An Overview

D e v e l o p e d

Kalinga Software Pvt. Ltd.

Bhubaneshwar

B y-

Activity Web for

Todays Educational
Institutes

Infrastructure
Management

Faculty

Pedagogy

Marketing for
Students

Institute
Society

Administrator

Information
Flow

Accreditation

Consultant

Competitors
Moves

Public Relations
Financial
Management

Placements

Institute Landscape: Yesterday and Today

The Change is Total
Yesterday

Today

Education
Delivery

Education Management

Government
Managed /
Funded

Privately Managed /
Self Financed. Cost
Control.

Internal
Operations Focus

External Oriented Mkt, PR As

Important
Have to Win! - Akin
to Corporate
Warfare

Healthy
Academic
Competition
In-house /
Resident
Management
MIS Informal /
Absent

External / Remote
Management
Information
Overdrive

Institutes face has changed completely, its similar to a

corporate house in terms of operational efficiency, external
environment management and information processing needs

Institute Has Changed But

Management Methods Have Not
As A Result

Dissatisfied Parents

Disorderly Staff
Meeting

?
?

Teachers/Administrat
ors Burden

Principals
Confusion

Modern Management Tools: A Sine Qua Non For Survival And Success

Quality and
Process
Standards

Target
Setting
and
Budgeting
Mechanism
s

Customer
Relationship
Managemen
t

Need for
Total /
Holistic
Manageme
nt
Employee
Recruitment
, Training
and
Motivation

Well
Defined and
Structured
MIS

Performanc
e Appraisal
and Review
Mechanism

All activities point to an increasing

information overdrive

Increasing Information Appetite Necessitating

Drastic Changes in Information Management T
Used..

?
Educational Institute
ERP

Yes

Need of the hour Total MIS

What is

e-IMS

e-IMS is a Web enabled ERP designed for educational / training

institutions.

e-IMS seamlessly integrates all the key processes of an educational

institute

e-IMS

enables timely and creative analysis of data to

facilitate effective decision making.

Schools, Colleges or Universities

Engineering Colleges

For Whom
?

Business Schools
Training Institutes
In-house corporate training programs

Who are the users

EIMS is designed to support the needs of:
Teachers
Management
Students
SupportStaff
Parents
External Partners

Features

e-IMSs unique strengths helps users derive maximum benefit:

Comprehensive automation (20 modules) and
integrated system
Real time data management and processing
Limited Incremental Investment
Web-enabled option Facilitates Remote access
Need based access rights to different users
Flexible Modules Pick and Choose modules
User Friendly

e-IMS Architecture

Application
Admission
Student Information

CRM

Course Management
Payment

Individuals
Corporate / company

Kiosk Module/
On
Line Regn :
Features

Student
Membership

Online Test
Library
Staff Information

Internet

Features :
Course creation
Student
Book
purchase
Intranet
Registration
Features
Subject:allocation to
Features
::
Journal
subscription
mgt
students
Features

Assignment
fees to
Features
:
Features
:
Features
:: Lesson
students
Book

Infrastructure
search,
issue
allocation
&
return
Syllabus,
plan
Features
Features
:

Financial
Transactions

On-line
examination
Features
Company
data
base
Features
:
:collection
to
different
facilities
Features
Automated
attendance
Salary
calculation
:Registration
Process
Fee
Penalties
Staff
details
(department,
Security
Definition

Attendance

Exam
time
table
Features
:
Booking
a
Facility
For

Room
allocation
Self Registration

Company
interaction
marking
Features
:

P&L,
Balance
Sheet
Administration
Integration
with
event
course
papers,
research

Management
reports

Downloadable
Formsto
Features
Personal
particulars,
Automatic
allocation
Reports
: :: : salary
Features
management
Event
Generate
Grading
Reports

Automated
collation
management
module

Selection
process
Student

Room
inventory
Features
:
papers,
contact
points,

Set
User
Rights
encompassing
all
the
modules
Corporate
/ to
account
heads
Students
details
(profile,

Automatic
link
other

Automatic
Correction
Scheduling
Time
Table
statement

Personal
Particulars

Online
Applications
Internet

Interface
for
companies
for
Period
wise
issue,
return
Result
publishing
Web
access

Individualized
e-mail

Course
Offered
management
(test,
Single
point
information
time
table
etc)
-For
Student
Notice
Integration
with
finance
academic,
fees,
placement
modules
Parents
details,
Past
Students,

Hostel
discipline

Receipt
Corporate/Parent
statement

Electronic
Identification
direct
access
of
relevant
and
purchase
Reports
Enable
fast
and
precise
accounts
GDs,
allocation,
Reports
Report
Automatic
Collation
:-:::venue
modules
Educational
Trainer
Lecturer
details,
Course
Reports
Course
/ paperless
class
/
etc)
Staff
generation
data

Fast
and
details
Reports
:
information
flow

Student
wise
reports
Reports
:
collation
etc)
Book
status
enquiry
reports
Reports
:
subject
wise
student

Facilitates
transaction
-:Educational
Staff
Total
student
queries
Reports
Consolidated
report
Class
Support
intranet
email
Holidays
Declaration
information
dissemination
Department
wise
salary

Past
details
Report
wise
reports
Reports
:
:
Report
:
strength
authentication
and
reports

Administer
Integration

Department
wise
strength
cards
Department
Facilitate
fact
based
decision
Assign
Course,
Class,
wise,
subject

Period
reports

Admit
card
generation
Reports
:
outgo
Room
occupancy
trends

Course
Enquiry
wise
reports

Facility
wise
inventory
Teacher
Compatible
with
internet
making
Student
placement
reports

Test
Results
24
hour
access
Exam
Debtors
position
Subjects
and
Fee
Scheme
restricted
entry
(e.g.
wise
books
of
Legacy
Systems

Lesson
plan
variance
Corporate
Lecturer
Individual
proctor
reports
View
Location
events
schedule
wise
by
view
applications
Edit
details
and
investments
Designation
wise
strength

Defaulter
wise
reports
mail

Entry
modification
reports

E-mail
communication

Hostel
expenditure
trends
Designation
wise
salary
library,
attendance)
Journal
Company
interaction
web
access
web
access
students,
Period
wise,
category
Timetable
teachers
subscription
status
Class
performance
Query
based
report
generation

Total
application
revenues
reports
Facility
utilization
trends
withfee
application
reports
outgo
wise
collections
analysis
Invoicereports
/ Payment Advice

Examination

System
Administration

Firewall

Facility Management
Payroll

Web
Server

Database
Server

Event Management
Crystal
Report

Accounting
Attendance

Backup
Server

Backup
solution

Placement
Hostel Management

e-Notice Board
SMS /
Fax
E-mail server

Financial
system

e- I Card
e-Mail
Executive Reports

e-IMS Process
Flow
User Authentication

Notice Board

Student

Administrator
Library
Management

Users

Course
Management

Parent
Database
Management

Teacher

Event &
Scheduling

Exit

Attendance
Payment
Management

Human
Resource

Benefits
Improved Work/Process Flow
Substantial Savings
Manpower
Time
Ultimately financial

Faster information flow

Responsive decision
making
Reduced errors
Minimal duplication of work

Improved Quality of Interaction

Parent - Institute
Teacher - Teacher
Student - Teacher
Intra Institute: Teachers, Administrators

Improved Teacher Effectiveness greater focus on teaching less on time

consuming administrative functions

Technology
Options

Home

Front-End

ASP, JSP

Back-End

MS SQL, Oracle, MySQL

Web Server

IIS, Apache

OS

Windows, Novell, Linux

Clients

Internet Explorer 5 and

above

Thank
Thank you
you

Attendance
View the Attendance of the Student
View His or Her Attendance

Parent
Student

Teacher

Administrator
View Attendance Reports

Take Attendance and View Attendance Reports

Mark Attendance

Generate attendance based reports

View attendance

Send alerts for short fall in attendance

Home

Library Management

Student
Issue and return books

Issue and return books

with extra facilities

Issue and return books

and view reports

Teacher

Administrator

Book search
Generate defaulters List

Requisition and issuance of Book

Calculate Penalties

Issue through e-Card

Book Purchase Report

Home

Course Management

Schedule Exam
Creates Courses,Classes,Subjects

Creates Syllabus

Teacher

View Time Table

Administrator

Creates Time Table

Result Preparation

View Syllabus

Assign Course,Class And Subject

View Mark Sheet

View Syllabus

Student

View Time Table

View Exam Schedule

Home

Payment Management
Staffs Contacting
Address

View Fee Details

Student

Parent

It sends emails to remind

payment due dates

Staff Directory

sending automated
alerts to parents

Pay Roll System

Payment

manages the
Management
payment details
of students.

Employee
Database

Calculating Pay Roll

Employee Details
Collect Due
Assign Fee Scheme

Home

Administrator

Online Messaging

Human Resource
Sending Message

Notice board

Electronic Notice Board

Detailed Notice

Publish , Delete And View the notices

Administrator

View the notices

Student

Teacher

Home

User Authentication
Login Screens for Teacher

Login Screens for Student

Student

Administrator

Login Screens for Administrator

Teacher

Parent

Login Screens for Parent

Home

Administrator
Teacher
Parents
Permissions
Permissions
Permissions

Click here for Demo

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Key