STATE OF CONNECTICUT

OFFICE OF POLICY AND MANA AGEMENT FFICE OF TH SECRETA HE ARY OF

2011 June23,2 TO:AllSt tateAgencyC Commissione ers FR:BenBarnes,Secre etary RE:TheNewYearandReorganizations

DearCom mmissioner, With July 1st fast app y proaching, I would like t connect w to with each of you regardi the significant ing challenges we face an the chang that are underway ac nd ges cross state go overnment, a particula in and arly some age encies. I know that w will all b tested by the tasks before us, including ag k we be y gency reorganizations,saving gsinitiatives, staffuncerta ainty,andong goingdeman ndsforservice efromourva arious ven greater because key internal se y ervice constituencies. In some cases these challenges are ev organizations are them mselves part of significan reorganizat nt tion. I also appreciate th our work may hat k evengreateri ifouragreem mentonemplo oyeesavingsisnotultimat telyratified. becomee PleaseknowthatOPM Miscommitte edtoprovidin ngwhatever helpwecan duringthetransitionstha atare occurring andwillcont tinuewithiny youragencies.Ourbudge et,legislative, ,laborrelatio ons,andlegalstaff membersareallatyou urdisposal. Irecogniz zethatmany ofyouhave alreadymadegreatprogressinplanningandimple ementingnot tonly the agenc consolidat cy tions, but als internal r so reorganization Nevertheless, as we approach Ju 1, ns. e uly pleaserev viewagainth heoperations sinyouragen ncytoensurethatthereareplansinplacetoensure ethat all payme ents, permits, and other responsibilities are taken care of in t new year If there are any the r. issuesofc concern,plea asebringthem mtomyatten ntionassoonaspossibles sothatshortt termsolution nscan beidentif fied. This lette includes so er ome general and specific information about the re eorganization that have been ns includedi intheadopte edbudget.It tincludessomerequests forinformat tionfromall agencies,and dalso providesa achecklistof fitemsforconsolidatingagenciestoco onsider.Lastly,itwillprov videyouwithOPM contacts on all the consolidations who will n only facilitate your e s not efforts here, but also wil be ll bleforreporti ingontheprogressmade ineachcons solidationsot thattheGove ernor,theGe eneral responsib Assemblyandthepub bliccanhavet timely,accurateinformati ionaboutthiseffort.Thankyouinadv vance cooperationin ntheseeffort ts. foryourc

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Withrespecttotheprospectofadditionalcutsneededtocloseadeficitcreatedbyafailuretoratifythe SEBACdeal,OPMwillworkwitheachofyouasnecessarytotakewhateverstepsprovenecessary.Iwill beintouchwithyoutodiscussfurther. ContactInformation First, for all agencies, please provide to OPM by June 27 the contact information (name, title, phone number,email)forthepeoplewhowillbeleadineachareaforalltheentitiesnowunderyouragency.It isimportantthattherebejustonepointofcontactforeacharea: budgetandfinancialmatters; humanresources; publicinformationofficer; legal; legislativeaffairs;and informationtechnology.

I understand that many of these roles will not change, but I want to make sure that OPM and the Governorhaveuptodatelists.Wewillsharethemwithagenciesaswell. AgencyConsolidationChecklist Foragencies thatareundergoingconsolidationon July1weaskthatyou makesurecertainstepsare beingundertaken,includingthefollowing: Coordinate with the budget office (contacts attached) to ensure that any issues related to budgetareaddressedpriortothestartofthenewfiscalyear. Reviewanycontracts,grantawardsormemorandaofunderstandingtoseeiftheyneedtobe amended. Please ensure that you have any shortterm or temporary agreements in place to ensurecontinuityofoperations. ReviewstaffinglevelsandpositionsandcontacttheOfficeofLaborRelations(OLR)assoonas possibleiftherearechangesthatyourequire.AlsocontactOLRifthereareissuesorquestions involving bargaining units that may be new to your agency or the way in which positions are classified.(OLRPhone:8604186447) Reviewagencywebpages.DOITisworkingtomaketemporarychangestowebpagesalerting thepublictochangesbeginningonJuly1,andwillneedfullcooperationfromeachagencyto make permanent modifications to agency pages. Additional guidance on this process will be forthcoming from Colleen Flanagan in the Governors Office and DAS. It is imperative that Page2of5

deadlines outlined in the forthcoming guidance are adhered to as there are a number of websitesthatwillneedtobecreated/modified/reorganized. Ensurethatyouarecomplyingwithanyrecordsretentionrequirements,includingpreservation andtransferofinformationasrequired. Determine whether there are any issues regarding space allocation and the location of employeesandentitiesthatnowwillbeapartofyouragency.Ifyouwillneedtoconsolidateor moveofficeorotherworksites,pleasecontactOPMsOfficeofFinance(PatrickOBrien860 4186353:patrick.obrien@ct.gov)todiscussalternativesandforassistanceindevelopingaplan. OPMContactsandReporting Iknowthatimplementationoftheconsolidationsandmergersmaybecomplicated.Wewillmakeevery effort to insure that it goes as smoothly as possible. Attached is a list of OPM staff who have been chargedwithcoordinatingandassistingthechangesineachdepartmentasnecessary.Pleasemakesure theyreceiveallnecessaryinformationandareinformedandinvitedtoanypertinentmeetings. Inaddition,theOPMstaffassignedwillberesponsibleforcentrallyreportingontheprogressofeach consolidation. They will be in contact with you in the next week to discuss the information they will needandthebestwaytogetitinordertocarryoutthistask. Thankyou.

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BudgetOfficeAssignments

BORHE BRS DAS DCP DCS DECD DEEP DESPP DOL OFAAHE OGA PDS SDE SOTS

KathyGuay CatyPatton LindaEcklund MelissaYeich MelissaYeich KathyGuay MelissaYeich ChrisLemay JesCabanillas KathyGuay PattiMaroney JohnJaramillo LeahGrenier MelissaYeich

(860)4186281 (860)4186405 (860)4186358 (860)4186372 (860)4186372 (860)4186281 (860)4186372 (860)4186206 (860)4186337 (860)4186281 (860)4186328 (860)4186294 (860)4186421 (860)4186372

kathleen.guay@ct.gov catherine.patton@ct.gov linda.ecklund@ct.gov melissa.yeich@ct.gov melissa.yeich@ct.gov kathleen.guay@ct.gov melissa.yeich@ct.gov chris.lemay@ct.gov jessica.cabanillas@ct.gov kathleen.guay@ct.gov patti.maroney@ct.gov john.jaramillo@ct.gov leah.grenier@ct.gov melissa.yeich@ct.gov

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OPMstaffassignmentsforConsolidations
Agency BoardofRegentsforHigher Education BureauofRehabilitative Services DeptofAdministrative Services DeptofConstructionServices Changes CSU,CTC,CharterOak,partofDHE BESB,CDHI,BRSpartofDSS,partof DMV,partofWCC DAS,ITD,leasingpartofDPW PartofDPW,PartofSDE,partofDPS OPMLead Staff MarkOjakian JohnNoonan Phone&email (860)4186501 mark.ojakian@ct.gov

DeptofConsumerProtection DCP,DSR,partofDPS DeptofEconomicand CommunityDevelopment DeptofEducation DeptofEmergencySvcsand PublicProtection DeptofEnergyand EnvironmentalProtection DeptofLabor OfficeofGovernmental Accountability OfficeofFinandAcademic AffairsforHigherEd. PublicDefenderServices Commission SecretaryoftheState DECD,CAT,partofOWC SDE,RCTHSS,partofDSS(early childhood) DPS,DEMHS,CFPC,POST DEP,DPUC,EnergypartofOPM DOL,partofOWC OSE,ELE,FOI,CSB,JRC,JSC,BFPE, OCA,OVA PartofDHE PDS,CPC SOS,BOA

(860)4186351 john.noonan@ct.gov GianCarlCasa (860)4186362 giancarl.casa@ct.gov GianCarlCasa (860)4186362 giancarl.casa@ct.gov BrianDurand (860)4186244 brian.durand@ct.gov MeghanCowell (860)4186381 meagan.cowell@ct.gov KathyGuay (860)4186281 kathleen.guay@ct.gov BrianDurand (860)4186244 brian.durand@ct.gov GianCarlCasa (860)4186362 giancarl.casa@ct.gov MeghanCowell (860)4186381 meagan.cowell@ct.gov KarenBuffkin (860)4186298 karen.buffkin@ct.gov MarkOjakian (860)4186501 mark.ojakian@ct.gov MikeLawlor (860)4186394 mike.lawlor@ct.gov PattiMaroney (860)4186328 patti.maroney@ct.gov

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