Professional Documents
Culture Documents
Four Functions of Communication
Four Functions of Communication
Communication
Knowledge management
Decision making
Coordinating work activities
Fulfils relatedness needs
Transmit
Message
Encode
message
Receiver
Receive
encoded
message
Decode
message
Encode
feedback
Form
feedback
Noise
Decode
feedback
Receive
feedback
Transmit
Feedback
Communication Barriers
Perceptions
Filtering
Language
Jargon
Ambiguity
Information Overload
Understanding
(comprehending
the messages
being sent)
Remembering
(being able to
recall the message
being sent)
Effective Listening
Responding
(replying to the
sender, letting
him or her know
you are paying
attention)
Evaluating
(not immediately
passing judgment
on the message
being sent)
Interpreting
(not reading anything
into the message the
sender is communicating)
9-14
Information Overload
Episodes of
information
overload
Employees
information
processing
capacity
Information Load
Time
Overload
(too many messages
reaching a person
at once)
Message B
Person
Message C
Solutions:
Use gatekeepers to
control the number
of incoming
messages received
Use queuing to
present messages
in order
Message A
Message B
Gatekeeper
Message C
Person
Message C
Message A
Message B
Message C
Person
90
80
(88.3)
70
(67.9)
60
50
Written Media
40
30
(32.1)
20
10
Oral Media
(11.3)
Extremely
ambiguous
messages
Extremely
clear
messages
9-5
:-)
:-}
<:-)
:-X
:-j
{}
Happy
Smirk
Dumb question
OOPS!
Tongue in cheek
Hug
Nonverbal Communication
Actions, gestures, facial expressions,
etc.
Transmits most info in face-to-face
meetings
Influences meaning of verbal and written
symbols
Less rule bound than verbal
communication
Important part of emotional labour
Overloaded
Zone
Media
Richness
Face-to-face
Telephone
E-mail
Newsletters
Oversimplified
Zone
Lean
Routine/
Clear
Situation
Nonroutine/
Ambiguous
Communicating in Hierarchies
Workspace design
Employee surveys
Newsletters and e-zines
Management by walking
around
Grapevine Characteristics
Transmits information very rapidly in all
directions
Relatively accurate, but deletes details
and exaggerates key points
More active in homogeneous groups who
easy communication access
Most active when employees are anxious
Usually follows a cluster chain pattern
The Socratic
(someone who likes to
argue his or her
points fully)
The Reflective
(someone who would
rather say nothing
than to hurt someone
elses feelings)
The Candidate
(blend between
Socratic and Reflective)
More
Statements
Internal
statements
Fewer
Statements
Threats
Focus of Statements
Opportunities
Cross-Cultural Communication
Verbal differences
Language
Nonverbal differences
Voice intonation
Interpreting nonverbal meaning
Importance of verbal versus nonverbal
Silence and conversational overlaps
Gender Communication
Differences
Men
Report talk
Gives advice
quickly and
directly
Avoids asking for
information
Less sensitive
to nonverbal
cues
Women
Rapport talk
Gives advice
indirectly and
reluctantly
Frequently asks for
information
More sensitive to
nonverbal cues
ACTIVE
LISTENING
RESPONDING
EVALUATING
Show interest
Clarify the message
Empathize
Organize information
Persuasive Communication
Communicator
Characteristics
Expert
Credibility
Attractive
Communication Medium
Message
Content
Present all sides
Few arguments
Emotional appeals
Inoculation effect
Audience
Characteristics
Self-esteem
Inoculated