* FRAMEWORK OF I.T.

IN THE ACADEME
* Adventist University of the Philippines
* Location and Map
* Mission, Vision and Philosophy
* History
*Colleges
 Course Offerings

52 bachelors degrees

5 associates degrees
33 Masters programs
7 Doctoral programs
 *Foreign Students
Indonesia USA
Korea Palau
Ethiopia England
China Zambia
Rwanda Uganda
Kenya Cambodia
Thailand Hongkong
Ghana Nigeria
Myanmar
Services
 AUP MIS FRAMEWORK
STUDENT
INTERNET SERVICES ADMINSTRATORS
•
9M

• System Admin
BP

• Department Head
S

• Academics Affairs office

INTERNET • Accounting Dept.
• Registrar’s Office

STUDENTS MIS (AOLIS) TEACHERS

• Grades & Financial Info • Grades

• Check List
Hard Copy for
PARENTS / • College Dean
GUARDIAN • Registrar’s office
• Student Grades
• Financial Info
 Introduction
As part of basic operations, AUP trains
and educates students for better
citizens of this world and in the world
to come. AUP believes on the
harmonious development of four
aspects of human being. Physical,
Mental, Emotional & Spiritual.
 AOLIS

* AUP ONLINE INFORMATION SYSTEM owned and

developed by AUP IT Department.

* AOLIS transactional database system owned

and managed by the IT Department to provide
services such as:
* Processing of transactional data,grade
information, financial information, Student’s
Directory.
 Transactional Data

* Transactional data entry is accomplished either through

manual import from an outside source or
* by web forms
* user roles. Each students is given a user access to the
database for viewing proposes only
* faculty member may only be able to access the students’
grades.
* Department head is given the right to overrides
information that belongs to them
 In addition to supporting the AUP
admissions process, AOLIS also provides
applications that support AUP faculty
in performing their duties.

SECTION

1.0 Information Collected &

Maintained
 1.2 What are the sources of
the information in the
system?

1.3 Why is the information

being collected, used,
disseminated, or maintained?
1.4 How is the information
collected?

1.5 How will information be

checked for accuracy?
 1.6 What specific legal
authorities/arrangements/agr
eements
define the collection of
information?
 Section 2.0 Uses of the
system and the information

The following questions are intended

to delineate clearly the use of
information and the accuracy
of the data being used.
2.1 Describe all the uses of
information.

2.2 What types of tools are

used to analyze the data and
what type of data may be
produced
2.3 If the system used
commercially or publicly
available data, explain how
and why it is used.
2.4 Privacy Impact Analysis:
Describe any types of controls
that may be in place to ensure
that information is handled in
accordance with the above
described uses.
 Section 3.0 Retention

3.1 How long is information

retained?

Records for applicants who are not

accepted, or who decline their
appointment, are removed from
the system.
Section 4.0 Internal sharing
and disclosure

Section 5.0 External sharing

and disclosure