Manager

Project Acquisitions Operations Guest Relations Class Liaisons

Party Team Publicity Team
Management Team Team Team Team

Project Initiation Pre-Auction Pre-Auction Pre-Auction Pre-Auction Pre-Auction Pre-Auction

Auction Day & Auction Day & Auction Day & Auction Day & Auction Day & Auction Day &
Project Planning
Night Night Night Night Night Night

Project
Execution Post-Auction Post-Auction Post-Auction Post-Auction Post-Auction Post-Auction

Project
Monitoring &
Controlling

Project Closing Fundraising Auction Work Breakdown Structure

Page 1
 Project
Management

Project Initiation Project Planning

Project
Goals &
Management
Plan Objectives

Dates &
Team Structure
Timelines

Work Breakdown
Misc.
Structure

Project Schedule Detailed Planning

Project
Project Execution Monitoring &
Controlling

Project Kick-off Meetings

Project Closing

Fundraising Auction Work Breakdown Structure

Page 2
 Acquisitions
Team

Auction Day Post-

Pre-Auction & Night Auction

Planning Raffle

Sponsors

Donors

Paddle
Raise

Raffle
Fundraising Auction Work Breakdown Structure
Page 3
 Party Team

Auction Day &

Pre-Auction Night Post-Auction

Planning Party Setup Cleanup

Live Auction
Site Event
Closeout

Refreshments-
Food

Refreshments-
Drinks

Entertainment

Decorations

Live Auction

Fundraising Auction Work Breakdown Structure

Page 4
 Publicity Team

Auction Day &

Pre-Auction Post-Auction
Night

Creative/
Planning Communications Item Setup Communications
Collateral

Communications
Theme
Plan

Internal Flyers Bulletin Board

Newsletters/
Posters
Articles

Event Promotion Invitations

Tickets

Catalog

Item
Display/Signage
Fundraising Auction Work Breakdown Structure
Page 5
 Operations
Operations Team
Team

Pre-Auction Auction
Auction Day
Day &
& Night Post-Auction

Back-Office
Planning Technology Processes Training Collateral Back-office Setup Reconciliation
Management
Management

Setup
Setup Verification
Verification Donations
Donations Table
Table Closing
Closing Catalog
Catalog Table
Table Closing
Closing Reports
Reports

Backup
Backup Documentation
Documentation Online Bidding
Online Bidding Sales/Reconciliation
Sales/Reconciliation Certificates
Certificates Sales/Reconciliation
Sales/Reconciliation

Documentation Reports Bidsheets

Testing Item
Item Table
Table Tents
Tents

Equipment
Equipment Fundraising Auction Work Breakdown Structure Addendum
Addendum
Page 6
 Guest Relations
Team

Auction Day &

Pre-Auction Night Post-Auction

Guest Check-in/
Planning Processes Training Thank-you's
Management Check-out Setup

Verification Invitations Check-in Check-in

Advance Ticket
Documentation Check-out Check-out
Sales

Bidders

Check-in/
Check-out
Fundraising Auction Work Breakdown Structure
Page 7
 Class Liaisons
Team

Auction Day &

Pre-Auction Night Post-Auction

Class
Planning Basket/Project
Delivery

Class Project
Class Baskets
Setup

Class Projects

Teacher Time

Volunteers
Fundraising Auction Work Breakdown Structure
Page 8