DraftABACUS LATEST UserManual

ABACUS-UP
(User Manual)
Academic Bank for College and University Students of Uttar Pradesh
(ABACUS-UP) is a student-centric academic service portal established
and managed by Higher Education Department of Government of
Uttar Pradesh. It paves the way for seamless student mobility
amongst and within degree-granting Higher Education Institutions
(HEIs) of U.P., through a formal system of credit recognition, credit
accumulation, credit transfer and credit redemption, with the view to
promote distributed and flexible teaching-learning.
Students can become its account holders and avail the options of
multiple exit, entry and credit transfer, thereby facilitating their
mobility across state’s HEIs. ABACUS-UP is a platform which also
provides all the information about Infrastructure, Labs, Equipments,
Sports etc. as well as the teaching faculty of any HEI to the
stakeholders so that students can explore and exercise informed
choices before admission. ABACUS-UP provides login credentials to
all the students, teachers and officials of HEIs for transparent and
smooth information sharing. This facilitates information exchange
and resource-sharing among various HEIs. The platform will be linked
to Digilocker to enable the students to download their certificate,
diploma and degree when required.
NOTE:- Screenshots used in this document contains testing

data and it has no any resemblance with the actual data.
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ABACUS-UP User Manual Version 1.0
Table of Content
1. Homepage of ABACUS-UP
1.1 Profile Description
a) ABACUS-UP profile
b) University Profile
c) College Profile
d) Faculty Profile
e) student Profile
1.2 New Registration/Login process for stake holders.
1.3 Data Entry for Detailed college data
1.4 Data Entry for Detailed Faculty data
1.5 Data Entry for Detailed Student data
1.6 Approval flow for College/Faculty/Student data.
2. ABACUS-UP
2.1 Admin
2.1.1 Dashboard
2.1.2 Masters
A) Faculty
B) Department
C) Designation
D) Stream
E) Subject
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F) Course
G) Bank
H) Bank Branch
I) Education Board
J) Qualification
K) Religion
L) Category
M) Sub-Category
N) Occupation
O) State
P) District
Q) Infrastructure
R) Library
S) Green Initiative
T) Credit Master
U) University
V) College
W) RHEO Mapping
2.1.3 Reports
2.2 UPSHEC
2.2.1 Dashboard
2.2.2 Approval Status
2.2.3 Approval
A) Approval for College
B) Approval for teacher
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C) Approval for Logins
2.2.4 Download
A) Faculty Data
2.2.5 Utilities
A) Reset Password
B) Change Mobile no/ Email Id
2.3 Director-HE
2.3.1 Dashboard
2.3.3 Approval
a) Approve data for College
b) Approve data for Teacher
c) Approve data for Student
d) Approve data for Logins
2.3.4 Download
a) Faculty data
b) Student Data
2.4 RHEO
2.4.1 Dashboard
2.4.3 Approval
a) Approve data for Student
2.4.4 Download
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a) Student Data
3 University Profile
3.1 Introduction
3.2 Adding New University
3.3 Vice Chancellor
3.3.1 Registration
3.3.2 Vice Chancellor Login
3.3.3 Approval of College Data
3.3.4 Approval of Faculty Data
3.3.5 Approval of Login Credentials
3.4 Registrar
3.4.1 Registration
3.4.2 Registrar Login
3.4.3 Data Uploading
a) Basic Infrastructure
b) Class Room
c) Library detail
d) Sports infrastructure
e) Green initiative
f) Equipment
g) Program/Courses offered
h) Teaching Staff
i) Administrative Staff
j) Non-Teaching Staff
3.4.4 Approval of College Data
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3.4.5 Approval of Faculty Data
3.4.6 Approval of Student Data
3.4.7 Approval of Logins of Principals, Manager/Secretary, Nodal
Officer University
3.5 Nodal Officer University
3.5.1 Registration
3.5.2 Nodal officer university login
3.6 Dean
3.6.1 Registration
3.6.2 Dean Login
3.6.3 Approval of student data
4. College Profile
4.1 Introduction
4.2 Adding new College
4.3 Principal
4.3.1 Registration
4.3.2 Principal Login
4.3.4 Approval of Student data
4.3.5 Approval of Faculty data
4.3.6 Approval of Login credentials
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4.4 Manager/Secretary
4.4.1 Registration
4.4.2 Manager/Secretary Login
4.4.3 Data uploading
4.4.4 Approval of Student data
4.5 Nodal Officer College

4.5.1 Registration
4.5.2 Nodal officer College Login
5. Faculty Profile
5.1 Registration
5.2 Profile Completion
6. Student Profile
6.1 Registration
6.2 Profile Completion
6.2.1 Student Profile detail
6.2.2 Student current profile
6.2.3 Present examination detail
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1. Homepage of ABACUS-UP
This is the home page of our website. We have 5 different types of

user profiles who can interact with this system namely:-
a) ABACUS-UP
b) University
c) College
d) Faculty
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e) Students
All these user profiles have different logins and different roles
allotted to them as per their designations and they interact with
the system accordingly.
Further on we will see each and every profile in detail and how
their work is distributed in this system.
1.1Profile Description
• ABACUS-UP Profile
As we click on this These are 4

link ABACUS-UP, types of users in
we get redirected this Profile
on this page.
• In this profile, we have 4 types of users namely:-

• Admin
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• UPSHEC
• Directorate-HE
• RHEO
• University Profile
These are 2
As we click on this types of users in
link University, we this Profile
get redirected on
this page.
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Within Private
University we have 5
designations
Within State University

we have 4 designations
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• In University profile, we have 2 types of users namely:-
• Private University
a) Within private University we have 5 designations namely:-
b) Vice Chancellor
c) Registrar
d) Dean
e) Director
f) Nodal Officer University
2. State University
• Within State University we have 4 designations namely:-
a) Vice Chancellor
b) Registrar
c) Dean
d) Nodal Officer University
• College Profile
On clicking this
link College,
we get
redirected on
this page
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• In College profile, we have 4 types of users namely:-
1. Government College
• Within government college we have 2 designations namely:-
a) Principal
b) Nodal Officer College
2. Aided College
• Within Aided College we have 3 designations namely:-
a) Manager/Secretary
b) Principal
c) Nodal Officer College
3. Autonomous College
• Within Autonomous college we have 3 designations
namely:-
a) Manager
b) Principal
4. Self Finance College
• Within Self finance college we have 3 designations namely:-
a) Manager/Secretary
b) Principal
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d) Faculty Profile
On Clicking
We have these 6
link Faculty we
types of users in
get redirected
this profile
on this page
• In Faculty profile, we have 6 types of users namely:-

2. Aided College
5. State University Campus
6. Private University Campus
• Within each of these users we have 5 designations namely:-

1. Assistant Professor
2. Associate Professor
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3. Librarian
4. Principal
5. Professor
e) Student Profile
On clicking
We have 4 types
Student link, we
of users within
get redirected
this profile
on this page
• In Student profile, we have 6 types of users namely:-

2. Aided College
5. State University Campus
6. Private University Campus
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Process flow is govern by GO’s issued by Department of
Higher Education
1.2 New Registration/Login Process for Stake Holders
• Select University/College/Faculty/Student from Menu

• Select ‘New Registration’
Step1
• Fill in Mobile Number and Email

Step2
• Fill ‘OTP’ received on Mobile Number

Step3
• Fill Basic Details in Registration as per Registration form

Step4
• Create Password for future use, Mobile No. will be used as Userid
Step5
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1.3 Data Entry for Detailed College Data
• Select College from Menu

Step1
• Select Category of College e.g. State University Campus,

Private University Campus, Govt. College, Aided College,
Step2 Autonomous College and Self Financing College
• Select the Designation based on Category e.g. Registrar,

Principal, Manager
Step3 • Fill in Userid and Password as created earlier.
• Fill in Detailed College form having Infrastructure,

Program/Course Offered and Human resource details (See
Step4 College Input Form) .
• Review the form detailed and Finally Lock the Form.

Step5 • After SUBMIT it will go to approval process level.
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1.4 Data Entry for Detailed Faculty Data
• Select Faculty from Menu

Step1
• Select Category of College e.g. State University
Campus, Private University Campus, Govt. College,
Aided College, Autonomous College and Self Financing
Step2 College
• Select the Designation based on Category e.g.

Teacher
Step3 • Fill in Userid and Password as created earlier.
• Fill in Detailed Faculty form having Faculty Personal

Details, Qualification, Research paper, Publication,
Award/Fellowship, Invited lectures, Research Project
Step4 and guidance, Patents etc. (See Faculty Input Form) .

• After SUBMIT it will go to approval process level.
Step5
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1.5 Data Entry for Detailed Student Data
• Select Student from Menu

Step1
• Select Category of College e.g. State University Campus,

Private University Campus, Govt. College, Aided College,
Step2 Autonomous College and Self Financing College
• Select the Designation based on Category e.g. Student

• Fill in Userid and Password as created earlier.
Step3
• Fill in Detailed Student form having Student Personal

Information, Academic Information, Student Current
Profile, Present Examination Details etc. (See Student
Step4 Input Form) .

• After SUBMIT it will go to approval process level.
Step5
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1.6 Approval Flow for College/Faculty/Student
Data
# HEI Type Data Type Data Uploading Approval Level
1st 2nd 3rd
State University
1Campus College Registrar VC
Faculty Faculty Registrar VC
Students Student Dean Registrar
Private University
2Campus College Registrar Director UPSHEC
Faculty Faculty Registrar VC UPSHEC
Students Student Dean Registrar VC
Director-
3 Government College College Principal HE
Faculty Faculty Principal Director-HE
Students Student Principal RHEO Registrar
4 Aided College College Principal Registrar Director-HE
Faculty Faculty Manager Director Registrar
Students Student Principal RHEO Registrar
5 Autonomous College College Principal Registrar Director-HE
Faculty Faculty Manager Registrar Director
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Students Student Principal Director Registrar
Manager/Secre
6 Self Finance College College tary Registrar Director-HE
Faculty Faculty Manager Registrar Director
Students Student Principal Director Registrar
2. ABACUS-UP Profile
As we click on this These are 4

link ABACUS-UP, we types of users in
get redirected on this Profile
this page.
In this profile, we have 4 types of users namely:-
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2.1 Admin
2.2 UPSHEC
2.3 Directorate-HE
2.4 RHEO
All these users are provided with default passwords and for the
first time they login using that default password.
2.1 Admin Login:
Admin will login using following screen.
As the user
logins for the
first time using
default
credential
It will get redirected on

the following page
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User can set their personalized new password for their login
and as their password gets changed it gets redirected back on
the login page again.
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After successful login user will be redirected to following screen.
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User gets 3 sub menus for this profile namely:-
2.1 Dashboard
2.2 Master
2.3 Reports
Dashboard screen has count of each and every master. If user will
click on this number, then user will be transferred to particular
master page where user can view full data of master.
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There are following master link are available in Master tab.
a) Faculty
b) Department
c) Designation
d) Stream
e) Subject
f) Course
g) Bank
h) Bank Branch
i) Education Board
j) Qualification
k) Religion
l) Category
m) Sub-category
n) Occupation
o) State
p) District
q) Infrastructure
r) Library
s) Green Initiative
t) Credit master
u) University
v) College
w) RHEO Mapping
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a) Faculty Master:- Following is the screenshot for creating Faculty
Master.
• Here admin can add, update or delete faculty data.

• User can download reports in 4 formats.
1. CSV
2. Excel
3. PDF
4. Print
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• Also user can search data from type search Keyword in Search
textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
b) Department Master:- Following is the screenshot for creating

Department Master.
• Here admin can add, update or delete Department data.

1. CSV
2. Excel
3. PDF
4. Print
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• Also user can search data from type search Keyword in
Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
c) Designation Master:- Following is the screenshot for creating

Designation Master.
• Here admin can add, update or delete Designation data.
1. CSV
2. Excel
3. PDF
4. Print
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textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
d) Stream Master:- Following is the screenshot for creating

Stream Master.
• Here admin can add, update or delete stream data.
1. CSV
2. Excel
3. PDF
4. Print
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textbox.
Add Data
Search Data
Reporting Update Data
Delete Data
e) Subject Master:- Following is the screenshot for creating Subject

Master.
• Here admin can add, update or delete stream data.
1. CSV
2. Excel
3. PDF
4. Print
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textbox.
Add Data
Search Data
Delete Data
f) Course Master:- Following is the screenshot for creating Course

Master.
• Here admin can add, update or delete Course data.
1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
g) Bank Master:- Following is the screenshot for creating Bank

Master.
• Here admin can add, update or delete Bank data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
h) Branch Master:- Following is the screenshot for creating Branch

Master.
• Here admin can add, update or delete branch data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Delete Data
i) Board Master:- Following is the screenshot for creating Board

Master.
• Here admin can add, update or delete board data.

1. CSV
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2. Excel
3. PDF
4. Print
Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
j) Qualification Master:- Following is the screenshot for creating

qualification Master.
• Here admin can add, update or delete qualification data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
k) Religion Master:- Following is the screenshot for creating religion

Master.
• Here admin can add, update or delete religion data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
l) Category Master:- Following is the screenshot for creating

Category Master.
• Here admin can add, update or delete category data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Reporting
Update Data
Delete Data
m) Sub-category Master:- Following is the screenshot for creating

Sub-category Master.
• Here admin can add, update or delete sub-category data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
n) Occupation Master:- Following is the screenshot for creating

Occupation Master.
• Here admin can add, update or delete Occupation data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
o) State Master:- Following is the screenshot for creating state

Master.
• Here admin can add, update or delete state data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
p) District Master:- Following is the screenshot for creating district

master.
• Here admin can add, update or delete district data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
q) Infrastructure Master:- Following is the screenshot for creating

infrastructure master.
• Here admin can add, update or delete infrastructure data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
r) Library Master:- Following is the screenshot for creating library

master.
• Here admin can add, update or delete library data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
s) Green Initiative Master:- Following is the screenshot for creating

green Initiative master.
• Here admin can add, update or delete green Initiative data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
t) Credit Master:- Following is the screenshot for creating credit

master.
• Here admin can add, update or delete credit data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
u) University Master:- Following is the screenshot for creating

University master.
• Here admin can add, update or delete university data.

1. CSV
2. Excel
3. PDF
4. Print
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Search textbox.
Add Data
Search Data
Update Data
Delete Data
v) College Master:- Following is the screenshot for creating College

master.
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• Here admin can add, update or delete college data.
1. CSV
2. Excel
3. PDF
4. Print
Search textbox.
Add Data
Search Data
Update Data
Delete Data
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w) RHEO Mapping Master:- Following is the screenshot for creating
RHEO Mapping master.
• Here admin can add, update or delete college RHEO Mapping

data.
1. CSV
2. Excel
3. PDF
4. Print
Search textbox.
Add Data
Search Data
Update Data
Delete Data
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2.2 UPSHEC Login:
UPSHEC will login using following screen.
When Admin will do login for the first time, then he will transferred
to change password page.
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After successful change of password UPSHEC will login again with the
new password.
After successful login of UPSHEC, user will be redirected to following

screen.
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2.2.1. Dashboard
2.2.2. Approval Status
2.2.3. Approval
2.2.4. Download
2.2.5. Utilities
2.2.1 Dashboard
In Dashboard screen, user can view count of total, approved,
rejected and pending application for Teachers and Student profile.
When UPSHEC will click on number, he will be redirected to detail of
the applications according to their type.
For example, if user will click on Approved Application of Teachers

then user will be transferred to following screen.
View
Detailed
Form
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On click of View Form user can view detailed form of particular
teacher. Screenshot for the View Form is as follows.

Approval Status has count for approved, Rejected and Pending
application according to College Type. Screenshot for the Approval
Status is shared as follows.
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When user will click on number of Application type, he will be
transferred to the following screen.
View
Detailed
Form
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2.2.3 Approval
Approval tab is divided in following 3 parts.

c) Approve data for Login
Now we discuss about all 3 tabs.

a) Approve data for College: UPSHEC will approve data for Private
University Campus at 2nd level. Here user has 2 types of actions
Approve or Reject. Now it is mandatory to enter Remark in both
cases, after that user will submit the data.
User can view full detailed form using View Form Button. Screenshot
for the view form is as follows.
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b) Approve data for Teacher: UPSHEC will approve data for Private
University Campus at 3rd level. Here user has 2 types of actions
Approve or Reject. Now it is mandatory to enter Remark in both
cases, after that user will submit the data.
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c) Approve data for Login: UPSHEC will approve data for Vice
Chancellor. Here user has 2 types of actions Approve or Reject. When
user will approve data then login credential automatically created.
Now it is mandatory to enter Remark in both cases, after that user
will submit the data.
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2.2.4. Download
a) Faculty data:
UPSHEC will download data of Faculty.
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2.2.5. Utilities:
a) Reset Password: Screenshot for Reset Password is as follows.
When user will reset password then default password will be sent to
the registered mobile number of that user.
b) Change Mobile No/ Email id: Screenshot for Change Mobile No/
Email id is as follows.
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Now user will select University.
Now user will enter new mobile no. or email id, after that user will
submit the form.
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2.3 Director-HE Login:
User will login through following screen.
When user will do login for the first time, then he will transferred to
change password page.
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After Successful change of Password user will login with new
password.
Now when user will login with the new password then he will be
redirected to following page.
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2.3.1. Dashboard
2.3.3. Approval
2.3.4. Download
2.3.1 Dashboard

rejected and pending application for College, Teachers and Student
profile. When Director-HE will click on number, he will be redirected
to detail of the applications according to their type.
For example, if user will click on Approved Application of College

View
Detailed
Form
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2.3.3. Approval
Approval tab is divided in following 3 parts.

c) Approve data for Student
d) Approve data for Login
Now we discuss about all 3 tabs.

a) Approve data for College: Director-HE will approve data for
Government College at 1st level, Aided, Autonomous and Self Finance
College at 2nd level. Here user has 2 types of actions Approve or
Reject. Now it is mandatory to enter Remark in both cases, after that
user will submit the data.
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b) Approve data for Teacher: Director-HE will approve data for
Autonomous and Self Finance College at 3rd level, Government and
Aided College at 2nd level. Here user has 2 types of actions Approve
or Reject. Now it is mandatory to enter Remark in both cases, after
that user will submit the data.
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c) Approve data for Student: Director-HE will approve data for
Autonomous and Self Finance College at 2nd level. Here user has 2
types of actions Approve or Reject. When user will approve data then
login credential automatically created. Now it is mandatory to enter
Remark in both cases, after that user will submit the data.
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d) Approve data for Login: Director-HE will approve data for Vice
Chancellor. Here user has 2 types of actions Approve or Reject. When
user will approve data then login credential automatically created.
Now it is mandatory to enter Remark in both cases, after that user
will submit the data.
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2.3.4. Download
a) Faculty data:
Director-HE will download data of Faculty.
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b) Student data:
Director-HE will download data of Student.
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2.4 RHEO Login:
RHEO will login using following screen.
When RHEO will do login for the first time, then he will transferred to
change password page.
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After successful change of password RHEO will login again with the
new password.
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After successful login of RHEO, user will be redirected to following
screen.
2.4.1. Dashboard
2.4.3. Approval
2.4.4. Download
2.4.1 Dashboard

rejected and pending application for Student profile. When RHEO will
click on number, he will be redirected to detail of the applications
according to their type.
For example, if user will click on Approved Application of Student

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View
Detailed
Form

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2.4.3 Approval
RHEO will do approval for Student’s Profile.
a) Approve data for Student: RHEO will approve data for

Government and Aided College at 2nd level. Here user has 2 types of
actions Approve or Reject. Now it is mandatory to enter Remark in
both cases, after that user will submit the data.
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2.4.4. Download
a) Student data:
RHEO will download data of Student.
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3. University Profile
3.1 Introduction
This profile contains 2 types of user and different designations
within those types.
1. State University
a) Vice Chancellor
b) Registrar
c) Dean
d) Nodal Officer University
2. Private University
a) Vice Chancellor
b) Registrar
c) Dean
d) Director
e) Nodal Officer university
Now working of each of these users will be discussed in brief. But

before that we will discuss how to add a new university in the
system.
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3.2 Adding new University :-
For adding a new university in the system user have to login
from Admin login which is a part of ABACUS-UP profile
• This form in Admin login will be used to add new university in this
system.
• Once university gets added we can add all these university level
designations into these universities.
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3.3 Vice Chancellor :-
3.3.1 Registration :- Vice Chancellors can register themselves
in this system using following procedure:-
On clicking new
Registration link
user will get
redirected on
registration
form
As user enter unique mobile no and email id that has never been used before in our system then an OTP is
send on entered mobile no and email id and user will get redirected on next part
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Here users have to enter the OTP received by them and as they
enter their OTP final part of registration form get opened up.
Here we get all the university

and college level
designations discussed above
and all their registrations are
done using this form itself.
After final Submission user

gets redirected on Print
Registration Form page.
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• This form shows that user registration for required designation
gets completed.
• Now this form is shown on their respective authorities for
approval.
• Data for Vice Chancellor gets approved by UPSHEC and once data
gets approved its login credentials are generated and sent on
mobile number registered for this designation.
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As this data gets approved login credential for that
designation gets generated and are also sent on
their respective registered mobile no. as well. This
procedure is same for all designations.
3.3.2 Vice Chancellor Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
96 | P a g e
• Vice chancellor’s role is to do approval of data on several levels.
• They are not assigned to upload any type of data.
• Vice chancellors approve following type of data:-
1) College Data
2) Faculty Data
3) Logins of Registrars/Directors.
3.3.3 Approval of College Data:-
Vice Chancellor
Data of State University Campus
1st level Approval
97 | P a g e
3.3.4 Approval of Faculty Data:-
Vice Chancellor
Data of State University campus Data of Private University Campus
2nd level approval 2nd level approval
3.3.5 Approval of Logins of Registrars/Directors:-
Vice Chancellor
Private University State University
Registrar Director Registrar
98 | P a g e
3.4 Registrar:-
3.4.1 Registration: Registrars can register themselves in this
system using following procedure:-
On clicking new
Registration link
user will get
redirected on
registration form
As user enter unique mobile no and email id that has never been used before in our system then
an OTP is send on entered mobile no and email id and user will get redirected on next part
99 | P a g e

and college level

100 | P a g e
gets completed.
approval.
• Data for Registrar gets approved by Vice Chancellors of their
respective universities and once data gets approved its login
credentials are generated and sent on mobile number registered
for this designation.
101 | P a g e
3.4.2 Registrar Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
102 | P a g e
• Registrar’s role is to do approval of data on several levels as well
as uploading data for State and Private University campuses.
• Registrar approve following type of data:-
1. College Data
2. Faculty Data
3. Student Data
4. Logins of Principals, Managers/Secretary, Nodal Officer
University.
103 | P a g e
3.4.3 Data Uploading:-
Within menu item called Colleges for

upload we get all university campuses
within the university whose registrar
logged in.
Registrar clicks on each of these

colleges and redirects on page given
below
• Here we get complete profile that needs to get filled by

registrar for each university campus. Now on clicking each of
these links user gets redirected on the form for that part of
college profile.
104 | P a g e
A. Basic Infrastructure:
Finally on submitting
the entire data we
We can add as many
get the detail in a
details available in a
grid given below particular college by
using Add Data button
Delete button
Edit button
B. Class Room:
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C. Library Detail:
D. Sports Infrastructure:
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E. Green Initiative:
F. Equipment:
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G. Program/Courses offered:
H. Teaching Staff:
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I. Administrative Staff:
J. Non-Teaching Staff:
• These data in all these forms can get updated unless final lock
is done.
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Once all these forms
are completed we get
all tick marks and
Generate OTP button
gets visible and as we
click on this button an
OTP is sent on
registered mobile and
as this OTP gets
verified the data gets
locked finally.
• Once data gets locked finally then no one can change any
data.
110 | P a g e
• This is how each of these pages will be shown after final lock.
• After final lock this data goes on several different authorities
for approval on different level.
3.4.4 Approval of College Data:-
Registrar
State University
College Data
Aided College Autonomous College Self Finance College

1st level Approval 1st level Approval 1st level Approval
111 | P a g e
Registrar
State University Private university
Faculty Data Faculty Data
State Self Private

Aided Autonomous Finance
University University
College College College
Campus Campus
1st level 3rd level 2nd level 2nd level 1st level
approval Approval Approval Approval Approval
3.4.6 Approval of Student Data:-
Registrar
State University Private University

Student Data Student Data
State University Government Aided Autonomous Self Finance Private University

Campus College College College College Campus
3rd level 3rd level 3rd level 3rd level 2nd level
2ng level
Approval Approval Approval Approval Approval
Approval
112 | P a g e
3.4.7 Approval of Logins of Principal, Manager/Secretary,
nodal Officer University:-
Registrar
Principal,Manager/Secretary,Nodal Principal,Manager/Secretary,
Officer University Nodal Officer University
Government College,Aided
College,Self Finance
College,Autonomous College
3.5 Nodal Officer University:-

3.5.1 Registration: Nodal Officer University can register
themselves in this system using following procedure:-
NOTE- Nodal Officer University login only performs data

uploading for state/ private university campuses. Only if it
gets approved by registrar of the same university and it
cannot perform any data approval also it can upload data for
universities whose data is not uploaded by registrar and only
one of the two authorities (either registrar or nodal officer
113 | P a g e
university) can perform data uploading and once either one of
the two authorities started uploading data then the other one
will get restricted to perform that activity anymore for that
particular state/private university campus.
On clicking new
Registration link
user will get
redirected on
registration form
114 | P a g e

and college level

115 | P a g e
gets completed.
approval.
• Data for Nodal officer University gets approved by Registrar of
their respective universities and once data gets approved its login
116 | P a g e
3.5.2 Nodal Officer University Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
117 | P a g e
• Nodal Officer University’s role is to do uploading of data for State /
Private University campuses.
• Nodal Officer University is not allowed to do data approval.
Within menu item called Colleges for

upload we get all university campuses
within the university whose Nodal
Officer University logged in.
Nodal Officer University clicks on each

of these colleges and redirects on page
118 | P a g e
given below ABACUS-UP User Manual Version 1.0
• Here we get complete profile that needs to get filled by
registrar for each university campus. Now on clicking each of
these links user gets redirected on the form for that part of
college profile.
A. Basic Infrastructure:
the entire data we
We can add as many
get the detail in a
grid given below particular college by
using Add Data button
Delete button
Edit button
119 | P a g e
B. Class Room:
C. Library Detail:
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D. Sports Infrastructure:
E. Green Initiative:
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F. Equipment:
G. Program/Courses offered:
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H. Teaching Staff:
I. Administrative Staff:
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J. Non-Teaching Staff:
is done.

all tick marks and
Generate OTP button
OTP is sent on
as this OTP gets
locked finally.
124 | P a g e
data.
125 | P a g e
3.6 Dean:-
3.6.1 Registration: Dean can register themselves as a part of
faculty in this system using following procedure:-
Here we get this

As we click on new Registration
faculty we get link and we click
redirected on on this link to get
this page redirected on
registration form
for Faculty.
User will enter valid mobile no and email id and then next part of registration
form gets opened also an OTP will be sent on this same mobile no.
126 | P a g e
After entering OTP and Captcha correctly complete registration form gets opened up.
Here faculty will register themselves. Now this is a common form for faculty members as
well as dean.
As we
select
Dean from
teacher’s
Here we’ll select faculty
role of dean. This option
Faculty opens up only if we
option select teacher type as
opens up dean otherwise this
option doesn’t appear.
and user
have to
choose
faculty
After final submission
registration of this
profile gets completed
user will get a
registration slip.
127 | P a g e
• With this registration part of user profile gets completed.
• After this user have to complete their profile by login into their
accounts using their credentials generated by themselves.
User comes again

in faculty profile
enters all these
information and
log in to their
respective
accounts.
128 | P a g e
This is the dashboard for faculty profile. User can either click on one of these
links or we can select Final lock link from menu items and we can get
redirected on forms that needs to get filled for completion of this profile.
These are all

the forms that
needs to get
completed. Red
marks shows
that these
fields are
mandatory to
be filled
whereas Yellow
a) Teacher Registration Form:- mark shows
that these
This part fields are
contains faculty optional.
registration
detail that has
already been
filled initially by
user.
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b) Award Details:-
c) ICT Details:-
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d) Bank Details:-
e) Patent Detail:-
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f) Personal Detail:-
g) Help Detail:-
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h) Publication Detail:-
i) Qualification Detail:-
We can add all qualification details by

using Add Data and finally submit
bulk data using Submit button.
133 | P a g e
j) Research Guidance:-
k) Paper Detail:-
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l) Research Project Detail:-
m) Seminars/Conferences:-
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Important Note:-
Names on these
tabs are exact
same as that
written in title only
4 tabs can be seen
at once and as we
click on last tab
next 4 tabs will
appear so user can
select the required
form by using
these tabs
On View Draft Click
136 | P a g e
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On Generate OTP Click:-
• On clicking Generate OTP button an OTP will be sent on

registered mobile no and as that OTP gets verified the
information for this profile gets locked and goes for approval on
different levels and when it gets approved on all these levels
Dean will get authorized to perform approval of Student data.
139 | P a g e
3.6.2 Dean Login:
We will go on
university
profile enter
these details
and log in to
dean’s profile
• This is dashboard of Dean’s Profile. Dean can only perform

approval of student data.
140 | P a g e
3.6.3 Approval of Student Data:
Dean
Student Data of Student Data of

Campus Campus
Approval on 1st Approval on 1st

level level
As we click on STUDENT
APPROVAL link
Here user will see all students of that faculty in this grid for that particular college. User will
have to select Approve/Reject then enter remark and click on save data and approval
process will get completed.
141 | P a g e
4. College Profile
4.1 Introduction
This profile contains 3 types of designations for
Government/Aided/Autonomous/Self Finance colleges which are
as follows:-
1. Principal
2. Manager/Secretary
3. Nodal Officer College
These three profiles have different roles for which they are
authorized. Now working of each of these users will be discussed in
brief. But before that we will discuss how to add a new college in the
system.
4.2 Adding new College :-

For adding a new college in the system user have to login from
Admin login which is a part of ABACUS-UP profile.
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• This form in Admin login will be used to add new college in this
system.
• Once college gets added we can add all these college level
designations into these colleges.
4.3 Principal :-
4.3.1 Registration :- Principals can register themselves in this
system using following procedure:-
143 | P a g e
On clicking new
Registration link
user will get
redirected on
registration
form
144 | P a g e

and college level

145 | P a g e
gets completed.
approval.
• Data for Principal of aided/autonomous/self finance colleges gets
approved by Registrar whereas Principal of government colleges
gets approved by Director-HE and once data gets approved its
login credentials are generated and sent on mobile number
registered for this designation.
146 | P a g e
4.3.2 Principal Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
147 | P a g e
• Principals can upload data for college related details (ex- basic
infrastructure, sports infrastructure etc.)
• Once college completes uploading their information then they
finally lock that data and after that data goes on next level for
approval on different levels.
• Principal approves following type of data:-
1. Student Data
2. Faculty Data
3. Logins of Nodal Officer College
148 | P a g e
These are two links that can get used to fill college data. If user click
on Upload/Entry link users can see a list of all possible forms that
needs to get filled and with those links user can go to a specific page.
If user clicks on Data Submission Info link they’ll get redirected on the
form given below
These are 10
different profiles
that need to get
filled in order to
complete college
profile and
principal/Nodal
officer college
have to fill these
data.
As we click on one of these names

we get redirected on its
respective form. Each form and its
functioning are shown below.
149 | P a g e
a.Basic Infrastructure:
We can add as many

the entire data we particular college by
get the detail in a using Add Data button
grid given below
Delete button
Edit button
150 | P a g e
b) Class Room:
c) Library Detail:
151 | P a g e
d) Sports Infrastructure:
e) Green Initiative:
152 | P a g e
f) Major /Minor Equipment:
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g) Program/ Courses Offered:
h) Teaching Staff:
154 | P a g e
i) Administrative Staff:
155 | P a g e
j) Non-Teaching Staff:
is done.

all tick marks and
Generate OTP button
OTP is sent on
as this OTP gets
locked finally.
156 | P a g e
data.
157 | P a g e
4.3.4 Approval of Student Data:-
Principal
Student Data
1st level Approval of Government /Aided/Autonomous/Self Finance

college
158 | P a g e
Principal
Faculty Data of Government College
1st level approval
4.3.6 Approval of Logins of Nodal Officer College:-
Registrar
Government/Aided/Autonomous/Self
Finance Colleges
Nodal Officer College
159 | P a g e
4.4 Manager/Secretary:-
4.4.1 Registration :- Manager/Secretary can register themselves in
this system using following procedure:-
On clicking new
Registration link
user will get
redirected on
registration
form
160 | P a g e

and college level

161 | P a g e
gets completed.
approval.
• Data for Manager/Secretary gets approved by Registrar and once
data gets approved its login credentials are generated and sent on
mobile number registered for this designation.
162 | P a g e
4.4.2 Manager/Secretary Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
163 | P a g e
• Manager/Secretary can upload data for self finance college only.
• Once college completes uploading their information then they
finally lock that data and after that data goes on next level for
approval on different levels.
• Principal approves following type of data:-
1. Faculty Data
form given below
164 | P a g e
These are 10
different profiles
that need to get
filled in order to
complete college
profile and
As we click on one of these names principal/Nodal
we get redirected on its officer college
respective form. Each form and its have to fill these
functioning are shown below. data.
Basic Infrastructure:
We can add as many

grid given below
Delete button
Edit button
165 | P a g e
h) Class Room:
i) Library Detail:
166 | P a g e
j) Sports Infrastructure:
k) Green Initiative:
167 | P a g e
l) Major /Minor Equipment:
168 | P a g e
m) Program/ Courses Offered:
h) Teaching Staff:
169 | P a g e
i) Administrative Staff:
170 | P a g e
j) Non-Teaching Staff:
is done.
171 | P a g e
all tick marks and
Generate OTP button
OTP is sent on
as this OTP gets
locked finally.
data.
172 | P a g e
Manager/Secretary
Faculty Data
1st level Approval of Aided/Autonomous/Self Finance college
173 | P a g e
4.7 Nodal Officer College:-
3.5.1 Registration: Nodal Officer College can register
themselves in this system using following procedure:-
NOTE- Nodal Officer College login only performs data

uploading for different colleges. Only if it gets approved by
principal of the same college and it cannot perform any data
approval also it can upload data for colleges whose data is not
uploaded by their respective principal/manager and only one
of these two authorities (either Principal/Manager or nodal
officer college) can perform data uploading and once either
one of the two authorities started uploading data then the
other one will get restricted to perform that activity anymore
for that particular college.
On clicking new
Registration link
user will get
redirected on
registration form
174 | P a g e
175 | P a g e
and college level
176 | P a g e
gets completed.
approval.
• Data for Nodal Officer College gets approved by principal of their
respective colleges and once data gets approved its login

177 | P a g e
4.5.2 Nodal Officer College Login:-
As user fill all

these details and
click on login link
they will get
redirected on
their respective
dashboard.
• Nodal Officer College’s role is to do uploading of data for that

particular college.
• Nodal Officer College is not allowed to do data approval.
178 | P a g e
form given below
These are 10
different profiles
that need to get
filled in order to
complete college
profile and
principal/Nodal
officer College
have to fill these
data.
As we click on one of these names
we get redirected on its
respective form. Each form and its
functioning are shown below.
179 | P a g e
a.Basic Infrastructure:
We can add as many

grid given below
Delete button
Edit button
180 | P a g e
b. Class Room:
c. Library Detail:
181 | P a g e
d. Sports Infrastructure:
e. Green Initiative:
182 | P a g e
f. Major /Minor Equipment:
183 | P a g e
g. Program/ Courses Offered:
h. Teaching Staff:
i. Administrative Staff:
184 | P a g e
j. Non-Teaching Staff:
is done.
185 | P a g e
all tick marks and
Generate OTP button
OTP is sent on
as this OTP gets
locked finally.
data.
186 | P a g e
After final lock this data goes on several different authorities for
approval on different level.
187 | P a g e
5 Faculty Profile:-
5.1 Registration: Faculty can register themselves as a part of
faculty in this system using following procedure:-
Here we get this

As we click on new Registration
faculty we get link and we click
redirected on on this link to get
this page redirected on
registration form
for Faculty.
188 | P a g e
well as dean.
As we
select
Dean from
teacher’s
Here we’ll select faculty
role of dean. This option
Faculty opens up only if we
option select teacher type as
opens up dean otherwise this
option doesn’t appear.
and user
have to
choose
faculty
user will get a
registration slip.
189 | P a g e
accounts using their credentials generated by them.
5.2 Profile Completion:
User comes again

in faculty profile
enters all these
information and
log in to their
respective
accounts.
190 | P a g e
This is the dashboard for faculty profile. User can either click on one of these
links or we can select Final lock link from menu items and we can get
redirected on forms that needs to get filled for completion of this profile.
These are all

the forms that
needs to get
completed. Red
marks shows
that these
fields are
mandatory to
be filled
whereas Yellow
a. Teacher Registration Form:- mark shows
that these
This part fields are
contains faculty optional.
registration
detail that has
already been
filled initially by
user.
191 | P a g e
b. Award Details:-
c. ICT Details:-
192 | P a g e
d. Bank Details:-
e. Patent Detail:-
193 | P a g e
f. Personal Detail:-
g. Help Detail:-
194 | P a g e
h. Publication Detail:-
i. Qualification Detail:-
We can add all qualification details by

using Add Data and finally submit
bulk data using Submit button.
195 | P a g e
j. Research Guidance:-
k. Paper Detail:-
196 | P a g e
l. Research Project Detail:-
m. Seminars/Conferences:-
197 | P a g e
Important Note:-
Names on these
tabs are exact
same as that
written in title only
4 tabs can be seen
at once and as we
click on last tab
next 4 tabs will
appear so user can
select the required
form by using
these tabs
On View Draft Click
198 | P a g e
199 | P a g e
200 | P a g e

different levels.
201 | P a g e
6 Student Profile:-
6.1 Registration: Students can register themselves as a part
of student profile in this system using following procedure:-
Here we get this

new Registration
As we click on link and we click
Student we on this link to get
get redirected redirected on
on this page registration form
for students.
202 | P a g e
well as dean.

203 | P a g e
user will get a
registration
ABACUS-UP User Manualslip.
Version 1.0
accounts using their credentials generated by them.
6.2 Profile Completion:
User comes again

in faculty profile
enters all these
information and
log in to their
respective
accounts.
204 | P a g e
This is the dashboard for faculty profile. User can either click on one of these links
or we can select Final lock link from menu items and we can get redirected on
forms that needs to get filled for completion of this profile.
These are
three profiles
that need to
get completed.
Each of these
profiles
contains
certain number
of forms which
will be shown
in detail below
205 | P a g e
6.2.1 Student Profile Detail:
a. Basic Information:-
b. Basic Information 1:-
206 | P a g e
c. Address:-
d. Academic Info:-
e. Upload Documents:-
207 | P a g e
6.2.2 Student Current Profile:
2.3.1.1.1.1.3.1 Basic Information:-
2.3.1.1.1.1.3.2 Address:-
2.3.1.1.1.1.3.3 Bank Info:-
208 | P a g e
6.2.3 Present Examination Detail:
After completion of these forms we get the following results.
209 | P a g e
On View Draft
Click
210 | P a g e
211 | P a g e

different levels.
212 | P a g e
Thank You
The End
213 | P a g e

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ABACUS-UP

NOTE:- Screenshots used in this document contains testing

4.5 Nodal Officer College

This is the home page of our website. We have 5 different types of

As we click on this These are 4

• In this profile, we have 4 types of users namely:-

Within State University

• In Faculty profile, we have 6 types of users namely:-

• Within each of these users we have 5 designations namely:-

• In Student profile, we have 6 types of users namely:-

1.2 New Registration/Login Process for Stake Holders

• Select University/College/Faculty/Student from Menu

• Fill in Mobile Number and Email

• Fill ‘OTP’ received on Mobile Number

• Fill Basic Details in Registration as per Registration form

• Select College from Menu

• Select Category of College e.g. State University Campus,

• Select the Designation based on Category e.g. Registrar,

• Fill in Detailed College form having Infrastructure,

• Review the form detailed and Finally Lock the Form.

• Select Faculty from Menu

• Select the Designation based on Category e.g.

• Fill in Detailed Faculty form having Faculty Personal

• Review the form detailed and Finally Lock the Form.

• Select Student from Menu

• Select Category of College e.g. State University Campus,

• Select the Designation based on Category e.g. Student

• Fill in Detailed Student form having Student Personal

• Review the form detailed and Finally Lock the Form.

1st 2nd 3rd

Faculty Faculty Registrar VC

Students Student Dean Registrar

Faculty Faculty Registrar VC UPSHEC

Students Student Dean Registrar VC

Faculty Faculty Principal Director-HE

Students Student Principal RHEO Registrar

4 Aided College College Principal Registrar Director-HE

Faculty Faculty Manager Director Registrar

Students Student Principal RHEO Registrar

5 Autonomous College College Principal Registrar Director-HE

Faculty Faculty Manager Registrar Director

Faculty Faculty Manager Registrar Director

Students Student Principal Director Registrar

As we click on this These are 4

In this profile, we have 4 types of users namely:-

2.1 Admin Login:

Admin will login using following screen.

It will get redirected on

• Here admin can add, update or delete faculty data.

b) Department Master:- Following is the screenshot for creating

• Here admin can add, update or delete Department data.

c) Designation Master:- Following is the screenshot for creating

d) Stream Master:- Following is the screenshot for creating

Reporting Update Data

e) Subject Master:- Following is the screenshot for creating Subject

Reporting Update Data

f) Course Master:- Following is the screenshot for creating Course

g) Bank Master:- Following is the screenshot for creating Bank

• Here admin can add, update or delete Bank data.

h) Branch Master:- Following is the screenshot for creating Branch

• Here admin can add, update or delete branch data.

Reporting Update Data