HOUSE KEEPING

A base for any improvement

Even before you plan the direction you need to

take, you must remove any obstacles to get a
clear view of the current situation.
House Keeping enhances the results of other
activities and simplifies every day operations.
House Keeping must become a habit. It must be
continuous, or at least continual activity.

WHAT IS HOUSE KEEPING

Systematic approach to better workplace.

Involves arrangement, cleanliness, discipline and

maintenance of standards.

Assigns a place for every thing and ensures

everything in its place.

Is everybodys responsibility.

Is the starting point of any improvement activity.

Means easy retrieval of information.

WHY HOUSE KEEPING

LESS EQUIPMENT DOWN TIME.

MORE USABLE SPACE.

PASSAGE WAYS ARE NEAT AND CLEAN.

ABNORMALITIES NOTICED AT A GLANCE.

ELIMINATES ACCIDENTS.

PRODUCTIVITY IMPROVEMENT.

WHY HOUSE KEEPING

EMPLOYEES FEEL GOOD IF THE WORK PLACE IS

CLEAN.

SEARCHING IS AVOIDED.

TIME WASTED IN HANDLING REDUCED.

NO UNNECESSARY SUPPLIES.

LESS REJECTION/REWORK.

BETTER PREVENTIVE MAINTENANCE.

5"S"- House Keeping

THE
FOUNDATION
OF
COMPETITIVE
SUCCESS.

E
C
I
PR

DELIVERY

QU

Y
T
I
AL

Y
T
I
L
I
LE X I B

SERVICE
SER

THE NEED FOR A "5S" STRATEGY

SIMPLE BUT IMPORTANT

CONCEPT

A NEAT AND CLEAN FACTORY HAS

HIGHER PRODUCTIVITY.
A NEAT AND CLEAN FACTORY
PRODUCES FEWER DEFECTS.
A NEAT AND CLEAN FACTORY MEETS
DEADLINES BETTER.
A NEAT AND CLEAN FACTORY IS A
MUCH SAFER PLACE TO WORK.

THE FUNDAMENTAL TRUTH

IF WE CANNOT KEEP OUR

WORKPLACES
CLEAN
ORDERLY
ACCIDENT FREE
NOBODY WILL BELIEVE WE
CAN PRODUCE QUALITY
GOODS OR ATLEAST SERIOUS
ABOUT PRODUCING QUALITY.

THE CONCEPT OF "5S"

SEIRI
SEITON
SEISO
SEIKETSU
SHITSUKE

SORTOUT
SET IN ORDER
SPICK & SPAN
STANDARDIZE
SUSTAIN

(ORGANIZATION)
(ORDERLINESS)
(CLEANLINESS)
(CLEAN UP)
(DISCIPLINE)

THE FIRST PILLAR : SORT

Sort Means That You Remove

All Items From the Workplace
That Are Not Needed for
Current Production Operation.

SEIRI - SEGREGATION

THIS STEP DISTINGUISHES NECESSARY AND

UNNECESSARY
ITEMS
AND
ELIMINATES
UNNECESSARY ITEMS.

SORT THROUGH AND THEN SORT OUT

SORT THROUGH WHAT YOU HAVE. IDENTIFY WHAT

YOU NEED AND DISCARD WHAT IS UNNECESSARY

INDICATOR OF SUCCESS.

AREA OR PERCENTAGE SPACE SAVED.

1. CLASSIFICATION : SORT OUT.

2. ELIMINATION
3. STORAGE

: REMOVE UNNECESSARY
ITEMS.
: FREQUENT USE/ RARE USE.
CLOSE/ DISTANT LOCATION.
IDENTIFICATION OF ITEMS &
LOCATIONS.

4. FIX & SHARE RESPONSIBILITIES.

5. USE RED TAG SYSTEM.
6. MONITOR PROGRESS.

WHY SORT IS IMPORTANT??

A WORK ENVIRONMENT IN WHICH

TIME
MONEY
SPACE
ENERGY &
EFFECTIVE RESOURCES MANAGMENT

PROBLEMS IN WORK FLOW ARE REDUCED,

COMMUNICATION IS IMPROVED, PRODUCT QUALITY
IS INCREASED & PRODUCTIVITY IS ENHANCED.

MUDA ELIMINATION
WASTE
ELIMINATION
LEADS TO
COST
OPTIMIZATION &
MANAGEMENT
EXCELLENCE

THE WASTES IN THE SHOP

FLOOR

INVENTORY
RELATED COSTS
TRANSPORTATION
QUANTITY HARDER TO SORTOUT
DESIGN OBSOLESCENCE
QUALITY DEFECTS FROM WIP
MACHINE BREAKDOWNS

SEIRI
FACTORY

OFFICE

HOUSE

SCRAPPED MACHINES/
EQUIPMENTS
REJECTED MATERIALS

USED/BROKEN PENS

BROKEN TOYS

USELESS PAPERS/FILES

OLD CLOTHES

EXPIRED GOODS

OLD DIARIES

BROKEN SUITCASE

SCRAPPED/BORKEN
TOOLS, PALLETS, BINS,
TROLLEYS, ETC
EXCESS PARTS

BROKEN FURNITURE

OLD SHOES

OLD NOTICES/ LEAFLETS OLD LETTERS/MAGAZINES

UNUSED UTENSILS

SEIRI

FREQUENCY

ACTION

NOT USED FOR A

YEAR OR MORE

CONSULT & DECIDE

DISPOSAL. SEND TO SOME
OTHER
PLACE/SELL/SCRAP
STORE AT A DISTANCE / IN
RECORDS ROOM

USED ONLY ONCE

IN LAST 6-12
MONTHS
USED ONLY ONCE
IN LAST 2-6 MONTHS
USED MORE THAN
ONCE A MONTH
USED WEEKLY /
DAILY / HOURLY

STORE AT A CENTRAL
PLACE IN THE WORK AREA
STORE NEAR WORK
PLACE
STORE NEAR WORK
PLACE

THE SECOND PILLAR : SET IN

ORDER

Set in Order Can Be

Defined As Arranging
Needed Items So That
They Are Easy to Use
and Labelling Them
So That They Are Easy
to Find and Put away.

SEITON --ARRANGEMENT

THIS STEP ENABLES DETERMINATION OF THE

TYPE OF STORAGE SYSTEM AND LAYOUT THAT
WILL GUARANTEE THAT REQUIRED AMOUNTS
OF

NECESSARY

ITEMS

WILL

BE

EASILY

ACCESSIBLE.

SET THINGS IN ORDER BY CREATING PLACE

FOR EVERYTHING .

PUT EVERYTHING IN ITS PLACE .

SEITON --ARRANGEMENT

KEEPING ACCESSIBILITY AS EASY AS

POSSIBLE .

USE THE PRINCIPLE OF WIDE RANGE

AND SHALLOW DEPTH FOR STORAGE.

TIME SAVED IN SEARCHING.

TIME SAVED IN HANDLING MATERIAL.

PROBLEMS AVOIDED BY
IMPLEMENTING SET IN ORDER

WASTE OF
MOTION
SEARCHING
HUMAN ENERGY
EXCESS INVENTORY
DEFECTIVE PRODUCTS
UNSAFE CONDITIONS

HOW TO IMPLEMENT SET IN

ORDER
DECIDING APPROPRIATE LOCATIONS

LOCATE ITEMS IN THE WORKPLACE ACCORDING

TO THEIR FREQUENCY OF USE

PLACE FREQUENTLY USED ITEMS NEAR THE

WORKPLACE

STORE INFREQUENTLY USED ITEMS AWAY FROM

THE PLACE OF USE.

A LET GO ARRANGEMENT FOR TOOLS SO THAT

THEY GO BACK TO ORIGINAL PLACE OF STORAGE

HOW TO PROMOTE GOOD

ORDER

Seldom used, enclose in a separate

designated

place.

THINGS NOT NEEDED:

No potential use, immediate disposal after careful

analysis.

Potentially useful, move to a separate

place.

Require special arrangement disposal.

designated

THE THIRD PILLAR : SHINE

Shine Means Sweeping

Floors, Whipping off
Machinery, and
Generally Making Sure
That Everything in the
Factory Stays Clean.

SEISO - CLEANING

This step eliminates Dirt, Dust and other foreign

matter to make the workplace clean.

Clean

Equipment,Furniture,Notice

Records Etc.

Keep the workplace Spotless.

Sweeping,wiping,polishing,painting Etc.

Boards

THE FOURTH PILLAR :STANDARDIZE

Standardize Is The
Result That Exists
When the First Three
Pillars - Sort, Set in
Order and Shine Are
Properly Maintained.

STANDARDIZATION
Communication

Where
Things
Are Kept

Machinery

Set in Order

OPERATION

Inventory

Critical
Processes

STANDARDIZATION
PROVIDE OBJECTIVES AND
INDICATE TRAINING GOALS.
PROVIDE A BASIS FOR TRAINING
CREATE BASIS FOR AUDIT AND
DIAGNOSIS.
PROVIDE A MEANS FOR
PREVENTING RECURRENCE OF
ERRORS AND MINIMIZING
VARIABILITY.

SEIKETSU - STANDARDISATION

TO
ESTABLISH
STANDARDS
MAINTAIN THE IMPROVEMENTS

TO

CREATING RULES FOR CHECKING &

COUNTERMEASURES.

VISUAL CONTROLS FOR STANDARDS

AND TO REVEAL ABNORMALITIES

TO
PREPARE
CHECKLISTS
ADHERE TO AVOID MISTAKES

AND

EXAMPLE OF STANDARDIZATION

HOW TO IMPLEMENT
STANDARDIZE

VISUAL 5S

ANYONE SHOULD

DISTINGUISH NORMAL &

ABNORMAL CONDITIONS.

AT A GLANCE

FIVE MINUTE 5S

HOW TO IMPLEMENT
STANDARDIZATION

AUDIT THE SHOP FLOOR

5S PROJECTS

REVIEW

THE FIFTH PILLAR : SUSTAIN

Sustain means
making a habit of
properly maintaining
correct procedures.

SHITSUKE - DISCIPLINE

THIS STEP IS TO ENSURE THAT EVERYONE

STICKS TO THE RULES SCRUPULOUSLY AND
MAKES IT A HABIT

CREATE GENERAL AWARENESS ABOUT 4S.

TRAINING TO EVERYONE.

DEVELOP NORMS AND MONITOR SUCCESS.

SHITSUKE - DISCIPLINE

High employee Morale.

Involvement of People in the Movement.

SEIKETSU - TRAINING &

DISCIPLINE

EVERY ONE IS STICKING TO THE

RULES AND STANDARDS
PRACTISE BY EVERY ONE - MAKES
PERFECT
GOOD TRAINING FOR BASIC,
HABITUAL MOVEMENTS & ACTIVITIES

5S IMPLEMENTATION

CONTINUING TO LEARN MORE ABOUT THE 5S

HELPING TO EDUCATE YOUR CO-WORKERS

ABOUT 5S

BEING ENTHUSIASTIC ABOUT 5S

IMPLEMENTATION.

HELPING TO PROMOTE 5S IMPLEMENTATION

EFFORTS.

5S
TRAINING

1. THERE CAN BE NO TQM WITHOUT 5 S.

2. A DIRTY FACTORY OR OFFICE CANNOT

PRODUCE QUALITY PRODUCTS OR
SERVICE.
3. CLUTTER HIDES THE PROBLEM. A NEAT
WORKPLACE
PROMOTES
EASY
DISCOVERY OF ABNORMALITIES.

5S IS THE STARTING POINT FOR ALL

WORKPLACE
PRODUCTIVITY,

IMPROVEMENTS,
QUALITY,

COST,

DELIVERY, SAFETY, SERVICE and

MORALE.

Let us create our own work place with

our own hands. Let us contribute to a
cleaner work place.
6th. S is now included as SHIKKARI
YAROU -- let us try hard.
Every person should show initiative
and make a special effort.