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Inventory Management Project Report
Inventory Management Project Report
EXECUTIVE SUMMARY
G C T M Industry in India has traveled are less, now India is one of the main cotton
manufacturing & exporting cotten in the in india. The cotten in India is with major players and
gadag co operative mill Ltd is one of largest manufacturer of cotten in India.
Inventory is a central process in Manufacturing Unit. This Inventory is concerns to all
departments i.e., from Planning Department to Selling Department in which it passes though
Production Department, HR Department, Logistic Department, Finance Department, Costing
Department, and Commercial Department etc. So managing of Inventory is having wide Scope
in manufacturing Company.
INVENTORY MANAGEMENT
Statement of the problem
Inventory management and its effects on working capital
Management problem
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Management is feeling that their huge amount of working capital is held up, so the
management wants to know whether they can reduce it through inventory management.
Research problem
As above stated management problem the study was carried to know how inventory
management helps in proper maintenance of working capital, so the title of this study is
inventory management and its effect on working capital
SUB OBJECTIVES:
1
METHODOLOGY
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Primary Data:
1.
2.
Secondary Data:
1.
Balance Sheet
2.
Turnover Statements
3.
4.
Company Records
5.
Internet
Tools Used:
MS-Excel has been used for calculations.
INDUSTRY PROFILE
FABRICATION
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When used as an industrial term, applies to the building of machines, structures and other
equipment, by cutting, shaping and assembling components made from raw materials. Small
businesses that specialize in metal are called fab shops.
Steel fabrication shops and machine shops have overlapping capabilities, but fabrication
shops generally concentrate on the metal preparation, welding and assembly aspect while the
machine shop is more concerned with the machining of parts.
METAL FABRICATION
Metal fabrication is a value added process that involves the construction of machines and
structures from various raw materials. A fab shop will bid on a job, usually based on the
engineering drawings, and if awarded the contract will build the product.
Fabrication shops are employed by contractors, OEM's (Original Equipment
Manufacturers) and VAR's (Value-added Reseller) Typical projects include; loose parts,
structural frames for buildings and heavy equipment, and hand railings and stairs for buildings.
1. ENGINEERING
The fabricator may employ or contract out steel detailers to prepare shop drawings, if not
provided by the customer, which the fabricating shop will use for manufacturing. Manufacturing
engineers will program CNC machines as needed.
2. RAW MATERIALS
Standard raw materials used by metal fabricators are;
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Plate Metal
Square stock
Welding wire
Hardware
Castings
Fittings
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4. FORMING
Hydraulic brake presses with v-dies are the most common method of forming metal. The
cut plate is placed in the press and a v-shaped die is pressed a predetermined distance to bend the
plate to the desired angle. Wing brakes and hand powered brakes are sometimes used.
Tube bending machines have specially shaped dies and mandrels to bend tubular sections
without kinking them.
Rolling machines are used to form plate steel into a round section.
English Wheel or Wheeling Machines are used to form complex double curvature shapes
using sheet metal.
5. Machining
Fab shops will generally have a limited machining capability including; metal lathes,
mills, magnetic based drills along with other portable metal working tools.
6. Welding
Welding is the main focus of steel fabrication. The formed and machined parts will be
assembled and tack welded into place then re-checked for accuracy. A fixture may be used to
locate parts for welding if multiple weldments have been ordered.
The welder then completes welding per the engineering drawings, if welding is detailed,
or per his own judgment if no welding details are provided.
Special precautions may be needed to prevent warping of the weldment due to heat.
These may include re-designing the weldment to use less weld, welding in a staggered fashion,
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using a stout fixture, covering the weldment in sand during cooling, and straightening operations
after welding.
Straightening of warped steel weldments is done with an Oxy-acetylene torch and is
somewhat of an art. Heat is selectively applied to the steel in a slow, linear sweep. The steel will
have a net contraction, upon cooling, in the direction of the sweep. A highly skilled welder can
remove significant warpage using this technique.
Steel weldments are occasionally annealed in a low temperature oven to relieve residual
stresses.
7. FINAL ASSEMBLY
After the weldment has cooled it is generally sand blasted, primed and painted. Any
additional manufacturing specified by the customer is then completed. The finished product is
then inspected and shipped.
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COMPANY PROFILE
Name of the company
industrial
Office
Dharwad
Type of organization
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ABOUT ORGANIZATION
Apex Auto Limited ("If you can imagine it, We can fabricate it.")
Apex Auto Limited is a publicly quoted company with a number of shareholders, both
Indian and Foreign. Promoted by Mr. Atul Taunk in 1995 with a modest capital outlay of Rs. 342
lakhs, Apex today has a capital outlay of Rs. 1200 lakhs. A growth of over 350% per annum.
Achieved by producing thousands of dynamically stressed machined components for the
construction equipment industry
The raison deter of Apex is that the emerging scenario in post liberalized India indicated
that the nation was poised to go in for massive infrastructure building: roads, super highways,
ports, power projects, and so on. This would put immense pressure on manufacturers of earthmoving equipment. Apex eases the load on them by supporting the industry with precision
engineered sub-assemblies and major assemblies that can go directly into their equipment, such
as revolving frames, main frames, booms, arms, dozers, buckets, and so on.
As a case in point, we're proud to have been entrusted with the single share of business
for all major fabrications that go into the making of TATA Hitachi's top selling excavators, the
EX-60. Over the last 5 years, we have fabricated more than 10,000 components of this particular
model alone.
VISION
To be recognized as a premier QUALITY manufacturer and supplier fabricated components,
embodying thus the spirit of commitment and humanity.
MISSION
As per customer schedule requirement fulfill it, Deliver on time, every time.
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Why Apex?
Aristotle - Greek inventor of the Science of Logic - recommends studying the theory of 'The 4
Becauses' before making your choice Why Apex for your Machined fabrication ?
The 1st because deals with what is it made of ?
Apex uses only prime quality steel sheets and plates procured from leading players in the
industry - Tata Steel and SAIL.
The 2nd because deals with how is it made ?
Apex has state of art Material Processing facilities including Indias largest laser cutting
machine. And excellent Production Engineering systems set up by a highly experienced and
technically qualified team of engineers.
The 3rd because deals with what is made ?
Based on our customer's drawings and design, Apex manufactures dynamically stressed
machined fabrications conforming to all the specifications laid down by the customer.
The 4th because deals with why is it made thus ?
Apex follows the first three precepts so that the end customer gets a world-class product
which will withstand the ultimate test of time.
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1.
2.
company, who plays a major role in executing the orders utmost efficiently to the satisfaction of
Buyers.
3.
PROFESSIONALLY MANAGED:
a) Company has two units in Dharwad, one is Apex auto Ltd Unit I and the other is Apex auto
Ltd Unit II
b) Unit I is headed by Mr. Arvind Gaur, Unit II is headed by Mr. Pravat Kumar Rath
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4.
All their manufacturing units are engineered to product specific and managed by effective
and efficient internal engineering department.
5.
There is an independent quality audit team in process control system in all the factories,
which has given quality production consistently.
6.
They source all their raw materials 100% from within India. However, they have a rigid
control on their quality control system where by they ensure that all the raw materials are
produced as per their quality standard level before it gets dispatched to their factories.
7.
IN HOUSE LAB:
They have a lab situated in the major procurement centers, such as in Dharwad and
Jamshedpur to support their quality control team to carryout the various quality tests at all level
onwards to ensure that the product is produced according to their quality in-house.
8.
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9.
All the buyers as of today have been working with them since decades and they started with
them on continues basis with enhanced volume. This has given them huge confidence as the
confidence level of their buyers is very high in their products, quality, timely deliveries and
commitment towards work.
They have been awarded for 3 consecutive years for minimum rejection and for safety in
process of manufacturing by Telco construction equipment limited
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CUSTOMER NAME
Apex auto ltd unit II has having only one customer that is TELCON CONSTRUCTION
EQUIPMENT LTD
SUPPLIERS NAMES
SUPPLIERS NAME
A005 AKSHATA ENTERPRISES,
A013 ASHA ELECTRICAL & SALES
A045 ADITYA ELECTRICAL SALES CORPORATION
A051 ANAND AIRLINE ACCESSORIES
A052 ABHI ENGINEERING WORKS
A058 AMAR ELECTRICAL WORKS
A063 ANDANUR PIPES DISTRIBUTORS
B031 BELGAUM CNC APPLICATIONS PVT. LTD
B036 ESHAK DADA BAMBOOWALA
B038 B. MAHENDRA & BROS
B041 BASAVESHWAR KHANAVALI
B044 BELUR INDUSTRIAL GASES
B045 B.B. ENTERPRISES
C003 CHACHRA SERVIUCES
C004 CHAITANYA SALES PVT. LTD.
D019 DYNAMIC DRIVES
D020 DELTA FURNITURE PRIVATELIMITED
E027 EUREKA FORBES LTD
F003 FABRO-TECH ENGINEERS
G008 GOUTAM MACHINE TOOLS
G026 GAYATRIMATA INDUSTRIES
H010 HYDROPACK(INDIA) PVT LTD
I018 INDUS MARKETING
J003 JKAY ENTERPRISES
K007 KAMATH ENTERPRISES
K008 KAPILA MARKETING
K010 KARNATAKA MATERIAL TESTING RESEARCH
K036 KULKARNI BOOK STALL & STATIONERIES
M008 MARUTI INDUSTRIAL SERVICE CENTRE
M017 MADRAS HARD TOOLS PVT LTD
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LOCATION
HUBLI
HUBLI
HUBLI
HUBLI
BANGALORE
HUBLI
DHARWAD
BELGAUM
MUMBAI
DHARWAD
DHARWAD
DHARWAD
HUBLI
JAMSHEDPUR
JAMSHEDPUR
HUBLI
CHENNAI
DHARWAD
DHARWAD
HUBLI
DHARWAD
BELGAUM
BELGAUM
HUBLI
BELGAUM
DHARWAD
BELGAUM
DHARWAD
BANGALORE
CHENNAI
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INVENTORY MANAGEMENT
DHARWAD
HUBLI
DHARWAD
RATNAGIRI
BANGALORE
KOLKATTA
HUBLI
HUBLI
DHARWAD
BANGALORE
MUMBAI
HUBLI
HUBLI
DAVENGIRI
JAMSHEDPUR
BANGALORE
HUBLI
HUBLI
BANGALORE
DHARWAD
DELHI
DHARWAD
Apex Auto Ltd Unit II is having a numerous suppliers. They mainly purchase Raw
Materials like MS plates, Bush Stoppers, Seat Curve etc from Indian suppliers.
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Managing Director
General
Manager
CEO
Human Resources
Assistant General
Manager
Production
Assistant General
Manager
Administration Assistant
Supply
Chain Mgmt
Head
Production
department
Head
Quality
Assurance
Head
Machine
Department
Head
Store
Supervisor
Production
Supervisor
Assistant
Q. A
Machine
Operators
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Subordinate
Members
Workers
Helpers
INVENTORY MANAGEMENT
1.
Personnel Department
This department is almost like a human brain, since it is the human beings that operate it.
This department is concerned with implementation of the plans, with the welfare of the plant,
with the industrial relations and above all safety and security of the plant and the work force is its
prime concerns. This department looks after the subsidiaries like recruitment selection training
and induction, canteen, community development disciplinary actions etc., welfare, security,
guesthouse, medical facility etc., (As per Indian Factories Act 1948.)
Team Apex Professionally managed with a rich blend of experience and enthusiastic
youth, Engineers, Diploma Holders, draft men, ITI welders and fitters, Gas cutters, workers and
Fabrication Experts.
Lets go through the process of the Recruitment in Apex Auto Ltd Unit II.
Recruitment is process of searching the prospecting candidate, stimulating and
encouraging them to apply for the job. The above meaning says that every organization want
skilled workers so Apex Auto Ltd Unit II also recruit candidates as follows , they firstly check
the organization culture which type of employees needed in organization and they also check
employment condition in unit.
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They are searching the candidates in two ways one is Advertisement and the other is
manual searching. In advertisement they give firstly the adzs like Draft Adv, Client review adv
and Place adv, and then they receive the calls then access their CVs. In manual searching
process they search the employee in plan search, identity search, and contact search, then they
check the candidates interest after that they arrange meeting for selection process
Selection process
behavior, Skills, experience, and qualifications etc to select and place the candidate their correct
position.
2. Stores Department
The raw materials are stored separately under material cell in production department; as
per the demand this department does the work of receiving and issuing of materials.
3. Purchase Department
Against the approved purchase requisition the department purchases of raw material semi
finished goods and Accessories and other needs of the various departments. In order to make the
indenting
work efficient it has the system ofMaterial
sub contractors.
So the purchase department does the creation
(As per customer
Purchase Order
creation
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4. Dispatch Department
The dispatch of materials and finished goods is done in a very efficient way.
5.Production Department
This department entrusted with the task of the production of Dozer Blade, Loader
Bucket, Narrow Bucket, Back Hoe Main Frame, Boom, Arm, Counter Weight, Heavy Duty
Bucket, Revolving Frame and Track Frame. From our very inception at Jamshedpur in 1996 and
at Dharwad in 1999, our infrastructural facilities have been meticulously planned out with an eye
towards satisfying the exacting standards of world class players in the Earth Moving Industry.
Lets have a look on the process of manufacturing process in Apex Unit II, basically this
company is heavy fabrication company, they are manufacturing BACK HOE LOADER
COMPONENTD & EXCAVATOR COMPONENTS. Following are the components. JHON
DEER (JD) Boom, Arm, Loader Arm and EXCAVATORS 70, 110, 120, Boom and
EXCAVATORS 70, 110,120 Arm. The below showing is the manufacturing process of
Excavators-70 Boom.
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CONTINUE
OUT OF FIXTURE
2 STAGE WELDING
ND
IN FIXTURE
TA 00233/09, TA 00233/10
TA 00233/04
LUG FITTING
TA 00233/14, TA 00233/15,
TA 00233/16, TA 00233/17,
INSPECTION
Total length 3720+/- 4mm
Top lug distance WRT Boom
End Bracket, Bottom lug
distance
Rejection/
Rectification
ASSEMBLY OUT OF
=
FIXTURE
TA 00233/02
ROBOT WELDING
LEFT OVER WELDING
TA 0233/26
FIT AND WELD
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SETTING
CONTINU
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INVENTORY MANAGEMENT
Not Ok
OK
CONTINU
E
INSPECTIO
N
Not Ok
REJECTION/
RECTIFICATION
MACHINING
OK
INSPECTIO
N
DRESSING
INSPECTIO
N
UT
TESTING
DESPATCH
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REJECTION/
RECTIFICATION
Not Ok
OK
RECTIFICATION
Not Ok
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INVENTORY MANAGEMENT
OK
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INVENTORY MANAGEMENT
3. BEVELING OF PLATES
Some plates beveled by Unit I and those plates are Top rolling plate(TA 00233/01),
Side bend plate LH(TA 00233/07) and side bend plate RH(TA 00233/08)
4. IN FIXTURE SUB ASSEMBLY 1ST STAGE
In this process one sub assembly will be done in this stage BOSS (TD01164/00) is
joined to Top rolling plate (TA 00\233/01) at one side then at the top of the BOSS they join Side
bend plate LH (TA 00233/07). After that inside of the BOSS they join BOSS Back up Plate (TA
00233/27). Then in the middle of Top rolling plate and Side bend plate they join Gasset
plate(TA00233/05) and near to that Bend Gasset plate is joined with required dimension, after
that Side bend plate RH(TA 00233/08) is joined according to diagram so this complete Sub
assembly first stage.
5. OUT OF FIXTURE FIRST STAGE WELDING
After completion of Sub assembly first stage each part is manually weld in this
process.
6. SECOND STAGE ASSEMBLY
In this process Back up bar (TE20789) 03 Back up bar(TE20790) are attached in
the inside part of Bottom rolling plate (TA00233/03) at the right side with required dimension
according to diagram
7. OUT OF FIXTURE
In this process second stage welding process is done manually.
8. IN FIXTURE
In this process firstly prepared Boom and Bracket is joined by using plates such as
Cover plate 6mm (TA00233/09) and Cover plate 8mm (TA00233/10), after that there is some
place which is empty so that place is been filled by plates Taper side Plate(TA00233/04) 2 plates
according to diagram. So this process finishes boom and bracket assembly.
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9. LUG FITTING
In this process Lugs are fitted to the prepared component which are Top lug and
bottom lugs and Top washers lugs and Bottom washer Lugs. Firstly bottom lugs are joined to
each other and then those lugs are attached to the bottom of the prepared component. After
joining the bottom lugs the top lug is joined to the top of prepared component with required
dimension or space so as to complete this process.
10. INSPECTION
This is an important stage in manufacturing process. In this stage they check total
length of the component. Total length should be 3720mm if there less difference of 4mm then
there is no problem it must not exceed 4mm, then they also check centre point of the component
and top lug distance to the boom and bracket, and bottom lug distance of the components if there
is any problem found then they go for rectification of the component.
11. ASSEMBLY OUT OF FIXTURE
In this process they join one Top cover plate (TA00233/02) to the boom or prepared
component according to the standard diagram and they also join M plate (TA00233/28) attach
to the top lugs so this completes the process of assembly.
12. ROBOT WELDING
Robot is a programmable multiplication, manipulate design to material part, tools
or specialized devices are t
o carry out specific task.
In Robot welding processed components are weld by Robot machine. Firstly they
set the programs to the robot for welding the components. Every component has is its own
welding program according to the standard drawing of the components, after installation of the
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Ex 70 program the welding process of EX- 70 boom starts, Mig welding wire is been used by
the robot to weld the component.\
13. LEFT OVER WELDING
After completion of the Robot welding there are some spaces left which are weld
manually by welders. In this process they also join BOSS Reenforcement plate (TA00233/26) at
the top and bottom side of the BOSS according to the diagram.
14. SETTING
In this process they maintain required dimension in various parts of the components
through the gas heating which includes Organ and Co
15. INSPECTION
In this process they measure the components by using measuring scale, try square,
Vernier and gauges etc.
16. MACHINING
Machining process means removing the rough face as per the standard drawing. In
machining process they have two type of jobs one is milling and the other is boring, in this
process they are using two type of machines one SHW that means hidden control machine and
the other is Fanuc control machine. To reduce heat in the process they are using coolant oil
because it helps to reduce the heat for insert ware and tear and it helps to smooth milling and
boring of the component in machining they are having there stages
1. Rough stage
2. Semi finish
3. Finish Stage
In Ex- 70 boom components are having mainly four bores boss bore must have the size of 75mm
and lug bore must have the size of 55mm and bracket must have 60mm.
17. INSPECTION
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In this process they use the following instruments to check weather the machining
process is properly done or not
1. Bore dial gauge
2. Micrometer
3. Vernier
4. Measuring scale etc
18. DRESSING
Dressing is the very important stage in manufacturing process in this process they
clean the components by using grinding machine and sander machine to remove spatters chips
etc, here they also fit some items to prepare components to according to standard diagram.
19. INSPECTION
In this process they are checking welding defects in the components by using
Ultrasonic Technique (UT) machine, the following are the defects we can find by using UT
machine.
1. Blow Holder area
2. Proper penetration
3. Porsity etc
20. DISPATCH
After completion of all this processes the quality assurance department checks the
quality of the component and after checking they finally dispatch the product so this complete
the manufacturing process of EX-70 boom model.
Apex Auto Limited is in the service of gaints in the field of Excavator
manufacturing Co. TELCON for 6 Years by maintaining a high QUALITY & SKILL. And for its
efforts, it has been certified by TELCON, and other quality maintaing institutions.
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INVENTORY MANAGEMENT
Management of inventory assumes importance due to the fact that investment in
inventory constitutes one of the major investments in current assets.
The term inventory refers to the stockpile of the products a firm is offering for sale and
the components that make up the product.
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INVENTORYMANAGEMENT
MANAGEMENT
INVENTORY
3
V
I
E
W
S
Physical Inventory
Management
Logistic Inventory
Management
Financial Inventory
Management
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Inventory Management is consisting of 3 hands. The first hand as shown in the diagram
is that Physical Inventory Management, Second one is Financial Inventory Management and the
last one (third one) is Logistic Inventory Management.
The reason behind of dividing these views is: to gather the information very easily and
for easy to understanding of each view thoroughly. Let us see the Meanings of each view one by
one.
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1.
2.
Both over-investment and under investment in inventories is undesirable as both involve the
consequences. The over-investment involves the consequences like:
i)
ii)
Two-Bin System:
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Under this system, the inventory items are grouped into two categories. In one group or
bin, sufficient quantity is kept to meet the current requirements over a designated period of item.
In another group or bin, a safety stock is maintained to meet the requirements of inventory at
times when the stock in the first bin is exhausted and re-ordering occurs.
Based on Valuation
2)
3)
1)
Based on Valuation
There are number of generally accepted methods of determining the cost of inventories at
the close of the accounting period. The selection of a suitable method assumes significance in
view of the fact that it has a direct bearing on the cost of goods sold and consequently on profit.
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Therefore, the method should be selected in the light of probable effects on profits over a period
of years.
Note:
It may not be out of place to mention that once a method is selected, it must be used
consistently and cannot be changed from year to year.
The discussion here of the methods to value inventory should, therefore be viewed in this
perspective.
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According to average cost method, each purchase is added to inventory and an average
cost determined. Materials are charged into cost of sales at this average until another lot is
received, when a new average unit inventory cost is calculated.
Note: There are so many other than these above methods but most wide usefully methods are
these three so here we discussed those three methods only.
2)
Cost of Holding Inventory: One operating objective of inventory management is to minimize cost. Excluding the
cost of merchandise, the costs associated with inventory fall into two basic categories: (i)
Ordering or Acquisition or Set-up Costs, and (ii) Carrying Costs. These costs are an important
element of the optimum level of inventory decisions.
1)
Ordering Cost:
It is the fixed cost of placing & receiving an inventory order. Like (a) Preparing a purchase
order or requisition form & (b) receiving, inspecting & reordering goods received to ensure both
quantity & quality. It is also called as setup cost.
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2)
Carrying Cost:
The second broad category of costs associated with inventory is the carrying costs. They are
involved in maintaining or carrying inventory. The cost of holding inventory may be divided
into two categories.
1.
Those that Arise Due to the Storing of Inventory: The main components of this
category of carrying costs are (i) storage cost, that is, depreciation, insurance,
maintenance of the building and utilities; (ii) insurance of inventory against fire and theft;
(iii) deterioration in inventory because of pilferage, fire, technical obsolescence, style
obsolescence and price decline; (iv) serving costs, such as labour for handling inventory,
clerical and accounting costs.
2.
The Opportunity Cost of Funds: This consists of expenses in raising funds (interest on
capital) to finance the acquisition of inventory. If funds were not locked up in inventory,
they would have earned a return. This is the opportunity cost of funds or the financial
cost component of the cost.
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How much inventory should be bought in a lot? Should the quantity to be purchased be
large or small? Should the requirements of material during a given period (say 6 months or 1
year) be acquired in one lot or should it be acquired in installments or in several small lots?
Such inventory problems are called Order quantity problems.
Therefore EOQ is that level of inventory at which total cost of inventory comprising
ordering cost & carrying costs is the minimum
EOQ =
2AO
C
Where,
A= Annual Quantity
O= Ordering Cost
C= Carrying Cost
Assumptions:
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1.
The firm knows with certainty the annual usage (consumption) of a particular item of
inventory.
2.
The rate at which the firm uses inventory is steady over time.
3.
The orders placed to replenish inventory stocks are received at exactly that point in
time when inventories reach zero.
Order Point:
Reorder Point:
This is the point at which to order inventory-expressed equation-ally as:
Lead Time in days X daily usage.
Lead Time:
It is the time normally taken in receiving delivery after placing orders with suppliers.
Safety Stock:
It implies extra inventories that can be drawn down when actual lead-time and/or usage
rates are greater than expected.
3)
For having assistance by banks, bankers should first evaluate the followings:
1.
Collateral Strength.
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INVENTORY MANAGEMENT
2.
Inventory Position
3.
4.
Payment of all requirements like Income Tax, Wealth Tax, Interests on debt etc.,
5.
Agreement papers of all authorized persons like Debenture holders, Shareholders etc.,
6.
7.
The main requirement for Banker is the Financial Statements of 3 to 5 years. From this
statement it can judge the financial strength of the Company. While analyzing of Financial
Strength of the Company, Inventory is also having its own emphasis role. Because if company is
having less inventory than its requirement then company will get less finance from Banks and
visa-versa. So here high inventory means, high in the sense company should have sufficient
inventory according to its order. Not more than its order.
Let us have a look on some Inventory related Ratios and also some important financial
ratios those, which are related to Inventory. From evaluating of these Financial Ratios, company
can judge the stocks/goods level in Inventory, so that company can get loan from Banks.
The financial statement provides a summarized view of the financial position and
operations of a firm. Therefore, much can be learnt about a firm from a careful examination of its
financial statements as invaluable documents/performance reports. The analysis of financial
statement is, thus an important aid to financial analysis.
The analysis of financial statements is a process of evaluating relationship between
component parts of financial statements to obtain a better understanding of the firms position
and performance.
Tasks of Financial analyst is to:
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1)
Select the information relevant to the decision under consideration from the total
information contained in financial statement.
2)
3)
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performance of a firm. Ratios help to summarize large quantities of financial data and to make
qualitative judgment about to form a qualitative judgment the focus of financial analysis is on the
key figures in the financial statements and the significant relationships that exist between them.
Types of Ratios:
A.
a.
Liquidity Ratios
b.
Activity Ratios
c.
Profitability Ratios
Liquidity Ratios:
Liquidity refers to the ability of the firm to meet its obligations in the Short run, usually
one year. Liquidity ratios measure the ability of the firm to meet its current obligations.
Liquidity ratios by establishing a relationship between cash and other Current assets to Current
obligations provide a quick measure of liquidity. A firm should ensure that it does not suffer
from lack of liquidity, and also that it does not have excess liquidity.
Therefore it is necessary to strike a proper balance between high liquidity and lack of
liquidity. Following are some of the important liquidity ratios:
1. Current Ratio
2. Quick Ratio
3. Net working Capital Ratio
B.
Activity Ratios:
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Activity ratios are concerned with measuring the efficiency in asset management.
Sometimes, these ratios are also called efficiency ratios or asset utilization ratios. The efficiency
with which, assets are converted into sales. The greater the rate of turnover or conversion, is the
more efficient the utilization. For this reason, such ratios are also designated as turnover ratios.
Turnover is the primary mode for measuring the extent of efficient employment of assets by
relating the assets to sales.
relationship between sales and various assets of a firm. Several activity ratios can be calculated
to judge the effectiveness of asset utilization.
1.
Inventory Turnover
2.
Assets Turnover
3.
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be undervalued. For example inventory purchased as early as six years or more. In that
situation, the inventory figure included in the balance sheet would be actually the price paid on
the purchase of inventory six years ago. In a period of rising prices, this value would naturally
be grossly out of line with the currently prevailing price. This would imply that the balance
sheet would not reflect the current worth of the inventory. That the inventory value will not be
correct is another way of saying that the balance sheet will present a distorted picture of the
affairs of the firms.
A possible solution to correct the above distortion in the balance sheet implicit in the
under-valuation of inventory with the LIFO method is a modified/adjusted LIFO method.
The modified method will, thus, serve the needs of correct income determination as well
as correct asset measurement. However, this is subject to a qualification, namely, the current
years purchase (units) should exceed the current years consumption (units). If for reasons such
as strike/lockouts, transportation problems, and so on, the current consumption exceeds the
current purchases, profits will rise. The increase will depend upon the extent of liquidation of
the previous years inventory. This increase in profit is termed as liquidation profit, which is
equal to the difference between the current cost of inventory and the cost of inventory purchased
in the past.
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Collateral Strength.
2.
Inventory Position
3.
4.
Payment of all requirements like Income Tax, Wealth Tax, Interest etc.,
5.
6.
7.
Before going to detail decision on Banks let us have a look on Commercial Papers. Which are
also parts of financing the working capital requirements of the Companies.
Commercial Papers (CPs):
In the recent past, Commercial Papers (CPs) have become one of the best methods for
financing the working capital requirements of the companies.
The companies trying to raise the funds by issuing the CP are regulated by Guidelines for
issue of Commerical Papers (CP), 2000 issued by Reserve Bank of India on October 10, 2000.
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These guidelines apply to the companies trying to raise the funds by issuing the CPs. As per
these guidelines, a a company means a company as defined in section 45-I(aa) of Reserve Bank
of India Act, 1934. Section 45-I(aa) of Reserve Bank Act, 1934 defines a company as the
company as the company as defined in section 3 of the companies Act, 1956.
In the Indian circumstances, banks play a very major role in financing the working capital
requirement of the organizations. We will consider the bank as a source for financing the
working capital requirement of the organizations under the following heads:
Amount of Assistance
To obtain the bank credit for financing the working capital requirements, the company is
required to estimate the working capital requirement properly. To estimate the requirement of
working capital requirement properly, the company will be required to estimate its level of
current assets and current liabilities properly, as working capital is the difference between current
assets and current liabilities.
For this, the techniques like ratio analysis, trend analysis etc., can be used by the
company. More accurate the estimation of the level of current assets and current liabilities, more
accurate the estimation of level of current capital. Then, the company will have to approach the
bank along with the necessary supporting data. On the basis of estimates submitted by the
company, the bank may decide the amount of assistance that can be extended. While extending
the working capital assistance, the bank may prescribe the margin money requirement. The
margin money stipulation is made by the banks in order to ensure that borrowing companys own
stake in the business and also to provide the cushion against the possible reduction in the value
of security offered to the bank. The percentage of margin money stipulation may depend upon
the credit standing of the borrowing company, fluctuations in the price of security and the
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directives of RBI from time to time. The general principle applicable will be, more dicey the
nature of security, higher of security, higher will be the margin money stipulations.
Form of Assistance:
After deciding the amount of overall assistance to be extended to the company, the bank can
disburse the amount in any of the following forms:
1.
2.
Bank Guarantees
b.
Letter of Credit
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In case of Non-Fund Based Lending, the lending bank commits the physical outflow of funds.
As such, the funds position of the lending does not affected. The Fund Based Lending can be
made by the banks in following forms:
a.
Loan
b.
Overdraft
c.
Cash Credit
d.
Bills Purchased/Discounted
e.
f.
Packing Credit
Hypothecation.
2)
Pledge
3)
Lien
4)
Mortgage
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This PO is comes from Purchase Department. This Purchase Department gives a number
for the each order made by Purchase Department only.
Before placing any order to suppliers they first checks the materials in inventory as to
know about whether materials are available in Inventory or not. If not available in Inventory
then only they will place an order according to the requirement.
In Apex Auto Ltd (Unit II), it is very important to note that: purchase department always
places an order to those materials which have ordered by Customers/buyers of Apex Auto Ltd
(Unit II).
So, normally it does not have any stocks in its inventory. For every order from customers
they make a fresh Purchase Order for purchasing of materials. It means whatever the materials
are requiring for present orders, those materials are only they kept as stocks in Inventory.
In some cases, materials may be in Godown, which they call it as Buffer Stock. If
these old stock is matches the requirements of product which has ordered now by its customers,
then purchase Department will sent a notice to Inventory for issuing of those materials. These
old stock may be in form of Raw Material or in form of finished goods. Apex Auto Ltd (Unit II)
always produces more than its requirements. For example if Telcon has ordered for 20 EX- 70
boom then Apex produces 25 EX 70 i.e., 20% more than its requirements. So the remaining or
excesses material they call it as Buffer Stock.
2)
Receiving of Materials
Any materials comes-in or goes-out from the Godown it should be enter in the Gate that
is they call it as Gate Entry, which is maintained by security Guard. Guard is not an
employee of an organization. He is a contact-based employee.
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When Inventory receives materials it first inspects some samples, so for it, they call up as
Spot Inspection. Here they inspect the following points:
a)
in manual book, this documentation is called as Day Book. This daybook is consisting of
information like Challan No., P.O. No., Style No., Description of Materials, Suppliers Name,
transporters Name, and Quantity.
After completing of these processes, materials will send to inspection department. In this
inspection department they inspect in-details of materials.
department, this inventory department makes one document, which is they call it as Goods
Received Document.
This Goods Received Document is consisting of GR No., Date, GRN Type (In-store),
Mode of Transport, Challan No., Challan Date, Status, Gate Entry No., Gate Entry Date, Priority
No., all Details of Materials and received quantity and actual quantity also enters there.
3.
Issuing of Materials
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Merchandising Department will send one card called Job Card which it consisting of
all details of materials requires to produce a product.
of excess or surplus occurs while manufacturing of products. This excess or surplus exists
because of purchase department, they always orders 20% more than its requirement to meet the
requirement of next month. So these materials are kept in Inventory as name it as Buffer
stock.
These Buffer Stocks will be utilize when company get the same type of Order. Inventory
issues these materials (Buffer Stock) only when it receives instruction from Merchandising and
purchasing Department.
5.
Rejected Materials:
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Inspection department make the rejection of materials, when materials are not as per
requirements and not as per the order. These rejected materials are kept in separate section by
Inventory Department.
Inventory department inform to Purchase Department and also notice to Suppliers about
rejection of materials. That is called Rejection Card. In this card it involves Name of
Supplier, Description of Materials, Challan No., Challan Date, Gate Entry No. & Date, No. of
Quantity rejected, Reason for rejection etc.,
Some times supplier may issue new materials in place of rejected materials. Or he may
give some compensation for wrong supply and that is after paying of full payment of materials.
Sections in Inventory:
Inventory is again divided into 5 sections. Each is section handling by only one persons,
with the help of 3 to 4 assistants, who helps in maintaining of materials at specific area. Five
sections are as follows:
Sections in Inventory
D201
All bought out items are been stored here and processed to the manufacturing as when required
D202
All consumables and tools and maintenance accessories are been stored in this section
D203
All raw materials like direct, semi finished goods are stored in this section and processed to the
manufacturing as when required and old stock and rejected items are also stored in this section.
D204
Gas tank and cylinders is stored in this section.
D205
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WIP Store
Now we come to the WIP Store. As we have already seen that this Apex is having only
one Godown and every unit is having its own Store Departments. As we know that Work In
Process Store means Semi-finished Goods, here goods are not completed yet and not these are in
fully raw materials form.
So in valuation matter it is having slightly different way. And in Apex it is as follows:
Yes, these goods are includes some labour cost, some other costs. So in valuation of WIP they
valuate at Raw Material Price of that goods PLUS incurred cost to produce till now.
Finished Goods
Valuation of Finished Goods in Apex is at 10% less than Selling Price of those finished
goods. Finished Goods are in the sense these goods should be ready to dispatch.
There is no separate Godown for Finished Goods/Products. Every unit is having its own
Finished Goods Godown. In that Godown only they store these Goods. And dispatching of
these products is directly by each unit. They do not consolidate these goods; they dispatch these
finished products directly by each unit.
Apex auto ltd (Unit II) has only one customer that is Telcon. So they directly supply
finished products to its customers. So it is not necessary to have another Godown for Finished
Goods.
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There is a department called Logistic Department in Apex Auto Ltd, which is concerning
about selling of goods and maintaining of all documents related to exporting of products and also
taking the permission from banks to sell specific products in specific countries. So Logistic
Department is one of the important front-office Departments, like Marketing Department.
Marketing Department is one, which takes the orders from its customers. And this is
entirely different from Logistic Department. Logistic Department is one, which sells its products
and maintains all documents. But Marketing Department is comes into picture before production
process starts. And Logistic Department comes into picture only after the production process
completes.
Logistic Department is not only taking the approval for selling its products, but also it
will concern for taking loan for its working capital. Banks will provide these working capital
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requirements in two senses: one is on Pre-Shipment Loan and another one is Post-Shipment
Loan.
There are so many ways to get loan for working capital requirement. Apex get loan for
Working Capital requirement either through Commercial Papers or through Letter of Credit.
Apex is taking loan for Working Capital Requirements from Axis Bank.
Who can issue the CP:
A company will be eligible to issue the CP provided:
1. the tangible net worth of the company as per latest audited balance sheet is not less than
Rs. 4 Crores.
Note:
Tangible net worth means share capital plus free reserves duly reduced by intangible
assets like accumulated losses, deferred revenue expenditure etc. Free Reserves include share
premium and debenture redemption reserve but do not include revaluation reserve.
2. Company has been sanctioned working capital limits by banks.
3. Borrowed amount of company is classified as a standard asset by the bank.
Commercial Paper is an unsecured promissory note issued at a discount. The rate of
discount is required to be decided by the issuer and is not regulated.
Before the company issues the CPs it is required to obtain satisfactory credit rating from
an approved credit rating agency.
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It will not be out of place to mention here that CP is not treated as deposit as per the provisions
of Section 58-A of the Companies Act, 1956.
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In easy words it can be said that if materials are Raw, then taking as Purchasing value for
valuation purpose. If materials are Finished Goods then taking Selling Price as a value for
valuation of Old Stock in Godown.
Rejected Stocks:
Again these are divides into three parts. Rejection of Raw Materials i.e., before sending
to Production Process. Rejection of Materials during the Production Process and Rejection of
Materials after the Production Process that is, Rejection of Finished Goods.
Rejection of Raw Materials is valuating on Purchase value of those materials. Rejection
of WIP Materials then valuate as Purchase Value Plus its partly incurred Costs like Labour,
Overhead Costs etc., And for Rejection of Finished Goods valuate at Purchase Value and Fully
incurred Costs as said now.
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EOQ
EOQ applicability due to the nature of Business as above said is not possible.
Reorder Point:
This is the point is also not having much importance because of nature of Business.
Lead Time
Apex purchases materials from multiple supplier and by on schedule basis to supply
materials. So this is also not applicable in this type of business.
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Ratio
12
10
8
6
Ratio
4
2
0
2008
2007
Years
2006
Form above graph we come know that raw material turnover ratio is increased rapidly in 2007
from 1.74 in 2006 to 10.27 for 2007. Indicates that company is converting raw material into
finished or semi finished goods very quickly
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D
A
Y
S
100
50
0
2008
2007
Years
2006
As the raw material turnover ratio is increasing form to 10.27 for 2007 it indicates that firm is
taking less days for conversion as compared to 2006. In 2006 conversion period was 206 days
but in decreased to 35 days for 2007. This is shown in above graph.
Before 2007 there was no production process they were converting semi finished goods
into finished products hence to start their own production process they hold the raw material in
2006
Formula:
Cost of production
Average W.I.P
W.I.P turnover ratio
Year Cost of production
Avg W.I.P Ratio
2008
849,054,442 36,720,702 23.12
2007
555,094,500 15,010,347 36.98
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2006
361,110,197
9,755,839
37.01
Ratio
D
A
Y
S
15
10
5
0
2008
2007
2006
Years
Form above graph we came to know that Work in process turnover ratio is decreasing from 37.01
in 2006 to 23.12 2008. The ratio was high in 2006 as compared to 2007 and 2008. The ratio was
37.01. Indicates that company is converting semi finished into finished goods quickly
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Total Days
Ratio
2008
360
2007
2006
360
360
Days
23.12
36.98
37.01
15.57
9.73
9.72
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Holding period of W I P
18
16
14
12
10
8
6
4
2
0
D
A
Y
S
Ratio
2008
2007
Years
2006
As the work in process turnover ratio is increasing form 9.72. in 2006 To 15.57 for 2008 it
indicates that firm is taking less days for conversion. Which shown in above graph
Formula:
Cost of goods sold
Average finished goods
Finished goods turnover ratio
Year cost of goods sold
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Avg F.G
Ratio
2008
849,054,442
26,243,339
32.35
2007
555,094,500
19,858,482
27.95
2006
361,110,197
10,940,008
33.01
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Ratio
D
A
Y
S
28
27
26
25
2008
2007
2006
Years
Form above graph we came know that finished goods turnover ratio is decreasing from 33.01 in
2006 to 27.95 for 2007. Indicates that company is selling goods little slowly as compared to
2006 but it is bit fast as compared to 2008. Where the ratio for that particular period was 32.35
decreased to 11.20 for 2008 it is satisfactory. Which shown in above graph.
Formula:
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Inventory
employed
Percentage
2008
197,465,069
301,443,215
65.50
2007
121,558,000
145,492,599
83.54
2006
67,994,623
98,333,324
69.14
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P
E
R
C
E
N
T
A
G
E
ICE
2008
2007
Years
2006
By observing above graph we can say that the firm investing huge amount in inventories
compared to other assets. It invested 83.54% of its capital in inventory in 2007 where as it
reduced to 65.50% in 2008
Formula:
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Inventory
current assets
Percentage
2008
197,465,069
331,314,504
59.60
2007
121,558,000
237,687,684
51.14
2006
67,994,623
117,022,625
58.10
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Ratio
52
50
P
E
R
C
E
N
T
A
G
E
48
46
2008
2007
2006
Years
The inventory to current assets ratio in the year 2006 was 58.10% and it decreased to 51.14% in
the year 2007 but again it increased to 59.60% in 2008. It shows that the firm investing 59.60%
of its investment is for inventory only.
Formula:
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10
P
E
R
C
E
N
T
A
G
E
5
0
2008
2007
Years
2006
During the year 2006 the rate of inventory to total assets was 16.38% it increased to 22.47% in
2007. But again it reduced to 19.93% in 2008. It indicates that firm investing only 19.93% in
inventory out of total assets.
Formula:
Inventory
Working capital
Inventory to working capital
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Year
Inventory
Working capital
Percentage
2008
197,465,069
199,345,123
99.05
2007
121,558,000
146,097,210
83.20
2006
67,994,623
46,338,277
146.45
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Ratio
60
40
P
E
R
C
E
N
T
A
G
E
20
0
2008
2007
Years
2006
In the year the ratio was 146.45% in 2006. It decreased to 83.20% for 2007 but it increased it to
99.05% in 2008. It indicates that firm investing huge amount in inventory
FINDINGS:
1. Raw material turnover ratio is increased rapidly in 2007 from 1.74 in 2006 to 10.27 for
2007.
2. As the raw material turnover ratio is increasing form to 10.27 for 2007 it indicates that
firm is taking less days for conversion as compared to 2006.
3.Work in process turnover ratio is decreasing from 37.01 in 2006 to 23.12 2008. The ratio
was high in 2006 as compared to 2007 and 2008.
4.As the work in process turnover ratio is increasing form 9.72. in 2006 To 15.57 for 2008
it indicates that firm is taking less days for conversion
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5.Finished goods turnover ratio is decreasing from 33.01 in 2006 to 27.95 for 2007.
Indicates that company is selling goods little slowly as compared to 2006
but it is bit fast as compared to 2008.
6.Company is selling goods little slowly as compared to 2006 but it is bit fast as compared
to 2008. Where the ratio for that particular period was 32.35
7.The inventory to current assets ratio in the year 2007 was 58.10% and it decreased to
51.14% in the year 2008 but again it increased to 59.60% in 2008. It shows that the firm
investing 59.60% of its investment is for inventory only.
8.During the year 2007 the rate of inventory to total assets was 16.38% it icreased to
22.47% in 2008. But again it reduced to 19.93% in 2009. It indicates that firm investing
only 19.93% in inventory out of total assets.
9.In the year the ratio was 146.45% in 2006. It decreased to 83.20% for 2007 but it
increased it to 99.05% in 2008. It indicates that firm investing huge amount in inventory.
10.As the finished goods turnover ratio is increasing form 10.87 in 2007 to 12.86 for 2008
it indicates that firm is taking less days for sale. In 2008 conversion period was 12.86 days
but in decreased to 11.20 for 2008 it is satisfactory.
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SUGGESTIONS:
a) From the findings it is came to know that in the year 2006 the number of days for
holding Raw material is more, it is not good for the company because it eats
unnecessary investment. To avoid this problem the following points will help.
Purchase Raw Materials at the time when the stock reaches the minimum level.
The purchases should not cross the Maximum limit otherwise the stock kept in
stores idle.
Quantity should be ordered as per the demand. We can assume the demand for the
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c) The company should maintain a safety level and also reordering point so that they
come to know at what time they should order for the supply of material and need
not to suffer from short fall of required material.
CONCLUSION
After the study, we can came to a conclusion that, effectiveness of inventory management should
improve in all the aspects, hence the industry can still strengthen its position by looking into the
following.
The inventory should be fast moving so that warehouse cost can be reduced.
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BIBIIOGRAPHY
BOOKS
WEBSITES
www.apexautoltd.com
www.google.com
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