Id Sms Manual

IDSMS Manual
Inspection Department Safety Management System Manual Document Responsibility: Manager, Inspection Department 9 August 2010 IDSMS-01
Previous Issue: 8 April 2007 Revised Date: 9 August 2010
Document Responsibility: Manager, Inspection Department Issue Date: 9 August 2010 Next Planned Update: 5 August 2013
IDSMS-01 Inspection Department Safety Management System Manual
TABLE OF CONTENTS
INTRODUCTION Priority of Safety and Loss Prevention Fig 1. Saudi Aramco Loss Prevention Policy Our Safety Management System The Eleven Elements of the Saudi Aramco Safety Management System 1. Leadership and Accountability Safety Responsibilities Fig 2. Safety Responsibilities of Managers, Employees and Contractors Accountability for Safe Operation of Vehicles Fig 3. Inspection Department Safe Driving Contract Performance Planning Process Resources Performance Measurement Organizational Safety Performance Individual Safety Performance Employee Involvement Reward and Recognition Programs Discipline Process 2. Risk Assessment and Management Fig 4. Inspection Department Risk Assessment Process. 3. Communications Safe Operations Committee Fig 5. Inspection Department Safe Operations Committee Charter. Safety Communications Meetings Safety Films and Slogans Safety Suggestions Education Campaigns 4. Competency and Training Safety Training Fig 6. Inspection Department Safety Training Matrix New Employee Orientation Process Fig 7. Inspection Department New Employee Orientation Checklist 5. Asset Integrity Quarterly Safety inspections (QSI) 6. Safe Operations 7. Contractors, Suppliers and Others 8. Emergency Preparedness Environmental Impact 9. Incident Reporting and Analysis Measurement and Analysis Page 2 of 24 Printed copies of this document are uncontrolled. Page 4 4 5 5 5 5 6 6 7 7 7 8 8 8 8 9 9 9 10 10 11 11 12 12 13 13 13 13 13 14 14 15 15 15 16 16 16 16 17 17
10. Community Awareness and Off The Job Safety Community Safety Involvement Off the Job Safety 11. Continuous Improvement Self Assessment Benchmarking External Safety Management Reviews Overall Review of Program Appendix I Terms and Definitions Appendix II Procedural References
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INTRODUCTION
Inspection Department has developed the following written safety management system manual to help us to achieve our safety vision: Believe in safety to finish each day incident free for the well being of ourselves, families, company and society (on and off-the-job). This written program also serves to define our safety management system, aligned with the principles of the Saudi Aramco Safety Management System Manual.
Priority of Safety and Loss Prevention

Inspection Department is committed to active safety and loss prevention as we recognize it is integral to our business activities and goals. Therefore, we will work to ensure safety is equally integrated into our management activities and given priority when in competition with other business factors. We will work to involve employees in the overall safety process, recognizing their full participation is essential to our safety success. We fully support the expectations set forth in the Saudi Aramco Loss Prevention Policy in Fig 1 below and will actively implement its provisions through our safety management system.
Saudi Aramco Loss Prevention Policy Saudi Aramco will conduct its business in a manner which prevents incidents or accidents which cause loss of life, bodily injury or illness, or damage to property, assets or the environment. As reflected in Saudi Aramcos Corporate Values, the Company will continuously maintain the highest standards of safety, security, health and environmental protection. Accordingly the Company will: Advise all employees and contractors of their loss prevention responsibilities and regularly measure their performance; Evaluate, identify and eliminate or manage safety risks prior to beginning any new operation or activity and continue to review such risks, complying with all applicable laws and regulations; Communicate loss prevention objectives and procedures regularly to employees and all affected parties; Train employees and provide resources to maintain job competencies, including loss prevention responsibility and accountability; Design and construct Company facilities utilizing recognized best technology and practices to safeguard property and people; Operate and maintain our facilities to assure safe operations; Require that contractors, suppliers, and others adhere to the Companys loss prevention policies, procedures and goals; Prepare for emergencies and other contingencies and respond promptly and effectively to any incidents or accidents resulting from operations; Report all incidents, review performance, and communicate progress; Promote off-the-job safety and community awareness and community awareness; and Review the Companys loss prevention program and performance continuously.
Fig 1 Saudi Aramco Loss Prevention Policy, 2009 Page 4 of 24 Printed copies of this document are uncontrolled.
Our Safety Management System

The Saudi Aramco Safety Management System (SMS) Manual sets forth safety and loss prevention expectations for individual departments and managers throughout Saudi Aramco. The Inspection Department SMS Manual was developed to define Inspection Department safety management system, including key processes. This written program addresses the assessed safety risks of this department and is aligned with the eleven elements of the Saudi Aramco Safety Management System. The Eleven Elements of the Saudi Aramco Safety Management System 1. Leadership & Accountability: 2. Risk Assessment and Management: 3. Communications: 4. Competency and Training: 5. Asset Integrity: 6. Safe Operation: 7. Contractors, Suppliers, and Others: 8. Emergency Preparedness: 9. Incident Reporting and Analysis: 10. Community Awareness and Off-the-Job Safety: 11. Continuous Improvement:
1. Leadership & Accountability:

Inspection Department Manager has overall accountability for implementing the safety management system and in turn, overall safety performance. In providing visible leadership of the safety effort, the manager establishes forums to manage safety such as the Safe Operations Committee (SOC) and provides training and resources necessary to achieve the safety vision of the department. The Dhahran Area Loss Prevention Division (DHALPD) staff is available as a resource to the manager and others to assist in implementation of the safety management system and other safety goals.
Safety Responsibilities We recognize that safety is an individual responsibility as success in safety requires all personnel to fulfill their expected safety responsibilities. Fulfilling safety responsibilities is a condition of employment for company managers, supervisors and employees and a contractual obligation for contractors. Fig 2 below clearly communicates our expected and foundational safety responsibilities. Manager/Supervisor Safety Responsibilities:

Communicate safety rules and standards to all personnel; Provide appropriate resources, tools and training for employees; Award contracts using safety, health and environmental criteria; Conduct documented safety meetings; Correct unsafe conditions and acts promptly; Conduct routine safety and environmental inspections and tours; Maintain facility emergency plans and conduct regular emergency drills; Investigate injuries, spills and other incidents; Periodically review facility and employee safety performance.
Employee Safety Responsibilities:

Maintain knowledge of safety requirements including emergency response actions; Comply with rules and standards in performance of their job; Communicate safety rules and standards to contractor personnel; Participate in safety meetings; Inspect and maintain facilities in environmentally sound and safe condition; Report injuries spills, unsafe conditions and incidents immediately; Assist in incident investigations as necessary.
Contractor Responsibilities:
Ensure that their employees and their contractors are trained in SA safety rules and competent in their craft or skill; Comply with all SA rules, policies and procedures; Report injuries, spills and incidents immediately to S person-in-charge; Report unsafe conditions promptly to SA person-in-charge; Operate SA equipment only with SA approval; Hold pre-job meetings and other safety meetings during the job.
Fig 2 Safety Responsibilities of Managers, Employees and Contractors
Accountability for Safe Operation of Vehicles Inspection Department places accountability for safe operations of company vehicles solely on the employee whose job requires operation of a Saudi Aramco vehicle or rental car while on company business. Inspection Department utilizes a Safe Driving Contract to establish this form of accountability. As the company vehicle is not the property of the employee, it is fair to remind him that certain safety responsibilities and adherence to rules are reasonably expected. This Safe Driving Contract, shown below in Fig 3, helps to establish accountability for safe operations of vehicles. This form is reviewed and signed by new or transferred employees to Inspection Department who are required to operate vehicles. This contract is part of the New Employee Orientation Process described below. Other communication tools and processes to influence offthe-job vehicle safety and traffic safety in general are described later in this program.
SAFE DRIVING CONTRACT Inspection Department

As an operator of company vehicles, I hereby agree to abide fully with the safety responsibilities associated with safe vehicle operation. I also agree to fully comply with established Saudi Aramco safety rules for vehicle operation and all posted traffic rules on highways and roads. Employee Name: ____________________________________ Employee Signature: _________________________________ Supervisor Signature: _________________________________
Date: ________________ Date: ________________
Safe Driving Contact to be maintained in employee personnel file.
Fig 3 Inspection Department Safe Driving Contract
Performance Planning Process Each year, Inspection Department management will set clear loss prevention goals and objectives. The SOC will be utilized for proposal and approval of such annual performance objectives, e.g., implementation of new orientation process. Additionally, a proper mix of leading (reflects
activities) and lagging safety performance (reflects lagging failure data) indicators will be utilized to gauge organizational safety performance as discussed below. Resources As listed above in the safety responsibilities of manager, supervisor, employee, contractor, they will ensure that appropriate training, materials, and personal protective equipment is available for all employees. Additional technical resources will be requested as necessary from such groups as Area LPD staff or from other technical units. Performance Measurement Inspection Department has established processes to ensure safety performance measurement is properly applied for the organization. Additionally, proper appraisal of individual safety performance will be conducted as part of the Saudi Aramco Performance Management Process (PMP). Organizational Safety Performance A typical mix of leading and lagging indicators will be proposed and adopted annually through the SOC. Potential leading or proactive safety performance indicators are: % training completed % safety meetings completed Number of inspections (QSI) completed Ratio minor/major injuries reported
Potential lagging or reactive safety performance indicators are: Industrial disabling injury (IDI) rate Number of Motor Vehicle Accidents (MVA) Property damage (Dollar value)
Individual Safety Performance - PMP All employees within Inspection Department receive annual performance appraisals via the Saudi Aramco Performance Management Process (PMP), including safety performance. Safety performance should be measured against total safety performance reflected by the safety responsibilities listed above in section 1, not just number of injuries/incidents. As these responsibilities reflect primarily proactive safety actions on the part of supervisors and employees, the following factors should be considered for individual safety performance, in order of importance:
1. Proactive attitude accepts safety responsibilities for self, upholds policy, % training, % meetings attended/led 2. Compliance in area observed behavioral compliance to safety rules, uphold rules in area to others 3. Correction/follow-up corrects safety items and open review items promptly 4. Housekeeping reflects safety standards maintained in area 5. Injury data rate, severity, trends, repeat injuries, ratio minor/major injuries
Employee Involvement Inspection Department recognizes the importance of employee involvement in achieving safety success. Involvement may come in many forms. Examples include: suggestions; participation in safety meetings; participation in investigations; process improvements; and education campaigns. Supervisors will strive to involve employees and utilize them as an important resource, yet not delegate direct safety responsibilities. Reward and Recognition Programs In accordance with the principles of employee reward and recognition in the SMS Manual and existing GI, Inspection Department has established a safety recognition program. This activity is also a part of continuous safety improvement discussed in section 11. The intent of the program is to recognize primarily team safety achievement and celebrate safety success. Its purpose is not to displace the other important elements of the safety program as working safely is a condition of employment within Saudi Aramco. Therefore, the annual award is an award to be earned by the entire department in recognition of an injury-free year, not a prize. The SOC will review progress and approve selection of awards for all department employees, contingent on achieving no injuries resulting in days away from work. Employees are encouraged to submit safety-related suggestions as part of the existing company innovation process. Additionally, exceptional safety initiatives by individuals or groups of employees may be selected and recognized by the SOC and Department Manager. Such initiatives must be self-initiated, contribute to significant safety gains and be verifiable in producing results. Discipline Process In Inspection Department, working safely is a condition of employment and individual safety responsibilities are well defined. Therefore, discipline as a safety training tool available to the supervisor should be rarely applied. When applied, its purpose is to achieve a desired behavior with a positive outcome, not to punish an employee for having an injury as it is too late at that point. Potential examples of where discipline may be applied include repeated failure to comply with established safety rules, failure to report injuries or incidents immediately, repeated injuries or incidents of the same kind, or horseplay. The level of disciplinary action taken will be determined
by supervision in accordance with the severity of the offense and existing Saudi Aramco policy, e.g., verbal warning, written warning, suspension, and termination.
2. Risk Assessment and Management:

There are inherent risks faced by employees and contractors in Inspection Department, even in office settings. The process of ongoing risk assessment is an integral part of our safety management system and is summarized below in Fig 4. As seen in the Standards section of the process template below, risks and management approaches will be reviewed at least annually concurrent with the review of the overall written program.
Process Name: Inspection Dept. Risk Assessment Process Number: RA-001 Process Owner: Nabil Al Dabal. ( Manager, Inspection Department) Date: Mar 08 2010 Process Scope: All department activities and locations. Process Purpose: To ensure ongoing assessment of safety risks in the department and apply sound management principles contained in Element 2 of the SMS Responsibilities: Dept. Manager appoints Safe Operations Committee (SOC) members to review team Review Team presents Annual Risk Assessment Report to full SOC for review/approval SOC makes necessary adjustments to program/safety management system LPD provides basic training in risk assessment techniques
Standards: Annual review at minimum or as determined by need Revised risks and program published by January 31 of new year
Training: Safe Operations Committee trained in basic risk assessment and management
Documentation: Annual Risk Assessment Report maintained in SOC files
Fig 4 Inspection Department Risk Assessment Process The identified safety risks for the department and personnel are associated with injury prevention and the principles of behavioral safety. In summary, they are: 1. Vehicle Safety (data indicates highest % of occupational fatalities in company) 2. Office Safety (electrocution, falls, workstation ergonomic risks identified) 3. Fall Protection (data indicates highest % of disabling injuries in company)
4. 5. 6. 7. 8.
Contractor Safety (subject to similar risks as employees) Operational risk (for limited personnel who visit plant sites, emergency actions) Off-the-job Safety (numerous risks including vehicle safety) Radiation Safety Environmental and Materials Safety
3. Communications:
Communicating our Safety Standards There are a variety of communication tools and processes in Inspection Department to ensure our safety standards are clearly communicated to employees and contractors in our work areas. These are further described below. Safe Operations Committee (SOC) The Inspection Department SOC is the primary communication forum for safety management direction and performance. The SOC also serves as a forum to review and decision process improvements, later to be properly communicated to all employees. The SOC meets on a regular basis and is chaired by the Department Manager. The intent of Inspection Department SOC is to be proactive in applying modern safety management principles versus a traditional reactive approach, e.g., review of incident reports. To ensure this approach, a charter is utilized for the SOC, shown in Fig 5.
CHARTER SAFE OPERATIONS COMMITTEE INSPECTION DEPARTMENT Date: ________________ Purpose: To provide a forum to ensure safety and loss prevention matters are equally managed and communicated in Inspection Department. Applicable to all personnel and affected facilities of Inspection Department. Quarterly meetings at a minimum or as requested by management. Typically less than three (3) hours. 1. 2. 3. 4. 5. 6. Opening by Chairman Safety Performance Review mix of leading and lagging indicators (15 minutes) Employee Recognition recognition of achievement by individuals or groups (15 min) Review of Old Business open items including review of minutes (30 min) New Business - identified risks or issues; proposals for new or upgraded processes (60 minutes) Education presentation on emerging risks, company-wide initiatives (30 min) Manager (Chairman) Superintendents Health and Safety Coordinators Contractor Representatives LPD Representatives
Scope: Frequency: Length: Agenda (typical):
Members:
Fig 5 Inspection Department Safe Operations Committee Charter. Safety Communications Meetings Safety meetings are a formal communication process in the Inspection Department, resulting in documented quality communication between supervisors and employees. Each unit will conduct a safety meeting on a monthly basis, with minutes of the meeting and attendees documented. Normally these meetings will be led by the unit supervisor and employee involvement will be encouraged. Typical topics will include brief review of past injuries and incidents (no names), identified risks, correction of inspection items, off-the-job safety issues, and special topics or new initiatives. Topics, materials, and media may be supplied, developed, or suggested by the Manager, the Division Heads, the Unit Heads, Loss Prevention Department (LPD), the Safety Coordinators, and individual employees.
Safety Films and Slogans Safety films are available from; The Audiovisual Film Library Room A-116 LIP Bldg 3150, Dhahran Phone: 872-9051 / 872-9067 Fax: 872-9073 Hours: 8:00-11:30am and 12:00-3:00pm, Saturday to Wednesday Safety Suggestions Employees are encouraged to make suggestions which they feel might enhance safety, productivity or efficiency. Suggestion forms are available for this purpose. If a suggestion is implemented, the employee will be recognized by management. Employees will receive feedback on all suggestions submitted. Education Campaigns Occasionally the company or the department individually will promote a safety education campaign for a particular risk, e.g., fire safety or fall protection safety. These are designed to costeffectively concentrate on a particular safety issue on a large scale for maximum impact as endorsed by management. Therefore, Inspection Department will participate in such education campaign as a visible supporter of such campaigns and will contribute resources as necessary.
4. Competency and Training:

Safety Training Inspection Department has established a Safety Training Matrix for required (R) and optional (O) or recommended safety training of employees, shown below in Fig 6. The SOC has developed this curriculum based on a training needs analysis with the assistance of the LPD and will review the matrix annually. As outlined above in Safety Responsibilities, it is the responsibility of each supervisor in Inspection Department to ensure his employees are properly trained in safety. It is likewise, the responsibility of each employee to apply himself to knowledge of safety issues, integral to the job. In addition to communicating the basic safety rules and information, the supervisor will review any additional required or recommended safety training an employee may need, e.g. First Aid/CPR. One specific example is Driver Improvement Training, required of any employee who operates a company vehicle. Assistance on a training curriculum or a particular course should be requested from the LPD or T&CD.
Inspection Department Safety Training Matrix Employee Group I. New/transferred employees II. Employees to drive SA vehicles III. All employees IV. Supervisors V. Supervisors VI. Supervisors VII. All employees Course Number 1 2 3 4 5 6 7 R R R R R O O
Course descriptions: 1: New employee orientation for new/transferred employees 2: Driver Improvement Program, one-day plus observed driving by supervisor. Frequency: 3 years 3: Safety training in general safety responsibilities and rules. Frequency: Annual 4: Supervisor Injury Investigation Workshop (LPD). Frequency: 3 years 5: Safety Leadership Workshop (LPD): Frequency: Once 6: Fire Extinguisher Training: 7: First Aid/CPR. Frequency: 3 years and annual refresher
Fig 6 Inspection Department Safety Training Matrix New Employee Orientation Process A very important starting point is the new Employee Orientation Process that not only properly communicates our safety rules but also tells employees on Day 1 of employment that personal safety is an equal value in Inspection Department. The employee supervisor is responsible for ensuring safety orientation is completed. The New Employee Orientation Checklist below in Fig 7 reflects the orientation process.
Inspection Department New Employee Orientation Safety Checklist Action Responsible Person Complete/ Date
1. Safety responsibilities 2. Department office layout and exits 3. Emergency response instructions, alarms 4. Assembly points 5. General safety rules 6. Office safety rules and housekeeping 7. Vehicle safety rules 8. Safe Driving Contract 9. Driver Improvement Program 10. Reporting of unsafe conditions 11. Reporting of injuries, incidents 12. Environmental issues recycling, etc. 13. Off-the-Job Safety ____________________________ ______________ Employee Signature Date Completed Checklist maintained in employee personnel file. Fig 7 Inspection Department New Employee Orientation Checklist
5. Asset Integrity:
The Inspection Department shall maintain asset integrity through its life cycle to protect people, property, and the environment. All assets shall be suitable for the intended service and support safe, reliable operations. Design, construction, operation, maintenance, and decommissioning shall be managed through the assets life cycle consistent with industry practice and based on sound business management principles. Quarterly Safety Inspection (QSI) One purpose of the QSI is to maintain asset integrity through scheduled physical inspections of all facilities, to track and correct safety findings, and to document the closure of a finding. Quarterly Safety Inspection shall include all the requirements listed in Saudi Aramco general instruction # 6.011 Quarterly Safety Inspection
6. Safe Operation:
The Inspection Department will define the measures needed to establish and maintain operational control procedures to ensure monitoring and operating instructions are properly identified, issued and controlled. The objective is to ensure that all relevant documents necessary for proper task performance and facilities management are created and available in order to mitigate and control, to the extent possible, the Inspection Departments significant health, safety and environmental aspects.
7. Contractors, Suppliers, and Others:

Inspection Department utilizes contract employees directly in accomplishing our work activities and has other contractors typically in our work areas. Our commitment to prevention of injury among contract employees is the same as for our employees. Where we have direct influence over the selection of qualified, safe contractors, we will consider safety of a contractor company equally in the evaluation and contract award process. We will communicate our rules and standards and other safety expectations to contractors who are under our direction, including the reporting of incidents and unsafe conditions to our supervisors immediately. Each Contractor company must have a documented Safety Program.
8. Emergency Preparedness:
Inspection Department will communicate the basic emergency response plans for buildings where it is not the proponent owner, e.g., Community Services, of the building and organize (floor wardens) to execute the plan properly. Additionally, employees will participate in the emergency drills scheduled by the proponent owner. In buildings where Inspection Department is the sole proprietor of the building, an emergency plan will be developed with the assistance of FPD and Community Services including organization, resources, training and communications. A minimum of one fire and/or other type emergency drills per year will be scheduled for these structures as approved by the unit supervisor. The SOC will review the adequacy of such plans annually. Environmental Impact In accordance with the Loss Prevention Policy and related environmental policies, we are committed to minimizing environmental impact in our work activities. Environmental impact is often directly linked to a safety failure, e.g., spills or housekeeping clutter and paper, and can therefore be minimized. There are many safety issues associated with proper waste management and handling practices of the materials we utilize in our work areas such as printer cartridges or certain chemicals. In general, Inspection Department will promote a Reduce, Reuse and Recycle philosophy to minimize overall impact and waste in our work areas.
9. Incident Reporting and Analysis:

Measurement and Analysis While we will plan for safety performance as with a mix of leading and lagging performance indicators, we also need the proper reporting processes to allow analysis and improvement. Open reporting of injuries and incidents must be encouraged. The following summarizes the key Saudi Aramco processes necessary to know where we are in safety and track progress. Injury Reporting and Investigation Process reporting of all injuries, no matter how slight, followed by Supervisor investigation and corrective actions to prevent recurrence. These are reviewed for quality by next-level supervisor. Overall, the Department Manager and SOC will monitor the process for severity, trends and ratio of reported minor/major injuries as indicative of severity and open reporting Vehicle Collision Reporting and Investigation Process similar to above for all vehicle collisions, no matter how slight Near Miss Reporting and Investigation Process similar to above but with investigation by a team formed by unit supervisor and including no names of involved personnel on the form Fire Reporting Process same Report of Property Damage form required by Risk Management Division for insurance purposes for damage above $10,000
The SOC will review measured performance against input from these processes and other leading indicators to make adjustment in program direction as necessary. The LPD is available to assist with analysis and recommendations as necessary.
10. Community Awareness and Off-the-Job Safety:

Community Safety Involvement Inspection Department recognizes the importance of being a good neighbor in the communities where Saudi Aramco operates and supports campaigns to promote safety awareness in communities. Unit supervisors and employees alike are encouraged to support and participate in such campaigns, e.g. Traffic Safety. Additionally, the SOC will review proposals for more formal involvement in selected campaigns where appropriate. Off-the-Job Safety Inspection Department safety vision is to have all employees finish the day injury free. By that, we mean the 24-hour day, not just the work day. Therefore, we are committed to influencing safe behaviors of our employees and their families at home and away from work. We recognize we cannot direct an employees activities away from work, but we can consistently influence such activities in a positive manner. Often, the risks at home are very similar to those communicated at Page 17 of 24 Printed copies of this document are uncontrolled.
work and naturally influence will occur, e.g., fall protection, electrical safety. Supervisors will work to influence unsafe activities and educate employees through safety meeting topics and education campaigns. Off-the-job safety materials will be acquired from LPD, FPD and other organizations to help educate employees and their families on risks and proper precautions.
11. Continuous Improvement:

Inspection Department should never be satisfied with safety performance until injuries are totally eliminated in the workplace and off-the-job as well. This requires a commitment to continuous improvement and several tools and processes are available to the department to drive such improvement. Reward and recognition programs described earlier are one example. Other examples include, but are not limited to: safety self assessment, benchmarking of other similar organization safety programs, external safety management reviews and overall review of the existing program (safety management system). Self Assessment Inspection Department utilizes a Basic Self Assessment and/or Detailed Self Assessment checklists to review it safety programs and processes. Unit supervisors are encouraged to review these same expectations for managers to determine if improvements in individual processes or programs are necessary. Recommendations for such improvements will be forwarded to the SOC for review and approval. Benchmarking Benchmarking is the practice of comparing an existing product or performance against one of similar intent to further improvement a benchmark. Within Saudi Aramco, there are similar nonoperational organizations who can provide materials for benchmarking of their overall safety management system or certain elements or individual processes, e.g., vehicle safety. The SOC will approve and direct official benchmarking efforts but informal benchmarking and comparison by employees and supervisors is openly encouraged.
External Safety Management Reviews External reviews of our existing safety management system (program) can provide a valuable outside look at Inspection Department. Saudi Aramco Executive Management Safety Reviews produce visits to facilities to gauge safety progress and may include some of our employees. Additionally, other safety management reviews typically administered by LPD are organized to examine the safety management system in place for organizations such as our department. If examined by any of these type reviews, Inspection Department will support this effort fully with prompt responses to recommended actions, approved by the SOC.
Overall Review of Program Finally, a structured examination of the entire safety program or system and this document helps to promote improvement. Therefore, Inspection Department is committed to review and revision of this document annually by the SOC with a complete revision required every three years.
Appendix I Terms and Definitions

These are the standard terms and definitions used in the IDHSE manual, procedures and other associated documents used in conjunction with the IDHSE system. Accident - undesired event giving rise to death, ill health, injury, damage or other loss Audit - systematic process examination for obtaining evidence and evaluating it objectively to determine whether activities and related results conform to planned arrangements and whether these arrangements are implemented effectively and are suitable for achieving the organizations policy and objectives (see 3.9) Auditor Person with the competence to conduct an audit Competent person - person with the appropriate combination of skill, knowledge qualifications and experience Continuous improvement a recurring process of enhancing the IDHSE management system in order to achieve improvements in overall occupational health and safety performance consistent with the SASMS and Inspection Department policies. NOTE: the process need not take place in all areas of activity simultaneously. Corrective Action action taken to eliminate the cause of a detected nonconformity. Document information and its supporting medium NOTE: the medium can be in either paper or electronic format. Hazard - source or situation with a potential for harm in terms of death, ill health or human injury, damage to property, damage to the environment or a combination of these Hazard Identification - process of recognizing that a hazard exists and defining its characteristics Hazardous Event - occurrence that results in, or has the potential to result in, an accident NOTE: this could include long-term exposure.
Health Safety and Environment (HSE) - conditions and factors that affect the well-being of employees, temporary workers, contractor personnel, visitors and any other person in the workplace, or on the environment. HSE aspect describes any element of the Inspection Departments activities or services that can have an impact on OHSE conditions or factors. HSE Management System - part of the overall management system that facilitates the management of the HSE risks associated with the business of the organization. This includes the organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the organizations HSE policy Health Surveillance - monitoring health of employees to detect signs or symptoms of work related ill health so that steps can be taken to eliminate, or reduce the probability of, further harm Ill Health - identifiable disease or adverse health condition that is judged to have been caused by or made worse by a persons work activity or environment NOTE: this is sometimes referred to as occupational work-related ill health. ID Community Inspection department employees, contractors, general public, company assets, or any other affected or interested party. IDHSE objectives - goals, in terms of OHSE performance, as determined by the Inspection Department in support of Saudi Aramco Loss Prevention objectives. Incident - event that gave rise to an accident or had the potential to lead to an accident. NOTE: an incident where no ill health, injury, damage, or other loss occurs is also referred to as a near-miss. The term incident includes near-misses. Interested Party - individual or group concerned with or affected by the OHSE performance of an organization Management System - series of elements for establishing policy, objectives and arrangements for implementation and continual improvement Non-conformance - any deviation from work standards, practices, procedures, regulations, management system performance etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or a combination of these
Organization The Inspection Department. This shall include all sub-tiers operating under the auspices of the Inspection Department Manager Performance - measurable results of the OHSE management system, related to the organizations control of health and safety risks, based on its OHSE policy and objectives NOTE: performance measurement includes measurement of OHSE management activities and results. Record document stating results achieved or providing evidence of activities performed. Risk - combination of the likelihood and consequence(s) of a specified hazardous event Risk assessment - process of identifying hazards and evaluating the risks to health and safety arising from these hazards taking account of the existing risk controls (or, in the case of a new activity, the proposed risk controls), estimating the magnitude of risk and deciding whether or not the risk is tolerable Risk control - selection and application of suitable measures to reduce risk Safety - freedom from unacceptable risk of harm Status review - formal evaluation of the IDHSE management system Safety Culture - product of individual and group values, attitudes, competencies and patterns of behavior that determine the commitment to, and the style and proficiency of, an organizations approach to health and safety Tolerable Risk - risk that has been reduced to a level that can be endured by the organization having regard to its legal obligations and its own OH&S policy Worker Representative - safety and health representative and or representative of employee safety and health
Appendix II
Procedural References:
1. Leadership & Accountability: HSEP 01-3.1-01 Department Organization and Structure HSEP 01-5.0-01 Management Review 2. Risk Assessment and Management: HSEP 01-2.1-01 Hazard Identification and Risk Assessment HSEP 01-2.2-01 Legal and Other Requirements HSEP 01-2.3-01 Objective Setting 3. Communications: HSEP 01-3.3-01 Internal and External Communication 4. Competency and Training: HSEP 01-3.2-01 Training, Awareness and Competence 5. Asset Integrity: HSEP 01-2.1-01 Hazard Identification and Risk Assessment HSEP 01-3.5-02 Procedure Preparation HSEP 01-3.6-01 Operational Controls 6. Safe Operation: HSEP 01-3.4-01 Employee Involvement HSEP 01-3.6-01 Operational Controls 7. Contractors, Suppliers, and Others: HSEP 01-2.2-01 Legal and Other Requirements HSEP 01-3.3-01 Internal and External Communication HSEP 01-3.4-01 Employee Involvement HSEP 01-4.3-01 Contractors, Suppliers and ID Community 8. Emergency Preparedness: HSEP 01-3.7-01 Emergency Preparedness and Response 9. Incident Reporting and Analysis: HSEP 01-4.2-01 Nonconformance Reporting
HSEP 01-4.2-02 Accident, Incident Reporting and Investigation 10. Community Awareness and Off-the-Job Safety: HSEP 01-2.2-01 Legal and Other Requirements HSEP 01-3.2-01 Training, Awareness and Competence HSEP 01-3.3-01 Internal and External Communication HSEP 01-4.3-01 Contractors, Suppliers and ID Community 11. Continuous Improvement: HSEP 01-4.1-01 Monitoring and Measurement HSEP 01-4.2-01 Nonconformance Reporting HSEP 01-4.2-02 Accident, Incident Reporting and Investigation HSEP 01-4.3-01 Contractors, Suppliers and ID Community HSEP 01-4.4-01 Records and Records Management HSEP 01-4.5-01 Audits HSEP 01-5.0-01 Management Review .

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IDSMS Manual

Previous Issue: 8 April 2007 Revised Date: 9 August 2010

IDSMS-01 Inspection Department Safety Management System Manual

IDSMS-01 Inspection Department Safety Management System Manual

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Priority of Safety and Loss Prevention

IDSMS-01 Inspection Department Safety Management System Manual

Our Safety Management System

1. Leadership & Accountability:

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Employee Safety Responsibilities:

Fig 2 Safety Responsibilities of Managers, Employees and Contractors

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IDSMS-01 Inspection Department Safety Management System Manual

SAFE DRIVING CONTRACT Inspection Department

Date: ________________ Date: ________________

Safe Driving Contact to be maintained in employee personnel file.

Fig 3 Inspection Department Safe Driving Contract

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2. Risk Assessment and Management:

Documentation: Annual Risk Assessment Report maintained in SOC files

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Scope: Frequency: Length: Agenda (typical):

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4. Competency and Training:

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7. Contractors, Suppliers, and Others:

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9. Incident Reporting and Analysis:

10. Community Awareness and Off-the-Job Safety:

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11. Continuous Improvement:

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Appendix I Terms and Definitions

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Date: Date: