Section 4—Combination System Edits

Direct Loan EDExpress Edits
Edit 1010 Field Name Parents Date of Birth Table Loan Demographic Condition If student’s date of birth = parent’s date of birth (Plus Only) 1025 Borrower Default on Education Loans Dependency Status Loan If changed to Y and actual disbursements exist Message Parent’s date of birth may not be the same as the student’s date of birth. All current and future disbursements must be adjusted to $0 prior to changing default status to (Y)es. Graduate students cannot be dependent.

1035

Loan

If dependency status = D and yr in college = 6 or 7

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Edit 1045

Field Name Loan Amount Approved

Table Loan

Condition If entered and dependency status or college grade level are blank

1055

Loan Amount Approved

Loan

Bypass this edit when a loan contains one or more Type P (Servicing Refund) disbursement records in the actual disbursement table

Message Loan amount approved cannot be entered unless dependency status and college grade level are present. The Loan Amount Approved for this Loan Exceeds Annual Loan Limits for this Student. Maximum Loan Amount [99999]. (Where 99999 is equal to amount exceeded in condition to the left.)

For Records where Loan Type = S or U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = D Grade level = 0 or 1 Loan Amt approved > 2625 OR

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Edit

Field Name

Table

Condition For Records where Loan Type = S or U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = D Grade level = 2 Loan Amt approved > 3500 OR For Records where Loan Type = S or U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = D Grade level = 3, 4, or 5 Loan Amt approved > 5500 OR For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 0 or 1 Loan Amt approved > 6625 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 0 or 1 Loan Amt approved > 2625 OR For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 2 Loan Amt approved > 7500 OR For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 2 Loan Amt approved > 3500 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 3, 4, or 5 Loan Amt approved > 10500 OR For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Y Dep Status = D Grade level = 3, 4, or 5 Loan Amt approved > 5500 OR For Records where Loan Type = U Health Professions Programs Flag = Y Add’l Unsub Flag = Blank Dep Status = D Grade level = 4 or 5 Loan Amt approved > 22167 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = U Health Professions Programs Flag = Y Add’l Unsub Flag = Y Dep Status = D Grade level = 4 or 5 Loan Amt approved > 27167 OR For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 0 or 1 Loan Amt approved > 6625 OR For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 0 or 1 Loan Amt approved > 2625 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 2 Loan Amt approved > 7500 OR For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 2 Loan Amt approved > 3500 OR For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 3, 4, or 5 Loan Amt approved > 10500 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 3, 4, or 5 Loan Amt approved > 5500 OR For Records where Loan Type = U Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 6 or 7 Loan Amt approved > 18500 OR For Records where Loan Type = S Health Professions Programs Flag = Blank Add’l Unsub Flag = Blank Dep Status = I Grade level = 6 or 7 Loan Amt approved > 8500 OR

Message

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Edit

Field Name

Table

Condition For Records where Loan Type = U Health Professions Programs Flag = Y Add’l Unsub Flag = Blank Dep Status = I Grade level = 4 or 5 Loan Amt approved > 27167 OR For Records where Loan Type = U Health Professions Programs Flag = Y Add’l Unsub Flag = Blank Dep Status = I Grade level = 6 or 7 Loan Amt approved > 45167 If Loan Amount Approved is greater than Loan Amount Requested (PLUS ONLY)

Message

1060

Loan Amount Approved

Loan

Loan Amount Approved may not be greater than the Loan Amount Requested.

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Edit 1065

Field Name MPN/Prom Note Status

Table Loan

Condition If MPN/Prom Note Status is changed to S

1077

Disbursement- Edit Edit Gross Disbursement Amount Borrower Signed Note Date Loan

1080

1085

Borrower Signed Note

Loan

Message MPN/Promissory Note Status may not be changed to S AND (Signed) from any status other than P The current MPN/Prom Note Status is (Printed) or from not P any status other than R (Ready) when the OR Prom Note Print Indicator is F (OnThe current MPN/Prom Note Status is site - Custom not R and the Prom Note Print System). Indicator is F If the amount is changed and the sum Edit gross loan total of the twenty edit disbursements may not exceed the exceeds the loan amount approved Loan Amount Approved. Borrower Signed Note Date is Signed Note changed to blank and MPN Status is Received Date not changed to T cannot be changed to blank unless MPN Status is changed to T (MPN Exists). If MPN/Prom Note Status is not equal MPN/Prom Note to A, S M or X and signed note Status must be received date is non-blank Signed, Manifested, Pending or Accepted If MPN/Prom Note Status is S and when the Signed signed note received date is blank Note Received date is non-blank. Date note received required on signed notes.

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Edit 1086 1090 1100

Field Name Borrower Signed Note Date Borrower’s Citizenship Borrower’s Citizenship

Table Loan Loan Loan

Condition If borrower signed note date is in the future If Loan Type = P (PLUS) and Borrower's Citizenship is changed to be = blank If equal to 3 and loan type = PLUS (P)

Message Borrower Signed Note Date may not be in the future. Citizenship may not be blank. The Borrower’s Citizenship Status may not be 3 (Not Eligible) for a PLUS loan. Loan Period Start Date must be prior to Loan Period End Date. WARNING – COD may reject this record as Loan Period may not be greater than 12 calendar months. WARNING – COD may reject this record as Academic Year may not be greater than 12 calendar months. Loan Period must be within Academic Year. Review Loan Period Start and End Dates and Academic Year Start and End Dates.

1125

Loan Period End Date Loan Period End Date

Loan

If loan period end date is less than or equal to loan period start date If loan period end date is more than 12 calendar months past the loan period start date (must be less than 365 days or 366 days if leap year) If Academic Year End Date is more than 12 calendar months past the Academic Year Start Date (must be less than 365 days or 366 days if leap year) If Loan Period Start Date is less than Academic Year Start Date OR If Loan Period End Date is greater than Academic Year End Date

1126

Loan

1135

Academic Loan Year End Date

1136

Academic Loan Year End Date

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Edit 1180 1195

Field Name Table Disbursement- Edit Edit Date Disbursement Action Date Actual Disbursement

Condition If dates are out of order

Message Edit disbursement must be in ascending order. If the transaction date entered is prior Actual to the transaction date of the 1st actual Disbursement Date disbursement on the database or the entered may not be actual disbursement with the First prior to the 1st Disbursement Flag = C, if one exists. Actual (Use the transaction with Type D, Disbursement Date. unless a Type Q transaction exists. If Type Q transaction exists, use the date of the Type Q transaction with the highest sequence number.) If Inactive flag is Y, and actual disbursements added

1215

Action Type

Actual Disbursement

1220

Action Type

Actual Disbursement

If action type U is entered and a disbursement record already exists for this disbursement (For Import External Change and Multiple Entry Only) If date entered is more than 10 days before Loan Period Start Date

This Loan is currently Inactive. You must remove the Inactive Flag before making any disbursements. Actual disbursement record already exists for this disbursement. Edit Disbursement Date #N may not be more than 10 days prior to Loan Period Start Date.

2000

Disbursement- Edit Edit Date Disbursement

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Edit 2001

Field Name Action Date

Table Actual Disbursement

Condition If date entered is more than 10 days before Loan Period Start Date

2010

Edit Detail fields

Edit Disbursement

3000

Action Type

Actual Disbursement

3040

Actual Disbursement Number

Actual Disbursement

3042

Action Type

Actual Disbursement

Message WARNING – COD may reject this record since Actual Disbursement Date #N may not be more than 10 days prior to Loan Period Start Date. If edit date is not present and any Edit Disbursement other edit detail is present #N detail fields may not be completed without an edit disbursement date. If the PLUS Credit check indicator is Actual blank, N, X, D, or F and any action Disbursement #N type is entered may not be made with a blank, (PLUS Only) Pending, or Credit Denied Credit Decision status on PLUS loan. If any actual disbursement has a blank Actual Action Type or Action Date field, or is Disbursement #N an Action Type other than A, N, or Q Action type, Action with a blank Action Amount amount, and Action Date required to (For Import External Change and disburse loan. Multiple Entry Only) If Disbursement Type Q and current Disbursement must disbursement # is not Accepted or be Accepted or Batched. Batched before a disbursement date change is applied to that Disbursement.

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Edit 3044

Field Name Action Date

Table Actual Disbursement

Condition If Disbursement Type Q date for 1st actual disbursement or actual disbursement with First Disbursement Flag = C is after any other Disbursement (Type D) Date. If any subsequent Disbursement contains a Type Q transaction, edit against the date of the Type Q transaction with the highest sequence number Example: Disb #1 original date = 7/15/2000 Q for Disb #1 date = 7/20/2000 Disb #2 date = 7/18/2000 If action type of D is entered and amount is equal to zero If action amount gross is same as previous gross amount for this disbursement number

Message Adjusted Disbursement Date of the 1st disbursement cannot be after a subsequent Disbursement #N date.

3050

Action Amount Action Amount

Actual Disbursement Actual Disbursement

3051

3055

Action Disbursement Number

Actual Disbursement

If action disbursement number is greater than one (01) and actual disbursement 01 does not exist

Actual Disbursement Amount #N may not be equal to zero. You may not enter an action amount where the Gross Amount is the same as the previous transaction for this disbursement number. Disbursement number 01 must be entered before this disbursement.

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Edit 3070

Field Name Action Type

Table Actual Disbursement

Condition If an actual disbursement's first transaction type is A or Q

3080

Action Date

Actual Disbursement Actual Disbursement

3090

Actual Gross Amount

Message First transaction type for disbursement #(N) cannot be A, N, or Q. If Actual Disbursement Date entered Actual disbursement is greater than current date plus 7 days #N may not be more than 7 days in the future. Condition 1: MPN/Prom Note status MPN/Promissory is N, R, or P Note must be signed and Loan record AND must be batched prior to entering Condition 2: Origination status is N or Actual R Disbursement #(N). AND Condition 3: Entered amount is changed and saved as non-zero If Conditions 1 OR 2 and 3 are true, fire edit If action type entered is A or N and date entered is before date on actual disbursement (type D)

3100

Action Type

Actual Disbursement

Adjustment may not be prior to actual disbursement.

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Edit 3105

Field Name Action Date

Table Actual Disbursement

Condition If the action date is 91 days or more greater than the loan period end date

3900

Disbursement- Edit Edit Gross Disbursement Amount Actual Gross Amount Actual Gross Amount Actual Disbursement Actual Disbursement

3911

3914

3995

Actual Gross Amount

Actual Disbursement

4000

Edit Disbursement Number

Edit Disbursement

Message WARNING – This Disbursement Date is 90 days past the Loan Period End Date and will be rejected by COD unless your institution has prior approval from the Department of Education. During Promissory Note Edit Disbursements Acknowledgement Import, if the loan may not be changed origination status is equal to N and a prior to originating a disbursement is non-blank loan. If the sum of all disbursements Actual gross loan exceeds the loan amount approved total may not exceed the Loan Amount Approved. CANCODE is set to Y (through You must first adjust multiple entry/import change) and sum all Actual of actuals > 0 Disbursements to $0 before you can mark this loan inactive. If Loan Type is Sub or Unsub, Actual Require Entrance Interview flag is disbursements may checked in system setup, College not be saved without Grade Level = 0 or 1, and Loan an Entrance Entrance Interview Date on Demo is Interview for Grade blank level 0 or 1. If Edit Disbursement Numbers greater PLUS loans may than or equal to 5 exist only contain 4 edit disbursements.

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Edit 4001

Field Name Borrower Current SSN

Table Loan.SSNCURR

4002

Edit Disbursement Number

4003

Loan Period Code

4004

Action Date

4005

Date of Birth

Message Parent’s Current SSN may not be the same as the Student’s Current SSN. Edit If less than 2 edit disbursement WARNING – COD Disbursement records exist for a loan and the school may reject this is not a Special School record since less (tbl_D_ParmGeneral.EXPSITE = No) than 2 Edit Disbursements exist and you have not indicated you are a Special School in System Setup. Loan If the Loan Period Code The Loan Period (tbl_D_Loan.LOANCODE) is Code may not be changed and the Loan Status changed when the (tbl_D_Loan.STAT) is A or B loan status is Accepted or (For Import External Change and Batched. Multiple Entry Only) Actual If the disbursement is flagged as the Actual Disbursement ‘first’ and the action date is greater Disbursement #N than the date of any other must have the disbursement earliest disbursement date since it is (Compare to other transactions with flagged as the ‘first’ Type D, unless a Type Q transaction disbursement. exists. If Type Q transaction exists, use the date of the Type Q transaction with the highest sequence number) Demographic.DO If the student’s date of birth is not Student’s Date of B 19000101 – 19991231 Birth must be between 01/01/1900 and 12/31/1999.

Condition If PLUS Borrower’s Current SSN (tbl_D_Loan.SSNCURR) is the same as the Student’s Current SSN (tbl_A_Demographic.SSNCURR)

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Edit 4006

Field Name MPN/Prom Note Status

Table Loan

Condition If MPN/Prom Note Status is changed to T AND

Message MPN Status may not be changed to T (Exists) when the current status is not N, R, P, S, or M.

4007

Local Zip Code

Demographic. LSTATE LZIP

The current MPN/Prom Note Status is not N, R, P, S, or M Student’s local zip code is not blank Student's Local and local state is blank Address State should not be blank OR OR Student's Local Zip Student’s local address state is not Code should not be blank and is not “CN,” “MX,” or blank. “FC,” and zip code is blank (External Add/Change Only) If only one of the local address fields is non-blank (External Add/Change Only) Student's First (Demographic.NAMEF) and Last Name (Demographic.NAMEL) are blank Parent's First (Loan.NAMEF) and Last Name (Loan.NAMEL) are blank and Origination Status (tbl_D_Loan.LOANSTAT) is not N (N/A to Imports) Student's First and Last Names cannot both be blank. Parent's First and Last Names cannot both be blank. At least two Local Address fields must be populated.

4008

Local Address

4009

Student's Name Parent's Name

Demographic. LADDRESS LCITY LSTATE LZIP Demographic. NAMEL NAMEF Loan. NAMEL NAMEF

4010

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Edit 4011

Field Name Current SSN

Table Loan.SSNCURR

Condition If PLUS Borrower’s Current SSN (tbl_D_Loan.SSNCURR) is changed to blank and Origination Status (tbl_D_Loan.LOANSTAT) is not N

4012

First Disbursement Flag

Actual Disbursement.FI RST

4013

Student's Alien Registration Number (ARN)

4014

Parent's Alien Registration Number (ARN)

Message Parent’s Current SSN may not be changed to blank after the loan is originated. If the First Disbursement Flag = C and Actual Disbursement Status of Actual Disbursement 01 Disbursement 01 is not A (accepted) must be accepted before a subsequent Actual Disbursement can be flagged as the 'First' Actual Disbursement. If Student's Alien Registration Student's Alien Number (ARN) Registration (tbl_A_Demographic.ARN) = Blank Number (ARN) may when Student's Citizenship Status not be blank when (tbl_A_Demographic.CITIZEN) = 2 Student's Citizenship Status is 2 (Eligible Non-citizen). If Parent's Alien Registration Number Parent's Alien (ARN) (tbl_D_Loan.ARN) = Blank Registration when Parent's Citizenship Number (ARN) may Status(tbl_D_Loan.CITIZEN) = 2 not be blank when Parent's Citizenship Status is 2 (Eligible Non-citizen).

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Edit 4015

Field Name Inactive Loan Period Codes

Table

Condition If Loan Period Code from Disbursement profile imported from the prior year has not been updated (tbl_D_DisbursementProfile.INACTI VE = Yes for record in tbl_D_DisbursementProfile with values in VENDOR and LOANCODE equal to values in tbl_D_Loan.VENDOR and LOANCODE)

Message Loan Period Code is currently inactive. Update the Disbursement profile associated with this Loan Period Code in Disbursement Setup to make it active.

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Pell Grant EDExpress Edits
Edit Field Name 1000 Payment Methodology Condition Message If Payment Methodology = 1 Academic Calendar must be and Academic Calendar = 1, 2 - Quarter, 5, or 6 3 - Semester, or 4 - Trimester for Payment Methodology 1 (Formula 1) If Payment Methodology = 2 Academic Calendar must be and Academic Calendar = 1, 2 - Quarter, 5, or 6 3 - Semester, or 4 - Trimester for Payment Methodology 2 (Formula 2) If Payment Methodology = 3 Academic Calendar must be and Academic Calendar = 5 1 - Credit Hour, or 6 2 - Quarter, 3 - Semester, or 4 - Trimester for Payment Methodology 3 (Formula 3) If Payment Methodology = 4 Academic Calendar must be and Academic Calendar = 1, 5 - Clock Hour, or 2, 3, or 4 6 - Credit Hour w/o Terms for Payment Methodology 4 (Formula 4)

1001

Payment Methodology

1002

Payment Methodology

1003

Payment Methodology

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Edit Field Name 1004 Payment Methodology

Condition Message If Payment Methodology = 5 Academic Calendar must be and Academic Calendar = 5 1 - Credit Hour, 2 - Quarter, 3 - Semester, 4 - Trimester, or 6 - Credit Hour w/o Terms for Payment Methodology 5 (Formula 5) If Payment Methodology = 1 Weeks used to calculate payment must be and Weeks used to calculate blank for Payment Methodology 1 (Formula payment cannot equal blank 1) If Payment Methodology = 1 Weeks in program academic year must be and Weeks in program blank for Payment Methodology 1 (Formula academic year cannot equal 1) blank If Payment Methodology = 5 Enrollment Status must be 3 (Half Time) or and Enrollment Status = 1, 4 (Less than ½ Time) for Payment 2, or 5 Methodology 5 (Formula 5) If Payment Methodology = 2 Valid Range is 00-29 when Payment and weeks used to calculate Methodology is 2 (Formula 2) payment > 29 If Weeks used to calculate Weeks used to calculate payment cannot payment > Weeks in exceed Weeks in Program Academic Year Program Academic Year If Payment Methodology = Valid range is 30 – 78 when Payment 2, 3, 4 or 5 and Weeks in Methodology = 2 (formula 2), 3 (formula Program Academic Year is 3), 4 (formula 4), or 5 (formula) 5 Blank or range is not between 30 and 78. If Weeks used to calculate Both Weeks used to calculate payment or payment is blank and Weeks Weeks in Program Academic Year must be in Program Academic Year is blank or both must have values not blank

1005 1006

Payment Methodology Payment Methodology Payment Methodology Weeks used to calculate payment Weeks used to calculate payment Weeks in Program Academic Year

1007 1100 1101 1102

1104

Weeks used to calculate payment

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Edit Field Name 1105 Weeks in Program Academic Year 1106

1107

1110

1111

1112

Condition If Weeks in Program Academic Year is blank and Weeks used to calculate payment is not blank Hours/Credits in If Hours/Credits in Program Program Academic Academic Year is blank and Year Hours/Credits Paid this Year is not blank Hours/Credits Paid If Hours/Credits Paid this this Year Year is blank and Hours/Credits in Program Academic Year is not blank Hours/Credits in If Academic Calendar = 5 Program Academic and (Hours/Credits in Year Program Academic Year < 900 or Hours/Credits in Program Academic Year > 3120) Hours/Credits Paid If Academic Calendar = 6 this Year and (Hours/Credits Paid this Year < 24 or Hours/Credits Paid this Year > 100) Hours/Credits in If Payment Methodology = Program Academic 1, 2, or 3 and Hours/Credits Year in Program Academic Year is Non-Blank. Hours/Credits Program Academic Year

Message Both Weeks used to calculate payment or Weeks in Program Academic Year must be blank or both must have values Both Hours/Credits in Program Academic Year and Hours/Credits Paid this Year must be blank or both must have values Both Hours/Credits in Program Academic Year and Hours/Credits Paid this Year must be blank or both must have values Hours/Credits in Program Academic Year has a valid range of 0900 to 3120 for Academic Calendar 5 (Clock hour)

Hours/Credits Paid this Year has a valid range of 0024 to 0100 for Academic Calendar 6 (Credit Hour without terms)

1113

Field must be blank if Payment Methodology = 1 (Formula 1), 2 (Formula 2), and 3 (Formula 3) If Academic Calendar = 1, 2, Hours/ credits in program academic year 3, 4 and Hours/Credits in must be blank when academic calendar is Program Academic Year is not Non-Blank 5 (Clock hour), or 6 (Credit hour w/o terms)

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Edit Field Name 1114 Hours/Credits Program Academic Year

1120 1121

Condition If Academic Calendar = 6 and (Hours/Credits in Program Academic Year < 24 or Hours/Credits in Program Academic Year > 100) Hours/Credits Paid If Hours/Credits Paid from this Year Year > Hours/Credits in Program Academic Year Hours/Credits Paid If Academic Calendar = 1, 2, this Year 3, 4 and Hours/Credits Paid this Year is Non-Blank Award Amount for Entire School Year

Message Hours/Credits in Program academic year field must be Greater than or Equal to 24 and Less than or Equal to 100

1200

1205

Award Amount for Entire School Year

Hours/Credits Paid from Year cannot exceed Hours/Credits in Program Academic Year Hours/ credits paid from year must be blank when academic calendar is not 5 (Clock hour), or 6 (Credit hour w/o terms) If Payment Methodology = 1 Award amount exceeds payment amount and Enrollment Status = 1 or ceiling Enrollment Status = 2 or Enrollment Status = 3 or Enrollment Status = 4 or Enrollment Status = 5 and Award Amount for Entire School Year > Scheduled Federal Pell Grant If Payment Methodology = Award Amount exceeds payment amount 2 or 3 and Enrollment Status ceiling = 1 or 5 or Enrollment Status = 2, 3 or 4 and Award Amount for Entire School Year > Total Payment Ceiling

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Edit Field Name 1209 Award Amount for Entire School Year

Condition If Payment Methodology = 4 and Award Amount for Entire School Year > Result of two formulas below (Scheduled Federal Pell Grant for EFC and COA * Weeks Used to Calculate Payment) / Weeks in Program Academic Year (Result of first formula * Hours/Credits Paid from Year) / Hours/Credits in Program Academic Year If Payment Methodology = 5 and Academic Calendar = 6 and Award Amount for Entire School Year > Result of two formulas below (Annual Pell Grant award at half-time or less than 1/2time * Weeks Used to Calculate Payment) / Weeks in Program Academic Year (Result of first formula * Hours/Credits Paid from Year) / Hours/Credits in Program Academic Year

Message Award Amount exceeds payment amount ceiling

1210

Award Amount for Entire School Year

Award Amount exceeds payment amount ceiling

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Edit Field Name 1211 Award Amount for Entire School Year

1213

Award Amount for Entire School Year

1302

Verification Status Code

1400 1450

Enrollment Status Award Amount for Entire School Year

Condition If Payment Methodology = 5 and Enrollment Status = 2 or 5 and Academic Calendar = 1, 2, 3, or 4 and (Award Amount for Entire School Year) > (Annual award at half-time * Weeks Used to Calculate Pell Student) / Weeks in Program Academic Year If (Award Amount for Entire School Year) > (Scheduled Federal Pell Grant for EFC and COA * Eligibility Used %), where Eligibility Used % = 1.0000 (in decimal) – Total eligibility used at all OTHER attended campuses (in decimal form, with 4 positions after the decimal) If the Verification Status Code (tbl Pell_Student.VERIFSTAT) = W AND the Total Disbursement Amount (tbl Pell Student.DISBTOTAL) is > 50% of the Scheduled Award (tbl Pell_Student. SCHEDAWD) If Payment Methodology = 4 (Formula 4) and Enrollment Status is Non-Blank If award amount for entire school yr < Total Disbursement amount

Message Award Amount exceeds payment amount ceiling

Award Amount exceeds remaining eligibility

“W” Verification Status – student should receive only ½ of the Scheduled Award Amount

Field must be blank for Payment Methodology 4 (Formula 4) Total Disbursement Amount exceeds Award Amount for entire school year

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Edit Field Name 1520 Disbursement Date

1530

Disbursement Date

1535

Enrollment Status

1540

Disbursement Date

1550

Date of Birth

Condition If Funding Method from setup is “Just in Time” and current date is more than 7 days prior to the disbursement date If Funding Method from setup is Advanced and current date is more than 30 days prior to the disbursement date If enrollment status is blank and Payment Methodology is 1,2,3, or 5 and Academic Calendar is not equal to 5 or 6 If Funding Method from setup is Cash Monitoring/Reimbursement and current date is more than zero days prior to the disbursement date If the student’s Date of Birth is blank

Message Current date cannot be more than 7 days prior to the Disbursement date

Current date cannot be more than 30 days prior to the Disbursement date

Enrollment Status is required for Payment Methodologies 1, 2, 3, and 5

Current date cannot be more than 0 days prior to the Disbursement date

Student’s Date of Birth (Demo tab) cannot be blank

August 2002 (2003-2004)

COD Technical Reference Volume V – Direct Loan & Pell Grant Combination System Supplement DRAFT

Page V-4-27