yet to sort finalise accommodation:

Rooms needed: x 2 nights
Andrea x2 people Saturday night
Kate & whanau
Kelly & Catherine & Jill & Janet plus ?? other
Kirstin staying with whanau
Venues: The Blue Water Hotel Complex
Kennedy Park Resort Napier
Flight preferences etc to Andrea asap

Auckland Airport

Booking of the Cabana Room and catering for NZFDC August 31st meeting
2014.

NFD

Do we claim travel to and from airport plus car parking from NZFDC or
NFD??

NZFDC meeting dates

Pre plan dates in advance for NZFDC meetings

Other/ongoing

To update the incorporation societies/Charites Commission with NZFDC

correct constitution (the same as on our website)
Need to get the AGM minutes (2010) Brentwood Wellington-2011 to which the
quorum numbers was changed and passed, and add to Inc & Societies
website.
Kelly Davy

POSITION

31 August 2014

Vice President

Page 5 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Services

COMPLETED BY:
Kirstin Johnson-Coombs

Period this report covers: June to August 2014

Date: 25 August 2014

Item

Comments

Communications

Type
Emails received
Emails sent

Item

y/n Attention required

UPDATES - ACTIONS
(Cut and paste from
To-do list)

Number of contacts for the period

65
38

Cut and paste your checklist from the previous meeting(s) and put on new
portfolio report Kate doesnt expect it to be all completed, but this way we
can forward them on to the next months checklist.
Glossary started by Andrea of common deaf terms used. Please let
Andrea know of other terms you want added/deleted/changed.
Email any helpful apps to Andrea or Kate to put on the website.
Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.
Kirstin to register with Signpost.
Kirstin to forward links to Mrs Wishy Washy app.
Kirstin to forward links from Lydia re talking.
Kirstin to contact Warehouse Manager re funding.

POINTS OF
DISCUSSION FOR
EXEC

Topic
**********

**********
**********
**********
**********
Awards

31 August 2014

Summary
Vibrating Clock for ************ this was approved, but they had a query
regarding fees and exchange rates, etc. Kate replied. No receipt has been
received to date. I have sent another email to them on 14/08 asking if they
are still wishing for this application to go ahead, and am awaiting a response.
Had an email back Monday 18 August saying the postage was going to be
more expensive than the clock, so they have put application on hold. I said I
would see whether any of your have contacts for vibrating clocks in NZ?
What is the update on her application form? I was in the middle of getting
Jacks CI done so you ladies kindly took over. Thanks.
Requesting tutor support in English for ******. ****** is a financial member of
the Canterbury Parents Group.
Requesting tutor support in English/Maths for ***** who is in year 9. **** is a
financial member of the Taranaki Parents Group.
Requesting a subsidy to purchase an assistive device.
Contacted all recipients from last year and asked for them to kindly return
awards to me.

Page 1 of 12

SIGNED:

Kirstin Johnson-Coombs

POSITION:

Fundraising / Grants

31 August 2014

Page 2 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Family Kit Coordinator

COMPLETED BY:
Catherine Trowbridge
Date: 31 August 2014

Period this report covers:

29 June 2014 to 31 August 2014
Contacts
Emails
General
297

Emails to
Families

Phone

Destinations the Kits were sent to

Kits to date: 0 + 7

Registration only (no kit sent)

Change of detail requests
Acknowledge Receipt forms returned
Item
UPDATES - ACTIONS)

Face to Face

Areas
Christchurch
Whitford
Otago
Northland
Rangiora
Dunedin
0
3

Other

2
1
1
1
1
1

y/n Attention required

-

Sent email to Janet about membership list of APODC, had no

reply yet.
A3 courier bags purchased more bags on 4 Aug $187.80.

POINTS OF
DISCUSSION FOR
EXEC
Topic
Kits

Summary
Sent kit to Carolyn Grace at MOE straight after AGM as requested.

General

Jill purchased some great books from Scholastic Books.

Have ordered more Family Books from Carolyn Grace but have not
received them at time of this report being prepared.

Database
SIGNED
POSITION

31 August 2014

Catherine Trowbridge
Family Kit Co-ordinator

Page 1 of 12

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
Newsletter and Database
MONTH: Sunday 31st August 2014

Item

COMPLETED BY: Kelly Davy

Date: 27th August 2014

Attention required

Communications
Postal
Email
Telephone

1100 August Newsletter

20
0

MONTHS ACHIEVEMENTS/INITIATIVES/DISAPPOINTMENTS

Printed 1,120 copies for the August Newsletter 2014

Full colour, double sided on 1 1Sgsm Gloss stock, saddle stitch and
fold to DL.
Amount
$1,781.00 plus gst $267.15 = $2048.15

This round it was a 8 page newsletter (usually a 4 page) due to

NZFDC agm/conference 2014, and our support out to parent groups.

Added into the August newsletter was a flyer for nominations of

NZFDC awards and a letter to the AoDC who are new on the NZFDC
newsletter mailing list, using the contact details from Mark Douglas to
ask them to share newsletter and awards information.

Requested email by Jill Ford for 14 Newsletters to go to Jill Ford who

will distribute to the board.

Next Newsletter is December 2014

Kingsland Print has changed details and are now called Fuzed
Physical address is 4 Western Springs Road Kingsland Auckland
PO Box 26 302 Epsom 1344 Auckland.
Phone 09 8497100 or 0800 FUZED
www.fuzed.co.nz

I have changed the NZFDC Newsletter from a power point to a

publisher format now as is easier to manage articles.
April, August & December are Newsletter months.

Database

Families- 1380

Other/Ongoing

Still in the process of figuring out a way to update NZFDC Database

Newsletter August
2014

SIGNED
POSITION

31 August 2014

Professionals- 60 AoDc/MoE-SES- 35

Kelly Davy

Page 1 of 12