Creating a Table in Word

1. Open a new document in Word. Turn on ruler by clicking on the View Tab and click in the check box beside Ruler. (see figure 1)

Figure 1: Finding the View Tab

2. Click the Insert Tab at the top of the window. Click the arrow below Header, select Blank Header, type your name, key a tab to type the date, and key a tab to type period. Use Times New Roman, Size 12 for header. (Double Click on the page to get out of header). 3. Center this information: Project 1-1A (Word Basics Lesson 1) Select Times New Roman, Font Size 16 for table heading. Press enter twice. Save as: Table Project 1-1A. 4. Create a table. Click the Insert Tab, Click Table and create a table that has 2 columns and 8 rows by watching the notation at the top of the menu, as seen to the left in figure 2. 5. Use mouse and point to the horizontal line in between the first column and second column. You should get a double headed arrow as seen in Figure 3. Adjust 1st column by clicking on the double headed arrow and dragging line over to the 2 on ruler above and let go of mouse, making the first column smaller (approx. 2 inches).

Figure 2: Inserting a 2x4 table

Figure 3: Double-Headed Arrow

6. Highlight Table (do not highlight outside of the table), Select Times New Roman Font, Size 12 for table font and I in the Font Group as you Italicize the text.

Figure 4: Using Shortcut Menu to change font

7. Keep table highlighted and right click and Go to Cell Alignment, Select Align Left, Center vertically (Left column, middle of row).

Figure 5: Aligning cells in a table

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Creating a Table in Word

8. You can use the tab key to move from one cell to the next in a table. If you key a tab in the last cell in a row, it will take you to the next row in the table, even if it has to create that row. 9. Using the information in the columns below, fill your table by matching the key (or key combination) with the action that it does. Your table should look like Example 1 below. Experiment with the keys in this document to see what the keys do. Key (or key+combination) Action Right Arrow Left Arrow Down Arrow Up Arrow End Home Page Down Page Up Ctrl+right arrow Ctrl+left arrow Ctrl+End Ctrl+Home Example 1 Right Arrow Left Arrow Down Arrow Up Arrow End Moves right one character Moves left one character Moves to the next line Moves to the previous line Moves to the end of the line Moves to the previous page Moves to the end of the line Moves to the next word Moves to the end of the document Moves left one character Moves to the beginning of the line Moves to the previous word Moves to the previous line Moves to the beginning of the document Moves right one character Moves to the next page Moves to the next line

10. Add 2 More Rows to top of table using the steps below. a. Highlight the first two rows of the table b. Click on the Layout Tab under the Table tools Contextual tab (as shown below). In the Rows and Column Group, click Insert Above. This will insert 2 new rows at the top of your table

Figure 6: Contextual Tab

Highlight the two new rows, and right click to get the shortcut menu. Click on Cell Alignment, Select Align Center. (2nd Choice in the middle of 2nd Column). 11. Merge the cells in the first row into one cell in order to type a heading as shown in Example 2 below. a. Highlight the first row. Click on the Layout Tab under the Table Tools Contextual Tab. Look in the Merge Group and click on Merge Cells.

c.

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Creating a Table in Word

Figure 7: Merge Cells in the Merge Group

12. While still in the first row, click the Home tab and Click Center in the Paragraph Group. Now type in All Caps: KEYBOARD SHORTCUTS FOR MOVING THE INSERTION POINT 13. Format the title to be Times New Roman, Size 14 14. In the 1st column of the 2nd row, type: PRESS. Make sure it is aligned to the left in Italicized Times New Roman, 12 pt font. 15. Tab to get to the next column, type and italicize in all caps: TO MOVE THE INSERTION POINT, Size 12. Example 2

KEYBOARD SHORTCUTS FOR MOVING THE INSERTION POINT

PRESS Right Arrow Left Arrow Down Arrow Up Arrow End TO MOVE THE INSERTION POINT Moves right one Character Moves left one Character Moves to the next line Moves to the previous line Moves to the end of the line

16. Spell Check your work. Hit F7, or go to Review tab and look at the far left to click on . 17. Finally, the cursor must be in the table in order to get the Table Tools Contextual Tab above the Design Tab. Click the Design Tab and change your basic table to a preferred style of your choice to make your table look professional. Under Table styles to the right, there is a More drop down arrow for more table styles.

Figure 8: The More Button

18. The table should be one page. Adjust the table to full sheet by using the double headed arrow to pull the right table border to approximately 9 inches on ruler on left. 19. Submit completed table to the teacher using the DropBox feature in e-chalk.

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