Professional Documents
Culture Documents
5/28/12
General Preparation
Know Your Phone a Pen & Pad ready next to the phone distracters out; concentrate on the call a lively Telephone voice
develop Be
extra careful when you speak to foreigners ramble; be considerate to your listener
Dont Adopt
yourself if it is the right time to call yourself why you want to call at hand all the documents related to the
Keep
call
Mentally Dial
draft the brief message for the person you are calling the Number. Do it yourself if possible someone answers your call, greet them & identify yourself if5/28/12 get through to a wrong you
When
Apologies
Contd..
Say
can
what you want as clearly & briefly as you if the line gets cut off
the call is over, thank the person you have spoken to the call, complete your notes
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let the phone ring more than two or three times & identify yourself or your firm as soon as you pick up the phone not allow the phone to interrupt a meeting or something equally important someone else can deal with the call better than you, transfer it to them the person the caller wants is not available, offer a return call notes as you listen
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Greet Do If If
Take If
Mobile phones
Switch Switch Dont
off your mobile phones when you are at a meeting off your mobile when you are driving force strangers to listen to your nonemergency calls
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Teleconferencing
A
Simple Complex
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Good Luck!!!
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