Inventory Management

SAP INVENTORY
MANAGEMENT
5500/ 0827/ 1
SAP INVENTORY MANAGEMENT

"CompuGenius, Inc. :
CompuGenius Logistic Management & Consulting Group-

, , ,
, ,
CompuGenius Logistic Management &Consulting Group" -

" -' "
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024
Document Number: GD-2002-MM 4.6

Created by: Gyanesh Dadhich
Dated: Sep, 2002
gd@compu-genius.com
CompuGenius, Inc.
SAP Inventory Management

(Part of Logistic Courses)
mySAP Logistic 4.6d

Copyrighted by:
CompuGenius Logistic Management & Consulting Group
10575, Katy Freeway Houston TX 77024 Ph: 713-787-6687
Copyright 2002 Compu-genius Inc
-1-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Inventory Management
Purpose:
This component deals with the following tasks:
Management of material stocks on a quantity and value basis

Planning, Entry, and Documentation of all Goods Movements
Carrying out the Physical Inventory
All transactions that bring about a change in stock are entered in real time, as are the
stock updates resulting from these changes. You can obtain an overview of the current
stock situation of any given material at any time. This, for example, applies to stocks
that:
Are located in the warehouse
Have already been ordered, but have not yet been received
Are located in the warehouse, but have already been reserved for
production or a customer
Integration of Inventory Management in the Logistic System:
Inventory Management is part of the Materials Management module and is fully
integrated throughout the Logistics system:
-2-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Material is procured from external or internal sources on the basis of the requirements
determined by Material Requirements Planning. The delivery is entered in Inventory
Management as a goods receipt. The material is stored (and managed under Inventory
Management) until it is delivered to customers (Sales & Distribution), or is used for
internal purposes (for example, for production).
During all transactions, Inventory Management accesses both master data (such as material
master data) and transaction data (such as purchasing documents) shared by all Logistics
components
Goods Movement:
Goods Movement can be define as: Transaction resulting in a change in stock.
Goods movements include both "external" movements (goods receipts from external
procurement, goods issues for sales orders) and "internal" movements (goods receipts
from production, withdrawals of material for internal purposes, stock transfers, and
transfer postings).
For each goods movement a document is created which is used by the system to update
quantities and values and serves as proof of goods movements.
You can print goods receipt/issue slips to facilitate physical movements and monitor the
individual stocks in the warehouse.
Structure of Goods Movement:
Goods receipt:
A goods receipt (GR) is a goods movement with which the receipt of goods from
a vendor or from production is posted. A goods receipt leads to an increase in
warehouse stock.
Goods issue:
A goods issue (GI) is a goods movement with which a material withdrawal or

material issue, a material consumption, or a shipment of goods to a customer is
posted. A goods issue leads to a reduction in warehouse stock.
Stock transfer:
A stock transfer is the removal of material from one storage location and its
transfer to another storage location. Stock transfers can occur either within the
same plant or between two plants.
-3-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Transfer posting:
A transfer posting is a general term for stock transfers and changes in stock type
or stock category of a material. It is irrelevant whether the posting occurs in
conjunction with a physical movement or not. Examples of transfer postings are:
o
o
o
Transfer postings from material to material

Release from quality inspection stock
Transfer of consignment material into company's own
stock
Movement Type:
When you enter a goods movement in the system, you must enter a movement type to
differentiate between the various goods movements.
The movement type has important control functions in Inventory Management.
For example, the movement type plays an important role in
Updating of quantity fields

Updating of stock and consumption accounts
Determining which fields are displayed during entry of a document in the
system
A movement type is a three-digit identification key for a goods movement.

The following table contains examples of movement types.
Goods Movements
Movement Types
Goods receipts from a Purchase Order

Goods issue for a cost center
101
201
Result of a Good Movement:

When you enter a goods movement, you start the following chain of events in the
system:
A material document is generated, which is used as proof of the

movement and as a source of information for any other applications
involved.
If the movement is relevant for Financial Accounting, one or more
accounting documents are generated.
The stock quantities of the material are updated.
The stock values in the material master record are updated, as are the
stock and consumption accounts.
-4-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Depending on the movement type, additional updates are carried out in participating
applications. All updates are based on the information contained in the material document
and the financial accounting document. For example, in the case of a goods issue for a cost
center, the consumption values of the items are also update
-5-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Organizational Structure - Levels

Client
Company Code A
Company Code B
Controlling Area B
Controlling Area A
Plant A1
Plant A 2
Storage Location
0001
Storage Location
0002
Plant B
Storage Location
0003
Purchasing Organization
(Cross Company Code)
The structure of an enterprise is represented in the SAP R/3 System by the following
organizational levels:
Client:
Client is highest organizational level in Hierarchy. The Client is a Commercial,
Organizational unit within the R/3 System, with its own data, Master Records and Set of
tables. From a business perspective, the clients form a corporate group.
Company code:
Company code is the smallest unit in organization structure.
This level represents an independent accounting unit within a client. Balance sheet and
Profit & Loss statements, required by law, are created at company code level. You can
set up several company codes in one clients level.
Example: a subsidiary company, member of a corporate group.
-6-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Plant:
Plant can be a manufacturing plant in the true sense, or can represent a branch office or
site within a company code. A plant is an organizational logistic unit that structures the
enterprise from the perspective of production, procurement, plant maintenance and
material planning.
In SAP system, a plant must be assigned to one or more purchasing organizations.
Furthermore, a plant must always be assigned to a company code.
Storage Location:
The storage location is an organizational unit that allows the differentiation of material
stocks with in a plant. Physical inventory is carried out at storage location level.
Purchasing organization:
Purchasing organization is an organizational unit responsible for procuring materials and
services for one or more plants and for negotiating prices and terms of delivery with
vendors. The purchasing organization assumes legal responsibility for all external
purchase transactions.
You can incorporate purchasing into the company structure by assigning purchasing
organization to company code and plants. You can have a combination of centralized
and decentralized organizations.
-7-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Material Master:
The Material Master record is a companys main source of material- specific data. It is
used by all components in the R/3 system.
The material master database (often referred to simply as the "material master",
comprising all the individual material master records stored in the system) contains
descriptions of all materials that an enterprise procures, produces, and keeps in stock. It
is the central repository of information on materials (such as inventory levels) for the
enterprise. The integration of all material data in a single database objects prevents the
problem of data redundancy. Every area, such as Purchasing, Inventory Management,
Material Planning and Invoice verification can use the data stored.
Material master
Transaction code: MM01
Since materials are processed by
various user departments within a
company and each department
stores different information for the
materials. The Material Master is
sub divided into information
grouped by user departments.
Each user department has a
different view of the material
master record and id responsible
for maintaining the data to support
its function.
Menu path:
SAP main menu> Logistics>
Material Management> Material
Master > Material> Create
(General) >Immediately
-8-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
When editing Material Master

data, you go through a number
of series.
Create Material initial screen will
display
Material: leave blank this field
system will assign Material
Number after save.
Industry sector: Industries sector
has a control function in the R/3
system. Choose any industry ex
mechanical. The Industry sector
you assign to a material cannot
be change later.
Material type: select material
type, ex Finished product. Various
material types are provided in
SAP R/3 system.
You can also copy material
Master from this screen.
Click on Select View

Pop up window will be display
Choose Basic Data 1,
Basic Data 2, Purchasing,
General Plant Data/Storage 1,
Accounting 1,and Accounting 2.
Click on Enter to Continue.
A popup window will be display.

Plant: enter your plant ID.
Click on Enter.
-9-
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Basic data 1
Enter Description of material
Enter Base unit of measure
Enter Material Group ex 103 for
electronics
Click on Enter
Click on Basic data 2
Click on Enter
Click on purchasing
Click on Enter
Click on plant data/ stor 1
Click on Enter
- 10 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Click on Accounting 1
In the field Valuation Class,
enter valuation class number or
use F4 to choose one value.
In the field Price Control, enter
S like standard price.
In the field Standard Price,
enter 10.
Click on Save/ Post

(Create more than one material
master)
- 11 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
SAP R/3 Inventory Management

Table of Contents
Step 1: Goods Receipts: Purchasing Order
Step 2: Creating Reservation
Step 3: Goods Receipts: Reservation
Step 4: Display a Reservation
Step 5: Change Reservation
Step 6: Goods Issue: Purchase Order
Step 7: Goods Issue: Reservation
Step 8: Stock Overview
Step 9: Stock for Posting Date
Step10: Return Delivery
Step11: Stock Transfer: One step (With out Reservation)
(Storage Location to Storage Location)
Step12: Stock Transfer: One step (With Reservation)
(Storage Location to Storage Location)
Step13: Transfer Posting for Reservation
Step14: Stock Overview: After Transfer Posting
Step15: Stock Transfer from Plant to Plant
Step16: Plant Stock Availability
Step17: Stock Transfer: Two Step Procedure
Step18: Place In Storage
- 12 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step19: Stock for Posting Date

Step20: Physical Inventory:
Creating Physical Inventory Document
Step21: Creating Sessions
Step22: Changing Physical Inventory Document
Step23: Physical Inventory Count
Step24: Inventory Count With out Reference
Step25: Changing physical Inventory Count
Step26: Initiating of Recount
Step27: Posting Inventory Differences
Step28: Posting Count & Differences Simultaneously
Step29: Physical Inventory Information
Step30: Consignment: Creating Info Record
Step31: Procurement of Consignment Material
Step32: Stock Movement: Goods Receipts (Consignment Material)
Step33: Displaying Consignment Overview
Step34: Goods Issue: Consignment Stock
Step35: Transferring Consignment Material
Step36: Settling Consignment Stock
Step37: Pipeline: Creating Pipeline Material
Step38: Pipeline: Creating Info Record
Step39: Goods Issue: Pipeline
Step40: Settling Pipeline Liabilities
- 13 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Goods Receipts:
A goods receipt (GR) is a goods movement with which the receipt of goods from a
vendor or from production is posted. A goods receipt leads to an increase in warehouse
stock.
You use this component to post the receipt of goods from an external vendor or from
production. A goods receipt leads to an increase in warehouse stock.
The R/3 System distinguishes between the following types of goods receipts:
Goods receipts for Purchase Order

Goods receipts with reference to a reservation
Other goods receipts
Goods receipts For Purchase Order:

If your company uses the MM Purchasing component, deliveries from vendors are most
likely the result of purchase orders initiated by the purchasing department.
The purchase order is not only the document with which the purchasing department
orders goods from the vendor; it is also an important planning and tracking tool for the
following departments: Purchasing, Material Requirements Planning (MRP), Inventory
Management, and Invoice Verification.
Reference to a Purchase Order
If a material is delivered for a purchase order, it is important for all of the departments
involved that the goods receipt entry in the system references this purchase order, for
the following reasons:
Goods receiving can check whether the delivery actually corresponds to

the order.
The system can propose data from the purchase order during entry of the
goods receipt (for example, the material ordered, its quantity, and so on).
This simplifies both data entry and checking (over deliveries and under
deliveries).
The delivery is marked in the purchase order history. This allows the
Purchasing department to monitor the purchase order history and initiate
reminder procedures in the event of a late delivery.
The vendor invoice is checked against the ordered quantity and the
delivered quantity.
The goods receipt is valuated on the basis of the purchase order price or
the invoice price
- 14 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step1:
Goods Receipts For
Purchase Order
Transaction code: MIGO
If you have received the
delivery note from the vendor,
and you have verified that the
delivery was based on a
purchase order, you can enter
the goods receipt in the R/3
System.
Menu path:
Materials Management>
Inventory Management Goods
Movement> Goods Receipts>
For Purchase Order> PO
Number Known
Enter PO number that youve

Created.
Document Date: enter
Document date
Posting Date: enter Posting
date
Click on Enter to move next
screen.
- 15 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display:

Enter storage location under
Storage location field
Make sure the box Item OK
is flag.
Then click icon Post/Save.

SAP will display a message
"Material Document Posted"
When you post a goods
receipt, the system
automatically creates a
material document which
serves as proof of the goods
movement
Note:
(If you receive a delivery for
which no purchase order
exists, you can still post the
goods receipt. In this case,
the system generates an
automatic purchase order at
the vendor, if this has been
set for each movement type
in Customizing.)
- 16 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 2:
Reservation:
A reservation is a request to the warehouse to keep materials ready for a goods issue at
a later date and for a certain purpose. A reservation for goods issue can be requested by
various departments for various account assignment objects, (such as cost center,
order, asset, etc.)
Purpose of a Reservation:
The purpose of a reservation is to ensure that a material will be available when it is
needed. It is also to simplify and accelerate the goods issue process and to prepare the
tasks at the point of goods issue.
Also important is that Material Requirements Planning (MRP), which means that
required materials are procured in time if they are out of stock, takes reservations into
account.
In a reservation, information is stored that is relevant for the goods issue and for MRP,
for example:
What?
How much?
When?
From where?
To where?
(Which material?)
(In which quantity?)
(For which requirement date?)
(From which plant or warehouse?)
(To which recipient or customer?)
Note: You can create a reservation for exactly one purpose only; that is, in a
reservation, you can only enter one movement type and one account assignment object
(for example, a cost center).
When a reservation is entered, the following events occur in the system:
The system creates a reservation document, which serves as proof of

the request.
In the material master record, total stock and unrestricted-use stock of the
material remain unchanged. Reserved stock is increased by the
reserved quantity.
In MRP, available stock is reduced by the reserved quantity. This is
visible in the current stock/requirements list. The reservation causes an
entry to be made in the requirements planning file.
- 17 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Creating A Reservation:
Transaction code: MB21
Menu Path:
SAP Main menu> Logistics>
Material Management>
Inventory Management>
Reservation> Create
Create Reservation screen will

display:
Movement type: click on
possible button and select 210
Different movement type open
different screen.
Or select movement type>
consumption> for cost center
at top menu bar
201 is consumption for cost
center from warehouse
(Note: for this Reservation
you should have at least one
Cost center
Click on Enter
- 18 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Cost Center: enter cost center
Material: enter material no
Quantity: enter quantity for
reservation
Sloc: enter storage location
Click on back arrow
Overview screen will display:

Click on Save / Post
Document posted xxxxxxxx.
- 19 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 3:
Goods Receipts
(Reservation)
In this step we will post Goods
Receipts with Reservation
Menu path:
Inventory Management> Goods
Movement > MIGO
Select Reservation
Enter your Reservation number
Enter document date
Enter posting date
Click on Enter
- 20 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Goods Receipts Reservation

screen will display:
Enter storage location
Window scroll down
Check on Item ok
SAP will display a message at
bottom for Goods receipts
posting.
- 21 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 4:
Display a Reservation
Menu Path
Material Management > Inventory
Management> Reservation>
Display
Display Reservation Screen will

display
Reservation: enter Reservation
number
Click on Enter
- 22 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display overview

You can see details of Reservation
Step 5:
Change Reservations:
You can change a manual
reservation at any time, even if
the reserved quantity has
already been withdrawn. You
cannot process automatic
reservations.
You can change requirement date,
quantity, movement allowed
indicator
Menu Path:
Material Management > Inventory
Management> Reservation>
Change
- 23 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Change Reservation screen will

display:
number
Click on Enter:
Now you can change quantity.

Click on details from item
You can change unit and

Requirement date
After change click on save.
changes were saved.
- 24 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 6:
Goods Issues:
A goods issue (GI) is a goods movement with which a material withdrawal or material
issue, a material consumption, or a shipment of goods to a customer is posted. A goods
issue leads to a reduction in warehouse stock.
Inventory Management provides for the staging of components for production. You enter
withdrawals for production as goods issues with reference to the production orders for
which the components are required.
Materials can be withdrawn not only for production but also for other purposes (for
example, for cost center, CO order, maintenance order, or asset).
Before entering a goods issue, you have to find out whether any reference document or
data exists in the system.
When you enter a goods receipt, you can reference:
Reservations
Production orders
Bills of material
If a reference document (reservation/order) exists, it is important to enter the goods
issue with reference to this document, for the following reasons:
The goods issuing department can check whether what was requested is
actually issued.
During entry of goods issue, the system can suggest data from the
reference document (for example, account assignment, requested
material, quantity, etc.). This simplifies both data entry and checking (over
deliveries and under deliveries) when entering a goods issue.
After a withdrawal, the quantity withdrawn is updated in the reference
document and the reserved quantity is reduced accordingly. Thus,
Inventory Management can monitor the withdrawal process and Materials
Planning can update the stock/requirements list.
If you do not reference the corresponding reference document during the goods issue,
the reservation remains open and the requested quantity remains reserved, although the
request no longer really exists. Consequently, available stock in Materials Planning no
longer corresponds to the stock actually available!
- 25 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Goods Issue (Purchase Order)

Transaction Code: MB1A
Menu Path
SAP main Menu> Logistics>

Movement> Goods Issue.
Document date : enter

Document date
Posting date: enter date of
posting
Movement type: enter
movement type, you can select
from possible entry button, Ex
(201: consumption of cost center
form warehouse.)
Or you can select Movement
Type> Consumption> Cost
Center> From Warehouse form
top menu bar
Plant: enter the plant ID
Reason for movement: select
reason for movement from
possible entry button.
Click on Enter
- 26 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display

Cost center: enter cost center
Material: enter Material no
Quantity: enter issuing Quantity
Sloc: Enter storage location
Click on overview button at
menu bar
Overview of Goods issue
Click on Save/Post,
Document xxxxx Posted.
Step 7:
Goods Issue for Reservation

Transaction code: MB1A
Menu Path:
Materials Management> Inventory
Management> Goods Movement>
Goods Issue.
- 27 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Document date
posting
movement type, you can select
from possible entry button, Ex
(201: consumption of cost center
form warehouse.)
Or you can select Movement
Type> Consumption> Cost
Center> From Warehouse form
top menu bar
Plant: enter the plant ID
Reason for movement: select
reason for movement from
possible entry button.
Click on To reservation
Reference Reservation screen will

popup:
Number; If you do not know the
reservation number, you can
search for it using various
selection criteria (for example,
material number and plant).
Plant: enter Plant ID
Click on Enter
- 28 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Goods Issue Selection Screen will

display:
Material: enter Material No.
Quantity: enter issuing Quantity
Sloc: Enter storage location
Click on Enter
Click on Save/Post
document xxxxx posted.
- 29 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 8:
Stock Overview
Transaction Code: MMBE
Stock overview display detail
status of stock. There are
several methods to check stock
overview.
Menu Path:
Materials
Management>Inventory
Management> Environment>
Stock> Stock Overview
Stock overview screen will

display:
Material: Enter material no.
Plant: Enter Plant ID
Click on Execute button
- 30 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display stock

balances.
Double click on line item it will
display more detail about material.
Step 9:
Stock for Posting Date:

Transaction code: MB5B
Menu Path:
Materials Management>Inventory
Stock> Stock for Posting date
- 31 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Enter material no:

Enter Plant Id
Click on Execute Button
Next screen will show you material

stock for periods.
Double Click on Line Items,
System will display more detail.
Click Back Arrow to go back.
- 32 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 10:
Return Delivery
Transaction Code: MBRL
If you want to return delivered
goods to the vendor for some
reason (for example, due to poor
quality or because they are
damaged), you can use this
function to return the goods,
even if you have already posted
the goods receipt.
If the vendor sends you a
substitute delivery after you
have returned goods, you can
reference the return delivery
when you post the goods
receipt.
Menu Path:
Inventory Management>Material
Document > Return Delivery
Return Delivery Initial Screen

will display:
Posting Date: enter Date of
posting
Material doc.: enter Material
Document No. Or you can
Search from Possible entry
Button.
Mat. Doc. Year: enter your
document year
Vendor: enter vendor number
Reason for material: enter
reason for Material return.
Click on Enter
- 33 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Selection Screen will display:

It will show you all description of
material.
Quantity: enter material quantity,
which you want to return.
Click on Adopt+ details
Next screen will display Return

Delivery information:
Movement Type, Unit of
Quantity, Storage location,
vendor, material
Etc.
Click on Enter

Overview
Click on Save/Post
- 34 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Stock Transfer:
In a company, goods movements do not only occur in the form of goods receipts and
goods issues. Depending on the organization of the company (for example,
decentralized storage) and its sales policy, internal stock transfers might also be
necessary.
Stock transfers can occur at three different levels:
Stock transfer from company code to company code

Stock transfer from plant to plant
From storage location to storage location (in the plant)
Stock Transfer from Company Code to Company Code

A stock transfer from company code to company code corresponds to a stock transfer
from plant to plant, with both plants belonging to different company codes.
Stock Transfer From Plant to Plant
A stock transfer from plant to plant not only leads to a change in stock quantity in both
plants; if both plants are assigned to different valuation areas, an accounting document
is also created.
This type of stock transfer can only be carried out from unrestricted-use stock of the
issuing plant to unrestricted-use stock of the receiving plant.
Stock transfers from plant to plant are relevant for Material Planning, since Materials
Planning operates at plant level.
From Storage Location to Storage Location (in the Plant)
A stock transfer from storage location to storage location in the same plant simply
causes an update of the stock quantities in both storage locations. The stock value
remains unchanged, and the event is not relevant for accounting.
A stock transfer from storage location to storage location is possible for all stock types.
Transfer Postings and Stock Transfers: Differences
You can post both stock transfers and transfer postings in the R/3 System. Transfer
postings differ from stock transfers in that transfer postings are not connected with a
physical goods movement. They usually involve a change in stock type, batch number,
or material number.
An example of transfer posting is the release from inspection into the company's own
stock.
Stock Transfer Procedures
There are three different procedures for carrying out a stock transfer:
Stock transfer via stock transfer posting using one-step procedure

Stock transfer via stock transfer posting using two-step procedure
Stock transfer using stock transport order
- 35 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
One-Step Procedure Versus Two-Step Procedure

Both stock transfers and transfer postings consist of a "goods issue" from an issuing
point and a "goods receipt" at a receiving point. You can post a stock transfer from
storage location to storage location or from plant to plant either in one step or in two
steps.
The advantage of the one-step procedure is that you enter a single transaction in the
system.
The two-step procedure, on the other hand, allows you to monitor the stocks in transit.
After the goods issue is posted at the issuing point, the stock appears "in stock transfer"
at the receiving point and is managed as such in the system.
The two-step procedure is also required if users have authorizations only for their own
plants.
Material Documents for Stock Transfers

One-Step Procedure:
During a one-step stock transfer, the system creates two material document items for
every item you enter:
An item for the removal from storage at the issuing point
An item for placement into storage at the receiving point
Two-Step Procedure:
During a two-step stock transfer, two material documents are created:
Upon the removal from storage at the issuing point, the system creates a material
document. For every item you enter, two material document items are created, namely:

An item for the placement into stock in transfer at the receiving point
Upon placement into storage at the receiving point, the system again
creates a material document. For every item you enter, only one material
document item is created, because the quantity is only transferred from
stock in transfer into unrestricted-use stock at the receiving point.
- 36 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 11:
Stock transfer from Storage

location to Storage location:
(One step procedure without a
Reservation)
Menu Path:
Goods Receipt > Transfer Posting
Transfer Posting Initial screen will

display
document date
posting
Movement type: select
movement type EX: 311(transfer
posting storage location for one
step)
Or click on Movement Type>
Str. Loc to Str loc> Unrestr. To
Unrestr. At upper menu bar.
Plant: enter plant Id.
Click on Enter to move next
screen.
- 37 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Recv. Sloc.: enter Receiving
storage location ID, you can
select from possible entry
button.
Material: enter Material
Quantity: enter quantity you
want to transfer.
(sender)
Click on overview Button
Next Screen will display overview

Click On Save/ Post
- 38 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 12:
Stock transfer from Storage location to Storage location:

(One step procedure with a reservation): For stock transfer with Reservation you
must create
Reservation for movement Type (Storage Location to Storage Location)
This stock transfer procedure reduces unrestricted-use stock and reserved stock at the
issuing storage location and increases the same stock at the receiving storage location.
At plant level, the stock level does not change, except that the stock is distributed
differently among the storage locations in the plant. The system does not create an
accounting document for the material document. The quantity becomes available again
for Materials Planning.
Create Reservation for Movement

Type

Menu Path:
Reservation> Create
- 39 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Create Reservation Screen will

display
Base date: enter base line date
step)
Click on Enter

Recv. Sloc.: enter receiving
storage location ID, you can
select from possible entry
button.
Quantity: enter quantity, you
want to reserve
(sender)
Click on save/ post
- 40 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 13:
Transfer posting for

Reservation
Menu Path:
Transfer Posting Screen will

display
document date
posting
step)
Click on To Reservation Or F6
- 41 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Reference Reservation screen will

popup
Reservation: enter Reservation no.
Which you created for Transfer
Posting
Click on Enter
Transfer Posting Selection screen

will display
Click on adopt icon
Click on save/ post,

Sap will display a message
Document Posted.
- 42 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 14:
Stock overview:
(After Transfer Posting)
Menu Path:
Stock> Stock for Posting date
Stock on Posting Date Will be

display:
Material no.: enter material
number
Click on Execute
- 43 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display Material

Stock With Posting date
Click on Back arrow or F3 to
move Back
- 44 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 15:
Stock Transfer: from Plant to
Plant
(Using the one step procedure
with out a Reservation)
In this step we will transfer stock
from one plant to another Plant
Menu Path:

display
document date
posting
movement type EX: 301
Or Select movement type> Plant
to plant> Rem. frm/pl. in storage
from top menu bar
- 45 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Click on Enter
Receiving plant: enter Receiving

plant Id
Recv.Sloc: enter receiving
storage location
Material: enter material no.
transfer
Sloc: enter storage Location
(sender)
Click on Overview button
- 46 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Transfer Posting Overview

Screen will display:
Click on Save/ Post
Step 16:
Stock Overview: (after transfer

posting in plant)
Plant stock availability
Menu Path:
Materials
Stock> Plant Stock Availability
- 47 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Plant Availability initial screen

will display:
Material: enter Material No
Plant: enter Plant Id
Click on Execute

Stock availability in Plant
Use Back Arrow key or F3 to
go back
- 48 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 17:
Stock transfer Two-step procedure- Storage Location:
During a two-step stock transfer, two material documents are created:
Upon the removal from storage at the issuing point, the system creates a material
document. For every item you enter, two material document items are created, namely:

An item for the placement into stock in transfer at the receiving point
Upon placement into storage at the receiving point, the system again
creates a material document. For every item you enter, only one material
document item is created, because the quantity is only transferred from
stock in transfer into unrestricted-use stock at the receiving point.
Stock transfer Two-step procedureStorage Location
Removal from storage at

issuing storage location
Transaction Code: MB1B
Menu Path:
Materials
Management> Goods
Movement> Goods Receipt >
Transfer Posting
- 49 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

display
document date
Posting date: enter posting date
Movement type field, Ex: 313 or
Select Movement type> Stor loc
to stor loc > Rem.from storage
Sloc, form menu bar
Plant: Enter the plant Id
Click on Enter
Recv Sloc: Enter receiving

storage location
transfer
Sloc: enter storage Location
(sender)
Click on overview
- 50 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Transfer posting overview:
Click on Save/ Post
Step 18:
Placement Into Storage at
receiving storage location
With Reference to the Stock
Removal Document
Transaction code: MBSV
Posting the placement into
storage changes the stock
situation in the following way:
Plant stock:
The transferred quantity is now
part of unrestricted-use stock.
Stock in the receiving storage
location:
The quantity from stock in
transfer has been posted into
unrestricted-use stock.
Since the stock transfer occurs
within the plant, no accounting
document is created in addition
to the material document.
Menu Path:
Material Document> Place in
Storage
- 51 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Place in storage for material

Document
Posting date: enter posting date
Material doc.: enter material
document number
Mat. Doc. Year: enter document
year
Click on Enter
Selection screen will display:

You can change in quantity if u
wants.
Click on Adopt+ Details
Click on Save /Post
- 52 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 19:
Stock for posting date:
Menu Path:
Materials
Stock> Stock for Posting Date
Stock on Posting date Screen

will display:
Material Number: enter material
number
Click on Execute
You can see Material stock

position
Click on Back Arrow Icon to
move back
- 53 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Physical Inventory
Physical Inventory allows you to carry out a physical inventory of your companys
warehouse stocks for balance sheet purposes.
In the R/3 System, physical inventory can be carried out both for a companys own
stock and for special stock. Inventory for a companys stock and for special stocks
(such as, consignment stock at customer, external consignment stock from vendor or
returnable packaging) must be taken separately (in different physical inventory
documents), however.
Furthermore, the stock can be divided into stock types. In the standard system, a
physical inventory can be carried out for the following stock types:
Unrestricted-use stock in the warehouse

Quality inspection stock
Blocked stock
If batch status management is active, the first stock type
covers both unrestricted-use stock and restricted-use
stock.
Inventory of all stock types mentioned can be taken in a single transaction. For the
materials to be inventoried, one item is created in the physical inventory document for
every stock type.
Physical inventory takes place at storage location level. A separate physical inventory
document is created for every storage location.
If a material does not exist in a storage location, this means that no goods movement
has ever taken place for the material in the storage location. The material, therefore, has
never had any stock in this storage location. The material does not exist at stock
management level in the storage location. It is therefore not possible to carry out a
physical inventory for the material in this storage location.
This is not to be confused with a material for which a goods movement has taken place
and for which the stock balance is currently zero. A physical inventory must be carried
out in this case, since storage location data is not deleted when the stock balance is
zero.
Physical Inventory Procedures
The R/3 System supports the following physical inventory procedures:
Periodic inventory
Continuous inventory
Cycle counting
Inventory sampling
- 54 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Periodic Inventory
In a periodic inventory, all stocks of the company are physically counted on the balance
sheet key date. In this case, every material must be counted. During counting, the entire
warehouse must be blocked for material movements.
Continuous Inventory
In the continuous inventory procedure, stocks are counted continuously during the entire
fiscal year. In this case, it is important to ensure that every material is physically counted
at least once during the year.
Cycle Counting
Cycle counting is a method of physical inventory where inventory is counted at regular
intervals within a fiscal year. These intervals (or cycles) depend on the cycle counting
indicator set for the materials.
Updating the Logistics Information System (LIS)
The physical inventory is connected to the Logistics Information System (LIS). When
inventory differences are updated in the LIS, they are displayed both on a quantity and
on a value basis. The physical inventory items are aggregated at inventory number level,
plant level, storage location level, and material level. If you need more detailed
information on the inventory differences in the LIS, you can access the list of inventory
differences directly from the LIS and continue the analysis at item level.
Constraints
The posting of physical inventory differences is subject to certain time constraints:
The posting period is automatically set during counting. Therefore, the

inventory difference must be posted to the same period or - if postings to
the previous period are allowed - in the following period.
The fiscal year is set by specifying a planned count date when creating a
physical inventory document. All subsequent postings to this document
must take place in this fiscal year and/or in the first period of the following
fiscal year, if postings to the previous period are allowed.
- 55 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 20:
Physical Inventory
The physical inventory procedure is carried out in three steps:
1. Creating a Physical Inventory Document
2. Entering the Physical Inventory Count
3. Posing inventory differences
Creating a Physical Inventory

Document
Transaction code: M01
There are two methods of

creating a physical inventory
document, as follows:
1 Creating Single Documents:
In this case, you explicitly
specify the materials to be
counted. This method is
recommended if you want to
take inventory of only a few
materials.
2 Creating Sessions:
In this case, you enter the
criteria that should determine
which materials are to be
inventoried in which plants and
storage locations. The system
then creates a physical inventory
document for each plant and
storage location with the
materials that fulfill the criteria.
This method is recommended if
you want to take inventory of a
lot of materials
Menu Path:
Material Management> Physical
Inventory> Physical Inventory
doc > Create
- 56 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Document date: enter document
date
Planned count date: enter date
from which you want count
physical inventory.
Storage location: enter storage
location of material/plant
Click on Enter
Material: enter material Id

(You can enter more than one
material)
Click on document Header Icon
- 57 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will show you

document header.
You can see document details.
Planned count date: Enter
Planned count date
Click on overview Icon

Document Overview
Click on Post/Save. SAP will
display a message Physical
Inventory Document xxxxxx
created.
- 58 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 21:
Creating Sessions
Transaction code: MI31
This is another method of
creating Physical Inventory
document.
Menu Path:
Inventory> Sessions> Create
Phys. Inv. Docs > W/o Special
Stock
- 59 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Material: enter material for
Physical inventory
Storage location: enter Storage
location
Click on execute button
- 60 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will show you Batch

Input session for Physical
Inventory Documents.
Click on Process session to
move on Next screen
Next screen will display Session

Overview
This screen will show you
Session details
Step 22:
- 61 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Changing Physical Inventory

Document
Transaction Code: MI02
You can make the following

changes to a physical inventory
document:
In the document header
-Change the planned count date
-Set or remove the posting block
-Freeze the book inventory
balance
-Create or change the physical
inventory number
-In an item still to be counted
-Change the stock type
-Change the count unit of
measure
-Set the deletion indicator
-Enter new items, provided no
count has taken place
Menu Path:
Inventory> Physical Inventory doc
> Change
Initial Screen will display

Physical inventory doc.: enter
Physical Inventory Document
number (or You can select from
possible entry button, enter
material number or plant name
click on enter you can find your
document number)
Fiscal Year: enter Fiscal year
Click on Enter
- 62 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Collect. Processing screen will

display
You can change Stock type
Click on Goto > header from top
menu bar
Change Document header screen

will display
You can change fields like,
Planned count date, Document
date and other fields
After changes click on Save.
Changed Data will be saved.
Step 23:
- 63 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Physical inventory Count:

R/3 System enables you to enter

the result of the count for a
material for which no physical
inventory document has been
created. In this case, a physical
inventory document is
automatically created upon entry
of the result of the count.
Thus, there are two methods for
entering a physical inventory
count, as follows:
1 Entering the count with
reference to a physical inventory
document
2 Entering the count without
reference to a physical inventory
document
During the inventory count, all
the materials being inventoried
are counted and entered
physically.
Process Flow
-The stocks are counted for
individually for the materials in a
physical inventory document.
-The count results are written on
the printout of the physical
inventory document.
-The printout is then directed
back to the person responsible,
so that he or she can enter the
count into the system and
analyze it.
Menu Path:
Inventory> Inventory Count>
Enter
- 64 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Phys. Inventory doc.: enter

number
Fiscal year: enter fiscal Year
Count date: enter date for
counting:
Click on Enter
Inventory Count Collect.

Processing screen will display
Click on Save/ Post
Step 24:
- 65 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Inventory count without

Reference:
Menu Path:
Inventory> Inventory Count>
Enter W/o Doc Ref.
Initial Screen will display

Count date: enter date for
counting
Document Date: enter
Document Date
Plant: Enter Plant Id
Storage Location: Enter Storage
Location
Phys. Inventory No.: enter
number
Click on Enter
- 66 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Material description: enter
material number
Quantity: enter Quantity
Click on Goto> Header on top
menu bar
Next screen will show you

Header Data for Document
Enter Planned document date
Click on Save/ Post, SAP will
display a message " count enter
for phys. Inv. Document xxxxx"
- 67 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 25:
Changing a Physical Inventory
Count
To change a physical inventory

count, you proceed exactly as
you would for entering a
physical inventory count, with
one difference. On the item
screen, the Quantity in column
is already filled. Overtype the
entry with the corrected quantity,
and then post the document.
Menu Path:
Inventory> Inventory Count >
Change
Phys. Inventory doc.: enter

physical inventory doc no.:
Fiscal year: enter fiscal year
Click on Enter:
- 68 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

You can change Quantity if you
want
Select line item and click on
Phys. Inve. History button on
tool bar
Next screen will display physical

inventory history
You can see quantity, book
quantity and difference quantity
If you changed any field click on
save to go back.
Step 26:
- 69 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Initiating of Recount
Menu Path:
Inventory> Phys. Inventory Doc.
> Recount
Initial Screen will display:

Phys. inventory doc.: enter
document number, which you
want to initiate a Recount.
Planned count date: enter date
for planned count
Document date: enter document
date
Click on Enter
- 70 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next Screen will display Material

and Difference Quantity
Select Goto> Overview from
top menu bar
Overview screen will display:

Select Line item which you want
Recount.
Click on Save/ Post
Sap will display a message"
Physical inventory document
xxxxxx created.
- 71 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 27:
Postings Inventory Differences:
There are various options for posting inventory differences depending on the processing
status of the physical inventory transaction.
Posting differences after the count has been posted

A physical inventory document has already been created, and the count
has already been posted. You only have to post the inventory differences.
Posting the count and inventory differences simultaneously after the

physical inventory document has been created
A physical inventory document has been created, but the count has not
yet been posted. The count results are available. You enter the count and
post the differences in one step.
Entering the count without a document reference

You have a count result without reference; that is, no physical inventory
document has yet been created for this physical inventory transaction.
You create a physical inventory document, enter the count, and post the
differences in one step
Physical Inventory
Difference
Menu Path:
Inventory> Difference> Post
- 72 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Post Inventory Differences initial

Screen will display
document number
Posting date: enter date for
Posting
Threshold: By entering a value
in the Threshold value field, you
can control that, on the following
overview screen, all of the
differences that are smaller than
or the same as the threshold
value are pre selected.
Click on Enter
Selection Screen will display:

Screen will show you material
and difference Quantity with
Value
Click on physical Inventory
History
- 73 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display inventory

Hostory
click on back arrow and
Click on save/Post
Difference physical document
posted with Mat. Document xxx
Step 28:
Posting Count and

differences Simultaneously
A physical inventory document

has been created, but the count
has not yet been posted. The
count results are available. You
enter the count and post the
differences in one step.
Menu Path:
Inventory> Difference> Count
/Difference
- 74 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

document number
Posting date: enter date for
Posting
Click on Enter
Collect. Processing Screen will

display:
Enter Quantity for count and
posting
Select Goto> Overview from
top menu bar
Click on Save/Post
SAP will display a message Diff.
for I-document xxx posted with
M-document xxxxx.
When you post the physical
inventory difference, the system
creates a material document that
records the adjusted stock
balances and an accounting
document that contains the
necessary account activities.
- 75 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 29:
Physical Inventory Information:
As well as providing a wide range of options for carrying out an inventory of your stocks,
the physical inventory functions in the R/3 System allow you to obtain an overview of the
progress of the physical inventory for each material at each stage of the process - from
creating the physical inventory document to posting the physical inventory differences
Physical Inventory Information

The following functions in the
physical inventory menu provide
information on the physical
inventory:
Displaying the physical inventory
documents for a material (MI22)
Choose Environment > Phys.
inv. doc. for mat.
data for a material (MI23)
Choose Environment > Phys. in.
data for mat.
overview (MIDO)
Choose Environment > Physical
inv. overview.
list ( MI24)
Choose Environment > Physical
inv.list
Displaying changes to physical
inventory documents (MI12)
Choose Environment > Changes
to phys. inv. Doc
Displaying Stock Overview
(MMBE)
Choose Environment > Stock
Overview
- 76 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Example 1
data for a material (MI23)
Choose Environment > Phys.
in. data for mat.
Enter Material no.
Enter Plant
Enter Storage location

Inventory data for Material
You double click on any line
item
It will show you more details with
stock and value
- 77 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Example 2
Displaying Material Document
for Material (MB51)
Choose Environment > Mat.
Doc. For Material
Material document screen will
display:
Enter Material no.
Enter Plant
Enter Storage location

document for particular material
You double click on any line
item it will display you more
details
- 78 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
When you double click on any

line item it will show you
material document details.
- 79 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 30:
Consignment:
In consignment processing, the vendor provides materials and stores them on your
premises. The vendor remains the legal owner of the material until you withdraw
materials from the consignment stores. Only then does the vendor require payment. The
invoice is due at set periods of time, for example, monthly. In addition, you can also
arrange with the vendor that you take over ownership of the remaining consignment
material after a certain period of time.
Features
The consignment stock is managed under the same number as your own stock.
Consignment stock can, therefore, be transferred to the available stock.
You can define consignment prices in foreign currency. The currency in which the order
is placed with the vendor applies for consignment withdrawals.
You can determine period-specific consignment prices.
You can specify the consignment price in any unit of measure. The conversion factor is
stored in the info record.
Using consignment info records, you can make use of other condition functions used in
Purchasing, such as discounts and price quantity scales.
Consignment stocks of the same material from different vendors can be managed
independently from one another and at the price of the individual vendors.
Consignment stocks are not valuated. When the material is withdrawn it is valuated at
the price of the respective vendor.
A consignment material can be allocated to one of three stock types:
Unrestricted-use stock
Quality inspection stock
Blocked stock
You can make transfer postings between these three stock types. Withdrawals can only
be posted from unrestricted stock, however.
Pricing for Consignment Stock

Before you can order a material from a vendor or post a goods receipt to consignment
stock, you must maintain the consignment price for the vendor in an info record.
The price is required for material valuation and accounting purposes.
If you order consignment material from several vendors, the system maintains the
consignment stock separately for each vendor, since the individual quantities of the
material can have different prices with each vendor
- 80 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Creating Info Record:

(Consignment)
Transaction Code: ME11
Menu Path:
Materials Management> Master
Data> Info Record > Create
Create Info Record screen will

display
Vendors: enter Vendors Id
Material: enter Material Number
Purchasing org: enter
purchasing org
Plant: enter plant
Select check box of
Consignment under Info
category
Click on Enter
- 81 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
General Data screen will display:

Double click on Purchasing
organization data:
Purchasing organization data

screen will display:
You can see Plant consignment
type
Plnd delay time: enter no of
days for delay time
Purch. Group: enter Purchasing
group
Standard Quantity: enter
number of quantity.
Minimum quantity: enter
minimum order quantity
Net Price: enter Net Price of
Material
Click on Texts
- 82 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Text Overview screen will

display
Enter the texts for Info record &
Purchase order
Click on Save/ Post
SAP display a message
Purchasing Info Record
XXXXXXXX created
- 83 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 31:
Procurement of Consignment Material:
You can procure consignment material via purchase requisitions, purchase orders and
outline agreements for consignment material.
Creating the Purchase Order for Consignment Material:
Enter the item category K for the consignment item. To ensure that the goods receipt is
posted to the consignment stores and an invoice receipt cannot be generated for the
item.
Do not enter a net price.
Creating the Purchase

Order for Consignment
Menu Path:
SAP Main Menu> Logistics>
Purchase Order> Create>
Vendor Known
- 84 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Vendor : enter Vendor id

Documnet Date
Purchasing org. : enter
purchasing organisation
Purch. Group : enter purchasing
group
Company code : enter company
code
Item : enter item no.
Item category: enter K
(consignment)
consignment
Delivery date: enter date of
delivery
Click on Enter
- 85 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 32:
Stock Movement for consignment Material:
Posting Goods Receipts for consignment material
Goods receipts to your consignment stores can either:
Refer to a purchase order or
Be made by the vendor directly without a purchase order
The posting procedure differs slightly.
Goods Receipts for

Consignment Material:
(Refer to a purchase order)

Menu path:
Inventory Management Goods
Movement> Goods Receipts>
For Purchase Order> PO
Number Known
- 86 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Enter purchase order number

(which you create for
consignment)
Enter Document date
Enter Posting date
Click on Enter
Enter storage location

Check on Item Ok
Click on Post/Save
Step 33:
- 87 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Displaying Consignment
Overview:
You can display data for
consignment stock using the
following functions:
-Display consignment info record
-Display the stock overview
-Display consignment stocks
Menu Path:
Environment> Consignment>
Consignment from Vendor>
Stock
Consignment Stock screen will

display:
Plant: enter Plant id
Click on Execute
- 88 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Consignment Stocks:
Click Back Arrow or F3 to go
back
- 89 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 34:
Goods Issue from
consignment stock:
You can only post a goods
issue from consignment stock
to consumption if the material
belongs to unrestricted-use
stock. If the consignment
material is in quality inspection
or blocked stock, you must first
transfer it to the unrestricteduse stock.
Menu Path:
Movement> Goods Issue.
Goods Issue Initial Screen will

display
document date
Posting Date: enter posting date
Movement Type: click on
possible entry button and select
consumption for cost center
type (201K)
Click on enter:
- 90 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Cost center: enter your cost

center
Vendor: enter Vendor
Material: enter material number
goods issue
Click on Overview

Overview for goods issue.
Click on Save/ Post
document posted.
- 91 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step: 35
Transferring consignment
Material
Supposing you agreed with the
vendor that after six months you
will take over ownership of the
remaining consignment stock.
To do this, carry out the
following goods movement
Menu Path:
Materials
Management> Goods
Movement> Goods Receipt >
Transfer Posting

document date
Posting Date: enter posting date
Movement Type: select (411k)
Or select Movement type>
Transfer posting> Vendor
consignment> Consignment to
own form top menu bar
Click on Enter
- 92 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com

Receiving Sloc: enter Receiving
storage Location
transfer
(Sender)
Click on Overview
Next screen will display Transfer

Posting Overview.
Click on Save/ Post
- 93 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 36:
Settling Consignment Liabilities:
Removing material from consignment stores or transferring material to your companys
own stock results in liabilities towards the vendor. You should settle these liabilities at
regular intervals.
Consignment materials are settled without the vendor issuing an invoice, as the vendor
company is unable to track withdrawals directly. The vendor can only manage its
consignment stock by taking deliveries and payments into account.
Settling Consignment
Liabilities:
Transaction code: MRKO
Menu Path:
Environment>
Consignment>Consignment
from Vendor> Liability
Company code: enter company

code
Check on consignment box
Select Display
Check on Withdrawals not
settled and settled withdrawals
- 94 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next screen will display line

items before consignment
settlement
Double click on any line item it
will display details of
consignment material.
Click on back arrow or F3 to go
back For settlement
Select the Settle check box

Select settled withdrawal
check box
Click on execute
- 95 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next serene will display after

consignment settlement
Click on back arrow or F3 to go
back
Step 37:
Pipeline
A pipeline material is a material that flows directly into the production process from a
pipeline (for example, oil), from a pipe (for example, tap water), or from another similar
source (for example, electricity).
A material from the pipeline is always available; i.e. it can be withdrawn from the pipeline
at any time and in any quantity.
Depending on the system configuration, a material can be withdrawn only from the
pipeline or, in addition to the pipeline; normal stocks of the material can also be
managed.
Materials with Material Type PIPE
Pipeline handling is mandatory for materials with material type PIPE; i.e. only
withdrawals from the pipeline can be posted for these materials.
These materials have the following characteristics:
They are neither procured nor planned. They can be withdrawn from the pipeline at any
time and in any quantity.
They are not stored or kept in stock. No physical inventory is taken.
Pipeline movements are mandatory in all valuation areas; i.e. no other goods
movements may be posted.
Other Material Types
For each material type, you can specify in the valuation area whether pipeline
movements are:
Mandatory
Allowed
If pipeline movements are not mandatory but allowed, the material can be kept in stock
and both pipeline and other movements can be posted.
A material of this type can be withdrawn from your companys own stock, from
consignment stock, or from the pipeline.
- 96 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Activities
Pipeline Withdrawal
You can enter a pipeline withdrawal for an order or for a cost center. Pipeline
withdrawals differ from other goods movements in that they are entered with the special
stock indicator P.
The withdrawal is valuated at the price defined in the pipeline info record.
A withdrawal from the pipeline results in the following updates in the system:
The pipeline withdrawal results in a vendor liability that must be settled
periodically in a similar way to the management of consignment stocks. In
the standard system the same account is used for both pipeline and
consignment liabilities, but a different pipeline liabilities account can be
defined in Customizing.
A consumption history is kept.
The pipeline withdrawal has no effect on existing warehouse stock or on the availability
of the material.
Creating Pipe Line Material:

Transaction code: MM01
When creating a pipeline
material, it is important that you
note the following:
Assign the material a material
type that allows pipeline
movements. Pipeline
movements are mandatory for
material type PIPE.
Menu Path:
Material Master> Create
(General) Immediately
- 97 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Create Material initial Screen will

display:
Material: Leave blank, System
will generate internally Material
no.
Industry sector: select industry
Material Type: Select Pipeline
Material Type.
Click on Select View
Select View Pop up window will

be display:
Choose Basic Data 1,
Basic Data 2,
Purchasing,
Accounting 1,and Accounting 2.
Click Continue.
- 98 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Enter Plant id
Click on Enter
- 99 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Basic data screen will display:

Material: enter text of material
Base unit of measure: enter
Measurement unit, ex: Liter, you
can select from possible entry
button.
Material group: enter material
group, Ex: oil
Click on Purchasing:
Click on Accounting 1: to move

next screen
- 100 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Price control: select V (Moving

Average) or You can select S
(standard Price)
Choose price control V (moving
average price), so that any
pipeline consumption is posted
to the consumption account at
the pipeline price. In this case,
the moving average price
entered is not relevant since
withdrawals are posted at the
pipeline price.
With price control S (standard
price), the difference between
the pipeline price and the
standard price is posted to a
price difference account. In
extreme cases (standard price =
0), the total pipeline
consumption is posted to the
price difference account. When
a withdrawal for an order occurs,
the consumption account is
updated by an amount
corresponding to the actual cost
in the order.
Enter Moving Price (if you chose
S
Enter standard Price)
Price Unit: 1
Click on Accounting 2:
- 101 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Click on Save/ Post

SAP Display a message Material
XXX created.
Step 38:
Creating a Pipe Line Info

Record:
You determine the price of a
pipeline material from a vendor
in a pipeline info record. You
can only post pipeline
movements after you have
created the pipeline info record.
Menu Path:
Purchasing> Master Data>Info
Record > Create
- 102 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Info Record Initial Screen will

display:
Material: Enter Pipeline Material
no.
Purchasing Org: enter
purchasing organization
Info Category: Select Pipeline
Click on Enter
General Data screen will display:

Click on Purch. Org data 1
- 103 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Create Info record ; Purchasing

Organization data 1 will display
Plnd dely time: enter no of days
Purch. Group: enter Purchasing
group
Standard quantity: enter quantity
Net Price; enter net price
Click on text:
Enter Texts for Info record note

- 104 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 39:
Posting Goods Issue from

Pipeline:
Menu Path:
Movement> Goods Issues
Goods Issue Screen will display:

Document Date : enter
document date
Posting Date: enter Posting date
Movement Type: select
Movement Type 201(P) or
Click on Movement Type >
Consumption>To cost center>
From pipeline, at top menu
Click on Enter
- 105 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Cost center: enter Cost center

goods issue
Click on overview Icon
Next screen will display Goods

issue Overview
Click on Save/Post
- 106 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Step 40:
Settling Pipeline Liabilities:

Transaction code: MRKO
If pipeline liabilities are to be
posted to the same account as
consignment liabilities, you have
to settle consignment and
pipeline liabilities together.
If pipeline liabilities and
consignment liabilities are to be
posted to different accounts, you
settle them separately
Menu Path:
Sap main menu> Logistics >
Inventory
Management > Environment>
Consignment> Consignment
from Vendor> Liability
Company code: enter company

code
Plant: enter plant id
Material: enter material number
Check Pipeline
Select settle
Check settled withdrawals
Click on Execute Icon
- 107 -
Compu-Genius Inc.
10575 Katy Freeway
Suit#250
Houston-Tx-77024

Dated: Sep, 2002
gd@compu-genius.com
Next Screen will display Pipeline

settlement
Double click on line item it will
show details about Material
Click Back Arrow or F3 to go
back
- 108 -

Inventory Management

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Inventory Management

Uploaded by

Copyright:

Available Formats

SAP INVENTORY

SAP INVENTORY MANAGEMENT

CompuGenius Logistic Management & Consulting Group-

CompuGenius Logistic Management &Consulting Group" -

Document Number: GD-2002-MM 4.6

SAP Inventory Management

mySAP Logistic 4.6d

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Management of material stocks on a quantity and value basis

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

A goods issue (GI) is a goods movement with which a material withdrawal or

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Transfer postings from material to material

Updating of quantity fields

A movement type is a three-digit identification key for a goods movement.

Goods receipts from a Purchase Order

Result of a Good Movement:

A material document is generated, which is used as proof of the

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Organizational Structure - Levels

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

When editing Material Master

Click on Select View

A popup window will be display.

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Click on Save/ Post

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

SAP R/3 Inventory Management

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Step19: Stock for Posting Date

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Goods receipts for Purchase Order

Goods receipts For Purchase Order:

Goods receiving can check whether the delivery actually corresponds to

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Enter PO number that youve

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Next screen will display:

Then click icon Post/Save.

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

The system creates a reservation document, which serves as proof of

Copyright 2002 Compu-genius Inc

Document Number: GD-2002-MM 4.6

Create Reservation screen will