{Insert Date}

{Insert Contractor's Name}

{Insert Address Here Line 1}
{Insert Address Here Line 2}

Dear {Insert Contractor's Name}

Contract Number
{Insert Contract Number}
Project Name
{Insert Project Name}
Variation Direction No{Insert Number}
Re: Variations Valuation and Extension of Time Clause 40.3 and 35.5
I refer to your letter dated {Insert Date} outlining your cost and a request for an extension of time for
completing the variation.
I have valued the variation in accordance with Clause 40.5 Valuation, of the General Conditions of
Contract, and consequently the Principal shall pay you ${Insert Valuation} (GST exclusive) for the
variation.[If less than the Contractor anticipated then add] The reasons why the valuation is less
than you requested is because of the following reasons:

{Insert Reasons}.
As this variation has/has not caused a delay you shall be granted an Extension of Time to the Date for
Practical Completion of {Insert Date} days, under Clause 35.5 Extension of Time for Practical
Completion, of the General Conditions of Contract. [If less than the Contractor anticipated then
add] The reasons why the valuation is less than you requested is because of the following reasons:

{Insert Reasons}.
Original Date for Practical Completion:
Previously approved Extensions of Time:
This approved Extension of Time:
Total approved Extension of Time:
Revised Date for Practical Completion:

Department of Transport and Main Roads

{Insert Name Here} Region / {Insert Office Location Here} Office
(Insert Address Here}
{Insert Postal Address Here}
{Insert Town/City) (State) {Postcode)
ABN 57 836 727 711

{Insert Date}
{Insert Number of Days} days
{Insert Number of Days} days
{Insert Number of Days} days
{Insert Date}

Our ref
Your ref
Enquiries
Telephone
Facsimile
Website
Email

CAL023M
(Insert Name Here)
+61 7
+61 7
www.transportandmainroads.qld.gov.au
@tmr.qld.gov.au

Yours sincerely

{Insert Name}
Superintendent

Contract Administration System

CAL023M
Revised: 19/03/10

Page 2 of 3

[Blind copies are left to your own discretion]

B/c:
1.

File No.{Enter File Number}

Superintendents Representative - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information

2.

Inspector - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

3.

Administration Officer - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

{Insert Name}
Superintendent
{Insert Date}

Contract Administration System

CAL023M
Revised: 19/03/10

Page 3 of 3