Shift Note in SAP

. To create comments about a Person, Machine, an Event or other special points occurs within a shift or
happened while executing the process orders that cannot be entered elsewhere in the system. (i.e., in
a confirmation or maintenance notification, for instance).
2. Can be created with reference to a Process order, Work center, a hierarchy, or a resource
PURPOSE
(a) To document all important information and events that is occurring within a shift or while executing the
Process order
(b) Sending the informations to other recipients
SEQUENTIAL STEPS INVOLVED

Notification type for the Shift note-Creation

Assigning Shift Notification type to the required resources

Shift Note creation

Sending Shift note to other recipients

STEPS IN DETAILS
STEP 1
Notification type for the Shift note-Creation

IMG
Menu
path

Logistics General Make Settings for Shift Notes Make Settings for Shift Note Type

Step 2
Assigning Shift Notification type to the required resources

SAP
Menu
Path

LogisticsProduction Process Master Data Resources ResourceCreate/Change

T. Code

CRC1/CRC2

STEP 3
Shift Note Creation using SHN1 & sending to different recipients
Go To SHN1 ,enter the Resource / Work center

After entering the Resource, press enter or click

appears

button, the following screen

Enter the required details in the Comment Area

Click

button , the following message appears

Click

and then save ,the following screen appears:

Click the Recipient column, the following screen appears

Click the Internal user and click the

Click the

button

button and Select the Persons user ids to whom the shift note to be sent and click the
button

For any attachment to be sent with the Shift note , click

and attach the files as follows,

After

attaching

the

required

files

Click

button,

the

following

message

appears

The sent shift note can be viewed through the selected recipient Business Workplace as follows:

Click

and then click Unread Documents

Shift note details can be viewed by clicking the shift note display
Note:
(1) Shift note change can be done through SHN2
(2) Shift note display can be viewed through SHN3 or SHN4
(3) The shift note can also be created with respect to:
(a) Process order
(b) Work centre/Resource
(c) Material
(d) Batch
(e) Process order confirmation

(4) While sending the shift note to different recipients, the following selections to be made by optional in
the Recipient column:

(i)

By clicking the

(ii)

By clicking the

(iii)

By clicking the

option,the document will send to the recipient in an express manner

option,the sender gets a Copy of the Shit notein his In-box

option, the recipient receives the document as a blind copy.