RIGHT TO INFORMATION ACT, 2005

INFORMATION IN RESPCT OF THE ELECTION COMMISSION

OF INDIA

(i) The Particulars of the Commission organization, function and duties.

Election Commission of India is a permanent Constitutional Body. The Election

Commission was established in accordance with the Constitution of India on 25th
January 1950. The Constitution of India has vested in the Election Commission of India
the superintendence, direction and control of the entire process for conduct of elections to
Parliament and Legislature of every State and to the offices of President and Vice-
President of India.

(1) Originally the Commission had only one Chief Election Commissioner. It
currently consists of Chief Election Commissioner and two other Election
Commissioners.

The Commission has a separate Secretariat at Nirvachan Sadan ,

Ashoka Road, New Delhi, Consisting of about 350 officials, in a hierarchical set up.

Two or three Deputy Election Commissioners who are the senior most officers in
the Secretariat assist the Commission. They are generally appointed from the national
civil service of the country and are selected and appointed by the Commission with
tenure. Directors, Principal Secretaries, and Secretaries, Under Secretaries and Deputy
Directors support the Deputy Election Commissioners in turn. There is functional and
territorial distribution of work in the Commission. The work is organized in Divisions,
Branches and Sections; each of the last mentioned units is in charge of a Section Officer.
The main functional divisions are Planning, Judicial, Administration, Information
Systems, Media and Secretariat Co-ordination. The territorial work is distributed among
separate units responsible for different Zones into which the 35 constituent States and
Union Territories of the country are grouped for convenience of management.

At the state level, the election work is supervised, subject to overall

superintendence, direction and control of the Commission, by the Chief Electoral Officer
of the State, who is appointed by the Commission from amongst senior civil servants
proposed by the concerned state government. He is, in most of the States, a full time
officer and has a small team of supporting staff. (For further details please see
Commission’s website at http//www.eci.gov.in)

(ii) The powers and duties of its officers and employees.

The Election Commission is empowered to fix and announce the dates for various
elections. Revision of electoral rolls, and approval of polling stations. Appointment of
Chief Electoral Officers in each State & Union territories, designation of District Election
Officers, Returning Officers, Assistant returning Officers, Electoral Registration Officers,
Assistant Electoral Registration Officers etc. The Chief Electoral Officers, District
Election Officers, Electoral Registration Officers, Assistant Electoral Registration
Officers, Returning Officers, Assistant Returning Officers, are State Government Officers
designated under Representation of people Act, 1950 and Representation of People Act,
1951. They carry out Actual field works in the revision of electoral rolls and conduct of
elections.

(iii) The Procedure followed in the decision-making process, including channels of

supervision and accountability.

The Commission transacts its business by holding regular meetings and also by
circulation of papers. All Election Commissioners have equal say in the decision making
of the Commission. The Commission, from time to time, delegates some of its executive
functions to its officers in its Secretariat

There is functional and territorial distribution of work in the Commission. The

work is organized in Divisions, Branches and sections; each of the last mentioned units is
in charge of a Section Officer. Under Secretary or Branch Officer looks after two or three
 sections. Secretary, looks after one or more zones. The main functional divisions are
Planning, Judicial, Administration, Information Systems, Media and Secretariat Co-
ordination. The territorial work is distributed among separate units responsible for
different Zones into which the 35 constituent States and Union Territories of the country
are grouped for convenience of management. The details of distribution of works in the
Commission is as follows:-

DISTRIBUTION OF WORK AMONG OFFICERS FROM THE LEVEL

OF SECTION OFFICERS AND ABOVE (As on 12.10.2005)
Sl. SECTION NAME SECRETARY/ US\DD(OL) SECTION OFFICER
No. PR.SECY./DIRECTOR
SHRI R.C .MISHRA, DEPUTY ELECTION COMMISSIONER
1. PERSONNEL ADMN. RAJESH AGGARWAL Y. STANDHOPE PRAMOD KUMAR SHARMA
2. PROTOCOL SECTION RAJESH AGGARWAL Y. STANDHOPE HARBANS SINGH
3. OFFICAL LANGUAGE RAJESH AGGARWAL HARI SINGH BAISOYA P.N. LAKRA
4. GENERAL SEC-I RAJESH AGGARWAL LALIT MOHAN R.K.ROY
5. GENERAL SEC-II RAJESH AGGARWAL LALIT MOHAN SARAMA BANERJEE
6. R & I SECTION RAJESH AGGARWAL LALIT MOHAN SITA RAM
7. OTHER SERVICES RAJESH AGGARWAL LALIT MOHAN B.M. SHARMA
8. TRG. & RAJESH AGGARWAL Y. STANDHOPE BALJIT KAUR
SECT.COORDN
9. ZONE NORTH-I K.AJAYA KUMAR NARENDRA N.BUTOLIA RAHUL SHARMA
[Himachal Pradesh,
J&K, Punjab]
10. ZONE NORTH-II K.AJAYA KUMAR NARENDRA N.BUTOLIA ILLA DATTA GUPTA
[Chandigarh, Haryana,
Delhi]
11. ZONE SOUTH-I TAPAS KUMAR ANUJ JAIPURIAR HO RAM
[Andhra Pradesh,
Karnataka]
12. ZONE SOUTH-II TAPAS KUMAR ANUJ JAIPURIAR B.C. PATRA
[Tamil Nadu, Kerala,
Lakshadweep,
Pondicherry, A&N]
13. ZONE EAST-II R. K. SRIVASTAVA VARINDER KUMAR A. K. BHATNAGAR
[Orissa]
14. MEDIA COORDN. & S.K.KAURA S.K. SABHARWAL JAYDEB LAHIRI
PUBLICATION
15. LIBRARY S.K.KAURA S.K. SABHARWAL URMILA SHARMA (L&IO)

SHRI R. BALAKRISHANAN, DEPUTY ELECTION COMMISSIONER

16. CASH RAJESH AGGARWAL HARI SINGH BAISOYA SURESH CHAND
17. BUDGET RAJESH AGGARWAL HARI SINGH BAISOYA T.K. DUTTA
18. P & A SECTION RAJESH AGGARWAL S.K. SABHARWAL B.B. BANDUNI (AAO)
19. JUDICIAL-I K.F.WILFRED S.R.KAR SANDEEP JAIN (SUPDT.-L)
20. JUDICIAL-II K.F.WILFRED S.R.KAR N.T. BHUTIA
21. JUDICIAL-III K.F.WILFRED S.R.KAR MOHD. UMAR
 22. ZONE CENTRAL-I S.K. KAURA S.K.RUDOLA ARVIND ANAND
[Uttar Pradesh,
Uttaranchal]
23. ZONE CENTRAL-II S.K. KAURA S.K.RUDOLA HAR BHAGWAN
[Madhya Pradesh,
Chattisgarh]

24. ZONE EAST-I & II R. K. SRIVASTAVA VARINDER KUMAR A. K. BHATNAGAR (W Beng)

[W. Bengal, Jharkhand] S. B. JOSHI (Jharkhand)
25. STAT.& INF. SYS. RAJESH AGGARWAL VARINDER KUMAR GURMEET KAUR
26. COMPUTERS RAJESH AGGARWAL VARINDER KUMAR T.C. KOM
27. ZONE NORTH EAST K.AJAYA KUMAR NARENDRA N.BUTOLIA DARSUO THANG
[Manipur, Nagaland,
Tripura, Meghalaya,
Assam, Arunachal
Pradesh, Mizoram,
Sikkim]
SHRI ANAND KUMAR, DEPUTY ELECTION COMMISSIONER
28. PLANNING-I A.K.MAJUMDAR K.N.BHAR AJOY KUMAR
29. PLANNING-II K.R.PRASAD ASHISH CHAKRABORTY J.K. RAO
30. PLANNING-III A.K.MAJUMDAR K.N.BHAR AVINASH KUMAR
31. PLANNING-IV A.K.MAJUMDAR K.N.BHAR MALAY MALLICK
32. ZONE EAST-I [Bihar] R.K.SRIVASTAVA VARINDER KUMAR S. B. JOSHI
33. ZONE-WEST-I K.R.PRASAD BIRBAL SHARMA PRABHA SHARMA
[Rajasthan, Gujarat]
34. ZONE WEST-II K.R.PRASAD BIRBAL SHARMA GAUTAM DAS GUPTA
[Maharashtra, Goa,
Daman & Diu, Dadra &
Nagar Haveli]

(iv) The norms set by the Commission for the discharge of its functions.
The Commission transacts its business by holding regular meetings and also by circulation of
papers. All Election Commissioners have equal say in the decision making of the Commission. The
Commission, from time to time, delegates some of its executive functions to its officers in its
Secretariat.
(v) The rules, regulations, instructions manuals and records, held by it or under its control or
used by it employees for discharging its functions
Its employees for discharging its functions used the Manual of Election Laws consisting of
Representation of the People Act, 1950, Representation of the People Act, 1951, Conduct of Elections
Rules, 1961, Registration Electors Rules, 1960, Compendiums on the conduct of elections, various
Hand Books etc.
(vi) A statement of the categories of documents that are held by it or under its control
 (a) The manual of Election Laws, Compendiums ( compilation of various instructions issued by
the Commission from time to time for the conduct of elections), Various Hand Books like Hand Book
for Returning Officers, Presiding Officers, Polling Officers, Electoral registration Officers, Candidates
etc are available in the Commission as well as in the offices of Chief Electoral Officers and District
Election Officers as well as on Commission’s website.

( b) Electoral Rolls for assembly constituencies are available at the level of District Election
Officers, Returning Officers, Electoral Registration Officers. Two copies each of draft electoral rolls
and final rolls are made available free of cost to all recognized state and National Political parties.
Electoral Rolls are also available on the websites of Chief Electoral Officers of all States & U.Ts.
(c) Copies of affidavits filed by candidates at the time of nominations are available with the
Returning Officers and on the websites of Chief Electoral Officers.
(d) Statements of account of election expenses lodged by the contesting candidates are
available with the concerned District Election Officers.
(e) Details of election results are also available with concerned DEOs and ROs.

(vii) & (viii) The particular of any arrangement that exists for consultation with, or
representation with or representation by the members of the public in relation to the
formulation of it policy or implementation thereof.
A statement of the boards councils, committees and other bodies consisting of two
or more persons constituted as its part or for the purpose of its advice, and as to whether
meeting of those boards, councils, committees and other bodies are open to the public, or the
minutes or such meetings are accessible for public.

(a) District or Block level standing committees comprising of representatives of

recognized political parties and district level officials are constituted to discuss the law
and order situation and implementation of model code of conduct during elections.
Similar standing committees are also constituted to discuss for the creation of new
polling stations or modification of polling stations etc.
 (b) At the Commission’s level, meeting with the representatives of recognized
political parties are held from time to time to discuss important issues like application of
model code of conduct and electoral reforms etc.

(c) Meetings are also arranged from time to time with the representatives of RWAs
and NGOs on electoral rolls.

(ix) Directory of the Election Commission of India.

Chief Election Commissioner
and
Election Commissioners
Telephone
Sl. No. Name & Address Fax
Office Res
Mr. B.B. Tandon 23720013
1. Chief Election Commissioner 23717035
23794483

Mr. B.R. Monga 23720013

2. Sr. P.P.S. 23717035
26716448 23355631

Mr. N. Gopalaswami 23716552

3. Election Commissioner 23713689 24652424

Mr. Raj Kumar

4. Sr. P.P.S.
23716552 25256061 23711023

Mr. R. Thamby Jeyaraj 95120-

5. P.S.
23713689
2607446
Mr. Navin B. Chawla 23720012
6. Election Commissioner 23717027
24359390

Mr. Prithvi Raj

7. Sr. P.P.S.
23720012 25118501 23739933

Mr. Ramesh Miglani

8. P.P.S.
23717027 23739933

Deputy Election Commissioners

9. Dr. Noor Mohammad 23073828 23717059

Mr. Ram Bhatia

10. P.S.
23717059

Mr. R. C. Mishra 23717047

11. 23717049
23782635 23717059

Ms. Kanchan Bakshi 23717047

12. P.P.S. 23717049
25190490 23355623

Mr. Anand Kumar

13. 23717039 23389594 23355623
 Mr. Sanjay Adlakha
14. P.A.
23717039 23355623

23356025 24677505
15. Mr. R. Balakrishnan
23715028
23318506

Kala Sankaran 23356025

16. P.P.S. 23715028
26885013 23318506

Secretariat of
Election Commission of India
Mr. Rajesh Aggarwal
17. Director
23717043 24654430 23716557

Mr. Lalit Mohan

18. P.A
23717043 23716557

Mr. K.R.Prasad
19. Secretary
23318497 26878194 23356027

Ms. Kanchan Bakshi

20. P.P.S.
23318497 25190490 23356027

Mr. S.K.Kaura
21. Secretary
23717045 26189484 23717025

Ms. Anju Mongia

22. P.A
23717045 23717025

Mr. A.K. Majumdar

23. Secretary
23710318 26162854 23319179

Mr. A. Neeraj
24. P.A.
23710318 23319179

Mr. Tapas Kumar

25. Secretary
23717164 26878198 23052007

Ms. Anita Kataria

26. P.A.
23717164 23052007

Mr. K. Ajay Kumar

27. Secretary
23710221 26878552 23711850

Ms. Aradhna Sharma

28. P.A.
23710221 23711850

Mr. R.K.Srivastava
29. Secretary
23717104 22598836 23716617

Ms. Vijay Gulati

30. P.S.
23717104

Mr. K.F. Wilfred

31. Secretary
23717147 24365868 23052010

Ms. Swarna Lata

32. P.S.
23717147

Mr. S.K. Mendiratta

33. Legal Counsel
23716712 25469872 23357542

Ms. Shweta Raturi

34. P.A
23716712 23357542

Mr. K.J. Rao

35. Consultant
23714197 22460005 23717153
 Ms. Shweta Raturi
36. P.A.
23714197 23717153

Mr. Lalit Mohan

37. Under Secretary
23717057 25275525

Mr. Y. Standhope
38. Under Secretary
23717104

Ms. Sangeeta
39. P.A.
23717104

Mr. S.K. Rudola

40. Under Secretary
23717094 23234174

Mr. Varinder Kumar

41. Under Secretary
23716651 23344282

Mr. B.C.Shende 95120-

42. Under Secretary
23052008
2771071
Mr. K.N.Bhar
43. Under Secretary
23717094 26530217

Mr. Anuj Jaipuriar 95120-

44. Under Secretary
23707069
2911563
Mr. N.N.Butolia
45. Under Secretary
23717057 26530638

Mr. Asish Chakraborty

46. Under Secretary
23052008 26440567

Mr. Sumit Mukherjee 95120-

47. Under Secretary
23717147
2900085
Mr. Birbal Sharma
48. Under Secretary
23717149 23318647

Mr. S.R. Kar

49. Under Secretary
23717147 26277811

Mr. S.K. Sabharwal

50. Under Secretary
23717147 26888002

51. Mr. Hari Singh Baisoya 23717149 24631500

Under Secretary
Mr. Birendra Tiwari
52. O.S.D. (IT)
23052009

E-mails to various officers in the commission can also be send to feedback@eci.gov.in. They will be
forwarded to the concerned officer

23717391 23717392 23717393 23717394 23717395

EPABX 23717396 23717397 23717398 23717128 23717130
Junction
Lines
23717132 23717133 23717135 23717141 23717142
23717143
(x) The scale of pay received by its officers and employees are as under:-

Designation Scale of Pay

Sl.No
(1) Chief Election Commissioner Rs. 30,000 (fixed)
(2) Election Commissioners Rs. 30,000 (fixed)
(3) Deputy Election Commissioners Rs. 18,400-500-22,400.
(4) Director-cum- Principal Secretary Rs. 14,300-400-18,300.
(5) Secretary Rs. 12,000-375-16,500.
(6) Sr. Principal Private Secretary Rs. 12,000-375-16,500.
(7) Joint Director Rs. 12,000-375-16,500.
(8) Under Secretary/Deputy Directors Rs. 10,000-325-15,200.
(9) Principal Private Secretary Rs. 10,000-325-15,200.
(10) OSD (IT) Rs. 8,000-275-13,500.
(11) Lib. & Information Officer Rs. 8,000-275-13,500.
(12) Pay & Account Officer Rs. 7450-225-11,500.
(13) Supdt. Legal Rs. 7450-225-11,500.
(14) Section Officer Rs. 6500-200-10,500.
(15) Private Secretary Rs. 6500-200-10,500.
(16) Asstt. Lib. & Information Officer Rs. 6500-200-10,500.
(17) Hindi Translator Rs. 6500-200-10,500.
(18) AAO Rs. 6500-200-10,500.
(19) Assistant Rs. 5500-175-9000.
(20) Personal Assistant Rs. 5500-175-9000.
(21) Sr. Stats. Assistant Rs. 5500-175-9000.
(22) Jr. Hindi Translator Rs. 5500-175-9000.
(23) Sr. Accountant Rs. 5500-175-9000.
(24) Assistant Librarian Rs. 5000-150-8,000.
(25) UDC Rs. 4000-100-6000.
(26) Steno Grade-D Rs. 4000-100-6000
 (27) Staff Car Driver Grade-II Rs. 4000-100-6000
(28) Staff Car Driver Grade-1 Rs. 4500-125-7000.
(29) LDC Rs. 3050-75-3950-80-4590.
(30) Xerox Operator Rs. 3050-75-3950-80-4590.
(31) Staff Car Driver Ordinary Grade Rs. 3050-75-3950-80-4590.
(32) Library Attendant Grade-1 Rs. 3050-75-3950-80-4590.
(33) Sr. Gst. Operator Rs. 3050-75-3950-80-4590.
(34) Jr. Library Attendant Grade-II Rs. 2750-70-3800-75-4400.
(35) Record Sorter Rs. 2650-65-3300-70-4000.
(36) Jr. Gest. Operator Rs. 2650-65-3300-70-4000.
(37) Daftry Rs. 2650-65-3300-70-4000.
(38) Jamadar Rs. 2610-60-3150-65-3540.
(39) Peon Rs. 2550-55-2660-60-3200.
(40) Farash Rs. 2550-55-2660-60-3200.
(41) Safaiwala Rs. 2550-55-2660-60-3200.

(xi) Budget allocated for the year 2005-06 (for Election Commission Head
Quarter)

Sl.No Heads ( In thousands of

Rupees)
1 Salaries 4,73,00

2 Wages 1,00

3 OTA 13,00

4 Medical Treatment 20,00

5 Domestic Travel Expenses 25,00

6 Foreign Travel Expenses 25,00

7 Office Expenses 3,69,00

8 Publication 30,00
 9 Other Administrative Expenses 16,00

10 Professional services 29,00

11 Other Charges 15,00

12 Grant-in-aid 1,00

13 Imparting Training for Election 50,00

(Professional Services)

Expenditure on Electoral Rolls, Electors Photo Identity Cards and Electronic

Voting Machines are borne by the Central Government and respective State
Governments. Expenditure regarding General Election to Lok Sabha is borne by the
Central Government and for General Election to the State Legislative Assemblies is
borne by the respective State Governments. In case of simultaneous election expenditure
is shared by the Central Government and respective State Governments on 50 : 50 basis.
The above expenditures are reflected in the budget for the M/o Law and Justice
and in the budget of respective State Governments.

(xii) The manner of execution of subsidy programmes, including the amounts

allocated and the details of beneficiaries of such programmes.

The Commission does not provide any subsidy on any programme.

(xiii) Particulars of recipients of concessions, permits or authorizations granted by

it.

Not applicable in case of the Commission.

(xiv) Details in respect of information, available to or held by it, reduces in an

electronic form.

Statistical data of elections held since 1952 are available in the Commission in its
website as well as in CDs and printed books. Since General Election to Lok Sabha, 2004
apart from election data, affidavit filed by the candidates are also available on the
website. The entire Electoral Roll of the country (except of those state where intensive
revision of Electoral Rolls has been ordered) are available on the ECI website and on the
website of Chief Electoral Officers.

(xv) and (xvi) The particulars of facilities available to citizens for obtaining
information.

Information can be obtained from the Commission’s website i.e. hptt//www.eci.gov.in

and can also apply in writing to the following officers:-

1. Shri S.R. Kar,

Under Secretary(Judicial), Public Information Officer
Room No. 303
Election Commission of India
Nirvachan Sadan, Ashoka Road,
New Delhi-110001
Phone No. 011- 23717147, e-mail- srkar@eci.gov.in
2. Shri N.T. Bhutia,
Section Officer (Judicial –II), Asstt. Public Information Officer
Room No.211
Election Commission of India
Nirvachan Sadan, Ashoka Road,
New Delhi-110001
Phone No. 011- 23717391, Ext-271.e-mail- ntbhutia@eci.gov.in
[ As officers can change, it may be better to send email to rti@eci.gov.in]

The information/documents can also be obtained on all working days from the
sales counter of the Commission at Receipt & Issue Section, Nirvachan Sadan, Ashoka
Road, New Delhi.
(xvii) Such other information as may be prescribed.

Appellate Authority in terms of Section 19 (I) of the Right Information Act in

respect of the Commission is Secretary (Judicial ) in the Commission. His particulars
are as under:-
Shri K.F. Wilfred, Secretary
Election Commission of India,
Room No.207A, Nirvachan Sadan,
Ashoka Road, New Delhi-110001
Phone No. 011-23052026, e-mail- kfwilfred@eci.gov.in

Further, Appellate Authority in respect of offices of the Chief Electoral Officers

in States/UTs, is the Chief Electoral Officer of the respective States.

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