Five Star Chapter Excellence Program

University of Houston
SOCIAL EVENT PLANNING FORM
*Form is due two weeks prior to the social event.*

THIS FORM MUST BE TYPED.

*Socials Events include those hosted and/or sponsored by the chapter such as all parties, mixers,
exchanges, pageants, etc.*

Social Event Planning

Semester (Fall/Spring): Year:
Council Affiliation:

Name of Greek Organization:

Name of sponsoring organization(s):

Event Coordinator:
Phone Number(s): Email Address: 4
GENERAL INFORMATION
Name of Event:

Day and Date of Event:

Time Event Began: Time Event Ended:

Event Description/Purpose:

Event Location:

Was this event on campus? (Please mark X in space.) Yes No

AUDIENCE
Audience (Please state the number in attendance in each category):

New Members Active Members Guests

SECURITY
Security Providers:
Number of Security/Officers Present:

Social Event Planning Form, Page 1

ADVERTISEMENT
Please describe how the event was advertised and attach copies of promotional materials or
invitations:

* Please provide any additional items (guest lists, etc.) that help to document your event. *

Social Event Planning

* If alcohol was served, please complete the remainder of this form. *

ALCOHOL
Please describe the steps your organization took to ensure your members’ and guests’ safety
as well as to and from the event:

Please describe how alcohol was distributed to those of legal drinking age (BYOB, bartender,
etc.):
4

Please describe how those who were of legal drinking age were designated (wristbands, hand
stamps, etc.):

Please describe alternative beverages and food that were offered:

Please describe how the chapter complied with your national organization’s social event
guidelines:

Chapter Advisor’s Name Chapter Advisor’s Signature

Social Event Planning Form, Page 2
For office use only
Date Submitted: Signature of Advisor:

Social Event Planning Form, Page 3