THE COUNTY OF CHESTER

COMMISSIONERS SOLICITOR’S OFFICE

Marian D. Moskowitz 313 W. Market Street, Suite 6702
Josh Maxwell P.O. Box 2748
Michelle Kichline West Chester, PA 19380-0991
(610) 344-6195 FAX: 610-344-5471

LAUREN REMALEY
Open Records Officer

April 12, 2023

VIA E-MAIL ONLY

Virginia Marcille-Kerslake
103 Shoen Road
Exton, PA 19341
vkerslake@gmail.com

RE: Marcille-Kerslake v. Chester County, OOR Dkt. AP 2023-0224

Dear Ms. Marcille-Kerslake:

In accordance with the final determination made by the Pennsylvania Office of Open Records in
the matter of Marcille-Kerslake v. Chester County, OOR Dkt. AP 2023-0224 issued on March 14, 2023,
please see the records attached hereto as Exhibit A.

Sincerely,

/s/ Lauren Remaley

Lauren Remaley
Open Records Officer, Chester County
313 W. Market Street, Suite 6702
West Chester, PA 19380
(610) 344-6195
EXHIBIT A
 REFERENCE PAGE FOR CONTRACTOR
Chester County Natural Gas Liquids Pipeline Planning

1. Company Name: Prince William County Office of Emergency Management

Address: 3 County Complex Court

Prince William, VA 22192

Contact Person: Katie Kitzmiller, Deputy Emergency Management Coordinator

Phone #:

Email:

Brief Description IEM completed revision of the county’s Emergency Operations Plan (EOP) in 2020
of Project:
and is currently development functional and event-specific planning annexes,

including Dam Failure, Flooding, Community Vulnerability and more.

2. Company Name: Idaho Office of Emergency Management (IOEM)

Address: 4040 Guard St, Bldg. 600

Boise, ID 83705

Contact Person: Maija Reed, Plans Section Chief

Phone #: (208) 258-6541

Email: mreed@imd.idahp.gov
IEM’s support has included revision of the state’s Emergency Operations Plan (EOP)
Brief Description
of Project:
and supporting functional and hazard-specific annexes, Long-term Recovery Plan,

and Distribution Management Plan.

3
 Dallas/Fort Worth/Arlington Complex Coordinated Terrorist Attack Program
3. Company Name:

Address: 1500 Marilla, L2AN

Dallas, TX 75201

Contact Person: Clay Taylor, Training and Exercise Coordinator

Phone #:

Email: __________________________
IEM was selected to assist with the enhancement of the Dallas Fort Worth Area
Brief Description
of Project:
(DFWA) Urban Area’s CCTA program. The project includes a Regional Gap Analysis;

Suspicious Activity Mobile Application and Community Outreach Materials Review.

4
 JOINT PURCHASES WITH MUNICIPALITIES AND OTHER ENTITIES
In accordance with the provisions of Act of July 12, 1972, No. 180, P.L. 762, as amended, of the Commonwealth
of Pennsylvania, the County of Chester has adopted a resolution which permits participating municipalities to
purchase off contracts for goods, materials or equipment entered into by the County. The County has also enacted
an Ordinance in accordance with the provisions of the Act of December 19, 1996, P.O. 1158, No. 177, Section I
which authorizes joint purchases with private or parochial schools and human services agencies (such as member
libraries of the Chester County Library System) on contracts which the County has awarded for its own purposes.
Contractors understand and agree to the following:

• The purchase requirements of the participating municipalities, schools or non-profit human services
agencies (referred to hereafter as “participating entities”) are not included in the quantities shown in the
proposal package.

• Participating entities are to be offered the same prices, terms and conditions as those contained in any
agreement between the County and the successful Contractor resulting from this proposal, including
direct delivery to their facility.

• Participating entities will be responsible for placing and payment of their orders directly with the
successful Contractor.

• The County of Chester will not be responsible in any way for any order placed by a participating entity.

• All members of the Southeastern Pennsylvania Counties Cooperative Purchasing Board and other
participating entities are to be offered the same prices, term and conditions as those contained in any
agreement between the County and the successful Contractor resulting from this proposal, including
direct delivery to their facility.

Please indicate your acceptance or non-acceptance below:

_____I
X will offer this purchase contract in accordance with the Intergovernmental
Agreement Act, as amended, or the Commonwealth of Pennsylvania until the
earlier of the contract termination date (if applicable), or __________________.

_____I will not offer this purchase contract in accordance with the
Intergovernmental Agreement Act, as amended of the Commonwealth of
Pennsylvania.

7
 EXCEPTIONS
Chester County Natural Gas Liquids Pipeline Planning

Proposers must note any exceptions to the Request for Proposal and/or Sample Agreement (Attachment A)
or acknowledge their concurrence with the Request for Proposal in its entirety.

IEM acknowledges its concurrence with the Request for Proposal in its entirety and affirms it does not have
any exceptions to the Request for Proposal or Sample Agreement.

8
 INNOVATIVE IDEAS AND VALUE ADDED CONSIDERATIONS
Chester County Natural Gas Liquids Pipeline Planning

Please provide any additional services that your Company can provide at no additional cost to the County.

4.3.8 INNOVATIVE IDEAS AND VALUE-ADDED CONSIDERATIONS

IEM’s years of experiencing support county and local governments with a full range of emergency planning, training,
and exercise needs provides us with a strong foundation of templates, processes, best practices, and technological
support processes that can benefit this initiative.

TEAM FILE SHARING DATABASE

To expedite project management and document sharing, IEM can create a SharePoint site for Chester County to
serve as a repository for all meeting documents, documents for review, and draft objectives, if desired. An alternate
platform can be utilized if the county has specific site preferences for this team file sharing database. Since
SharePoint is part of IEM’s daily business processes, creating the site and maintaining it throughout the project, and
beyond, means very little time is required for maintenance for this user-friendly document sharing solution. IEM has
this same technology in nearly all our complex, multi-task projects. Whether in the office or other locations,
SharePoint allows Chester County and IEM project staff to see progress in real-time, view deliverables, track project
milestones, and see upcoming discrete project tasks.

CORRECTIVE ACTION MATRIX

To ensure Chester County can easily county-related recommendations from the 27 after-action reports, IEM offers
to extract these recommendations and to integrate them into the Chester County DES corrective action matrix to
ensure all county follow-on courses of action are integrated into existing DES processes.

EFFICIENCIES IN EXERCISE DEVELOPMENT AND CONDUCT

IEM proposes identifying efficiencies across products and services throughout the project, such as developing a
standardized template for municipal annexes and a standardized template for the facility annexes. Additionally, this
approach will be particularly beneficial for establishing efficiencies for exercise development and conduct. IEM
proposes establishing core templates for presentation materials, meeting agendas, scenarios, evaluation materials,
and AARs across the tabletop and functional exercises to establish consistent content levels and staffing efficiencies
for the Chester County and IEM project team. This will allow for a more streamlined approach across all exercises,
more consistent output, and data output across AARs that can advance both individual exercise lessons learned and
practices across the county. IEM will work with Chester County DES to identify specific elements to be carried across
exercises, allowing for greater efficiency in the county’s review and approval of exercise materials and scale for the
production of exercise materials.

10
 P-CARD PAYMENTS
Chester County Natural Gas Liquids Pipeline Planning

The County has the ability to utilize a Procurement Card for payment of goods/services provided under this
contract. Please indicate if your company would accept the use of a Procurement Card for payment.

Contractor will accept payment by Procurement Card for goods/services sold under this contract:

YES NO X
N/A
If yes to the above question, what percent discount would you offer off the proposal pricing? ________%

Please Note: Discounts for accepting payment by Procurement Card will not affect the proposal award.

11