Ministry of Security and Public Administration

Republic of Korea

1. Concept of On-nara system

2. Introduction

3. Pre & pro Implementation

4. How it works
5. Features

6. On-nara system & linked Admin. systems

7. Effect-s
8. Present status

1. Concept of On-nara system

Vision
More convenient service to citizens with new working method
Enforced security service with improved Document Management
Real-time execution with digital infrastructure

Goal

Effect

Simplifying Working Process

Transparent Public
Administration

Administration Cost Saving

Efficient Public
Administration

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User friendly
system

2. Introduction

On-line administration of the entire policy making process

Performance management based on objectives and plans
Cooperation with easing transition and sharing policy or
related information across various systems

On-nara means nation-wide in Korean, the on-line processing.

On, always available anytime and anywhere across
government agencies.

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3. Pre & pro Implementation

Before

After

Much time spent in finding data due to poor

document management
Task transitioning from one to another was
ineffective

Task-based document management

enables convenient search
Daily plan, history of completed work and
all documents are saved by each task for
easier task transitioning

Personal opinions were deleted and only

the final reports were kept on record

All opinions are recorded during the

document management process

Individual work was rarely recorded, thus

evaluating their performance was not easy

All work records are connected to the

Assessment System for evaluation

Redundant document processing was

inevitable for sharing the documents with
other agencies

The system interfaced with Information

disclosure system, Record Management
System, Digital Budget and Accounting
System, etc.

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4. How it works

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4. How it works
Start
Select Upper Task card

e-Task card

Register tasks on My Schedule

Task

Register

Daily Report

Unit

Upper

Memo Report

Directives

Save
e-Document

All activities performed for registered tasks must be recorded

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5. Features

Task Management

Document Management

On-line Reporting
Function
Structure

Program
Structure

Document Card

Memo Reporting
Unit Task

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5. Features

Create a task that is

a minimum work unit,
by classifying all
the government work

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5. Features

Task card" is issued for each task to record, manage, and share task information,
officials in charge, and results which are used as future references for performance
evaluation.
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5. Features

Policy Decision
via Document
Cards

Document cards consist

of title, task, keywords,
information source,
objective, opinion, etc.

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5. Features

From Daily Plan Management, first thing in the morning

Registers daily plan by each task and is shared by others.
Daily plan is linked to memo reporting, document management, and
daily working logs.

Memo Reporting
Delivers information and messages to many people at the same time
without decision making process. It is easy to share information such as
urgent issues, briefings, opinion, etc., and reproduction of knowledge is
possible with gathered information.

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5. Features

Directives Management
Manages orders from high level officials such as the president, ministers, vice ministers,
directors, etc. It registers orders and assignments from officials and the proceeded
works are recorded.

Meeting Management
Brings up meeting agenda, expresses opinion, and registers and shares the result of
offline meeting.

Linkage to other ministries administration systems

Linked to the particular administration system of each ministry such as the Korean
Patent Service, Public Acquisition Service, Korean Legislation Service, etc to share
documents, so redundant job can be avoided.
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6. On-nara system & linked Admin. systems

On-nara
system

Established digital infrastructure enabling real-time government administration by

linking the On-nara system with major common administration systems

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7. Effects
1
Improve efficiency by standardizing and systematizing decision
making process
- Promote communication and participation in decision making process and
strengthen transparency

2
Collaborate within and across agencies by facilitating the sharing of
information

3
Enhance archiving culture with recording every working step

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8. Present Status
05~06
- Develop a On-nara Business Process System
- Pilot operation in central government ministries

07~09
- Expand to the entire central government
- Expand to local government

11~
Approximately 362,000 government officers in 154 central and local
governments are using the system

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