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Three Phases of Report Writing
Three Phases of Report Writing
Design for ergonomics is important Simple design guidelines exist for ergonomic design. Here are some good and bad examples.
Report Writing
Audience:
Purpose:
Scope:
Collect information:
Library, catalogs, professional experts, original research. In the case of ergonomics: mostly library search
Report Writing
Implementation (PWRR)
Plan!
Spend as much time planning as writing! Planning prevents wondering what to do next. Revise plans as necessary but keep planning. Select the concepts to be presented from information gathering stage. Make an outline to organize and give order to your presentation [report]
Reports
Plan
Make a list of most important points and separate them from supporting material. The supporting material should be enough to assure the subject comprehension, not overwhelming the reader. Use the outline to write a rough draft. Just get the ideas on paper - dont bother with grammar. Rest or do something else for a day or two. Allow your mind to become more objective in critically reviewing the work.
Write
Relax
Reports
Revise
First revision:
Check for accuracy and validity of statements, charts, and equations. Cross misleading or confusing information. Strive for clarity. Use simple non-confusing statements. As a rule of thumb, each statement should not be more than two lines. But avoid too many short sentences
Second revision:
Reports
Second revision
Avoid jargon not known to readers. Avoid complicated drawings. Match the report to the interest, need, and technical level of audience. Under-estimate the knowledge of the audience. Improve the report organization Are there enough headings and sub-headings
Third revision
Reports
Third revision
Does the material follow a logical development Seek conciseness Ask yourself how much can be deleted without disturbing the readers comprehension of the report.
Fourth revision
Reports
Fifth revision
Sixth revision
Front material Main Text Back matter Letter of transmittal: Per company guidelines Title page Title, team members, report date Preface
Front matter
Briefly introduces the reader to the report. Includes subject, purpose, acknowledgements.
Summary is written last Excludes all the supporting materials Includes the objective, the approach, the results, and the conclusions and recommendations.
Report-Writing Guidelines
Helps the reader understand the purpose of the project, and should include: The subject Background information Purpose of the report Is this project relevant and informative to me? The scope of the project Plan of the development (organization)
Product design specifications. Introduce the final design. Divide based on product functionally. Divide into assemblies and components. Show how components work together. Describe each component in detail Describe assembly, operations, safety, maintenance, and disposal procedures. Describe product development decisions in attachments.
Conclusions
strong and weak features of the design What did not work and what to do about it What aspects of design may need improvement