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Auditorium Manual
Auditorium Manual
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Contents
Introduction......................................................................................4
Touchscreens
Facilities
Auditorium floor plan .......................................................................8 Stage floor boxes and wall plates....................................................9 Other floor boxes and wall plates ..................................................10 System overview ...........................................................................1 RGB Presentation Subsystem.......................................................14 Video Presentation Subsystem .....................................................16 Video Production Subsystem ........................................................18 Audio Subsystem ..........................................................................0
System design
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Racks and console overview .........................................................4 Rack 1 ...........................................................................................5 Rack ...........................................................................................6 Rack ...........................................................................................7 Console .........................................................................................8 Other equipment............................................................................9
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About the touchscreens................................................................. Summary of touchscreen operations............................................. Getting started ............................................................................... Touchscreen tips ...........................................................................4 Projectors, displays and screens...................................................6 Computers .....................................................................................8 Multistandard videocassette player ...............................................40 Videocassette recorder/player .......................................................4 DVD player ....................................................................................44 DVD recorder/player......................................................................46 Television tuner .............................................................................48 Production video inputs .................................................................50 Scalers ..........................................................................................5 Videoconferencing .........................................................................54 Volume ..........................................................................................56 Routers ..........................................................................................58 General information .......................................................................6 Preparing for a presentation ..........................................................6 Preparing for a meeting or conference ..........................................6 Recording an event .......................................................................6 General troubleshooting tips .........................................................66 Specific problems ..........................................................................66
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Introduction
The Auditorium Audiovisual System is a complete audio and video system for the Auditorium and nearby areas. The system supports: Meetings Presentations Conferences Activities that can be carried out through the system include: Playing audio source materials such as CDs and audio cassettes. Projecting video source materials such as DVDs and videocassettes. Projecting computer displays. Audience participation with wireless mics. Conference support using a delegate system. Videoconferencing. Audio output through assisted listening devices. Recording event audio and video.
Facilities
The Auditorium Audiovisual System encompasses several adjacent areas:
Auditorium, a theater layout with permanent seating, and a stage with dais. An open Gallery providing a waiting area with entrances to the Auditorium. An Assembly Area, at one end of the gallery, that can be closed off for small meetings and press conferences. Two Green Rooms, one to the left of the stage, the other to the right of the stage. And arrayed across the back of the Auditorium: Five Translator Booths. l A Press and Camera Room. l The audiovisual Control Room.
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Additionally, the system has a video feed from the Closed Commission Hearing Room, and can output RGB to the Multipurpose Room. A floor plan is provided in the Facilities section of this manual.
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System overview
The audiovisual system provides comprehensive audio and video support to the Auditorium. The system includes: RGB and composite video inputs Two video projectors with automatically switched RGB/composite video inputs Floor boxes and wall plates for moving audio and video to and from supported locations Wireless transmitters and receivers for assisted listening and translator audio Wireless microphones DVD, audiocassette and multistandard videocassette players DVD, digital audio and S-VHS videocassette recorders Computer interfaces Numerous monitors and a video switcher for video production Various support devices such as RGB and video routers, and a digital audio processor Two audio mixing stations The system includes a well-equipped Control Room with windows to the Auditorium. For many events, the system can be easily configured and controlled using either of two touchscreens (one is located on the Control Room countertop, the other is a wireless unit that can be used anywhere in the Auditorium). The system is versatile, enabling technicians to reconfigure it for a wide range of events. The System design section of this manual contains functional diagrams to help you understand how the system is organized.
Facilities provides a floor plan, and drawings of floor boxes and wall plates. System design is a collection of diagrams describing how the system is organized. Rack layouts and equipment helps you find rackmounted components in the Control Room. Touchscreens shows you how to use the two touchscreens to configure the system. Typical event scenarios provides basic instructions for setting up the system for conventional events. Common problems and their solutions lists basic troubleshooting tips.
The system is designed so it can be easily set up for typical events. However, the system has many capabilities beyond those covered in this manual. For additional information, users should consult documentation (including detailed drawings and manufacturers manuals) provided with the system.
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Facilities
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Gallery
Press Room
Co ntr ol R oo m
n Tra
sla
ion
o Bo
ths
Assembly Area
Vide o Wall
o Vide
Wall
Stage
Green Room
Green Room
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System design
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System overview
The Auditorium Audiovisual System supports presentations, meetings, conferences and other events in and around the Auditorium. The system consists of four subsystems:
RGB Presentation Subsystem: accepts RGB inputs and routes them to RGB destinations, including either of two video projectors (one in the Auditorium and one in the Gallery), large wall-mounted displays in the facility and either of two 3x3 video walls in the Auditorium. Video Presentation Subsystem: accepts video inputs, and routes them to video destinations, including either of two video projectors and the Video Production System. Video Production Subsystem: accepts video inputs from the Video Presentation Subsystem, and audio inputs from the Audio Subsystem. Audio Subsystem: accepts audio inputs from a variety of sources, and routes audio to ceiling speakers, to the Video Production System, and to other destinations.
A touchscreen permits system configuration from within the Control Room. A wireless touchscreen enables you to configure the system while moving about in the Auditorium and in nearby areas. Diagrams on the following pages show major components and signal flows for each of the subsystems. Note that these diagrams show the default system configuration. The system is quite versatile, and can be reconfigured for a wide variety of events and operations.
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System overview
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Audio Subsystem
The Audio Subsystem begins with a 24 channel mixer, having these inputs: Wireless microphone receivers Floor boxes on the stage Delegate system Videoconferencing system Digital audio recorder Besides local monitoring speakers, outputs from the 24channel Auditorium mixer are to: Ceiling speakers in the Auditorium and surrounding areas, via an audio mixer/processor Video router Cable feed Assisted listening transmitter Dual audio cassette deck S-VHS VCR DVD recorder Digital audio recorder 12-channel mixer The 12-channel Assembly Area mixer has these inputs: 24-channel mixer Microphone inputs in the Assembly area Audio output from the RGB router in the RGB Presentation Subsystem Audio output from the Video router in the Video Presentation Subsystem Output from the 12-channel mixer is routed to: Ceiling speakers in the Auditorium and surrounding areas, via an audio mixer/processor Wall plates in the Press Room and Assembly Area ConnectLive
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Audio Subsystem
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Rack 1
Videoconferencing system Composite and S-Video encoder/decoder Stereo-to-mono amplifier RGB-to-video scan converters Video scalers Composite video and stereo audio matrix switcher
Computer
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Rack 2
RGB router
LCD monitors
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Rack 3
Delegate system
DVD recorder S-VHS videocassette recorder Digital audio recorder Camera pan/tilt/zoom controller (on counter)
Audio mixer and signal processor Audio volume controllers Audio power amplifier
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Console
Audio monitor
Video monitor
Video monitor
Audio monitor
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Other equipment
Fixed equipment
Qty. 1 1 1 1 1 1 1 1 1 1 1 1 1 Description Video projector Video projector 3x3 Video wall (50" monitors) 3x3 Video wall (50" monitors) 40" LCD monitor 40" LCD monitor 32" LCD monitor 32" LCD monitor 15" LCD monitor 15" LCD monitor 15" LCD monitor 15" LCD monitor 15" LCD monitor Location Auditorium Gallery Auditorium, stage left Auditorium, stage right Assembly, left Assembly, right L034, Green room L051, Green room L008, Translation booth L009, Translation booth L010, Translation booth L011, Translation booth L012, Translation booth
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Touchscreens
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Getting started
If you see the logo, touch the screen anywhere to open the main menu.
Touch anywhere
Program sources
Destinations
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Touchscreen tips
Routing a camera to a Video Wall
1. In the touchscreen, touch the Projectors button. 2. At the top of the screen, touch Power ON to turn on the video walls. 3. When the walls are on, touch the Two Vid Windows. 4. In the sources column, touch the Production button. 5. In the Production Switcher screen, route a camera into the switcher. 6. In the destinations column, touch Send to Left Wall or Send to Right Wall.
Heres what happens when you touch Send to Left Wall or Send to Right Wall:
The selected video source is routed to the RGB scaler. Output from the scaler is routed to the video wall. Unconverted video is also sent to the wall. Audio from the source is sent to the 24-channel mixer (but if the audio is from a computer source, that audio is muted).
Why are both RGB and video sent to the walls? It takes the walls a long time to switch between the Two RGB Windows and Two Vid Windows presets (thus, you should avoid switching between these presets during an event). By having both RGB and video routed to the walls, you can transition more smoothly. So:
Use the Two Vid Windows preset when you are routing video cameras or the videoconferencing system to the walls. Use the Two RGB Windows preset when you need to switch between RGB and video sources.
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Touchscreen tips
About the Send to Projector button
When you touch the Send to Projector button:
If the selected source is not RGB: l Unconverted video is sent to the projector. l The projector switches to its video input port. If the selected source is RGB: l RGB is sent to the projector. l The projector switches to its RGB input port. Audio from the selected source is sent to the 24-channel mixer. If the mixer had been receiving video from another source, that source is muted.
If the selected source is not a computer: Unconverted video is routed to the Polycom videoconferencing systems main camera input. l Visual Concert is turned off.
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If the selected source is a computer: RGB is routed to the Polycom VGA input. l Visual Concert is turned on.
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About the Send to Assembly button About the Send to Dais button
When you touch the Send to Dais button:
If the selected source is a computer, the signal is sent to LCD displays connected to the wall panels. Only computers can be sent to the dais.
If the selected source is a computer, the signal is sent to LCD displays connected to the wall panels in the Assembly Area. Only computers can be sent to the Assembly Area. Audio from the selected source is routed to the 12channel mixer.
No audio is routed.
If you need to use the Assembly Area to handle overflow from the Auditorium: Route the scalers to the Assembly Area (the scalers output whatever is on the video walls).
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1. In the touchscreen, touch the Projectors button. 2. Turn the destination(s) on or off as needed.
Note: Turning on a projector automatically lowers the corresponding screen. Turning off a projector automatically raises the corresponding screen.
3. Then:
To control the Video Walls: See Routing a camera to a Video Wall on page 34. To set the Gallery projectors source type: Touch VGA In (for RGB input) or Vid In (for video input). To hide a projectors image while keeping the projector on: Touch Image Off. To restore a projectors hidden image: Touch Image On. To improve video from computers: Touch APA (Automatic Picture Adjust).
Video screens
Although the video screens are lowered and raised automatically when the projectors are turned on and off, you can also control them manually. 1. Touch the Screens button. 2. Touch the arrow buttons to raise or lower a screen.
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Computers
You can route output from a computerincluding the rack-mounted computer in the Control Room or a participant-provided laptop computer plugged into the systemto any destination. 1. IMPORTANT: When using a laptop computer: a. Attach the laptop to the system at one of the floor boxes or wall plates. b. Turn on the laptop. c. Set the laptop to output to its external monitor port.
Note: If the laptop is not set up as described above BEFORE you select it as a source, you will not be able to select it as a source.
2. In the touchscreen, touch the PCs button. 3. Touch the PC you want to route. 4. Touch a destination.
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Computers
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Rewind
Pause Play
Stop
Fast forward
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Videocassette recorder/player
Playing a tape
1. Load a program videocassette into the JVC videocassette recorder/player in Rack 3. 2. In the touchscreen, touch the REC VCR button. 3. Touch a destination. 3. When you are ready to play the tape, touch the button(s) for the desired playback functions (as shown at right).
Recording a tape
1. Load a blank videocassette into the JVC videocassette recorder/player in Rack 3. 2. In the touchscreen, touch the REC VCR button. 3. In the lower part of the touchscreen, touch the button for the desired source. 4. When you are ready to record, press the RECORD button.
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Videocassette recorder/player
Rewind
Pause Play
Stop
Fast forward
Record
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DVD player
1. Load a program DVD into the Marantz DVD player in Rack 1. 2. In the touchscreen, touch the DVD button. 3. Touch a destination. 4. When you are ready to play the DVD, touch the button(s) for the desired functions (as shown at right).
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DVD player
Play
Stop
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DVD recorder/player
Playing a DVD
1. Load a program DVD into the Philips DVD recorder/ player in Rack 3. 2. In the touchscreen, touch the REC DVD button. 3. Touch a destination. 4. When you are ready to play the DVD, touch the button(s) for the desired functions (as shown at right).
Recording a DVD
1. Load a blank DVD into the Philips DVD recorder/ player in Rack 3. 2. In the touchscreen, touch the REC DVD button. 3. In the lower part of the touchscreen, touch the button for the desired source. 4. When you are ready to record, press the RECORD button.
Note: You must finalize the DVD before it can be played on another DVD player. See the DVD recorder/ player manual for instructions.
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DVD recorder/player
Play
Stop
Record
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Television tuner
1. Touch the Cable TV button. 2. Then:
To view a specific channel: Enter the channel number using the numeric buttons, then touch Enter. To view channels sequentially: Touch Up or Down. To view a preset channel: Touch the desired preset button.
To reprogram a preset button: a. Enter the channel number using the numeric buttons, then touch Enter. b. Press and hold the corresponding preset button for 5 seconds.
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Television tuner
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Video sources
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Scalers
The scalers enable you to send the image being scaled up for the Video Walls to other destinations. No source controls are available for the scalers. 1. Touch the Left Scaler or Right Scaler button. 2. Touch the desired destination.
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Scan converters
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Videoconferencing
The videoconferencing system (Polycom) receives video and audio from the far-end participants, and sends local video and audio (from the room or program sources) to the far end.
Note: For complete information about the videoconferencing system, refer to the separate VTC users manual and instruction sheet.
1. Touch the VTC Controls button. 2. If needed, use the on-screen menu controls to set up the videoconferencing system. 3. Dial the remote videoconferencing system: a. Enter the IP address using the numeric keypad. b. Touch Call. 4. During the videoconference:
To select a source to send to the far end: Touch any source button, then touch Send Video or Send VGA as appropriate. To prevent local audio and video from being sent to the far end: Touch Mic Mute. To adjust far-end (incoming) volume: Increase or decrease volume using the arrow buttons below the Mic Mute button. To select or control a near-end source: Touch the source button (along the left side of the screen).
Note: Replacing the videoconferencing controls window does not terminate the call.
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Videoconferencing
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Volume
The touchscreens provide separate volume and mute controls for: Auditorium audience Auditorium stage Gallery Assembly Area Green Rooms Control Room ceiling speakers Control Room console monitors
Note: For best results, set the 24-channel mixer to 0dB and control all volumes with the touchscreens.
1. In the touchscreen, touch the Volume button. 2. Adjust volume or mute audio for the target area.
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Volume
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Routers
You can easily configure the audiovisual systems program sources and destinations for a variety of routine events (as described in the previous pages). However, you can also set up custom configurations via the systems two routers: RGB plus audio router. Video plus audio router.
To open the Routers window: In the touchscreens main window, touch Routers. To set up a custom connection: 1. Locate the source you want to route. It may be connected to the RGB router (upper half of the window), or to the video router (lower half of the window). 2. In the Inputs section touch the source you want to route. 3. Touch Audio, Video or Both. 4. In the Outputs section, touch the destination to which you want to route the source. 5. Touch Take.
Tip: If you make a mistake, touch Cancel.
Connections made in the Routers window remain in effect until overridden by connections made in individual component windows (such as the PCs, VCR and DVD windows, among others). Also, router connections are not affected when the system is shut down.
Note: The routers can also be programmed from their front panels. For more information, see the routers user manuals.
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Routers
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General information
This section provides basic guidelines for setting up: A presentation A meeting or conference Basic guidelines are also provided for recording an event. Keep in mind that this section only provides guidelines. The audiovisual system is extremely versatile, and can be configured in many different ways to accommodate different kinds of events, presenters and audiences. Since every event is unique, setup details are left to the technician(s) supporting each event. Instructions for operating each audiovisual component are beyond the scope of this manual. Please refer to the manufacturers documentation for details.
If the presentation involves visual source material: 1. If the presentation involves video from a tape or DVD: Place the source material in the appropriate player in the Control Room. 2. If the presentation involves output from a PC or other VGA device, connect the PC or device to a floor box or wall plate. 3. Using a touchscreen, turn on the projector(s). This automatically lowers the screen(s). 4. Using a touchscreen, route the appropriate source to a projector, video wall and/or LCD displays. Activate the source device, then assure the source material is projected on the screen.
Tip: A laptop computer may require special setup to output through its monitor connector. If a PC source isnt projected, consult the computers owner or check its help file.
For audio:
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Connect mic(s) to audio inputs in floor boxes or wall plates. Test audio. Set up wireless mic(s) to match wireless mic receiver frequencies. Each wireless mic must be on a different frequency. If the presentation involves an audio cassette or CD, place the source material in the player in the Control Room. If a source is stereo, assure inputs go to the correct left and right outputs. Center pan pots. Test audio sources to assure output through the appropriate speakers. Test assisted listening receivers to assure their audio is the same as program audio.
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Review Preparing for a presentation guidelines and perform those tasks as needed. If the meeting will be using the portable delegate system: 1. Set up the system in the auditorium. 2. Connect the system to a floor box or wall plate. 3. Test audio. If the meeting will involve a feed from the Closed Commission Hearing Room, route the feed through the Video Router to the desired destination (see Routers, earlier in this manual). If the meeting will involve output to the Multipurpose Room, route sources through the RGB Router to that destination (see Routers, earlier in this manual).
Review Preparing for a presentation and Preparing for a meeting or conference guidelines and perform those tasks as needed. The system has five wall-mounted video cameras, and can accept video feeds from other cameras. To videotape an event: 1. Use the Video Router to route camera video to the Video Switcher. 2. Test Video Switcher operation. 3. Video Switcher output goes to the Video Router. From the Video Router, send the video signal to a video recording device. Audio from the 24-channel mixer is automatically sent to the Video Router. Set up lighting and props. Test the entire system. If conditions permit, rehearse the event and preview audiovisual operations.
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Specific problems
Touchscreen
No image when touching wireless touchscreen: Touchscreen batteries may be dead. Place touchscreen in charging base. Try again later.
Be certain that every component in the path is turned on. Check routing. Trace the signal path to find out which components are working. Swap in a known good source. Swap in a known good destination. Most audio components have meters that indicate audio presence and signal strength. Most video devices have video presence lights that indicate signal availability. Routers have a status mode that shows which inputs are connected to which outputs. The audiovisual system is powered on at all times. If power is lost, the system automatically recovers to its normal operating state.
Nothing happens when selecting sources and destinations in touchscreen: Try controlling components manually. If that works, touchscreen controller (in Rack 2) may be out of sync. Cycle power to the controller, then try again. If problem persists, a router may be defective.
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Audio
Wireless mics dont function: Check batteries. Replace or recharge as needed. Make certain each wireless mic and its receiver are on the same frequency. Make certain each wireless mic is on a frequency not being used by another wireless mic.
Video
No video output from projector: Using touchscreen, make certain projector is on. Using touchscreen, make certain projector is selected as destination. Projector may not be receiving AC power. Projectors are on a separate circuit from other audiovisual components, so Control Room may have power while projectors dont have power. Check with building engineers.
Assisted listening receivers dont function: Check batteries. Replace or recharge as needed. Make certain each receiver and its transmitter are on the same frequency. If separate audio programs are being broadcast (e.g., in different languages), make certain each program is routed to a different transmitter. Audio hum from device connected to a floor box or wall plate:
Poor video quality: Route video to a different destination. The LCD Monitors in Rack 3 are a convenient video destination.
Poor PC output quality: Check connections where PC connects to floor box or wall plate.
Video output is shifted in frame, or is wrong size: Adjust position and size controls on scan converter (Rack 1).