Delaware 21st Century Community Learning Centers

Self-Assessment Tool: PK-12

Lead Agency: Rehoboth Elementary School

Cohort: 12
Grant Contact Person: Cody Smith and Erin Bailey
County: Sussex
Year: 2015-2016

Revised October 2015

Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

These guidelines are designed to help programs, whether new or experienced, plan and appraise their progress toward providing the
best programs possible for the children and families they serve. This self-assessment tool uses 13 categories common in high quality
programs. These categories are organized in four key components that encompass quality out of school programming.
Component 1:
Category 1:
Category 2:
Category 3:

Program Management and Delivery

Safe and Nurturing Environment
Qualified and Diverse Staff
Opportunities to Learn in Diverse Environments

Component 2:
Category 4:
Category 5:
Category 6:

Program Connections
Consistent Participant Attendance
Support for Positive Behaviors and Staff Interactions
Supportive Relationships and Opportunities to Belong and Active Family and Community Partnerships

Component 3:
Category 7:
Reflection
Category 8:
Category 9:

Program Participants
Greater Personal Responsibility and Opportunities for Youth Choice, Decision-Making, Leadership and

Component 4:
Category 10:
Category 11:
Category 12:
Category 13:

Program Finance and Growth

Fiscal Planning and Management
Sustainability
Policy and Advocacy
Research and Evaluation

Improved Academic Achievement and Opportunities for Learning and Skill Development
Greater Creativity and Well-Being

Understanding that improving quality is an on-going process that includes careful self-assessment, it is expected that this tool can
help programs chart their progress in each of these areas. Parallel ways for programs to gauge whether they meet quality goals,
include:
1. National After School Association Standards for Quality School-Age Care Accreditation Guideline
2. Delaware Office of Child Care Licensing / DELACARE regulations
3. School-Age Care Environment Rating Scale Assessment
The Delaware 21st Century Community Learning Centers is grateful to the North Carolina Center for Afterschool Programs for allowing
Delaware to adapt North Carolinas Established Standards of Excellent Self-Assessment Tool.
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Self-Assessment Tool Overview
The self-assessment tool is used to help providers have a clear idea of the overall quality of the program, changes of the program over
time, and a plan for the future. It helps programs to identify areas of strength and areas in need of support. At the same time, it aids
in collecting information to better plan for appropriate use of program resources. A self-assessment is not a program evaluation, but
its information can be used to support the evaluation. It helps to provide some strategies to identify areas of the programs expected
outcomes and how to attain them. It is usually conducted by program staff and/or program collaborators. Although this is a required
process for DE 21st CCLC, it has no negative consequences on the program. The goal is to assist after-school programs, at any stage of
development, self-assess their progress and to promote appropriate strategies for ongoing program improvement.
The Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12s primary purpose is program improvement,
targeting grades PK-12. The tool is particularly relevant for programs that intend to provide a broad range of services as opposed to
those with either a very narrow focus or no particular focus (e.g. a drop-in center).
Tool Structure: There are three main sections:
1. The 13 Categories from four major components. These categories are common in high quality programs. Each of the categories is
followed by 4 23 elements.
2. The Delaware 21st CCLC goals are part of the tool to help grantees plan for the grant daily programming. The three DE 21st CCLC
Goals are:
Increase academic achievement of participating students in one or more academic areas,
Increase school connectedness of participants, including families, caregivers, and school teachers, and
Increase capacity of participants to become productive adults.
3. The Action Plan documents the process of planning what needs to be done, when it needs to be done, by whom it needs to be
done, and what resources or inputs are needed to do it.
Methodology
While some of the essential elements are assessed through observation, the more organizational elements such as administration,
measuring goals and objectives, and program sustainability and growth are assessed primarily through document review.

There is no ideal time to start the process. It can be introduced:

At the beginning of the school year, as this will prompt communication about program expectations among staff and other
stakeholders.
During the school year is useful for collecting information to identify what is working and what is not, and what changes are
appropriate.
At the end of the school year as a means to identify areas to maintain, expand or improve for the next school year.
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

General points:
The leader, with support of program staff, identifies the team that will participate in the self-assessment process. It is
important to form a team of engaging people with different roles in the program. The team should be comprised of 3 to 5
individuals and may include staff, parents, youth, community partners, and other stakeholders.
Review this tool ahead of time to become familiar with its content and format.
Establish when, how, and where the self-assessment will be conducted. An implementation timeline can also be created at this
time and would include a review of the tool with staff (as early in the program term as possible) and an assessment schedule
(e.g., quarterly or mid- and end-point). Discuss logistics for implementing the process, and allow enough observation time to
see the full range of offerings.
Plan how the information will be collected and share with the stakeholders.
Upon completion of the tool, immediately take action toward program improvement
The 13 Categories:
Using the level of performance, found on the right side of the tool, assess the progress level of each major standard within
each categorys goal. The different levels of performance include Not Addressed (indicates the program has not developed a
practice to approach this particular area), In Development (indicates the program is developing a practice to address this
particular area; In Place indicates a practice is currently being used to address this particular area), In Place and Under
Review (indicates the practice currently in place is being reviewed to see whether it is leading to goal achievement), and
Helps Program Reach Goal (indicates the practice has been reviewed, and revised as necessary, and is helping the program
reach its goals).
If an element is not addressed and the team considers that it is key for the quality of the program, use the column Plan to
address.
If any indicators do not seem to fit your program, offer an appropriate explanation by providing written justification to support
the performance level rating selected for each indicator in the comments section.
Meet with the team to discuss self-assessment results, consolidate findings, and identify specific indicators where improvement
is needed.
Delaware 21st CCLC Goals
Under Objective write down the objective(s) from current approved initial or continuation application. Keep in mind that
objectives break the goal down into smaller parts, providing specific, time frame, and measurable actions by which the goal
can be accomplished.
The Performance Indicators are also part of the current approved initial or continuation application and will help you to
determine whether or not you are achieving your objectives.
The Measured Identified is the source that you will used to estimate if you are in the right path e. g. students grades, test
scores, attendance etc.
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Progress Documented - enter the date of when the progress of the goal/objective was reviewed/measured.
Objective Status The progress of the objective and any associated information.
Comments - write down any information that will help you to follow-up.

Action Plan
Each action plan should include the following information: the element/topic (what), reason (why), strategies (how) actions or
changes will occur, responsibilities (who) will carry out these changes, timeline (when) they will take place, and for how long,
resources (i.e., money, staff) are needed to carry out these changes, and assistance needed any outside support or
communication.
Once the plan is completed, review it: Is each element of it clear? Will the strategy help to accomplish your objective?
The plan will only be successful if the team tracks its development - What is happening? How well was it implemented?
Use the comments section to write down any information that will be important when evaluating the plan or to use in future
action plan.
Date and sign
Duplicate this form as many times is needed
Technical Assistance: If you would like to schedule training for your subgrant or have any questions regarding the implementation
process, please contact: Teresita Cuevas,via e-mail at tmejia@udel.edu or call 302-831-2053.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 1: Safe and Nurturing Environment
A high-quality afterschool program provides participants with an environment conducive to growth and learning.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

In Place
and
Under
Revision

Helps
Program
Reach
Goal

1.Program environment that is:

a. free of safety hazards

b. clean

c. suitably equipped

2. Written and approved safety policies and procedures that

are shared regularly with:
a. staff

b. parents

c. participants

3. State required:
a. fire drills

b. safety drills

4. Safe transportation to and from the program and programsponsored field trips
5. Accurate registration documents for all participants using
Delaware Office of Child Care Licensing Regulations

x
x

6. All required documents pertaining to:

a. health certificate

x
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

b. insurance

7. Emergency and contact information for all youth that is:

a. accurate

b. easily available (i.e. posted)

8. The programs hours of operation are based on families

schedules.

Comments:
The program is a safe environment for the students, staff, and parents. The students are accustomed to the procedures in the
building because they use it daily for school. We use the same drill policies for the after-school program as the school uses
during normal hours of operation. Students practice these drills monthly in order to be prepared for any emergency situation.
There is also a central location to access emergency and contact information for the students who participate in the after school
program.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 1: Safe and Nurturing Environment (continued)
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

In Place
and
Under
Revision

Helps
Program
Reach
Goal

9. Posted current schedule that is clearly accessible to:

a. staff

b. parents

c. participants

10. Procedures are in place to ensure young peoples safety

(e.g., emergencies, security).

11. Adult supervision is provided at all times.

12. Effective procedures for:

a. arrival

b. dismissal

c. transportation

13. A way to record participants

a. arrival

b. departure

c. on-site location

14. Healthy eating and physical activity are promoted.

15. Healthy, nutritious snacks and/or meals are offered daily.

16. A way to record and program for physical, behavioral

health, educational needs of participants

x
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

17. System that provides and communicates:
a. rules for participant behavior

b. consistent reinforcement system for behavior

18. Recommended staff/participant ratio

19. Cultural and linguistic differences are respected.

20. The program or activity has a name that youth can

identify.

21. Youth are respected for their individuality.

22. Programs are available for all youth who want to

participate.

Comments:
A procedure is set in place for taking attendance during student arrival. Students transportation is also recorded during
dismissal time and students must be signed out if they are picked up by a guardian. Students receive a healthy snack at the
beginning of each session. The clubs offer activities that include a variety of ways for the students to become active in their
learning and address their behavioral, health, and educational needs. Clear schedules that are accessible by the students, staff,
and parents are posted throughout the school in order for the program to run smoothly. The students are supervised by their
club leader throughout the entirety of the program. They are respected and rewarded for their positive behavior through the
PBS system that they school follows. All youth in the school has accessibility to the program, and are encouraged to participate.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 1: Safe and Nurturing Environment (continued)
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

In Place
and
Under
Revision

Helps
Program
Reach
Goal

23. Mechanism to:

a. review budget monthly

b. track expenses

c. adjust approved budget as indicated

Comments:
Rehoboth Empowers Dreams monthly budget is continuously reviewed by program administrators, program secretaries, and the
financial department at the district level. A process is in place to track expenses and amendments will be submitted to adjust
the approved budget if necessary.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 2: Qualified and Diverse Staff
A high-quality afterschool program recruits, hires, trains, and retains a qualified and diverse staff representative of the community.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Background checks on all staff and volunteers

2. Educational qualifications for staff

3. Program staff who are representative of the community

4. Employee and volunteer handbooks that describes program

policies and procedures

5. Regular staff meetings

6. Appropriate staff salary structure

In Place
and
Under
Revision

Helps
Program
Reach
Goal

7. A way to:
a. assess development needs of staff

b. take action steps for improving the skills of staff and

training initiatives are in place

c. demonstrate that it places a high premium on retaining

skilled staff and on the training provided to skilled staff

8. Opportunities for staff

a. career planning
b. career advancement

x
x

9. Staff training, when appropriate, to foster

a. mutual respect

x
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

b. positive relationships
10. Staff attendance at the required state, regional, and
national meetings

x
x

Comments:
The RED program continues to welcome staff input during the program. Surveying the staff allows the administrators to find ways
to better the program. Staff is selected based on a set of necessary qualifications to fully serve our student population. They
interact through positive relationships with each other, as well as towards the parents and community members. Regular staff
meetings are held throughout the whole school to communicate the needs and goals of the RED program. RED meetings are also
held to evaluate and discuss the program. Staff are offered the opportunity for professional development to improve the RED
program. Staff from the program will attend a national conference for the 21st CCL in order to gain useful strategies to improve
RED.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 3: Opportunities for Participants to Learn in Diverse Environments
A high-quality afterschool program helps students learn in different environments and under different activity structures.
Check the appropriate boxes

A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Opportunities to engage in independent learning

2. Opportunities to engage in interactive, group-based

activities

3. Books, materials, or other resources that stimulate

interest in the community

4. Opportunities to engage in learning activities off the

program site

In Place
and
Under
Revision

Helps
Program
Reach
Goal

5. Opportunities to engage in:

a. peer mentoring

b. service activities

c. community based projects

d. leadership opportunities

e. internships (for older participants)

Comments:
Participants are provided with many opportunities for independent and group learning during the program. They engage in
hands-on activities related to the career pathways that they are exploring. Students use technology to enhance their learning,
as well as taking field trips into the community to learn more about the careers available to make goals for their future.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 4: Consistent Participant Attendance
Participants in a high-quality after-school have regular and frequent attendance.
Check the appropriate boxes

A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Recruiting strategies

2. Attendance data that meets or exceeds the projected

average daily attendance target number of students.

In Place
and
Under
Revision

Helps
Program
Reach
Goal

3. A way to:
a. record attendance calculating average daily attendance

b. monitor attendance by following up absentees

4. Clear:
a. attendance policy that encourages participation on a
regular and consistent basis

b. attendance goals supporting approved 21st CCLC

application

Comments:
An attendance policy is in place in order to record and monitor attendance during the program. This policy was created and
communicated to participants and their parents at the beginning of RED. The attendance policy includes goals that are displayed
on our website. Incentives are given to the students in order to encourage their attendance and participation in the program.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 5: Support for Positive Behavior and Staff Interactions
A high-quality afterschool program develops, and maintains positive relationships and interactions between participants and staff.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Youth understand the expectations of the program.

2. Staff members regularly offer sincere praise with specific

comments and feedback for positive behavior.

3. Youth participate in setting program or activity rules.

4. Rules are clear, consistent, and fair.

5. Rules address cooperating, sharing, caring for materials,

participation, behavior strategies, and conflict resolution.

6. Youth and staff members define and implement strategies

for resolving conflicts.

7. When conflicts arise, they are minimized and resolved

quickly.

8. Program expectations are communicated to families

regularly.

9. A way to systematically monitor participant behavior

10. Staff members engage youth and consistently call each

person by his or her name.

11. Staff members intentionally build and promote

relationships characterized by warmth, respect, honesty, and
caring.

In Place
and
Under
Revision

Helps
Program
Reach
Goal

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

12. Staff members respond to youth with respect,
acceptance, and appreciation; they listen to what youth have
to say.

13. Staff members are cooperative and respectful; they model

positive adult relationships.

14. The program offers a mix of one-on-one interactions and

small- and large-group activities on a weekly basis.

15. Youth are involved in the community, and community

members are involved in the program.

16. Activities allow all youth to interact in a variety of ways.

Comments:
Expectations of the program are positively communicated with the staff, students, and parents. The expectations are dispersed
at the beginning of the program, as well as posted on the program website. Discipline follows Rehoboth Elementary Schools
code of conduct in order to monitor participants behavior during the program. Positive interactions are facilitated each session
between the staff and participants. The participants are greeted when they arrive and encouraged to do their best during the
program. A positive behavior system is in place where participants can earn incentives as well as Positive Behavior Referrals for
their superb behaviors. There can be filled out by staff, volunteers, parents, and community members in order to acknowledge
positive behaviors during the program.
There are multiple opportunities for students to interact and learn in a variety of ways. They are offered small and large group
activities to learn more about their career of interest. Students are also given the opportunity to explore the community
through field trips, as well as community members are welcomed to the school to share their knowledge and experience with
the program.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 5: Support for Positive Behavior and Staff Interactions (continued)
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

17. Programs meaningfully involve families, schools, and the

community.

18. Participation for long periods of time is encouraged.

19. Staff members emphasize belonging and membership.

20. A way for involving community members, including former

participants, to serve as volunteers or staff members

In Place
and
Under
Revision

Helps
Program
Reach
Goal

Comments:
The RED program invites families and community members to be a part of evaluating and administering the program. An advisory
committee is held throughout the program, which consists of RED staff, administrators, families, and community members to
discuss ways to support and improve the RED program.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 6: Active Family and Community Partnerships
A high-quality afterschool program establishes and maintains strong partnerships with families, businesses and communities and
promotes participant involvement in the community.
Check the appropriate boxes
Not
Plan to
Addressed Address it

In
Development

In
Place

1. Parent/community advisory committee that meets

regularly to address program strengths and needs

2. Regular and effective communication between project

director, site coordinators, school principal(s), and other
school administration to coordinate resources, use of school
facilities, and progress of program and activities

3. Effective system for ongoing communication with families.

4. Effective system for ongoing communication with

businesses and community-based programs

5. An effective plan for regular community and family

involvement

6. Representation from a broad cross-section of the

community leadership

7. Collection of feedback from all stakeholders that is

informal and formal

8. Regular communication to program and school staff,

families, community, and other stakeholders regarding site
visit reports and internal evaluation findings

In Place
and
Under
Revision

Helps
Program
Reach
Goal

9. Community collaboration that facilitates:

a. diversity of sources for funding and in-kind supports

x
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

b. enhancement and breadth of program activities

c. plans for programming based on needs of local community

10. Documentation of contributions (in-kind or resources)

from partnering agencies or other sources.
11. Climate for parents / caregivers that is welcoming and
encourages participation

x
x

Comments:
RED fosters a welcoming environment to the staff, participants, parents, and community members. An advisory committee is in
place in order to connect the program with the community for effective decision making. At this time, RED is planning for ways
to receive a diversity of sources for funding as a part of their sustainability plans. At this time, there are no contributions from
partnering agencies.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 6: Active Family and Community Partnerships (continued)
A quality program has the following elements:

12. Educational experiences for families

Not
Plan to
Addressed Address it

In
Development

In
Place

In Place
and
Under
Revision

Helps
Program
Reach
Goal

13. Collaboration between the program and partner(s) to

implement services according to the approved application
and/or amendment

14. Formal written agreements with subcontractors

(partners/vendors)

15. Staff sensitivity training, as appropriate, to enhance

relations with families and the community

16. Parent/student handbook that describes program policies

and procedures

Comments:
The RED program holds family nights throughout the year in order to educate families on ways to support their children outside
of the classroom. The RED clubs also have agreements with their business partners for expectations and ways to educate the
students to reach the outlined program goals. RED staff attended sensitivity training to enhance their relationships with families
and the community. The Rehoboth Elementary School handbook is followed as a way to communicate the programs policies and
procedures. Information is also displayed on the programs website to communicate these policies and procedures.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 7: Greater Personal Responsibility
A high-quality afterschool program promotes personal responsibility by providing an environment that actively engages students in
structuring their academic and personal growth.
Check the appropriate boxes

A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Youth are given choices of a wide variety of activities.

2. Youth are given choices within activities.

3. Opportunities to take part in development of program

activities

4. Youth have authentic leadership opportunities.

5. Youth are encouraged to take on meaningful challenges.

6. Youth can articulate their goals and their progress toward

achieving those goals.

7. Opportunities to showcase participant work

8. Youth and staff members are given frequent opportunities

to reflect on activities and learning.

9. Opportunities to engage in community service

10. Opportunities to be a peer or cross-age mentor

In Place
and
Under
Revision

Helps
Program
Reach
Goal

Comments:
Students are able to choose from a list of careers they would like to learn about through the program. Students are assigned to
clubs based on their top three choices. The clubs have a variety of activities relating to the clubs and allow the students to take
field trips into the community to engage in community service activities. A showcase night is held at the end of each session in
order to display the student work to families and members of the community.
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 8: Improved Academic Achievement
Participants in a high-quality afterschool program are provided with activities and opportunities that support their academic and
cognitive growth and development
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Planning time to develop lesson plans

2. Regular and effective communication with school day

teachers on students academic and behavioral topics and
progress.

In Place
and
Under
Revision

Helps
Program
Reach
Goal

3. Time allotted for:

a. tutoring
b. homework assistance

x
x

4. Youth have opportunities to showcase their work, learning,

growth, and development.

5. Activities build on the strengths of youth in the program.

6. Activities are age/development appropriate and align with

the styles, abilities, and interests of youth in the program.

7. Activities reflect the local context/culture of the program

and participants.

8. Activities intentionally build on school day learning and expand

learning opportunities.

9. Activities are targeted at skill development.

10. Activities are active and employ hands-on approaches to

learning.

x
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

11. Activities promote basic skills, higher order thinking,
exploration, and practice.

12. Coaching and feedback strategies are implemented to

build skills.

13. Activities build on the strengths of youth in the program.

14. Activities are age/development appropriate and align with

the styles, abilities, and interests of youth in the program.

Category 8: Improved Academic Achievement (continued)

Comments:
Club leaders of the RED program are given 12 hours of planning throughout each session to plan for their club activities. The
teachers of the RED participants are encouraged to share ways the program can assist their learners. students are able to work
on homework during snack time and ask peer mentors, or RED staff for assistance. Academically related materials are readily
available to support the participants as learners. The RED activities are created by the club leaders and business partners to
promote basic skills as well as higher order thinking and practices. The activities address all levels of learning as well as abilities
and styles. Students are encouraged to work on their homework during snack time each day in order for the program staff to
support them as learners and assist with any challenges that they face.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 9: Greater Creativity and Well-Being
Participants in a high-quality afterschool program are provided activities that support their emotional, social, and physical growth.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Opportunities to develop confidence in one's abilities

2. Knowledge of essential life skills

3. Opportunities to develop a sense of belonging with peers

In Place
and
Under
Revision

Helps
Program
Reach
Goal

4. Activities designed for skill acquisition or enrichment in:

a. the arts

b. technology

c. health and safety

5. Opportunities to engage in activities that allow

participants to demonstrate creativity and self-expression,
for example:
a. fine arts (e.g., painting, drawing, sculpture)

b. performing arts (e.g., music, drama, dance)

c. creative writing

6. Books, materials, or other resources that teach and

stimulate interest in:
a. the arts

b. good health and personal safety

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

7. Accommodation of students with special needs as required
by local, state, and Federal statutory requirements in all
aspect of the program

Comments:
Each club has a different career that the students are exploring. All of the clubs give opportunities for the students to
demonstrate creativity and self-expression. Fine arts, technology, and cooking are an example of a few of the creative activities
that the RED students participate in during the program.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 10: Fiscal Planning and Management
A high-quality afterschool program demonstrates sound fiscal planning and management, oversight and coordination of fiscal
management, and accounting procedures across multiple program sites.
Check the appropriate boxes

A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Clearly define procedures and process to ensure fiscal

planning and management

2. Approved budget: reviews and adjusts budget periodically

In Place
and
Under
Revision

Helps
Program
Reach
Goal

3. Complete all required reports and submit them in a timely

manner
a. Submit to Delaware Department of Education quarterly
report of financial transaction
b. Submit Financial report to Advisory Committee

x
x

4. Program that records and tracks expenses regularly

5. Has effective policies and procedures to ensure that staff

management and staff training are provided to support
quality fiscal management practices

6. Demonstrates and documents adherence to local, state,

and federal fiscal, accounting, record-keeping, and audits
requirements

7. Demonstrates that the programs financial management

and development strategies mirror program vision and goals

Comments:
The budget is monitored continuously by the RED administrator and the Financial Department at the Cape Henlopen District
Office. Procedures are in place for reporting and managing of the finances for Rehoboth Empowers Dreams.
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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 11: Sustainability and Increase Capacity
A high-quality afterschool program develops and carries on a plan for increasing capacity that ensures program sustainability.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Written statement of mission and vision

2. Identified services/program that they want to sustain

3. Uses youth data to plan their work and budget their

resources

4. knows how much funding is needed to sustain their work

5. Identifies relevant funding sources and are taking steps to

access them.

6. Builds public and private partnership to leverage funding,

create leadership, and garner technical expertise

7. Effective marketing strategy that publicizes the program

and its achievement within the school and broader
community

In Place
and
Under
Revision

Helps
Program
Reach
Goal

8. A Sustainability Plan
a. Business Plan Process

Comments:
Missions and goals are in place for the RED program. Youth Data will be used in the future planning of RED in order to re-evaluate
budget and resources. RED is building a public and private partnership with the community by encouraging business and
community members to become a part of the RED program and advisory committee. RED was also featured in multiple press
releases sharing the missions, goals, and achievements with the community in local media.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 12: Policy and Advocacy
A quality program covers public engagement efforts to educate the general public and policy makers about the importance of
afterschool. It includes effective strategies that aim to impact the governance structures and provision of resources that influence the
quality and number of afterschool programs.
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

In
Place

1. Influences public policy and perceptions about afterschool

2. Demonstrates active involvement in advocacy

opportunities.

3. Embraces the importance of advocacy as being central to

the program success.

4. Demonstrate an awareness by the staff and partners of

how the program impacts the community

In Place
and
Under
Revision

Helps
Program
Reach
Goal

Comments:
The RED program continues to be supported by the community and the Rehoboth-Dewey Beach Chamber of Commerce. The
chamber consistently promotes and encourages participation in the program at their regular/annual meetings. Program staff
continuously keep in contact with business owners and community members to discuss ways to work together for the success of
the students and the program. In addition, at least one news paper article is printed every session to promote the program, its
achievements, and its students.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Category 13: Research & Evaluation
A high-quality afterschool program provides the evidence that the program, in all its components, is proceeding towards its goals
Check the appropriate boxes
A quality program has the following elements:

Not
Plan to
Addressed Address it

In
Development

1. Fully implements a continuous improvement process for

achieving program goals and objectives that are consistent
with best practices for afterschool programing.

2. Demonstrates that program evaluation and assessment is

used to guide decision-making.

3. Writes and implements plan to measure what is to be

evaluated

4. Has a system in place to collect, analyze and report the

21st CCLC Government Performance and Results Act (GPRA)
data

5. Has a process to evaluate staff and volunteers

In
Place

In Place
and
Under
Revision

Helps
Program
Reach
Goal

Comments:
Program staff and administrators are constantly evaluating the program in order to improve. Self-assessments and site
evaluations are shared with administrators and staff for continuous improvement and reflection. At the end of every year,
student data is collected and analyzed by evaluators to show student growth and progress. Furthermore, staff are evaluated
using criteria that matches their duties and expectations.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Delaware 21st CCLC Goal #1: Increase academic achievement of participating students in one or more academic areas.

Objective:

1. Participants in the RED

program will demonstrate
increased academic achievement.

Performance Indicator

1A) Smarter Balanced scores and

DIBELS scores in reading and math of
participants will show growth from Fall
to Spring. Scores of RED participants
will also be used to compare with nonRED students school wide.
1B) Reading and Math report card
grades will be used to show
improvement from marking period 1 to
marking period 4. Report card grades of
participants will also be used to compare
with non-RED students school-wide.

Measure
Identified

Progress
Documented

Objective Status

1A) SBAC - Not

available

1A) SBAC and

DIBELS scores.
1B) Report Card
Grades

DIBELS scores
collected this fall
2015.
1B) Report cards
grades will be
collected at the
end of marking
period 1 and 4.

Objectives will be
monitored and
collected at
appropriate times
throughout the
year.

2.

3.

4.

5.

Comments:
Data will be collected as it comes available throughout the 2015-2016 school year.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Delaware 21st CCLC Goal #2: Increase school connectedness of participants, including families, caregivers, and school teachers.
Measure Identified

Progress
Documented

Objective Status

Year-end
satisfaction survey.

Parent
Satisfaction Surveys
will be dispersed to
the parents of regular
attendees for RED.

Data will be
collected and
analyzed when
surveys are returned.

2. To promote students with

new experiences within the
community.

Pre and post survey of student

participants.

Pre and post survey

of the student
participants.

Anonymous
student surveys will
be dispersed to the
regular attendees at
the end of the RED
program.

Data will be
collected and
analyzed when
surveys are returned.

3. To promote positive
relationships between school and
local community businesses.

Surveys will be
Club evaluations of RED
Year-end satisfaction
distributed at the
instructors and Business Partners. survey.
completion of RED.

Data will be
collected and
analyzed when
surveys are returned.

4.

5.

Objective:

Performance Indicator

1. The RED program will

benefit the entire school and
community by including parents/
guardians of participants.

Families of participants will be

supported and provided
opportunities of engagement as
evidence by parent/guardian
survey and feedback.

Comments:
Data will be collected as it comes available throughout the 2015-2016 school year.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Delaware 21st CCLC Goal # 3: Increase capacity of participants to become productive adults
Objectives:

1. The RED
program will
promote new
and stimulating
experiences for
student
participants.

Performance Indicator

RED students will demonstrate social

benefits and exhibit positive behavioral
changes as evidenced by increase in current
school attendance, inquired in positive
referrals, and decrease in current discipline
referrals as compared to previous year.

Measure
Identified

School
Attendance,
Positive Behavior
Referrals, and
Discipline
Referrals.

Progress Documented
School attendance will be
analyzed for regular attendees of
RED from the 2015-2016 school
year.
Discipline and Positive referrals
were analyzed for regular
attendees of RED for the
2015-2016 school year

Objective Status

Data will be
collected and
analyzed at the
end of the school
year.

2. RED will
provide
opportunities
for learning,
building, and
demonstrating
positive social
skills.

RED students will increase in positive

referrals and decrease discipline referrals.
Teachers will provide feedmack of student
progress during the school day.

Student discipline
referrals and
teacher survey.

3.

4.

5.

Student discipline referrals will be

analyzed for the school year.

Data will be
collected and
analyzed at the
Teacher surveys will be distributed
end of the school
to the homeroom teachers of the
year.
regular attendees of RED.

Comments:
Data will be collected as it comes available throughout the 2015-2016 school year.

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Action Plan
Goal #

Element/Topic
(What)

Reason (Why)

Strategies (How)

Responsibilities
(Who)

Timeline (When)

Resources

Assistance Needed

Comments

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Action Plan
Goal #

Element/Topic
(What)

Reason (Why)

Strategies (How)

Responsibilities
(Who)

Timeline (When)

Resources

Assistance Needed

Comments

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Action Plan
Goal #

Element/Topic
(What)

Reason (Why)

Strategies (How)

Responsibilities
(Who)

Timeline (When)

Resources

Assistance Needed

Comments

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

Important Dates
Date

Activity

Summer Site Visit

1st Quarterly Financial Report (non-LEA lead agencies)

Beginning of Year Amendment Submission

Beginning of Year Self-Assessment Meeting

Mandatory 21CCLC Fall Professional Development Meeting

Mandatory 21CCLC Fall Program Review Webinar

Fall Site Visit

Lights On Afterschool event

2nd Quarterly Financial Report (non-LEA lead agencies)

21st CCLC Federal Data Entry Completion

eSchool Plus Data Entry Completion

Mid-Year Amendment Submission

Mid-Year Self-Assessment Meeting

3rd Quarterly Financial Report (non-LEA lead agencies)

Continuation Application Webinar

National or Regional Conference

eSchool Plus Data Entry Completion

Spring Site Visit

Continuation Application Submission

Final (4th) Quarter Financial Report (for all subgrantees)

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Delaware 21st Century Community Learning Centers Self-Assessment Tool: PK-12

End of Year Self-Assessment Meeting

eSchool Plus Data Entry Completion

End of Year Amendment Submission

Annual Evaluation Report (APR Data, Final Financial Expenditure Report, & Evaluation
Responses)

National or Regional Conference

Page 37