BIN CARD AND

STORES LEDGER
 STORES RECORDS

 Records maintained for material

received, issued and transferred.

 Two sets of records maintained

 BIN CARD
 STORES LEDGER
 BIN CARDS
 Quantitative record of ‘inflow’ and
‘outflow’ of materials.

 Maintained by the storekeeper.

 Two bin system

 Minimum stock level
 Re-order stock level
 FORMAT OF BIN CARD
      X Y Z COMPANY LTD    

Bin No. Minimum Level

Description Re-order Level

Code No. Re-order Quantity

Stores Ledger Folio No.  

               

Date Receipts   Issues   Balance Stock Verification  

  Ref No. Quantity Ref No. Quantity Quantity Date Initials
               
               
               
               
               
               
               
               
               
 ILLUSTRATION
      X Y Z COMPANY LTD    

Bin No. 100 Minimum Level 200 units

Description abc Reorder Level 350 units

Code No. 101 Reorder Quantity 500 units

Stores Ledger Folio No 102  

               

Date Receipts   Issues   Balance Stock Verification  

  Quantity Quantity Quantity
Nov 2000 Ref No. units Ref No. units units Date Initials
               
5          600     
8       xxx   250 350     
10      xxx  150  200     
12  xxx    500     700     
15      xxx  400  300     
16  xxx    250     550     
19  xxx  500      1050     
21      xxx    250 800     
 STORES LEDGER
 Quantity with money values.

 Done by the costing department.

 Maintained in the form of loose leaf

cards.
 FORMAT OF STORES LEDGER
      XYZ COMPANY LTD.            

      Stores Ledger            

Name of the Article Maximum stock Level  

Specification Minimum stock Level  

Store Code No. Ordering Stock Level  

                         

Date Source of   Receipts     Issues       Balance    

  Receipts Quantity Rate Amount Issues to Qty Rate Amt Qty Rate Amt Remarks

                         

                         

                         

                         

                         
 DISTINCTION
BIN CARD STORES LEDGER
It is maintained by It is maintained in costing
storekeeper in the store. department.

It contains only quantitative Information both in quantity

details. and value.

 Entries made when  It is always posted after the

transactions take place. transaction.

 Each transactions is Transactions maybe

individually posted. summarised and then posted.