Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

Mar 2008

Curtin University of Technology Sarawak Campus School of Engineering and Science

INDUSTRIAL TRAINING HANDBOOK

Version 3.0

Published by: Industrial Relations Committee, Mar 2008

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

Mar 2008

Table of Contents
Chapter
1.0

Title
Terms of reference A Brief Overview of Industrial Training 1.1 Backgrounds 1.2 Introduction

Page
3 4 4 4 4 5 5 5 7 7 7 7 10 10

2.0

Obtaining Industrial Placement 2.1 Students responsibility 2.2 Advisers responsibility

3.0 4.0 5.0 6.0

Approvals on Industrial Training Industrial Training Visit by the adviser(s) Daily Training Logbook The Industrial Training Report 6.1 Guideline for Preparation of Industrial Training Report

7.0 8.0

Industrial Training Assessment Completion of Industrial Training

Appendix A: Industrial Training Report Template Appendix B: Industrial Training Log Book Appendix C: Proposed Training Areas Appendix D: Registration Form Appendix E: Visiting Adviser Report Appendix F: Training Supervisor Report Appendix G: Student Survey Form

11 16 20 25 27 30 33

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

Mar 2008

Terms of Reference Training Placement Adviser Supervisor Registration School Company Department/ discipline University IRC ITD Referring to industrial training/ industrial placement/ practical training Process/ activity of locating, a training company Staff who is a representative from a department Personnel who mentors the trainee in a training company Act of submitting Registration Form (Appendix D) to adviser to gain approval School of Engineering and Science, Curtin Sarawak Workplace that provide training opportunity to trainee Either Civil, Electrical, Chemical or Mechanical Engineering within the School Curtin University of Science and Technology Sarawak Campus Industrial Relations Committee Industrial Training Database

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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1.0 A Brief Overview of Industrial Training

1.1 Background Industrial Training refers to work experience that is relevant to professional development prior to graduation. One of the requirements for the award of Bachelor of Engineering is that students MUST complete at least 12 weeks of Industrial Training. Industrial Training is normally accumulated during the semester breaks at the end of the third or fourth year. The Board of Engineers Malaysia (BEM) and Engineers Australia, which are the organisations that accredit all engineering programs in Malaysia and Australia, strongly advocate that at least 12 weeks of industrial training experience is included in all engineering undergraduate courses. Students should note that Industrial Training is an essential component in the development of the practical and professional skills required by an Engineer and an aid to prospective employment. Many employers regard this period as a chance to vet new employees for future employment. Industrial Training is a mechanism to ensure students acquire practical skills and experience professional practice, thus achieving the outcomes of Curtin Graduate Attributes. All engineering students should make considerable effort and give sufficient thought into obtaining the most effective training. Whilst challenging, it is desirable to obtain experience in a range of activities, such as working in design office, laboratory and on-site field works. Tables in Appendix C suggest the relevant areas of training for engineering disciplines under the school. It should also be noted that developing an awareness of general workplace behaviour and interpersonal skills are important objectives of the Industrial Training experience. At Curtin Sarawak, Industrial Training is facilitated by the Director of School with the consultation of the Industrial Relations Committee, and is managed for each course by the respective Adviser for Industrial Training.

1.2 Introduction All students who are registered for a Bachelor of Engineering (Hons) are required to undergo Industrial Training for a period of 12 weeks after the completion of Year 3 second semester. The objectives of Industrial Training includes: a) b) c) d) e) f) g) To expose students to engineering experience and knowledge, which are required in industry and not taught in the lecture rooms. To apply the engineering knowledge taught in the lecture rooms in real industrial situations. To share the experience gained from the Industrial Training in discussions held in the lecture rooms. To get a feel of the work environment. To gain exposure on engineering procedural work flow management and implementation, and technical report writing in engineering works/projects. To expose students to responsibilities and ethics of engineers To expose the students to prospective future employers

2.0 Obtaining Industrial Placement Academic staff from engineering disciplines have been appointed as adviser for Industrial Training. Students are required to contact their respective adviser to request a letter from the School to obtain a testimonial in supporting the effort in finding a placement. Information about advisers can be found at the Industrial Relations website under the webpage of School.

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2.1 Students responsibility ! Strictly note that it is the responsibility of each student to obtain her/his own industrial placement for a minimal period of 12 working weeks.

2.2 Advisers responsibility The Adviser might assist you with a list of possible contacts within the industry. Any doubts or inquiries including but not limited to proposed employment need to be addressed to and consulted with the adviser for Industrial Training in your discipline. You may also consult other advisers (under Industrial Relations Committee) or academic staff on the availability of Industrial Training. Students who wish to pursue their Industrial Training interstate, or overseas are strongly encouraged to do so, provided they have sufficient information regarding the proposed nature of the work. Students effort/ initiative to acquire placement for Industrial Training is treated as part of the training.

3.0 Approvals on Industrial Training In order for an accumulative training period to be counted as part of Industrial Training, the proposed placement must be registered and approved by the School (through the respective adviser) BEFORE the training starts. NOTE!: Approval will NOT be automatically granted. A student may be required to submit further supporting information for the intended employment to be approved. Retrospective approvals may not be granted. Fresh approvals should be sought for each different period of Industrial Training. For example, If Industrial Training is performed at two different intervals (both July and December), registration needs to be done twice. Once an adviser has approved the registration of an Industrial Training, the students training particulars will be registered to the schools Industrial Training Database (ITD). Only officially recorded placement is to be considered valid. Students can always communicate with the adviser using email or fax while they are employed at overseas. Overseas experience is often viewed favourably by employers when seeking permanent full time employment after graduation. Students are NOT ALLOWED to change placement during the training period unless written permission from the adviser has been obtained.

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Registration for Industrial Training

Student submit (i) Industrial Training Registration Form (ii) Placement Offer Letter Approved

Student Placement Industrial Training Database (ITD) registration

Student seek and obtained Placement Ms. Jacqueline (SOE Admin. Assistant)
Rejected

Adviser Approval (CE, CHEM, ECE, MECH)

ITD

**

Student can obtain a copy of Letter of Undertaking from Ms. Jacqueline to support the placement request.

Completion of Industrial Training

Student

Student submit (i) Letter of Completion of Training (ii) Supervisor Feedback Form (iii) Student Feedback Form

Adviser Review (CE, CHEM, ECE, MECH)

Pass/ Fail

Ms. Jacqueline (SOE Admin. Assistant)

(i) Update Checklist (ii) If Pass, issue Letter of Completion of Industrial Training (kept in Student File)

Fail Fig. 1: Procedure for Registration and Completion of Industrial Training. Page 6 of 35

Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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4.0 Industrial Training Visit by the adviser(s) To the discretion of IRC, visit by advisers will be conducted throughout the Industrial training period. The purpose of the visit is to obtain feedback and update progress on students training. The objective of the adviser(s) visit to the training place is as follows: h) To visit the students involved with Industrial training and to discuss with training supervisor(s) on the training program or other matter concerned. Discussions will be held with training supervisor as well as the student. To send courtesy visits and at the same time establish industrial relations between the University and the industries. To survey any new training places for industrial training. To discuss the possibility of students job placement with the company. The students and the company will be informed on the date and time of the visit.

i) j) k)

5.0 Daily Training Logbook Student will be given a Daily Logbook where all the training content/ activities need to be recorded onto it on daily basis. The purpose of keeping a logbook includes: i. ii. iii. A reflection of on job training content to the student, and evidence of job record for supervisor and adviser. Part of professional practice in engineering profession is to record incidence and evidence onto a daily work log Source of reference in writing the Industrial Training Report. (Please see the following section)

6.0 The Industrial Training Report An Industrial Training report should be prepared for each period of approved placement. The report is expected to demonstrate development of practical and professional skills in Engineering through technical experience and application of theoretical knowledge. Development of skills in dealing with people, and communication skills form part of the training experience. Industrial Training Report is: a) a compiled writing of training record, content and experience gained through work performed based on engineering methodologies, skills or approach. b) Implanting engineering expertise onto the students, that is, preparation of technical reports, communications, technical evaluation and design. Students should seek advice from their employers to ensure that no confidential material is included into the report. The student should be able to present the report to prospective employers, as a complement to their degree. The following should be observed: a) Length of training b) Preliminary information c) Technical report/diary References should be made in the text to books, technical papers, standards etc., used during the training period and should be listed. Finally, a conclusion should include comprehensive comments on the type and value of experience gained, and how this relates to their professional career. 3 copies of the reports need to be prepared and submitted one copy for the employer, one copy for the School (through the respective adviser) and a personal copy to be retained by the student.

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6.1 Guideline for Preparation of Industrial Training Report 1. Introduction The purpose of the Industrial Training is to provide exposure for the students on practical engineering fields. Through this exposure, students will have better understanding of engineering practice in general and sense of frequent and possible problems. This training is part of the learning process. So, the exposure that uplifts the knowledge and experience of a student needs to be properly documented in the form of a report. Through this report, the experience gained can be delivered to their peers. A properly prepared report can facilitate the presentation of the practical experience in an orderly, precise and interesting manner.

2. Contents and Format of Report The procedure for preparation of the report has to follow the format determined by the Faculty based on the guidelines below. a) General Report Format The report has to be typewritten on white A4 size paper , font-size of 12 points with type face of Times New Roman has to be used throughout the report, with line spacing of 1.5. The report has to be properly ring binded with a transparent plastic sheet attached onto it. A sample copy of report template is available at Appendix A.

b) Abstract/Preface This section of the report should consist of brief description of the following: 1. Activities of the Organization 2. Summary of the Report 3. Acknowledgement This section of the report is limited to two (2) pages only. A sample is shown in Appendix. c) Table of Contents This section of the report should consist of: 1. Titles 2. Sub-titles 3. Page numbers Every appendix requires a title and each page need to be numbered accordingly. d) Background of Company/Organization Brief and concise description of the company/organization in which the student is undertaking the industrial training. The main items are: 1. Backgrounds of the company 2. Vision and Mission 3. Structural organization of main activity 4. Title and position of the supervisor in charge 5. Others deemed necessary (no more than three (3) pages) e) Summary of Duties This section should be the brief description of the time, duration and types of duty carried out during the training. The description must follow the schedule of the training, that is, in

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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chronological order (12 weeks). The days when the student is not on duty must be properly recorded with reasons given. f) Working Experience In this section, the student must describe the on job training experience gained according to titles considered appropriate. For example, the main items are: 1. Projects carried out 2. Supervisory works 3. Problems encountered 4. Problems solving process or approach g) Conclusion Student should provide an overall discussion in this section and arrive at a conclusion with regards to the industrial training undergone. Contents may include: 1. Types of major work performed 2. Comments on meeting the objective of the training. 3. Recommendations h) References Provided that there are important resources that are used as references while preparing the report, a complete list of the titles of references concern must be included. i) Appendix Appendixes are additional information considered appropriate to support the main text. A copy of letter of permission must be attached in the appendix. Other suggested appendixes are: 1. Investigation/project report during the industrial training 2. Technical drawings etc. 3. Others a. Figures/Tables All figures, tables and similar contents must be captioned and labeled. Every figure or table must be mentioned in the main text. Any supportive evidence b. List of Notations and Symbols If the report contains notations and symbols, the full definition must be given when each notation or symbol first appeared in the main text. The list of notations and symbols with the full definitions can be placed after Table of Contents. Every appendix must have a title and be mentioned in the main text where appropriate. All page numbers for appendixes must be continual from the main text. DO NOT include irrelevant materials, e.g. brochures from the organizations, order forms, organization newsletters and similar materials. Note on Good Practice: Student is strongly advised to commence writing the Industrial Training Report as early as in the beginning of the training period to ensure a timely completion of the report.

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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7.0 Industrial Training Assessment The industrial training performance assessment will be based on: 1. 2. 3. Training Supervisors report (20%) Training Adviser report through visit or survey (10%) Industrial Training Report (70%)

Based on the criteria above, the results of the Industrial Training is as follows: a) b) Pass or Fail

A total of minimal 50% marks must be achieved in order to be considered pass. Students are advised to give a serious consideration in writing their report. The report must be in good quality and explain all the industrial experience and knowledge gained. The report MUST NOT be in notes form and figurative form. If the report is not satisfactory, the students must rewrite the report until it is deemed satisfactory.

8.0 Completion of Industrial Training Upon completion of a training period, a confirmation letter MUST be obtained from the employer. The confirmation letter needs to be submitted to the respective adviser together with a copy of Supervisor Feedback form, Student Feedback form and Industrial Training Report for grading. Upon passing the training, a confirmation letter will be included in your student file as evidence of a successfully completed industrial experience. Note that students are required to resubmit their Industrial Training Report if deemed unsatisfactory upon assessment.

REMEMBER: PLACEMENT WITHOUT PRIOR APPROVAL DOES NOT COUNT! AN ABSOLUTE MINIMUM OF 12 WEEKS OF APPROVED PLACEMENT PLUS PASSING THE ASSESSMENT IS ESSENTIAL FOR GRADUATION.

BEST WISHES FOR A REWARDING WORK EXPERIENCE IN INDUSTRIAL TRAINING!

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Appendix A: Industrial Training Report Template

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Curtin University of Technology Sarawak Campus School of Engineering and Science

INDUSTRIAL TRAINING REPORT

NAME STUDENT ID DISCIPLINE YEAR TRAINING COMPANY

: ________________________________ : ________________________________ : ________________________________ : ________________________________ : ________________________________ Page 12 of 35

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ABSTRACT

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Table of Contents

Subject
Chapter 1 Chapter 2
Backgrounds of Company

Page
xx xx xx xx

Summary of Duties 2.1 . 2.2 .. 2.3 . Working Experiences

3.1 Projects carried out 3.2 Supervisory works 3.3 Problems encountered 3.4 Problems solving process, approach

Chapter 3

Chapter 4

Conclusion References Appendices Appendix 1 Appendix 2

xx xx xx xx xx

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Top Margin: 25mm

CHAPTER 1 TITLE

4 spacing

8 spacing Text chapter starts here and

Continue .. Type with 1.5 spacing

2 spacing between paragraph

Left Margin Right 40mm Margin 25mm

Bottom Margin: 25mm

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Appendix B: Training Log Book

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Curtin University of Technology Sarawak Campus School of Engineering and Science

INDUSTRIAL TRAINING LOG BOOK

NAME STUDENT ID DISCIPLINE TRAINING COMPANY

: ________________________________ : ________________________________ : ________________________________ : ________________________________ Page 17 of 35

Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Training Information

Personal Details

Student Name Student ID Address Email Discipline of study Year/ semester of study Date of Start of Training Date of End of Training Company Details

: ______________________________________ : ______________________________________ : ______________________________________ : ______________________________________ : ______________________________________ : ______________________________________ : ______________________________________ : ______________________________________

Company Name Company Address

: ______________________________________ : ______________________________________ ______________________________________

Contact Person Contact Number

: ______________________________________ : ______________________________________

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Weekly Training Log

Training Week: ____________
(please specify training information by descriptive statement, tables, sketches, figures and etc)

Date

Time

Entry

Note: Please include attachment wherever necessary.

Declaration
I hereby declare that all information provided above is true

_________________________ (Signed by trainee)

________________ (Date) Page 19 of 35

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Appendix C: Proposed Training Areas

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Mechanical Engineering
Manufacturing Quality Engineering Process development/ monitoring Production Project management CAD/ CAM Value Engineering Maintenance Welding Stamping Die casting Injection moulding Cold forming Spray painting Heat treatment CNC Milling/ Machining EDM CMM Metallurgy Product mass assembly Shop floor design/ management Control Engineering Factory automation Robotic PLC Mechanical Design CAD/ CAE Product design & development Appearance design Engineering Standards (ASME, JIS, DIN, MS) Product testing RnD FMEA Engineering Management Project management ISO 9001: 9002 ISO 14000 Resource management Environmental management

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Civil Engineering
Design office / Consultants: Structural design Structural drafting and drawings Writing technical and generic specifications Preparation of tender documents and contracts Calculation pre and post tendering quantities Supervising the site works

Constructions / Contractors: Execution of infra structures and utilities Supervising sub-structures and foundation works Form works and false works for concrete works Installation of rebars and concreting Execution of road works with flexible pavement Rigid pavement roads Bridges and culverts All types of drainage works. Preparation of claims for the executed works Preparation of proposals for engineers approval Claims for variation and extension of time for the contract.

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Chemical Engineering
Engineering Economics HSE Process Instrumentation & Control Process Modeling Process Operation Production Quality Control Risk Management Simulation of chemical process

Related industries include petroleum refining, gas processing, palm oil mills, petrochemical and polymer production, fertilizer manufacture, cement and lime production, minerals and metals extraction and refining, paper and board manufacture, sugar refining, food processing, production of industrial, and pharmaceuticals and fine chemicals.

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Electrical / Communication Engineering and Computing

Power System Engineering Power Generation Power Transmission Power Distribution Power Quality Power System Planning Power System Optimization Power System Control Power System Protection Renewable Energy Solar Energy Wind Energy Biomass Hydropower Processing Image Processing Signal Processing Communication Signal Processing Modeling Identification Control Embedded Systems FPGA design IP Core Design Parallel Processing using multi core Contribution to Open Source Projects Electronics VLSI Design and Fabrication

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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Appendix D: Registration Form

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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SCHOOL OF ENGINEERING & SCIENCE INDUSTRIAL TRAINING Registration Form for Industrial Training Note : a. This form is to be filled in by the student and confirmed by the Industrial Training Adviser. Please completed form and send it back to the following address. Administration Assistant (Industrial Training) School of Engineering & Science Curtin University of Technology Sarawak Campus Malaysia CDT 250, 98009 Miri Sarawak. TELEPHONE +60 85 443939 FAX +60 85443837 _________________________________________________________________________
1. 2. 3. 4. Name of Student Student ID Discipline of Study Mailing Address

b.

Tel : 5.

E-mail:

Name and Address of Training Organization:

Tel : Signature of Student: 6. Name of Advisor: Authorization Signature of Advisor:

Fax : Date :

From: To:

Date : Duration of Industrial Training:

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Appendix E: Visiting Adviser Report

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SCHOOL OF ENGINEERING & SCIENCE INDUSTRIAL TRAINING Visiting Advisors Report Note: a. This form is to be filled in by the visiting Industrial Training Advisor from School of Engineering & Science, Curtin University of Technology. Please return the completed form to the School of Engineering & Science, Curtin University of Technology as soon as possible. ________________________________________________________________________ 1. 2. 3. 2. Name of Student: Discipline of Study Date of Visit Name and Address of Training Organization 4. Time : b.

3. 4.

Name of Supervisor Main Activities of the organization

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5. Evaluation of the training organization: Excellent (100%) Satisfactory (50%)

Good (75%)

Not Satisfactory (25%)

6. Students Progress: Excellent (100%) Satisfactory (50%)

Good (75%)

Not Satisfactory (25%)

7. Immediate action needed to be taken by the School:

Not required

Yes (as below)

Visiting Advisors Signature & Date

Students Signature & Date

Visiting Advisors Name Page 29 of 35

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Appendix F: Training Supervisor Report

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CONFIDENTIAL

SCHOOL OF ENGINEERING & SCIENCE INDUSTRIAL TRAINING Training Supervisor Report Note: a. This form is to be filled in by the training supervisor after the student has completed his/her training. Please post/fax the completed form to the following address within 7 days after the training is completed. Administration Assistant (Industrial Training) School of Engineering & Science Curtin University of Technology Sarawak Campus Malaysia CDT 250, 98009 Miri Sarawak. TELEPHONE +60 85 443939 FAX +60 85443837 _________________________________________________________________________ 1. Name of Student b.

2.

Discipline of Study

3.

Training Starts

4.

Training Ends

5.

Training Period

(weeks)

6.

Name and Address of Organization:

Tel:

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Industrial Training Manual v2-0, School of Engineering and Science, Curtin Sarawak,

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7.

List down three major aspects of engineering which the student had been exposed to: i. ii iii. _____________________________________________ ( ______________________________________________( ______________________________________________ ( %) %) %)

8.

Overall evaluation of the industrial training: Please use grade of 1 (very poor) to 10 (excellent) for each of the questionnaires Coorperation during training Efficiency Association with colleagues Quality of work Punctuality Attendance Association with superiors Skills Knowledge Communication ability TOTAL

9.

Please give comments or suggestions on the present industrial training as practiced by the School of Engineering & Science, Curtin University of Technology for future improvement.

10.

Name of training supervisor

Signature

Date

Name and Stamp of Employer

NOTE: Please attach a letter of Industrial Training completion from your company

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Appendix G: Student Survey Form

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SCHOOL OF ENGINEERING & SCIENCE CURTIN UNIVERSITY OF TECHNOLOGY INDUSTRIAL TRAINING Student Survey Form

Note: a. This form is to be filled by the student after completing his/her industrial training. Please return the completed form to the Administration Assistant (Industrial Training), School of Engineering & Science, Curtin University of Technology within 28 days after completing the industrial training. ________________________________________________________________________ b.

1. 2. 3. 4. 5.

Name of Student Student ID Discipline of Study Scholarship/Loan Name and Address of Training Organization

Tel : 6. Name of Supervisor

Fax :

7. 8.

Position Does the training has initial planning? Yes (attach program) No

9.

Which party prepares the program? Student Organization Both

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10.

If there is no program provided please state the reasons:

11.

Types of exposure given:

Exposure (if necessary) Design Analysis Outdoor work Supervision Administration Daily work Others 12.

Estimated period (hours or days)

State two important experiences that had been gained from the industrial training:

13.

Main problems encountered during the industrial training (If any):

14.

During the training, are you Always busy Sometimes busy Dont understand the task given

15.

How do you evaluate your overall training progress? Excellent Satisfactory Not satisfactory

16.

How do you classify your overall training? Challenging Full filled objective Boring

Signature

Date

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