POLICY TITLE: Credit Card POLICY NO:

803.34
Minidoka County Joint School District # 331 PAGE 1 of 1

Credit cards may be issued to certain individuals in the District, as approved by the
Superintendent and Treasurer, for school authorized business. Credit cards will not be used to
circumvent the District’s purchasing policies and procedures.

Purchases shall only be made with prior approval at the District Office. The Superintendent and
Treasurer will jointly approve the credit limit in writing. Any individual who has a District
credit card does not have the right to change the credit limit and any attempt to change the credit
limit constitutes grounds for immediate dismissal.

All receipts of purchases made on the credit card will be submitted to the Accounts Payable clerk
for payment and reconciliation of the credit card statement. The employee may be held
personally liable for any undocumented charge.

The District credit card can be checked out through the Treasurer and shall be returned, with all
receipts, to the District Office within 24 hours of completion of business. The employee is
responsible for the safekeeping of the card and for submitting charge receipts.

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LEGAL REFERENCE:

ADOPTED: March 19, 2001

AMENDED/REVISED:

SECTION 800: BUSINESS PROCEDURES