___Recommendation of Tender Negotiation Committse _ PROJECT: TCS- ADIBATLA ‘Budget Approval No : ‘Attached: Vee PHASE 1, HYDERABAD ~ PROCUREMENT OF: DESIGN, MANUFACTURE, SUPPLY, INSTALLATION, TESTING, COMMISSIONING, LIASIONING, OPERATION & MAINTENANCE OF INTERNAL ELECTRIFICATION SYSTEM FOR PHASE Meoting hei on (0x) 01-02-19 8 1302-83 ace yderabad & Chennai Commlise Nonters Designaon €Dapt year ape ee 2 [Me Rajesh Govan Tes. BD Sieve TSP SE Rev Stanko ——/T65—1P SH Rint fotcta — 165 Pee lw Panaraa tee [Te tender and final negotiated pric Say Tender | Negotates contre companynare | Ange | “aime | tx | warany | "meth imine | ne | exe. _ os | [HESSFES WIEST asses | s=.90.07000| exuded [ne vear | Yee [a [MsLarsen8 TeWbe17, 55.0008| 94074512 | Exudee [are vou | Yeu 3 [we won Eecrias | e860 5660 | 8:73.95 061 | Euded [re Year | Yeu Ws SEWPL rm Yes a. [We SEREL 799407.82 | 763467302 Excues | De Yeo + - Prices ae inclusive of Operation & Labour Maintenance contract charges for S years (DLP — Y¥is. + Operation & Labour Maintenance ~ 4 Yrs) Quoted prices do nat include supply and installation of Intemal & External Light Fitures which were added during price evaluation. Description of Work / Equipment : ‘The scope ofthis package and negotiated amount includes: 4. Main Equipment: Design, Manufacture, Supply, Installation, Liasioning, Testing and Commissioning of the following intemal Electficaion Works beyond Main LT panel a8 per Single Line Diagrams, Speciiatons, BOG, covering the folowing Sandwich raising mains & associated accessories, LT Switchgear, MCC panel for utilis, \FO's & AHU control panels, MCB DB's, Isolation transformer, powe’ cables, contol cables, Cable trays, Raceways & junction boxes, PDU's for Data centre, conduls, power sockets, sub main wiring, ccuit main wiing, elevator shaft wiring. kichen power disbution, Raw power istrbution & UPS power dsinbution to workstalons, Lighting power dstouton, fnstallation of Iniemal and external Ighting fdures, earthing & lightning protection system, ete for Phase-1 areas (books $1, $2, U1, PI & extemal areas) —| 2, Operation & Maintonance Contract ‘+ Operating the above fcity for Five years from the date of commissioning, on a 26XT basi, ‘+ Labour Maintenance for a period of Five years including Defect Listy Period of One year. “The detailed BOO is attached for ready reference. ‘Commercial Terme |. Taxes & Duties : +The above negotiated price Is exclusive of al taxes and duties. Honever Labour Cess @1% ‘on Labour portonis included in he quoted prices which shal be recovered from the running bill and paid tothe government by TCS as TDS. + Under SEZ scheme, Tax exemption is possible for all taxes and dues, The prices given are the basic prices without any Taxes and duties such as Customs Duty, Excise Duty, CST, APGST, Service Tax, and VAT ot. 2, Payment Terms: ‘This isan itom rate contract. a, Mobilisation advance: Mebilsation advance for 10% of total contract valve shall be pai to the Contractor against submission of Bank Guarantee for an equivsient amount, which shal be recoverable @ 125% from RA bis unl the total advance f recovered fly. », Payment Supply Portion: + 70% of accepted supply rate of item — Against delivery of all materials / Equipment at ste. + 20% of accepted supply rate of tem on prorata acceptance at sie | + 10% of accepted supply rate of item — submission of all final documents, statutory | approvals & nal take over at the site «, Payment for Installation portion: + 90% of accepted Installation rate of item ~ On completion af Instaation at site on prorata basis, + 5% of accepted instalation rate of em — On commissioning, performance testing and hhanding over with completion certification! approvals ete. ‘+ 8% of accepted installation rate of item ~ On submission ofall documentation including as-built drawings, test reports, statutory approvals etc. rom Cempetent Authories and acceptance ofthe System by TCSL. 4, Monthly submission of running Bills: ‘Monthy R.A. Bil will be raised bythe contractor with a minimum amount of 5% ofthe __contact valve, Payment tobe setied wihin 30 days fam the date ef certfication by PMC. _|[Ane PIG to cont he bite within 0 daye from the date of submisson ofthe Bile by tho] contractor. ‘8. Performance Bank Guarantee: Contractor fo submit 10% ofthe contract sum in the form ‘1 BG as performance Bond va til the end of Defects Liabilty Peiod whieh fs 12 months {tom the date of complation and handing over to Employs 'b. Retention Money: The retention money shall be patly inthe form of cash and party inthe form of Bank Guarantee. Bark Guarantee for a vale of 2.5% ct the contract sum vald beyond 3 months afler the handover of the works shall be submited along. with performance bond. Furher, ash retention of 2.5% will be deducted by TCS from each RA. Bil, Ths cash fetenon wil be ‘eleased on successful competion of Defects Liability Period. ‘Applicability of STPI, High sea sale, CTS any other concessior ‘Tho quoted rates are exclusive of taxes and dies, Exemption of Customs Duly, Excise Duty, CST, APGST, Service Tax, VAT, possible under SEZ scheme, TCSL shall furnish all necessary documents to avail all taxes and cuties benefts under SEZ echeme. 5, Del y schedule Phase ‘Scope of works to be completed within 10 months fom the date of issue of eter of Award (0A). Phase I ‘Scope of works to be completed within 12 months from the date of sue of LOA for Phase 1 “The LOA for Phaseci shall be issued by December 2013, {6 Any othor congitions/issues raised and agreed during the meeting : ', The IE package vendor shall obtain CEIG / CEA approval forthe respective scope of works ‘ncluding mechanical installations. The battory limit for IE works slats from Main LT pane! ‘onwards inside each block. Approval fr extemal area works incuded under IE package ‘also shall be aranged by the IE vendor. ', Amount quoted for operating the above facilty for § yeas (inching 1 year DLP) from the date of commissioning, on 24 x7 basis, has been considered for evaluation. For operation an, bidder has considered deployment of 10 persons per month (3 persons! shit + 1 Reliever fora period of § years ©, Amount quoted for Labour Maintenance for Five year period including DLP of One year is considered for evaluation. For maintenance, the bidder has considered deployment of © persons per month (8 persons per shi) Light fitures shall be selected & negotiated directly by TCS and the orders shall be[Weleased Through TE package vendor with commoréal Torme an back To Back Basis] Handling charges @ 5% on supply value of fight fadures, proposedby PNC, was agreed by | athe bidders | ‘8, Tentative quantties of ight fatures were only considered under IE package since the reflected celing plans were not concluded atthe time of tendering. The actual quantities of light fixtures have now been worked out based on RCP ater the receipt of final offer. Hence the amount towards supply of ight fixtures based on the standard rates proposed by | TCS and instalation charges were added tothe quoted amount o the vendors during the final price evaluation. {During the price evaluation it was noticed that quantities for BOG line Rems (S2 Block ~ ‘Section D.IL101.5 te Section J) were to be increased and the adctional amount towards the same ie considered in the final price evaluation, 9, The bidders agreed to retain the valdty of Phase 1 PO Rates ‘or Phase I works also provided the LOA for Phase Il is awarded by December 2013. fh. The Contractor has to co-ordinate and co-operate wit all he other agencies invelved in the project fr the smooth unintertupted progress of work at st, |. The Contractor shall dovetail their program schedule for completion nine wth the Principal Contractor’ Master construction schedule 7. Gommittoo's Recommendation : 8. The Technical and Price bid evaluation caried out by Technical Censultant Wis Aecom and Project Management Consultant TCE are enclosed fo: ready relerenc, “The Commitee perused the evaluation report and agreed with the recommendations of inviting ll the bidders fr the negotiation. However, despite eeveral reminders, warnings & ftending bid submission date, M's SEWEPL faied fo submit theirrevised bid. Hence ther first oer was only considered for price evaluations On receipt of the final revised offers, the same were evaluated by TCE, the Project Management Consultants 4, The afer finaly submitted by M/s Micron Electricals for Ré 68,73,650St including Operation 4 Labour Maintenance charges of Rs. 2,40,50,000 exclucing all Taxes and Duties fs the lowest «©, However, considering the project timelines and labour intensive neture of IE package, i is ecommended to spit the contract between the Lt & L2 bidders, vz, Mls Micron Electricals 4 Mis Stering & Wison Linted based on the pices quoted by them for individual blocks 5 spiiting the order block wise, savings of Rs. 52,87,839 1S made compared tothe Li offer of Rs. 56,39,15,051.00 (main package) received for the complete ‘scope. The ‘ermalization of unit rates for common tems between the vendors was not made in order L___toretain the savings.f. Considering the changes in quantities of light fidures, certain BO Ine tems & substitution ‘of some UPS Copper cables with Uninyvin / Aluminium cables, he final values for both the Didcors were arrived as under Bidder A= Micron [Supply [astalaton | Tota ‘31 Block (Quoted Value) 1 23,03,647188| 2.08,58,904] 25.07.4165 Ut Block (Quoted Value) | 4,16,44.743| ~ 40,85,240| — 4.57.29,963 ares (Quoted Valve) "7,14,810 = [17,14.810, Proposed changes during Price Evaluation Reduction fowares deletion oF ight T | ‘ure considered in BOC ine { items (ST Block Secton Hoa) +H(@) a | 20:60.890) «9.61.440] |) 3022,530 Ut Block - Section GIA) + Section G(B)+ Secion Hi) ‘Adation fowarde Supply & Instalaton of Light fhtures for St | 10,26,94980| 56,20.420| 10,89,16,280 Block, U1 Block & External areas Handing Charges @ 5% for Light Fotures ‘Reduction towards Substtuion of Single core Copper flexible UPS. Cables (BOQ Item 02.27 & 2.28) vith Uninyin cables (Aluminium 51,34,748 =| 5134.74 (198.6520: | 492,788] () 1.01,72,508 Total TEBGATZES | AOS ISIOT | T0.04 ATS Bidaor2- Storing & Wikon ‘SZ Block [Quoted Value) EERE DOA | 17S 95 187 | IA TOIT I Block (Quotes Value) 2.84.65,088 | 47,46,869] 3.26 11,955 Proposed changes during Price Evaluation Reduction towards daation oF ight fature considered in BOQ tne | items ()29.85.475| (5,84,98] ()35,70,971 (S2 Block- Section H(A) + H(B) & Pt Block Section F) ‘dation towards Supply & Installation of Light fixtures for S2 | 7,26,05,120| 26,15,056) 7,60,20,176 Block & Pt Block Handling Charges @ 8% for Light 96,20,256 =| 3620,256 Futures ‘Action foward reuse Th feceeecenanee 41,05,845 | 5,63,269 | 46,99,108 Section J ‘Reduction towards Substuion oF Single cove Copper fee UES cables (GOO tema araaas, | 12824671) 187707) (y12100.906 swith Uninyvin cables / Aluminum Total 30,28,10,265 | Bea Dae _528RTT SOT “Total Package cost 167 16,65,528 [6 52,08,243 72. 68,74,767‘The final oer forthe revied scope of work as per the values inscated above were also Submited by Wis Micron & Mis String & Wison, It is recommended to place the orders as below: Package 4 (S4, Ut & Ext {3} Purchase order for Supply of interna Electifcation Package 1 in favor of: Mis Mieron Eiecicals Ksshna Plaza, 1st Floor, No, 102, Municipal No 62-053, Khairatabad Hyderabad ~ 500 004 for Rs. 36,88,47,269, 1») Work order for instalation, testing & commissioning of Internal Electrification Package 1 in favor of [Mis Micron Electicals iKshna Plaza,1" Foor, No. 192, Municipal No 62.953, Khairatabad Hyderabad ~ 500 004 for Rs, 2.95,95,987 Separate order shall be issued by TCS admin for operation & labour maintenance of the IE Package works as applicable forthe respective scope of works alter commissioning & handing ternal Eletification Package 2(S2 & Pt Blocks) ©) Purchase order for Supply of internal Electtication Package 2 in favor of Is Sterng & Wison Limited 8-206, Suvery Number 118/119, Near Kary, Read no 10, Banjara ils, Shekpet Vitage, Hyderabad ~ 500 034 for Re, 30,218,258 1) Work order for instalation, testing & commissioning of Internal Electrification Package 2 in favor of[ie Bering Wasa Tine 8-2-606-6, Survery Number 110/19, ‘Near Karvy, Road no 10, | | pariara Hil, Shokoet Vilage | ‘Hyderabad — 500 094 | for Rs. 286,13,246, ok x is rconmene hath RFS sabe rated for prove or Re. 72.58, 74,767- ovate Sip gn on a SO ere Uwe