2.

Project Stakeholders

A project is successful when it achieves its objectives and meets or exceeds the expectations of the
stakeholders. But who are the stakeholders? Stakeholders are individuals who either care about or
have a vested interest in your project. They are the people who are actively involved with the work
of the project or have something to either gain or lose as a result of the project. According to the
Project Management Institute (PMI), the term project stakeholder refers to, an individual, group,
or organization, who may affect, be affected by, or perceive itself to be affected by a decision,
activity, or outcome of a project (Project Management Institute, 2013). Project stakeholders are
entities that have an interest in a given project.
These stakeholders may be inside or outside an organization of which for Ogea Vijana Web
Creators Project the stakeholders are:
No

Stakeholder

Roles

Titles
1

1
2
3
4
5
6
7

Head Coach
Project Leader
Assistant Coaches
Parents
Graphic Artist
Web Developer
Swimmers

3.1

Sponsors the project

Manage the entire project
In charge of Training
Run swim meets/concession stand
Develop website multimedia
Code the website
Swim Team members

Project Sponsor
Project Manager
Project Trainers/Coachers
Project Team Members
Graphics Designer
Website developer
Project Customers/Beneficiaries

Project Description

The purpose of the Ogea Vijana Web Creators Project is to develop a user-friendly Web site,
intended to provide information to boys and girls between the ages of six and eighteen who are
interested in joining the swim team. The website will allow team members, parents, coaches and
prospective swimmers to stay up to date with team information.
3.1.0

Project Objectives

The objectives of the Ogea Vijana Web Creators Project are to:
1. Develop a website that will provide information to all stakeholders.
2. Develop a website that will show swimmers at meetings
3. Develop a website that will show time schedules for practices
4. Develop a website that will show all activities of the project

4.1

Project Measurable Organizational Value (MOV)

The purpose of the Ogea Vijana Web Creators Project is to develop a user-friendly Web site. This
Web site is intended to provide information to boys and girls between the ages of six and eighteen
who are interested in joining the swim team.
The elements that provide value to the guide service is the website itself and we can measure its
value based on how many members views/open the website. The cost is very cheap compared to the
estimated benefit. Right now the associations of parents are reaching people through word of
mouth and once the website is launched the website can reach millions of people The project will be
done using a HTML, Java and Active Server Pages [ASP] and other web tools.
2

5.1

Projects Scope

The project scope will include the implementation of the swim team website.
5.1.0 Project Deliverables/Functionalities
The Ogea Vijana Project website will include the following within the scope functionality
-

Stakeholders will view schedules

Stakeholders will see practice schedules

Stakeholders can view results

Swim Team can view coaching information.

5.1.1 Project Non-Deliverables

The scope will not include any functionality relating to the concession stand volunteer schedule.

6.1

Project Resources and Their Costs

The goal of the project is estimated to not exceed Ksh 50,000.

The project is expected to take Five months, running from April 1st and ending August 15th

Project Milestone (Date Deliverables

Estimated

Estimate)

Cost [Ksh]

st

April 1 May 1st

June 5th July 25th
th

July 30 August 1
th

st

August 5 August 15

7.1

th

Requirements Analysis Identification

10,000

Design Web Site

25,000

User Training/Testing (Prototype)

10,000

Website Implementation (After User Satisfaction)

5,000

Project Risk

7.1.0 Project Assumptions

1. Parents want to include a volunteer schedule but the head coach believes this functionality can
wait and should not be a part of the website for now.
2. The website will provide information on swim meetings and practices for the season.
3. The website will include information on assistant coaches and swimmers at practices.

7.1.1 Project Risks

Risks associated with the implementation of the website include the budget and the timeframe of
the entire project.
No

Risk

Likelihood

Risk Owner

Risk Mitigation Plan

.
1

Budget

Medium

Project

The current funds should Concentrate on the most

Time frame

Low

Manager
Project

important functionalities of website developments.

Team work and equal distribution of hours among

Manager

web site developers can make maximum use of the

available time and fasten development.