Work Smart by Microsoft IT

Whats new in Office Professional

Plus 2013
Customization note: This document contains guidance and/or step-by-step
installation instructions that can be reused, customized, or deleted entirely if
they do not apply to your organizations environment or installation scenarios.
The text marked by yellow highlight indicates either customization guidance or
organization-specific variables. All of the highlighted text in this document
should either be deleted or replaced prior to distribution.
Microsoft Office Professional Plus 2013 transforms how you work. Each
application offers a start experience that gets you going quickly. You can open
an existing document in a flash or use a template to jump-start the creation of a
new file. Its also much easier to share and collaborate. You can use new
features like Microsoft OneDrive for Business to save and share your files right
from your Office applications.
The Office 2013 applications are also more closely aligned with each other, so
you have a consistent experience from one application to another.

Topics in this guide include:

Getting ed

ing files

Using

Learning more about

ing Office

2 | Whats new in Office Professional Plus 2013

Getting started
When you start Microsoft Word 2013, the Microsoft PowerPoint 2013
presentation graphics program, Microsoft Excel 2013 spreadsheet software,
Microsoft Publisher 2013, or Microsoft Access 2013 database software, each
experience begins with a newly redesigned and uniform Start screen. You can
start by using a compelling template or theme, choose a recent or not-so-recent
file, or start from a blank file.

Across all applications, more templates, building blocks, and styles are available
for you to use. You can choose from templates that are saved to your local hard
drive or from a vast array of online templates.

Saving and sharing files in the cloud

You can save files directly to OneDrive for Business from Word, Excel,
PowerPoint, and the Microsoft OneNote 2013 note-taking program. When you
store your files in the cloud, you can get to them anytime youre online. Its also
easier to share files that are stored in the cloud. You can even work together
with colleagues on the same file at the same time.

3 | Whats new in Office Professional Plus 2013

CAUTION: Your personal OneDrive account is a consumer service and is not

intended for confidential business information. Use OneDrive for Business
instead.
After you save files on OneDrive for Business, you can create a local cache of the files for offline
usage by clicking the Sync button, which appears in every document library. The local folder will
always sync with the online library when you regain connectivity.

Roaming with Office

When you log on to your computer by using your domain credentials, and then
open an Office application, Office automatically recognizes you. Your picture and
name are displayed in the upper-right corner of the screen to show that youre
signed in.

Because Office is associated with your credentials, your Office files roam with
you even when you move to a different computer or device, as long as youre
signed in to Office through those credentials. For example, lets say youre
working on an Excel spreadsheet at work. You save the file to OneDrive for
Business, close the file, and then use a different computer or other device when
youre on the road. If youre signed in to Office, when you open Excel on the
new device, your recent files are displayed on the left side of the Start screen,
so you can get right back to work on your file.

Your Office settings also roam with you. For example, your Office background,
theme, and connected services roam with you when youre signed in to Office.

4 | Whats new in Office Professional Plus 2013

To change account information like your picture, tap or click File, and then tap
or click Account.

NOTE: If you want to roam with files that are stored on your personal OneDrive
account, you can sign in to your Microsoft account (formerly known as a Windows
Live ID). To switch to your Microsoft account, tap or click the arrow next to your
user ID in the upper-right corner of the screen. Alternatively, you can tap or click
File, tap or click Account, and then tap or click Switch Account.

Accessing your most-used files quickly

In Office 2013, the Save As and Open dialog boxes have been improved to
reduce browsing and scrolling. Your recent folders are right there, and you can
pin a location so that its always available.

Showing and hiding the ribbon

In Office 2013, you can use more of your screen for workspace by accessing the
ribbon only when you need it. If the ribbon is hidden, just tap or click a tab to
display it, and then tap or click the item that you want.

5 | Whats new in Office Professional Plus 2013

If you always want the ribbon to be displayed, pin it by clicking the Pin the
ribbon button (far right side of ribbon).

Sharing files
Office 2013 applications make it a snap to share files in several different ways.

Inviting people to share

In the 2013 version of Word, Excel, PowerPoint, and OneNote, after youve
saved a file on OneDrive for Business, you can simply invite people to share the
file. You can even set up permissions (view or edit) to the file from your Office
app. When you click Share, Office sends a link to the people that you invite so
that they can access the file quickly and easily.

Presenting a file online by using the Office Presentation Service

If you need to share a file with someone who is outside of your organization,
you can present a Word, Excel, PowerPoint, or OneNote file by using the Office
Presentation Service, a free public service that allows others to follow along in
their web browser. No setup is required to use the Office Presentation Service.

Connecting to a Lync meeting from anywhere

6 | Whats new in Office Professional Plus 2013

You can connect to a Microsoft Lync online meeting from a smartphone, tablet,
or PC, no matter where you are. In the meeting, you can share a PowerPoint
presentation, a Word document, an Excel spreadsheet, or a OneNote notebook.
Meeting attendees can see the files even if they dont have Office installed.

Extending Office
You can extend Office by using the apps for Office and Microsoft SharePoint
Server 2013.

Using apps for Office and SharePoint Server

Office 2013 introduces a Cloud App Model that developers can use to quickly
build security-minded, scalable, and flexible apps. By combining cloud services
and web technologies, this new class of apps extends and personalizes the way
that users can create and consume information from within Office and
SharePoint Server. Apps are hosted in the cloud and are independent from
Office life cycles, which provides maximum flexibility to deploy and update
apps. Apps for Office roam with a users identity (when signed into Office 365),
so they are available from a multitude of devices. To create apps for Office and
SharePoint Server, developers can use existing web development skills and
familiar languages such as HTML/Cascading Style Sheets (CSS), JavaScript,
Microsoft ASP.NET, or Hypertext Preprocessor (PHP), along with familiar tools
and hosting services.

Using touch
Office 2013 is designed for touch-enabled computers and devices that are
running the Windows 8 and Windows 7 operating systems, so you can tap and
swipe your way through your files and communications.
If you want to enlarge the space between buttons on the ribbon to make it
easier to select options by using your fingers, use the Touch/Mouse Mode
button. You can add the Touch/Mouse Mode button to the Quick Access
Toolbar so that you can easily switch back and forth between touch and mouse
modes.
To add the Touch/Mouse Mode button to the Quick Access Toolbar and select a
mode:
1. Tap or click the arrow on the Quick Access Toolbar.

2. Tap or click Touch/Mouse Mode to add the button to the toolbar.

7 | Whats new in Office Professional Plus 2013

3. Tap or click the Touch/Mouse Mode button on the Quick Access Toolbar, and then select the
mode that you want.

NOTE: Even in mouse mode, if you open a menu (the collapsed ribbon or the
shortcut menu) by using touch, the menu will have spaced icons and controls, as
if you specifically switched to touch mode. Functionality that requires hover
behavior is not active in touch mode, however. For example, if you tap Font
Color (rather than clicking by using the mouse), the buttons will be bigger, but
the eyedropper will not be available on the menu.

Learning more about Office apps

To learn more about the features in each of the Office 2013 applications, click
any of the following links.

Whats new in Office 2013

http://office.microsoft.com/en-us/outlook-help/whats-new-in-office2013-HA102830213.aspx?CTT=1
What's New in Word 2013
http://office.microsoft.com/en-us/word-help/what-s-new-in-word2013-HA102809597.aspx?CTT=1
What's New in Excel 2013
http://office.microsoft.com/en-us/excel-help/what-s-new-in-excel2013-HA102809308.aspx?CTT=1
What's New in PowerPoint 2013
http://office.microsoft.com/en-us/powerpoint-help/what-s-new-inpowerpoint-2013-HA102809628.aspx?CTT=1
What's New in OneNote 2013
http://office.microsoft.com/en-us/onenote-help/what-s-new-inmicrosoft-onenote-2013-HA102749260.aspx?CTT=1
What's New in Outlook 2013
http://office.microsoft.com/en-us/outlook-help/what-s-new-inoutlook-2013-HA102606408.aspx?CTT=1

8 | Whats new in Office Professional Plus 2013

What's New in Access 2013

http://office.microsoft.com/en-us/access-help/what-s-new-inaccess-2013-HA102809500.aspx?CTT=1

For more information

Office support
http://office.microsoft.com/en-us/support/?CTT=97
OneDrive
http://windows.microsoft.com/en-US/skydrive/download
What is OneDrive for Business?
http://office.microsoft.com/en-us/sharepoint-server-help/what-isonedrive-for-business-HA102822076.aspx
Work Smart by Microsoft IT
http://aka.ms/customerworksmart
Modern IT Experience featuring IT Showcase
http://microsoft.com/microsoft-IT

This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS,
IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2014 Microsoft
Corporation. All rights reserved.