GRADE WORKSHOP

Entering Grades on Mustang WebAdvisor

OUTLINE
 Submitting Mid-term and Final grades
using Mustang WebAdvisor
 Using the Last Date Attended and Never
Attended fields
 Incomplete Grades
 Understanding the policy
 Expire Date
 Lab Grades
 Grade Changes
 What Happens After Grades Are Submitted
GRADE SUBMISSION
 Reminders are sent by email to all instructors
 All grades for a specific term must be entered by
the posted deadline
 Deadlines posted on the Academic Calendar
 Schedule of Classes
 Catalog
 Online
 Midterms
 Required for all full semester courses
 Optional for short blocks
 Final
 Submit by deadline for graduation purposes
 Pages 42 & 43 of WWCC Catalog
LAST DATE & NEVER ATTENDED
 Based on attendance or participation
 Entered when student has stopped attending
or never attended
 Generally only entered with failing or
unsatisfactory grade
 Date should not be end of term
 Used by Financial Aid for reporting
 Used by Registrar in appeals
 If Never Attended is entered at midterm with
grade, we can help with student intervention
 Enter as mm/dd/yyyy (ie: 03/11/2010)
Was attending and stopped in the middle of the term

Student never attended, assign F and check box

INCOMPLETE GRADES
 Re-cap of policy
 Extenuating circumstances
 Passing with C or better at midpoint
 Not intended to repeat course or more than 50% of work
 At the Instructor discretion
 One term to complete work per the Incomplete contract
 Can be extended for one term only
 Grade of I reverts to an F if not completed
 Expire Date
 Date Incomplete must be finished or grade will turn to
an F
 Spring 2010 grades will be due 12/15/2010
LAB GRADES
 For courses with no credit attached and
where lab or clinical grading is part of the
lecture
 Course should be graded with S or U
 Satisfactory
 Unsatisfactory
 By policy, Satisfactory (S) grades are equal to
a “C” grade or better in any particular
course
GRADE CHANGES
 Submit any grade changes
 By using Grade Change Form
 Can be emailed to you if requested
 By sending email to Registrar
 Include Student Name, ID
 Course and Section Number
 Grade assigned and what it should be changed to
 Reason for grade change
 Within one month of when grade was assigned
change is made with Registrar approval only
 After one month VP for Student Learning must
approve all grade changes
 Grades cannot be changed after the close of the
following semester
WHAT HAPPENS NEXT
 Registrar receives a daily report showing
grades have been submitted
 Lists course and section
 Instructor
 Student ID
 Report must be kept permanently by Federal and
State Record Retention standards
 Grades are verified and saved
 Students can only view after they have been
verified
 Grades are not verified if any are missing
NEED HELP?
 Contact Kay Leum
382-1618
kleum@wwcc.wy.edu

 or Brenna Reynolds
382-1809
breynolds@wwcc.wy.edu