PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT
PARTIAL ACCEPTANCE & SETTING OF DELIVERY COMPLETION
INDICATOR

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan
Name

Signature

Date

Document Number
Document Number

Document Date

MM-INV-005.02 Receiving of Damaged Items in

Blocked Stocks for Returns to Vendor.doc/001

17 November, 2007

Version History
Version Number

Version Date
17 November,
2007

01 / 001

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Summary of Changes
NA

Ref: Minutes of Review

NA

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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 6
2. TRANSACTION MENU PATH ................................................................................... 7
2.1. REQUIRED USER INPUT ......................................................................................................... 7
2.2. SAP SCREEN SNAP .............................................................................................................. 7
2.3. DESCRIPTION ........................................................................................................................ 7

3. BUSINESS TRANSACTION, REFERENCE DOCUMENT, DOCUMENT NUMBER

& MOVEMENT TYPE........................................................................................................ 8
3.1. REQUIRED USER INPUT ......................................................................................................... 8
3.2. SAP SCREEN SNAP .............................................................................................................. 8
3.3. DESCRIPTION ........................................................................................................................ 8

4. HEADER INFORMATION ........................................................................................ 10

4.1. REQUIRED USER INPUT ....................................................................................................... 10
4.2. SAP SCREEN SNAP ............................................................................................................ 10
4.3. DESCRIPTION ...................................................................................................................... 10

5. SPLIT QUANTITY .................................................................................................... 11

5.1. REQUIRED USER INPUT ....................................................................................................... 11
5.2. SAP SCREEN SNAP ............................................................................................................ 11
5.3. DESCRIPTION ...................................................................................................................... 11

6. DELETE LINES ........................................................................................................ 12

6.1. REQUIRED USER INPUT ....................................................................................................... 12
6.2. SAP SCREEN SNAP ............................................................................................................ 12
6.3. DESCRIPTION ...................................................................................................................... 12

7. QUANTITY IN BLOCKED STOCKS ........................................................................ 13

7.1. REQUIRED USER INPUT ....................................................................................................... 13
7.2. SAP SCREEN SNAP ............................................................................................................ 13

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7.3. DESCRIPTION ...................................................................................................................... 13

8. CHECK TOTAL & ADOPT ....................................................................................... 14

8.1. REQUIRED USER INPUT ....................................................................................................... 14
8.2. SAP SCREEN SNAP ............................................................................................................ 14
8.3. DESCRIPTION ...................................................................................................................... 14

9. MAINTAIN ITEM TEXT............................................................................................. 15

9.1. REQUIRED USER INPUT ....................................................................................................... 15
9.2. SAP SCREEN SNAP ............................................................................................................ 15
9.3. DESCRIPTION ...................................................................................................................... 15

10. SET ITEM OK INDICATOR .................................................................................... 16

10.1. REQUIRED USER INPUT ..................................................................................................... 16
10.2. SAP SCREEN SNAP .......................................................................................................... 16
10.3. DESCRIPTION .................................................................................................................... 16

11. CHECK DOCUMENT ............................................................................................. 17

11.1. REQUIRED USER INPUT ..................................................................................................... 17
11.2. SAP SCREEN SNAP .......................................................................................................... 17
11.3. DESCRIPTION .................................................................................................................... 17

12. POST DOCUMENT ................................................................................................ 18

12.1. REQUIRED USER INPUT ..................................................................................................... 18
12.2. SAP SCREEN SNAP .......................................................................................................... 18
12.3. DESCRIPTION .................................................................................................................... 18

13. STOCK OVERVIEW ............................................................................................... 19

13.1. REQUIRED USER INPUT ..................................................................................................... 19
13.2. SAP SCREEN SNAP .......................................................................................................... 19
13.3. DESCRIPTION .................................................................................................................... 19

14. STOCK OVERVIEW - INITIAL SCREEN PARAMETERS .................................... 20

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14.1. REQUIRED USER INPUT ..................................................................................................... 20

14.2. SAP SCREEN SNAP .......................................................................................................... 20
14.3. DESCRIPTION .................................................................................................................... 20

15. STOCK OVERVIEW: BASIC LIST......................................................................... 21

15.1. REQUIRED USER INPUT ..................................................................................................... 21
15.2. SAP SCREEN SNAP .......................................................................................................... 21
15.3. DESCRIPTION .................................................................................................................... 21

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1. Legend

ICONS

EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)

EXAMPLES

EXPLANATION
The field is mandatory - it must be filled in order to proceed

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2. Transaction Menu Path

2.1. Required User Input
Access Transaction MIGO

2.2. SAP Screen Snap

2.3. Description

To Post Goods Receipt for Purchase Order you should use Transaction MIGO from following path:
Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods
Movement (MIGO)
Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO

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3. Business Transaction, Reference document, Document Number &

Movement Type
3.1. Required User Input
Select business transaction: Goods Receipt
Select reference document: Purchase Order
In document number field Enter: Purchase Order Number
Select appropriate movement type
Press 'Enter' key or
Click on 'Execute' button

3.2. SAP Screen Snap

3.3. Description

For Posting Goods Receipt against Purchase Order, you should select the Business Transaction and
Reference Document.
The appropriate movement type must be selected. You can choose movement type from the drop down

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list.

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4. Header Information
4.1. Required User Input
Maintain 'Delivery Note' field
Maintain 'Header text field'

4.2. SAP Screen Snap

4.3. Description

The 'Delivery Note' field is being used to record the supplier's delivery document reference number.
The 'Header Text' field is being used to record the transporter's / vehicle details.

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5. Split Quantity
5.1. Required User Input
Click on the 'Quantity Split' button

5.2. SAP Screen Snap

5.3. Description

In order to take multiple actions against a line item, the quantity split function can be utilized. As you click
the item split button, a new screen will be opened which can be used to split the quantity among:
- various storage locations
- various stock types
- various batches (if batch management is active for this material)

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6. Delete Lines
6.1. Required User Input
Set indicator 'Skip this in future'
Click on 'Continue' button

6.2. SAP Screen Snap

6.3. Description

You may receive a notification pop-up window about the creation of new lines in the document as the
quantity is spitted / distributed in next screen. This is a normal feature and you can proceed by clicking on
'Continue' button.
However, you can avoid this message in future by setting the 'Skip this in future' indicator.

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7. Quantity in Blocked Stocks

7.1. Required User Input
Split the quantity as required into:
- Unrestricted stock
- Blocked stock

7.2. SAP Screen Snap

7.3. Description

Splitting the quantity here will create additional lines in GR document

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8. Check Total & Adopt

8.1. Required User Input
Click on 'Check' button as shown
Click on 'Adopt' button as shown

8.2. SAP Screen Snap

8.3. Description

This is to verify that the sum of the quantity is equal to the total quantity being received.

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9. Maintain Item Text

9.1. Required User Input
Maintain 'Item Text'
OR
Select appropriate 'Reason for Movement'

9.2. SAP Screen Snap

9.3. Description

In order to indicate the reason for taking this item in valuated blocked stock, mention some meaningful
text in this field. This will help in reporting.
Alternatively,
You can also use the 'Reason for Movement' from the drop down list. There are several 'Reason for
Movement' codes specified for each movement type and can be selected from the drop down list.

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10.

Set Item OK Indicator

10.1.

Required User Input

Set 'Item Ok' indicator

Click on forward arrow (as shown) to move to next item

10.2.

SAP Screen Snap

10.3.

Description

Since the quantity split has created two line items in the document, therefore it is necessary to set 'Item
OK' in both line items, in order to include both of them in posting.

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11.

Check Document

11.1.

Required User Input

Click on 'Check' button

Click on 'Continue' button for acceptable warning messages

11.2.

SAP Screen Snap

11.3.

Description

Checking the document before posting enables you to identify any errors / warnings / inconsistencies
before saving the document.
You may receive a warning message about deficit of ordered quantity as you are receiving 5 items in
Blocked stock.

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12.

Post Document

12.1.

Required User Input

Click on 'Save' button.

Note the 'Material Document' number.

12.2.

SAP Screen Snap

12.3.

Description

Posting the document generates Material and Accounting document. The material document number is
shown in the message line. It's a 10 digit unique number.

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13.

Stock Overview

13.1.

Required User Input

Access transaction 'Stock Overview'

13.2.

SAP Screen Snap

13.3.

Description

To access the Stock Overview transaction use following menu path:

Logistics --> Materials Management --> Inventory Management --> Environment --> Stock --> Stock
Overview
Alternatively, you can use transaction code:MMBE

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14.

Stock Overview - Initial Screen Parameters

14.1.

Required User Input

Enter Material code

Enter Plant code
Click on 'Execute' button OR
Press F8 key to execute

14.2.

SAP Screen Snap

14.3.

Description

To view the stock situation of a specific material in a location, you need to specify the appropriate
parameters in the initial screen of Stock Overview Report.

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15.

Stock Overview: Basic List

15.1.

Required User Input

Note the Quantity in different stock types.

15.2.

SAP Screen Snap

15.3.

Description

Analyze the stock overview report and note the quantity in different stock types.

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